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Accruent EMS

Accruent EMS

Overview

What is Accruent EMS?

EMS Software is an enterprise space management, event, class and resource scheduling application acquired and now supported by Accruent in June 2018.

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Recent Reviews

TrustRadius Insights

EMS, or Event Management System, is a versatile software solution widely adopted by colleges, universities, and organizations for …
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Satisfied

7 out of 10
July 18, 2022
Incentivized
I am the campus administrator for EMS. I oversee all event scheduling, consult on academic scheduling, as well as coordinate with IT on …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

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Pricing

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What is Accruent EMS?

EMS Software is an enterprise space management, event, class and resource scheduling application acquired and now supported by Accruent in June 2018.

Entry-level set up fee?

  • Setup fee required

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Skedda is a space management platform that specializes in the management of office space, desks, meeting rooms and hybrid workplace scenarios.

What is WorkInSync?

WorkInSync is presented as a single app to manage all hybrid workplace needs. Globally, organizations have started adopting a hybrid workplace, with employees opting WFO/WFH as per their convenience.This has actually introduced new challenges in their life. WorkInSync enables companies to establish…

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Product Details

What is Accruent EMS?

Accruent's EMS Software connects people with the right spaces, resources, and technology, solving today’s workspace and scheduling challenges and enabling organizations to get the most from their modern work and learning environments.

Employees want the flexibility to work from anywhere and to collaborate using their preferred technologies in a safe and social environment. At the same time, leaders need to drive value for their businesses by making the best possible use of their real estate footprint. Multi-use spaces, hoteling or hot desking, and open floor plans can provide efficiencies, but not when burdened with redundant, outdated tools, and processes disconnected from the rest of a business.

So EMS Software is provided as an intelligent, enterprise-class scheduling and resource management software platform, configured and integrated to a unique office environment. The vendor describes it as a management tool that offers the flexibility employees demand, while providing users the visibility, control and insights needed to drive value for the organization.The vendor further boasts deep industry expertise, with over 35 years in the business .

Accruent EMS Features

  • Supported: Self-Service Meeting Booking
  • Supported: Desk Hoteling
  • Supported: Digital Signage
  • Supported: Video Conferencing Integration
  • Supported: Web-Based Booking
  • Supported: Managed Space and Events Approval Workflow
  • Supported: Invoicing and Billing
  • Supported: Utilization Reporting and Custom Queries
  • Supported: Catering Management
  • Supported: Academic Planning and Optimization

Accruent EMS Integrations

Accruent EMS Technical Details

Deployment TypesOn-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating SystemsWindows
Mobile ApplicationApple iOS, Android, Mobile Web

Frequently Asked Questions

EMS Software is an enterprise space management, event, class and resource scheduling application acquired and now supported by Accruent in June 2018.

Condeco by Eptura, AgilQuest, and Teem by Eptura are common alternatives for Accruent EMS.

Reviewers rate Availability highest, with a score of 9.1.

The most common users of Accruent EMS are from Enterprises (1,001+ employees).
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Comparisons

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Reviews and Ratings

(403)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

EMS, or Event Management System, is a versatile software solution widely adopted by colleges, universities, and organizations for scheduling and managing events. The system efficiently books rooms, tracks conference room reservations, and facilitates communication between service providers. Users appreciate EMS for streamlining scheduling processes across the organization, from classes and meetings to events. It also helps with work assignment delegation and managing services for internal and external events.

Hospitals also benefit from EMS by using it to schedule conference rooms and manage room and catering requests. For example, TIAA integrates EMS with Outlook, creating a one-stop booking experience that includes features like Webex and attachments. EMS goes beyond room reservations and effectively manages non-room items like banner spaces and van usage.

EMS provides comprehensive support for academic scheduling, event management, and non-academic space management within universities. Many departments already use EMS for event scheduling, with plans to implement it in more departments in the future. In fact, the University of Kentucky relies on EMS more than any other university in the nation for scheduling across all buildings.

EMS is invaluable for risk management and logistical planning. It is utilized in conference centers and other school units with unique spaces. Real-time utilization data allows users to evaluate meeting spaces and classrooms' efficiency. By effectively managing resource allocation and service allocation, EMS enables efficient operations across different departments.

EMS plays a crucial role in enhancing safety and security efforts through essential reporting capabilities. It is used campus-wide for managing catering orders, facilities requests, IT requests, and room reservations. Various groups within an institution benefit from EMS implementation, including the Registrar's Office, Athletics Department, Performing Arts Department, Auxiliary & Event Services, among others.

Overall, EMS receives high praise from users due to its ability to streamline scheduling processes, allocate resources efficiently, and optimize space management within organizations. Its wide range of use cases makes it a valuable tool in educational institutions, conference centers, and organizations requiring efficient scheduling and event management.

