Best Document Management Systems86Document management systems (DMS) encompass a set of capabilities for storing, sharing, and converting documents and files in a way that reduces dependence upon, or eliminates entirely, hardware and paper document generation and storage. Central to document management is imaging, file type conversion, versioning, and metadata management with document editing and access controls. Document management type features might also be contained in an enterprise content management (ECM) system or a digital asset management (DAM) system.Enterprise Explorer1https://media.trustradius.com/product-logos/9C/8H/9U0X4PQWTAJG-180x180.PNGLogicalDOC2https://media.trustradius.com/product-logos/oK/Tt/9UNMRTHQ7GPK-180x180.JPEGVisibleThread Readability3https://media.trustradius.com/product-logos/Ez/8A/76WXGE94GGFF-180x180.JPEGOZ e-Form4https://media.trustradius.com/product-logos/TX/ds/V8PL0DIXKV7L-180x180.PNGHelpSystems Webdocs5https://media.trustradius.com/product-logos/51/LE/ECR32UC1W1NB-180x180.JPEGDossier6https://media.trustradius.com/vendor-logos/u1/L9/FVSK019TRL9P-180x180.JPEGDynamic Web TWAIN7https://media.trustradius.com/product-logos/l3/Wq/FE140JNJ1NFN-180x180.PNGContracts Manager8https://media.trustradius.com/product-logos/Du/kh/32PWGKGX9OSG-180x180.JPEGSynergize9https://media.trustradius.com/product-logos/Ce/Ef/OD0QJJIGQ1ZD-180x180.JPEGMeridian10https://media.trustradius.com/vendor-logos/B3/lM/XT9TE9JMHVUU-180x180.PNGCentreviews11https://media.trustradius.com/product-logos/Sj/ZQ/WC7J7MXRGQWS-180x180.PNGDynamsoft Camera SDK for iOS12https://media.trustradius.com/product-logos/Zj/gB/8N0G9W7RO0OW-180x180.PNGECM -XD13https://media.trustradius.com/product-logos/F2/V5/G6V7HH4SFP1P-180x180.PNGEQCM-XD™14https://media.trustradius.com/product-logos/Nr/r5/1IOVFQBPGK0Q-180x180.PNGAODocs15https://media.trustradius.com/product-logos/v7/jh/2KATL9433XPF-180x180.JPEGMuPDF16https://media.trustradius.com/product-logos/JM/ro/PTTO35T36FW2-180x180.JPEGPDFTables17https://media.trustradius.com/product-logos/Bu/YT/QC0UHE42FLI4-180x180.JPEGCartaHR18https://media.trustradius.com/vendor-logos/eo/4o/LFFCS0KWMTZK-180x180.PNGiDoc Content and Records Management19https://media.trustradius.com/product-logos/jl/23/TLZTOV99TPT4-180x180.JPEGCSI Document Services20https://media.trustradius.com/vendor-logos/Jp/wH/UUD8H9T44X76-180x180.JPEGCenterDoc21https://media.trustradius.com/vendor-logos/Jp/wH/UUD8H9T44X76-180x180.JPEGDokit22https://media.trustradius.com/product-logos/NO/2E/056AWZK5IBLX-180x180.PNGHGComply23https://media.trustradius.com/product-logos/Sy/gK/2FR0NTC51GJK-180x180.JPEGIZAAC24https://media.trustradius.com/vendor-logos/un/jP/16KZTDDX3DJT-180x180.JPEGNetlink DMS25https://media.trustradius.com/vendor-logos/ta/kV/M3UPODMUOCNR-180x180.JPEG

Document Management Systems

Best Document Management Systems

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Document Management Systems Overview

What are Document Management Systems?

Document Management Systems (DMS) provide enterprises with the capability to digitally capture and convert documents and files. Features of document management software may also extend to document storage, search and retrieval, and sharing. DMS reduce enterprise dependence upon space-consuming document printing hardware, printed paper, and file drawers.


Document management systems share featural overlap with Enterprise Content Management (ECM) or Digital Asset Management (DAM) platforms. But document capture and manipulation is central to document management. This includes imaging, file type conversion, versioning, and metadata management, with document editing and access controls. An alternate approach to document management is to include templated document generation as a feature. This way paper document generation and sharing is not needed to begin with. These DMS often provide contract lifecycle management, and electronic signature as well.

Features of Document Management Systems:

Document management systems provide the following feature set:

  • Imaging, mobile image capture

  • Versioning, automated

  • Metadata management

  • File type conversion

  • Document sharing & collaboration

  • Automated backup, archiving (i.e. integration)

  • Document publishing, public sharing

  • Policy-driven access and controls

  • Graphic-based object editing, manipulation

  • .pdf editing, fields

  • Customizable search, content location

  • Templates, electronic document builder

  • Integrated e signature

Pricing Information

More feature complete Document Management Systems are generally offered on a cloud-based, software-as-a-service model and are available by subscription. 30-day free trials of document management systems are common. The most common pricing variable is the number of licensed users. Plans may also be priced according to the volume of contracts processed and managed. Some vendors offer perpetual licensing for simple document management products (e.g. .pdf editors, converters, etc). Also, ECM vendors may supply all the features required for document management as modules for their platforms.

