Archiving Software
Top Rated Products
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ADAudit Plus offers real-time monitoring, user and entity behaviour analytics, and change audit reports that helps users keep AD and IT infrastructure secure and compliant.Track all changes to Windows AD objects including users, groups, computers, GPOs, and OUs.Achieve hybrid AD…
Google Vault is an ediscovery and archiving service for messaging and content created through some applications in G Suite. Users can retain, search, and export an organization’s data from select apps with Vault for G Suite Business and Enterprise editions.
Exchange Online Archiving from Microsoft is a tool that helps the user solve archiving, compliance, regulatory, and eDiscovery challenges. Hosted on Microsoft globally redundant servers, with IT-level phone support 24 hours a day, seven days a week, Exchange Online Archiving is compatible…
Microsoft Exchange is a secure email / messaging gateway with file archiving and encryption / data loss capability, available as a hosted service (Exchange Online) or installed (Exchange Server).
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ARKon is a solution for digital archiving of documents and electronic invoices that aims to simplify their conservation according to legislation, from Wolters Kluwer. It is available in continental Europe, primarily sold in Italy.
Unified Global Archiving (formerly Capax Global) Enterprise Archive Solution [EAS] delivers a unified archive repository to preserve data generated from enterprise messaging, collaboration, file-sharing, and social media. Preserved data can be searched and discovered for litigation…
Mailprotector is a SaaS-based B2B email security platform delivering encrypted email and file transfer, anti-spam, anti-phishing, email continuity, email archiving and business-class hosted email. Their products employ patented, HIPAA-compliant and platform-agnostic technology supported…
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The Aurea Messaging Solutions (AMS) suite includes three email infrastructure solutions that according to the vendor, support millions of users across more than 1000 companies – for business email continuity, security and archival. The entire AMS suite is delivered in the cloud, enabling…
Intradyn is an email and web archiving solution for eDiscovery from the company of the same name in Mendota Heights.
Intermedia Email Plus Exchange Email is a combined email productivity and security suite, providing anti-phishing, email archiving, email backup and archiving, as well as access to AnyMeeting web conferencing included via a subscription.
Proofpoint Enterprise Archive is a cloud-based file archiving system which provides a central, searchable repository of a wide range of content types without the headaches of managing an archive in-house.
IBM InfoSphere® Optim™ solutions manage data from requirements to retirement, to improve governance across applications, databases and platforms by managing data properly, enabling organizations to support business goals with less risk.
Solix Enterprise Data Management Suite (Solix EDMS) is an information lifecycle management solution, from Solix Technologies in Santa Clara. Solix helps infrastructure and operations leaders implement the right policies, processes, and technology for application decommissioning and…
7-Zip is a file archiving tool free and open source under the GNU LGPL license, which features strong AES-256 encryption in 7z and ZIP formats, self-extracting capability for 7z format, and localizations for 87 languages. It is available for Windows.
Global Relay, headquartered in Vancouver, offers Global Relay Archive, a system for managing and archiving unstructured data (e.g. IM, email, etc) in a compliant manner.
OpenText information archiving solutions optimize for long-term compliance and user productivity. Information archiving is offered as a general purpose platform for structured and unstructured data or optimized for active archiving of SAP data.
Cryoserver is an email archiving solution delivered either on-premises or in the cloud.It stores copies of every email sent and received by an organisation in a secure archive.It then turns this data into a resource for everyday use.Cryoserver is designed to keep business-critical…
OpenText Archiving solutions present solutions for archiving and managing the enterprise information lifecycle for a range of structured and unstructured information, including email, files, Microsoft SharePoint data, including ERP data (SAP, Oracle), instant messaging, web and social…
ZL Unified Archive is a file archiving option from ZL Technologies in Milpitas, California.
Fabasoft Folio is a digital workflow and enterprise content management system that aims to allow documents to be shared quickly and easily, even across departments. Fabasoft Folio Enterprise is the base edition covering enterprise document management, collaboration, business process…
Pagefreezer provides website, social media, and enterprise collaboration archiving and compliance solutions across a wide range of industries, including finance, legal, telecom, retail, utilities, government, and post-secondary education. As a SaaS (Software-as-a-Service) application,…
French company Everteam offers their information governance suite, which is comprised of three solutions, designed to work together. Everteam.discover is designed to identify, organize and manage content to reduce costs, address compliance and lower risk. Everteam.policy enables…
A tool to convert usable data into an unreadable format and provide decryption only to those with proper access. PK Encryption supports enterprise data protection strategies with complete administrative control for finding and protecting sensitive data wherever it is stored.
