Marketing Automation Software

What is Marketing Automation?

Marketing automation is the process of automating and scaling repetitive marketing tasks. Businesses rely on marketing automation software, or email marketing software, to help them do this. Marketing automation platforms also enable companies to analyze the success of their marketing efforts.

Most marketing automation systems are built around leads (people) and campaigns (message sequences). Leads in the marketing database can be nurtured with relevant, personalized content.

Marketing automation campaigns are more complex than batch and blast email campaigns. Campaigns can involve digital channels beyond email, such as social media, SMS, landing pages, etc. They can also be designed with complex logic. This is the automation piece. Users can segment leads, personalize messages, and trigger events (like sending an email or updating a record) based on lead behavior. Once a campaign is over, reporting tools can measure its performance. This tells marketers what worked well and what did not.

Some marketing automation platforms are better suited for large businesses, and others for small businesses. Some focus on B2C marketing, some on B2B marketing, others on both. Most offer inbound and outbound marketing tools, though some have stronger features around one strategy (i.e. HubSpot is an inbound marketing tool). You should assess your use case and the marketing challenges you have before evaluating products.

Marketing Automation Features

Marketing automation started out with just email. Today, other digital channels like websites, mobile apps, SMS, and social media are all integral to successful marketing efforts. Most marketing automation tools will include functionality for all of these channels.

The core set of marketing automation capabilities include:

• Email marketing
• Landing page creation and customization
• Lead management
• Lead scoring
• Reporting & Analytics

Features vary from vendor to vendor, as well as by paid tier. No matter the level, marketing automation features can be grouped as follows:

• Email Marketing & Online Marketing
• Lead Management
• Reporting & Analytics
• Social Marketing

Email Marketing & Online Marketing

• Email Management: Automation for opt-in, unsubscribe, and bounce processing. This sometimes includes a dedicated IP address and link validation.
• Landing Pages: Direct clicks to a unique, relevant page. The ability to customize pages helps control the customer experience and is well-known to increase conversion rates.
• Triggered Email: Send real-time, personalized emails based on customer actions.
• Forms: Registration forms to capture lead data and add it to the database. May allow for social sign-in. This sometimes includes “smart” forms that recognize known visitors and ask progressive questions to update their records in the database.
• Dynamic Content: Landing pages and emails can be automatically customized. This compartmentalization can be based on industry, location, job title, or other segmentation factors.
• Mobile: Mobile-optimized features are common in most marketing automation platforms today.

Lead Management Features

• Lead Database: Archive actions between your company and individual prospects. Email clicks, website visits, scoring changes can all be automatically logged.
• Behavior Tracking: Indicates a prospect’s interests and place in the buying process. May include the websites they visit, social networks they participate in, keywords they search with, emails they open, etc.
• Lead Nurturing: Emails can be triggered based on a predetermined campaign, and in a sequence that aligns with the customer's journey to a potential customer more information as you go along. More important for B2B marketing.
• Automated Sales Tasks: Automatically send follow-up messages based on specific behavior, create lists of qualified leads for sales, and alert salespeople of new action.
• Segmentation: Demographic and behavior-based filters refine the outreach process.
• Workflow Automation: Planning, calendar creation, and task assignment can all be automated.
• Scheduling Flexibility: Control when your messages will be sent by day and time, and whether they should be spread out throughout the day. Gate and prioritize messages, or schedule messages to send based on the time zone of the recipient
• Lead Scoring: Identify the best lead for a campaign or tactic. You can weigh important and undesirable behaviors automatically.
• Data Quality: Merge duplicate leads, identify missing information, and standardize information.

Reporting & Analytics Features

• Basic Reporting: A summary of email and landing page campaign success. This is typically featured on a built-in dashboard.
• Program ROI Analytics: Give visibility into your marketing efforts’ ROI. It’s a bigger picture approach, comparing the success of campaigns and channels.
• SEO & Keyword Tracking: Track keyword strength and compare competitor performance.
• Multi-touch Revenue Attribution: Credit every campaign touchpoint before the sale. This gives better visibility to the performance of each campaign tactic.
• Testing: Some platforms allow A/B testing or multivariate testing for automated campaigns. Material to test may include subject lines, send times, or even personalized content and custom landing pages.
• Web Analytics: Determine which pages of your website are most popular with prospects. Look at the bounce rate, common paths, and more.
• Predictive Analytics: Use data trends to optimize future marketing operations. This is a developing area for marketing automation analytics.

Social Marketing Features

• Social Campaigns: Cross-sell content with automated posts across channels. Qualify prospects using comments, replies, and tweets.
• Social Listening: Monitor brand mentions across the social sphere. Gain insight into prospect segmentation and campaign messaging.
• Social Sharing: Incorporate smart share buttons into campaign messages. Gain data about who shares content which content and what drives social conversations.
• Social Engagement: Increase engagement with polls or referral programs. Some tools allow integration of engagement apps to your Facebook, email, and website.
• Social Analytics: Add tracking to social media campaigns, and improve your conversion rates for future campaigns.