Document Management Products

Listings (101-125 of 141)

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Enterprise Explorer is designed to offer a simple and intuitive way for professional business process modeling on Microsoft platforms. Enterprise Explorer transforms an individual Visio® workplace into a powerful multi-user platform operating on a basis of centralized process repository, which opens…

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LogicalDOC is designed to help organizations gain control over document management, with a particular focus on fast content retrieval and business process automation. The vendor says their solution enables teams to create, co-author, and coordinate any amount of documents. Additionally, the vendor s…

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VisibleThread Readability is a one-click clear language analysis tool for writers looking to improve the clarity and quality of their content. It identifies plain language issues in documents, on a website or instantly as the user types.

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OZ e-Forms is a software that allows users to convert paper forms to digital forms to increase efficiency. Users can create custom forms, contracts, and other documents and have them processed, signed, and approved digitally, with timestamp information. Other capabilities include voice recording, e-…

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HelpSystems Webdocs Document Management is designed to allow users to manage documents and data with a complete, integrated electronic document management system (EDMS). The vendor’s value proposition is that their solution enables organizations to: •Go paperless with document automation•Make do…

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Dossier is an online tool from Interfolio that allows users to manage the documents (CVs, letters of recommendation, confidential records, etc.) required to apply for faculty jobs, fellowships, grants, postdocs, or graduate study. Users can request letters of recommendation, securely store their fil…

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Dynamic Web TWAIN is a browser-based document scanning SDK for web applications. Developers can use the SDK to easily and quickly create a cross-browser cross-platform application to scan documents from TWAIN, SANE or ICA compatible scanners, edit the images online and save them to a local or server…

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Contracts Manager is a web-based enterprise contract lifecycle management platform designed for healthcare. The platform enables hospitals and integrated healthcare networks to automate, streamline, and centralize all contracts into one electronic repository resulting in a paperless environment. Con…

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Synergize is a robust document management software designed for the trucking sector, enabling businesses in this particular field to manage, organize, and access their critical documents with ease and efficiency. With Synergize, users are able to capture, store, and distribute documents and data wit…

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Meridian is an ALIM and Engineering Information Management software. It is now part of the Accruent IWMS offerings since Accruent acquired asset lifecycle information management software platform and company BlueCielo in November 2017 to expand its global footprint and enhance the engineering and si…

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Centreviews is a web-based, end-to-end solution for accounts payable, accounts receivable, and document management, that has been mobile optimized and integrates with existing systems. The Payables Solution automates PO matching, duplicate checking, GL coding, workflow routing, invoice approval; and…

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Dynamsoft Camera SDK iOS Edition is a programming API for document imaging. It delivers a set of features to address app developer needs for mobile image processing. The SDK provides a built-in ability to capture a document from an iPhone. It then also provides document boundary detection, intellige…

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Xybion's ECM-XD is a secure cloud-based integrated document management suite for managing content, workflow, migration, reports and compliance of enterprise content. ECM-XD facilitates compliance with Good Manufacturing Practices (GMP), FDA regulations, ISO requirements, Sarbanes-Oxley (SOX) and ot…

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Streamline your compliance and risk management processes with easy to integrate Xybion's cloud-based Quality Management Software (eQCM-XD™). Deploy what you need right now as per your business requirement in quality and process management. Customization is completed within days. The platform incorpo…

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AODocs is a document management platform built for Google Drive. AODocs promises to let companies build powerful, secure business applications without limiting collaboration or sacrificing user experience. AODocs promises to provide security and processes without limiting collaboration or sacrificin…

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MuPDF is a fast, extremely small, high-quality PDF renderer. The vendor says that, as a highly versatile and customizable, MuPDF can be used across a wide range of applications as a PDF renderer, viewer or toolkit with a variety of interactive features like annotations, form-filling, and digital sig…

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PDFTables is made by The Sensible Code Company, based in London. PDFTables focus is converting tables accurately from PDF documents to XLSX, CSV or XML. The tool also converts the text around the tables. PDFTables is available as a web service, via API or as an On-Premises Enterprise solution. The E…

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CartaHR is a cloud-based document management and record store solution designed to support complex HR departments managing high turnover or multiple job sites, from Access Information Management.

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Computer Services, Inc (CSI) headquartered in Paducah offers their Document Services for banks, which can combine electronic document delivery and distribution (e.g. eStatements, the CustomerConnect advertising service, etc.), managed print, as well as document storage and archiving.

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Computer Services, Inc (CSI) offers CenterDoc, a cloud-based document management system exclusively for banks.

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The Dokit SaaS platform enables users to create, share and improve step-by-step instructions, user guides and product manuals that fit any screen and device. According to the vendor, it only takes a few clicks to create guides and instructions with their intuitive editing features and predefined tem…

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HGComply is an HR document governance platform from HireGenics, an American CyberSystems company.

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Apex CoVantage headquartered in Herndon offers IZAAC, a document and archive digitization tool for converting library collections and resources from physical to digital.

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Netlink Software Group headquartered in Wisconsin offers the Netlink Document Management System (DMS).

TrustRadius Top Rated for 2019

2019 Top Rated Document Management Systems

There are plenty of options out there, but here's our shortlist of the best Document Management Systems. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.