Best Document Management Systems86Document management systems (DMS) encompass a set of capabilities for storing, sharing, and converting documents and files in a way that reduces dependence upon, or eliminates entirely, hardware and paper document generation and storage. Central to document management is imaging, file type conversion, versioning, and metadata management with document editing and access controls. Document management type features might also be contained in an enterprise content management (ECM) system or a digital asset management (DAM) system.Genebra Quality Management1https://media.trustradius.com/product-logos/lT/s7/42AFQHG2BITK-180x180.PNGEphesoft Transact2https://media.trustradius.com/product-logos/uT/mG/4CLOS783KAHU-180x180.PNGiAnnotate Enterprise3https://media.trustradius.com/product-logos/dH/BV/B0JJSCD5RKL7-180x180.PNGfileplan4https://media.trustradius.com/product-logos/mo/Ml/VEI9T1VZEZLS-180x180.JPEGABBYY FlexiCapture5https://media.trustradius.com/vendor-logos/mw/yQ/JUZHT63WB0VF-180x180.JPEGKipwise6https://media.trustradius.com/product-logos/5o/dg/KTTPNOXUOWTX-180x180.JPEGAVEVA NET7https://media.trustradius.com/vendor-logos/cl/lW/NKE9G2QJDQ79-180x180.PNGHyperscience8https://media.trustradius.com/product-logos/IR/6v/8UQTPXNT22GG-180x180.JPEGdocGenix9https://media.trustradius.com/product-logos/fT/If/7G044TDDS3TE-180x180.JPEGIdox EDRMS10https://media.trustradius.com/vendor-logos/dT/Nw/T4P6XL562DHA-180x180.PNGOracle Primavera Submittal Exchange11https://media.trustradius.com/vendor-logos/e7/6G/F3JK0T3RS775-180x180.PNGGLOBODOX12https://media.trustradius.com/vendor-logos/Ml/Jz/3T8V3670REIE-180x180.PNGCSI Document Services13https://media.trustradius.com/vendor-logos/Jp/wH/UUD8H9T44X76-180x180.JPEGHGComply14https://media.trustradius.com/product-logos/Sy/gK/2FR0NTC51GJK-180x180.JPEGOnBoard Board Management Software15https://media.trustradius.com/product-logos/Pi/ol/IZ8S2PAQK2H9-180x180.PNGPeopleDoc by Ultimate Software16https://media.trustradius.com/product-logos/9c/GD/4OTUVB59I0DO-180x180.PNG

Document Management Systems

Best Document Management Systems

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 10 or more ratings to appear on this TrustMap.

Document Management Systems Overview

What are Document Management Systems?

Document Management Systems (DMS) provide enterprises with the capability to digitally capture and convert documents and files. Features of document management software may also extend to document storage, search and retrieval, and sharing. DMS reduce enterprise dependence upon space-consuming document printing hardware, printed paper, and file drawers.


Document management systems share featural overlap with Enterprise Content Management (ECM) or Digital Asset Management (DAM) platforms. But document capture and manipulation is central to document management. This includes imaging, file type conversion, versioning, and metadata management, with document editing and access controls. An alternate approach to document management is to include templated document generation as a feature. This way paper document generation and sharing is not needed to begin with. These DMS often provide contract lifecycle management, and electronic signature as well.

Features of Document Management Systems:

Document management systems provide the following feature set:

  • Imaging, mobile image capture

  • Versioning, automated

  • Metadata management

  • File type conversion

  • Document sharing & collaboration

  • Automated backup, archiving (i.e. integration)

  • Document publishing, public sharing

  • Policy-driven access and controls

  • Graphic-based object editing, manipulation

  • .pdf editing, fields

  • Customizable search, content location

  • Templates, electronic document builder

  • Integrated e signature

Pricing Information

More feature complete Document Management Systems are generally offered on a cloud-based, software-as-a-service model and are available by subscription. 30-day free trials of document management systems are common. The most common pricing variable is the number of licensed users. Plans may also be priced according to the volume of contracts processed and managed. Some vendors offer perpetual licensing for simple document management products (e.g. .pdf editors, converters, etc). Also, ECM vendors may supply all the features required for document management as modules for their platforms.

Document Management Products

Listings (126-141 of 141)

We don't have enough ratings and reviews to provide an overall score.

Genebra is a document management software, entirely developed based on ISO 9001 Standard.According to the vendor, key features and business benefits include:OPTIMIZING INFORMATION MANAGEMENT• Simplifies the creation, approval and document review.• Maintains quality document history.• Alerts you abou…

We don't have enough ratings and reviews to provide an overall score.

Ephesoft in Irvine delivers Smart Capture technology on a private or public cloud platform designed to turn unstructured content into actionable information. From mortgage applications to invoices to insurance claims and beyond, the vendor states Ephesoft Transact makes quick work of processing so u…

We don't have enough ratings and reviews to provide an overall score.

iAnnotate Enterprise is a document management software offering from Branchfire. It includes features such as managing your organization's mobile workflow and configurable access to sharing features and remote document storage, all without touching personal data on-device.

We don't have enough ratings and reviews to provide an overall score.

fileplan is simple document management in the cloud that enables consistent, planned filing with document control and collaboration. The vendor (Radix Software) says fileplan helps teams apply simple, common sense principles to organize and control their documents since the software is quick to impl…

We don't have enough ratings and reviews to provide an overall score.

ABBYY headquartered in Moscow offers FlexiCapture, a data capture tool designed to extract information from enterprise documents.

We don't have enough ratings and reviews to provide an overall score.

Kipwise is a smart company knowledge management tool that integrates seamlessly with Slack, Google Drive and more. It aims to allow users to save and retrieve important team knowledge easily, wherever it is needed.

We don't have enough ratings and reviews to provide an overall score.

AVEVA NET is a web-based Information Management solution for engineering and operations. It brings together information from multiple sources and in multiple formats to enable users across the business to securely access, visualise, validate and collaborate on the Digital Asset data. AVEVA NET autom…

We don't have enough ratings and reviews to provide an overall score.

Hyperscience's proprietary machine learning solution extracts and transcribes handwritten, cursive script, and machine printed text. The vendor boasts up to 95% automation and over 99.5% accuracy, helping enterprises reduce costs, streamline operations, and drive new business and revenue opportuniti…

We don't have enough ratings and reviews to provide an overall score.

docGenix is a document management option from Innodata.

We don't have enough ratings and reviews to provide an overall score.

Idox EDRMS is an electronic records and document management system from UK-headquartered company Idox.

We don't have enough ratings and reviews to provide an overall score.

GLOBODOX is a document management and control system from Indian company ITAZ Technologies.

We don't have enough ratings and reviews to provide an overall score.

Computer Services, Inc (CSI) headquartered in Paducah offers their Document Services for banks, which can combine electronic document delivery and distribution (e.g. eStatements, the CustomerConnect advertising service, etc.), managed print, as well as document storage and archiving.

We don't have enough ratings and reviews to provide an overall score.

HGComply is an HR document governance platform from HireGenics, an American CyberSystems company.

We don't have enough ratings and reviews to provide an overall score.

Passageways' OnBoard Board Portal is a board management and meeting system. The vendor says it has been engineered to drive good governance and improve meeting outcomes by featuring tools designed for directors so that they can focus on strategy during meetings, and make them working sessions rather…

TrustRadius Top Rated for 2019

2019 Top Rated Document Management Systems

There are plenty of options out there, but here's our shortlist of the best Document Management Systems. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.

Smallpdf

18 ratings

PDFelement

86 ratings

Adobe Acrobat DC

1083 ratings