Some more advanced features (i.e. for enterprise-level platforms) include:

• CRM integration
• Social media marketing and management
• Web conferencing
• Dynamic website / Progressive profiling
• Marketing Resource Management (MRM)
• Cross-channel campaign management
• Predictive analytics

List Size & Target Market

Different marketing automation software fits different use cases. In particular, think about the size of your contact database and industry.

Scale

The technology you need will vary depending on the size of your company, your marketing team, and your database (list size).

Marketing automation platforms for small businesses go beyond pure-play email marketing. Typically they try to provide an all-in-one system that is easy to use and within budget. They will also feature CRM tools, social tools, etc., but they won’t have all of the bells and whistles enterprise platforms do. Complex logic, reporting, and integrations are three areas that marketing automation tools for SMBs tend to have simplified.

Enterprise-level offerings tend to be “marketing clouds” that go beyond traditional marketing automation features. Unlike SMB tools, they typically have breadth and depth. Enterprise platforms offer more granular control over things like campaign logic and advanced reporting. Many integrations offer additional capabilities. They also have other advanced tools like A/B testing, social listening, and ad management. IBM, Oracle, Salesforce, and Adobe have all acquired marketing automation products that they offer as part of an enterprise suite.

Industry

The right approach also varies based on what you’re marketing and to whom you are marketing. For example, do you sell to other businesses (B2B) or to consumers (B2C)? Marketing practices in the B2B industry differ from the B2C industry. The number of channels, frequency of communication, and the degree of personalization will probably be different.

B2B marketing automation is all about ‘nurture’ programs. This builds interest in the product through helpful and educational content. Drip campaigns and content marketing come in are often used in B2B marketing.

B2C marketing involves a much larger prospect pool. Brand loyalty and product ‘stickiness’ are more important than the relationship you have with your customers. Many B2C businesses sell their products and services online, meaning ecommerce features are highly important. This includes bulk email campaigns, open rates, targeted offers, shopping carts, payment gateways, and more.

Marketing Automation Integrations

Most marketing automation buyers already have a customer relationship management (CRM) system. Integration between your CRM and marketing automation software is important because it connects these two flows of data.

To work properly, the integration has to go both ways. A change in a marketing campaign should be reflected on the CRM records of contacts involved in that campaign, and vice versa! Data consistency is crucial for nurturing leads and lead scoring. This determines whether a person continues receiving marketing messages, or gets passed to sales or support for follow up.

Here are three things to consider when you’re evaluating integration to your CRM::

• Automatic mapping vs. manual field mapping
• Real-time syncing vs. periodic syncing
• Accessibility of lead and contact information

CRM integration is probably the most important for both B2B and B2C marketers.

But there are many other integrations that are also useful. Since MA software often works as a marketing hub for marketing operations, vendors are offering a growing number of integrations. For example, for many B2B companies, webinars are a key tactic for qualifying leads. Integration between marketing and webinar platforms means more lead capture and more accurate lead scores.

Marketing Automation Software Comparison

To more easily compare Marketing Automation platforms, consider evaluating different options based on these 3 key factors:

1. Multi-channel vs. email marketing campaigns: For businesses that primarily do email marketing, more advanced marketing automation tools that cover additional digital channels may be overkill. Email marketing software is better suited for companies that primarily market to prospects and customers via email. On the other hand, if your marketing campaigns typically involve more than one type of channel (e.g. email, direct mail, phone, social media, mobile apps, etc), a full marketing automation platform will be a better fit.

2. Company-size: Before purchasing a new marketing automation platform, think about your list size and scale of outreach you want to do. For example, enterprises not only need a robust set of features but require support for larger contact lists. Small businesses, on the other hand, need a marketing automation tool that’s easy to use and allows them to automate repetitive tasks. Especially for small businesses operating on a tight marketing budget or that have a tiny marketing team, some larger marketing automation platforms may be too complex and expensive.

3. Built-in CRM: If your organization does not already have a CRM solution, you may want to look for a marketing automation platform that can also serve as a CRM. Some vendors, like HubSpot and SharpSpring, provide a free CRM with their marketing automation software. If you need a marketing automation solution that can do double duty, make sure to ask the vendor if they have a built-in CRM.

Start a Marketing Automation software comparison

Pricing Information

Pricing for marketing automation tools is typically subscription-based and is determined by the range of features include and list size. The more features included in the package and the larger the size of your contact database, the higher the monthly price.

Users can expect to pay around $200/mo. for a basic monthly package. Enterprise-level software (with all the bells and whistles) will run up to $3,000-$7,000 per month.

More Resources

• How to Choose the Best Marketing Automation Software for your Business
• The Ultimate Marketing Automation Checklist for Buyers
• Here's How 7 Leading Marketing Automation Tools Compare
• 4 Marketing Automation Tools Digital Marketers Should Consider
• More Than Just Email Marketing: What is Marketing Automation?
• Announcing the Top Rated Marketing Automation Software 2019