Vaultastic can ingest business data stored from a wide range of active and legacy data sources into a central, unified cloud repository. Vaultastic’s cross-platform architecture integrates with various data sources such as M365, Google Workspace, Google Drive, MS Exchange, Zimbra,…
MailShelf is a professional email archiving solution that aims to cover all important aspects of a secure and compliant long-term archiving of your emails, as well as additional features. Highlights: Secure and compliant software solution for long-term email archivingCreates tamper-…
cp.Content from Cipherpoint is designed to allow any relevant information to be found quickly and easily with, full text search capability. With smart tagging and auto classification, users can understand and exploit data to its full potential. This means data becomes an important…
ArchiveSocial headquartered in Durham aims to empower agencies and organizations to actively participate on social networking channels by ensuring they can fulfill legal requirements and avoid lawsuits. They state their cloud-based archiving and analytics technology is trusted by…
Formerly from Micro Focus, a solution used to archive email, social collaboration, and mobile data from multiple platforms in a single location. OpenText™ Retain Unified Archiving supports Exchange, Microsoft 365, Gmail, Bloomberg, and OpenText™ GroupWise for both on-premises and…
Enterprise social networks and work collaboration tools house sensitive and valuable data. Pagefreezer allows users to monitor and preserve all activity in real-time to meet security, litigation, and compliance obligations: Leverage monitoring tools to curb data loss and identify…
Learn More About Archiving Software
Wha is Archiving Software?
Archiving software, also known as Enterprise Information Archiving (EIA), is designed to efficiently store, index, and retrieve multiple file types in a long-term virtual archive. These files, such as images, invoices, CAD documents, voicemail, emails, website, and business social media content, are stored with metadata to meet discovery and classification requirements. This means the archive must be searchable to facilitate indexing and recovery of all stored material in its original context.
Data archiving is the process of identifying and transferring data that is no longer active from production systems to long-term storage. Archival software tools ensure that data is stored in an organized way and preserved in its original context for the long term.
Most companies use archiving software for email, instant messaging, and social media data compliance and retention. Archive software collects and packages files together and stores them in long-term storage, creating more short-term disk storage.
The key difference between archiving software and backup software is that archiving software deals exclusively with original historical data. An archive system is designed to allow continuous and easy access to decades of business data in its native form. In contrast, backup software duplicates files and data from one system to another to restore it quickly in the event of a failure.
Archiving Software Features
Archiving software often includes the following features:
- Advanced search functionality
- Central management dashboard
- Data compression and encryption
- Data deduplication and deletion control
- Document tagging
- Email archiving
- External storage connection
- File recovery
- Granular storage management
- Integration/API
- Long term data retention
- Offline access
- Optical character recognition (OCR)
- Platform support
- Regulatory compliance tracking
- Restore to current format
- Revision control
- Storage optimization
- Tiered storage
- Traceability
- User access controls
- Web archiving
Archiving Software Comparison
When comparing archiving software, consider the following:
Compliance requirements. Every business needs archival procedures that comply with regulations, but no one-size-fits-all solution exists across industries. It’s uncommon for a software solution to suit every possible need. Before evaluating options, assess and prioritize industry-specific characteristics vital to your company. Eliminate products that do not provide the essential features you need to meet corporate and industry requirements.
For instance, if your organization handles personal health information, you’ll need a solution that satisfies compliance laws, such as HIPAA’s long-term retention requirements. Organizations that handle sensitive and financial data will require advanced security and data restoration features. Also, consider if the service provider utilizes industry-certified data centers that meet ISO or SSAE compliance.
Storage mediums. It’s important to choose a software solution that works with the data and archival system your business is using. Possible storage mediums for data archiving include tapes, disks, flash storage, hard drives, and virtual and cloud options. Smaller companies and newer enterprises may find that physical storage mediums work best for them. However, as organizations get larger, virtual archives utilizing cloud storage are usually a better solution. Cloud storage helps enterprises streamline processes, increase security and compliance, and offers high capacity with lower storage costs.
Scalability and support. Regardless of how much data is being processed today, increased storage needs are inevitable. If your business is growing, you’ll want to find a solution that can scale with you. Also, consider whether the product can support your organization’s hardware platform and the level of customer service you may need to onboard.
Demo and test. Take the time to explore your options and ask for a demo to test the solution you are considering. Look for vendors who can provide services for all of your data types (e.g., email, mobile voicemail and text messages, social media, invoices, or sensitive data). This will help you streamline your processes and manage your communications from a centralized system.
Access controls. Some archiving solutions only allow you to create pre-set user roles. In contrast, others will enable you to customize the number of roles you can create and assign permissions to specific ones. It's also critical for the archiving software to provide a complete access log (activity trail). This will help departments restrict user activity on the platform and monitor for potential misuse.
Start an archiving software comparison here.
Pricing Information
Most archiving software products are priced by month or year. The cost depends on the volume of data to be processed and the level of features. Most vendors in this category offer free trials, and some free tools are available that can be helpful for limited budgets. Entry-level plans range $10 - $50/mo or $25 - $50/yr. Mid-market plans range from $100-$350/mo. Some one-time license options also exist. Single license options range from $275 - $3750/user. Enterprise-level single license options can be as much as $15,000.
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Frequently Asked Questions
What does archiving software do?
What are the benefits of using archiving software?
What are the best archiving software products?
Popular archiving software products include:
- Amazon S3 Glacier
- BluVault
- FileHold
- Microsoft Exchange
- NetX
- PinPoint Document Management System
- Veritas Enterprise Vault