Resource Guru vs. WhenToWork

Overview
ProductRatingMost Used ByProduct SummaryStarting Price
Resource Guru
Score 8.0 out of 10
N/A
Resource Guru is presented as a fast, flexible way to schedule teams and projects. It enables users to: Manage people, equipment, and meeting rooms in one place Assign work, book time off, and edit schedules in seconds Track availability in real-time and avoid unrealistic workloads Keep a team up-to-date with personal dashboards and daily schedule emails Analyze utilization rates, clients, and projects for more accurate project forecasts and…
$4.16
per month per user
WhenToWork
Score 9.0 out of 10
N/A
WhenToWork is employee scheduling application from the California-based company of the same name.N/A
Pricing
Resource GuruWhenToWork
Editions & Modules
Grasshopper Plan
$4.16
per user, per month
Blackbelt Plan
$6.65
per user, per month
Master Plan
$10
per user, per month
No answers on this topic
Offerings
Pricing Offerings
Resource GuruWhenToWork
Free Trial
YesNo
Free/Freemium Version
NoNo
Premium Consulting/Integration Services
NoNo
Entry-level Setup FeeNo setup feeNo setup fee
Additional Details
More Pricing Information
Community Pulse
Resource GuruWhenToWork
Top Pros
Top Cons
Features
Resource GuruWhenToWork
Project Management
Comparison of Project Management features of Product A and Product B
Resource Guru
8.8
3 Ratings
16% above category average
WhenToWork
-
Ratings
Resource Management8.93 Ratings00 Ratings
Scheduling8.63 Ratings00 Ratings
Team Collaboration9.02 Ratings00 Ratings
Professional Services Automation
Comparison of Professional Services Automation features of Product A and Product B
Resource Guru
8.0
2 Ratings
8% above category average
WhenToWork
-
Ratings
Project & financial reporting8.02 Ratings00 Ratings
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Resource GuruWhenToWork
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User Ratings
Resource GuruWhenToWork
Likelihood to Recommend
8.0
(3 ratings)
9.0
(3 ratings)
Support Rating
-
(0 ratings)
10.0
(2 ratings)
User Testimonials
Resource GuruWhenToWork
Likelihood to Recommend
Resource Guru
It is very well suited when different branches of the company reside in different countries or time zones. It allows the project manager to efficiently keep track of the progress of their team members. It reduces the need for intensive calls where the manager asks for an extensive check in and update from each individual person. It also allows the project manager to update tasks and timelines as needed.
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WhenToWork
WhenToWork is he very cost-effective solution that gives our team the capabilities they need without having to leverage in a much more developed workforce management solution. It allows us to manage role-based permissions that support multiple unique teams, supervisors, QA members, and contact center agents. All users can interact with the system on desktop or mobile.
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Pros
Resource Guru
  • We can color by client, project, booker for clear picture.
  • There are filters to select particular resources for need of our event.
  • We can easily see booked and free time.
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WhenToWork
  • WhenToWork utilizes templates that make scheduling a breeze.
  • WhenToWork allows the user to "drag and drop" entries for quick changes.
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Cons
Resource Guru
  • lacks real-time logging button
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WhenToWork
  • The mobile app is too restrictive and could use a makeover.
  • Would like the program to remember defaults (ie. "my positions", etc.)
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Support Rating
Resource Guru
No answers on this topic
WhenToWork
WhenToWork has an easy-to-access and comprehensive Help feature that gives the user quick answers. The tutorials are also a very helpful training tool for the new user.
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Alternatives Considered
Resource Guru
Resource Guru is the only product of it's kind that I have used regularly. Slack is comparable in allowing communication between teams, but doesn't have nearly the functionality of Resource Guru. Resource Guru is the only product that I am aware of that manages tasks and deadlines between various team members, and can be accessed by all members.
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WhenToWork
WhenToWork is much more cost-effective for our team size than other comparable workforce management solutions. It offers many of the same features, like role-based permissions, and mobile access, as the other much more expensive options. We are able to meet our needs across multiple unique contact center teams, with many different levels of access, and still have a cost-effective solution we have used for many years.
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Return on Investment
Resource Guru
  • It's easy to assign work to the resources.
  • Resources can be filtered with various criteria as per the project needs.
  • We get clear picture of assigned tasks and hence project progress.
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WhenToWork
  • N/A. Not a manager, just a user.
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ScreenShots

Resource Guru Screenshots

Screenshot of Simple, drag-and-drop schedulingScreenshot of Focus in on specific groups of resourcesScreenshot of Helps with utilization and capacity managementScreenshot of Manages sick days, holidays, and any other types of time off.Screenshot of A single resource poolScreenshot of Repeats weekly, fortnightly, monthly and yearly