Attribute Ratings

Reviews

(151-174 of 174)
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October 02, 2018

Excellent

Score 10 out of 10
Vetted Review
Verified User
Incentivized
PNC just signed with EMS in August 2018 and are currently in the implementation phase. We use EMS to manage our conference center programs across our HQ footprint. Once we “get our feet wet” the hope is to expand our use of EMS.
Lynn Langston | TrustRadius Reviewer
Score 6 out of 10
Vetted Review
Verified User
Incentivized
EMS is used across multiple campus departments but not all departments. We are making moves as a university to move toward one universal system. I manage one area within the OIT that deals with video production and a media facility. EMS allows booking of rooms and services through one platform.
Terrie DuBois | TrustRadius Reviewer
Score 6 out of 10
Vetted Review
Verified User
Incentivized
It is being used by the entire college. The college uses it to manage space along with the web app and master calendar to have transparency with what events are happening so there are no conflicting events. My office administers the software and uses it for catering, billing and booking events. It helps to have all buildings and spaces managed in the software so there is consistency across campus and a way to have a utilization report. It would be even more useful it the registrar would use it for booking classrooms. We currently only push classroom bookings into ems not the other way around. The reason being is that there are issues with the information in our SIS having to be very accurate and there are colleges that we have heard have had problems with this.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Several, if not all, departments use this program in some form or another. It helps to streamline communication, share information, improve business processes, and continually advances to be used even more.
October 02, 2018

EMS Rocks!

Score 10 out of 10
Vetted Review
Verified User
Incentivized
Our university used EMS throughout the campus. Although access is limited for some, in general the user experience is very good. There are a lot of moving parts, but with adequate in-house training, anything is possible!
Heather Cochran | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
EMS is used as the University’s space scheduling software. The system is used across multiple areas - Event Services, Athletics, Registrar’s Office, Catering, Parking Services and more. EMS has created a one-stop event planning experience for campus users and created a centralized system for housing event support information.
October 02, 2018

EMS for Me!!!

Gina Lee | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
EMS is being used by the company that I work for. We use EMS to book rooms in our conference center and other areas in the building. We are currently rolling EMS out to our field office to be able to book rooms as well. It address issues with rooms being booked but not used. The EMS system allows rooms not being used to be released and we are not able to run reports on rooms being used /not used.
October 02, 2018

EMS for simple users

Jennifer G. Birge | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Within the Gallatin School at New York University, we use EMS to schedule our classrooms, conference rooms, studios, theater, and gallery spaces. Most recently, I developed (with the help of Brandi at EMS) a way to utilize EMS to schedule the production and operations student workers that interfaces between the desktop client and the VEMS platform. We have streamlined our scheduling practices so students feel comfortable requesting space for their needs. Within the desktop client, I have setup users to approve specific rooms that they manage and approve. For the staff scheduling, I created a “building” for the staff workers, and each worker is a “room” within that building. Each worker is given a VEMS acount from which they can schedule their classes and conflicts. I (as their approver) approve or deny these requests. Then, when I’m scheduling shifts, I am able to create a view where I can see our scheduled events and see which students “rooms” are available to be booked. Once booked, I can confirm their work shift via a confirmation. For a weekly schedule, I run a report under Event Schedule for each week, as well as running a Room Card report to give each student “room” a list of their shifts through the current date that is staffed. Each school within NYU is using their own platform of EMS since schools do not share spaces within the University.
Venhuizen, Mark | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We administer EMS for the South Dakota State University Campus. I oversee the reservations for our student union and non academic spaces. We also use EMS for inventory management, reports to security and HVAC (for campus) centralizes billing, etc. Have been working on developing a way to do a “web” contract approval for both affiliated and non-affiliated campus users utilizing the existing system. Only roadblock is internal within our university. Trying to get buy in, and trying to get the existing campus users to conform to a centralized / standardized user process. It’s a great product and works exceptionally well for our event management.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Currently the University of Florida is utilizing EMS for their event scheduling. We have 4 departments currently using it, with plans to add on more of the University as we progress. In the near future, we are consolidating these 4 instances while bringing on the Registrar's office as well. We plan on using external software for academic room scheduling, and then populating that data into our EMS.
Sarah Daggett | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
EMS is being used in our Registrar’s Office for academic scheduling and in our Hospitality Services Office for event scheduling. We are looking to branch out to Student Life, too, so they can help manage student club event requests. This program address issues with space reservation and utilization.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
We use EMS across the global organization to book meeting rooms, schedule VC meetings, manage catering/resources and equipment, track room utilization. In addition we use it for BEOs, room configuration/setup types and tracking. Lastly, we use EMS integrated with Outlook and TMS for our VC meetings.
October 01, 2018

EMS works for us!

Score 9 out of 10
Vetted Review
Verified User
Incentivized
EMS is used by our department (conference center) to book venue space and resources. It is a robust, intuitive software that allows us to view calendars, equipment inventory, run reports, and schedule/book reservations. We are greatly dependent on EMS to run our operations efficiently.
May Wilson | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
[It's] Used by several partners on campus including, but not limited to the Student Center and Event Services Dept, and Registrar Department. The software allows course coded classes to be input along with special events. My department specifically uses EMS to book special events for Registered Student Organizations, Campus Departments, and External Guests.
Melinda Moers Harriman | TrustRadius Reviewer
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Dean Evans and Associates Event Management Software (EMS) is used on our college campus for event, academic, athletic, and conference space reservations. The product is managed by my office with dozens of virtual users across campus.
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