Best Enterprise Content Management Software33Enterprise content management (ECM) is a set of tools and methods that allows a corporation, agency or organization to obtain, organize, store and deliver information crucial to its operation. The fundamental objectives of ECM are to streamline access, eliminate bottlenecks, optimize security, maintain integrity and minimize overhead. According to the Association for Information and Image Management (AIIM), ECM can be broken down into five major components called capture, manage, store, preserve and deliver. The purpose of each component can be briefly defined as follows: -Capture: Create, obtain and organize information. -Manage: Process, modify and employ information. -Store: Temporarily back up frequently changing information in the short term. -Preserve: Back up infrequently changing information in the medium and long term. -Deliver: Provide clients and end users with requested information. ECM has become increasingly important and complex in recent years for a number of reasons. Financial fraud and data breaches -- and regulations designed to prevent them -- have made effective information governance essential. There are new sources of content, such as unstructured data from social networking websites. Enterprises also need to manage content effectively for integration with business intelligence/business analytics (BI/BA) applications that help them to use the available information to guide business decisions.OptiView Document Management1 Document Management2 Desktop Search4 Platform5 Publisher8 -XD9 Extended Enterprise Content Management by OpenText10 Content and Experience Cloud11 ECM13 DXP15

Enterprise Content Management Software

Best Enterprise Content Management Software

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Enterprise Content Management (ECM) Software Overview

What is ECM Software?

Enterprise Content Management (ECM) platforms present a system for capturing, preserving, and managing unstructured content and documents. They also secure them digitally in compliance with policy. ECMs make these records retrievable and shareable. Content can be transferred with minimal risk to the content's security.

ECM Software Features & Capabilities

  • Capture, Imaging: The system supports the digitization of content.

  • File Sync, Storage, Archiving: Foundational to the ECM is its storage system for long-term preservation & retention of content in an organized fashion.

  • Document Management: Beyond capture, the ECM supports sharing, distributing, printing, faxing, etc.

  • Records Management: Secure, policy-controlled and compliant storage, retrieval and production of records, transactional or otherwise.

  • Search & Retrieval: Helps users find the content they are looking for. Various methods for assistance include filters, tags, metadata, and the like.

  • Collaboration: ECM support file and content sharing within the enterprise, or integrate with preferred collaboration software or modules.

  • Content Publishing & Creation: Some ECMs also support the publishing of content to web pages.

  • Security, Risk Management & Information Governance (IG): Security controls with rules, policies, and permissions defining and delimiting access to content and records. This is a core feature and a necessity for enterprises.

  • Integrations: ECMs integrate with multiple 3rd-party systems such as electronic signature software, hardware (printers, scanners, etc.), digital asset management, Disaster Recovery solutions, CRM, ERP, and web content management systems (WCMS, or CMS).

Additional Considerations

Enterprise Content Management (ECM) software is designed to facilitate lifecycle management, information governance (IG), and collaboration. Modern ECM systems should provide a single source of truth. Additionally, they should offer features for version control and synchronization, intuitive search, and discovery. It is also important for ECM software to integrate with other applications to deliver viewable content across multiple platforms.

The timely delivery of contracts and other transactional documents is also an important component of business process management (BPM). This is a secondary goal of ECM software. Security and optimized business processes are built into a successful ECM's content storage and retrieval systems.

Pricing Information

ECM software products may have a one-time/ annual license fee that can start in the $2,000-$3,000 range, Alternatively, they might offer a monthly subscription fee that is per user per month. The subscription fees start at $15-$20/month/user and increase proportionally with the size of the company. Certain ECM vendors also offer a free trial.

However, many ECM vendors do not openly disclose their prices but will provide a quote upon request.

Enterprise Content Management Products

Listings (51-65 of 65)

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SearchExpress Document Management SearchExpress lets users index, workflow, search and manage paper documents as well as digital documents, which the vendor says can help save time and money. SearchExpress is integrated with the user's ERP systems to read data from and view documents from the E...

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Accellion in Palo Alto, California offers enterprise grade cloud storage, & file sync and sharing, with an emphasis on security and collaboration.

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Lookeen is desktop and enterprise search technology, with particular strength in Outlook and Exchange Server search. Lookeen uses its index to search and retrieve data from diverse sources across the enterprise to save companies time and money. It is offered as a stand-alone desktop or server sol...

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Elcom is a global provider of enterprise web content management solutions. The Elcom Digital Transformation Platform consists of over 100 features, modules and connectors, enabling the platform to grow with the needs of the business.According to the vendor, Elcom is used to deploy engaging websit...

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IntelliEnterprise is an Intranet Software Suite for managing content and processes. It lets organizations manage and efficiently distribute relevant content, offers integrated security, customizable applications and workflows for process automation, social tools to connect employees across depart...

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Exela Technologies headquartered in Texas offers BoxOffice, a cloud-based Enterprise Information Management System featuring templated workflows, an ocr engine, role-based access and permissions, and other features.

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British company HighQ offers Publisher, the company's enterprise content management (ECM) and digital publishing solution boasting customizable and personalized client portals, video hosting and streaming, as well as event microsites with requisite features (e.g. one-click registration), to suppo...

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Xybion's ECM-XD is a secure cloud-based integrated document management suite for managing content, workflow, migration, reports and compliance of enterprise content. ECM-XD facilitates compliance with Good Manufacturing Practices (GMP), FDA regulations, ISO requirements, Sarbanes-Oxley (SOX) and...

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AODocs is a document management platform built for Google Drive. AODocs promises to let companies build powerful, secure business applications without limiting collaboration or sacrificing user experience. AODocs promises to provide security and processes without limiting collaboration or sacrifi...

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TransCentra ECM is an enterprise content management system designed to provide a digital repository for enterprise documents. TransCentra is an Exela Technologies company and technology.

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QAction is an enterprise content management, business process management, and data governance solution from QFlow. QAction includes a complete set of enterprise content management capabilities to capture, protect, analyze, integrate, and engage content for greater insight and action. The goal is ...

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Human Made headquartered in Matlock is a Wordpress development agency which now offers Altis, a digital experience platform designed to combine CMS and CX functionality.