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ActiveCollab

ActiveCollab

Overview

What is ActiveCollab?

Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.

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Learn from top reviewers

A lot to be improved but better than nothing

Rating: 1 out of 10
June 29, 2023
Vetted ReviewVerified User
Our team attempts to use ActiveCollab to keep track of tasks allocated/in progress/delivered across a number of project types and clients - as the workload/scheduling function...
Continue reading
Verified user
Manager
ActiveCollab1 year of experience

Works great for our sprint/scrum tasks, just be aware of limitations and avoid the mobile app

Rating: 8 out of 10
November 29, 2022
IncentivizedVetted ReviewVerified User
ActiveCollab allows us to manage each of our sprints (which last two weeks) and our tasks within those sprints. Tasks are assigned accordingly, and we can track our time as we...
Continue reading
Verified user
Employee
ActiveCollab4 years of experience

Great option for small businesses

Rating: 6 out of 10
November 20, 2019
IncentivizedVetted ReviewVerified User
ActiveCollab is used by the client services department for communication with clients regarding their projects. Having a centralized platform for reviews allows all parties to...
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Nancy Ross
Director - Marketing
Director
ROMI Lab
ActiveCollab4 years of experience

Strong project management tool that provides a great set of features

Rating: 10 out of 10
November 7, 2019
IncentivizedVetted ReviewVerified User
ActiveCollab is being used in our company as a project management tool. We utilize it for our traditional and digital services. For our digital services, we use it to manage a...
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Mike Muller
Administrator - Corporate
Executive Vice President
Stevens Advertising
ActiveCollab3 years of experience

ActiveCollab or Actively looking for another solution?

Rating: 6 out of 10
September 25, 2019
IncentivizedVetted ReviewVerified User
Our support team utilizes ActiveCollab to manage projects that are specific to their department. Overall, it's a fine enough system, but there are some quirks and challenges t...
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Joshua VanMeter
Director - Marketing
Digital Marketing Director
Max Effect Marketing
ActiveCollab1 year of experience
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Pricing

View all pricing

ActiveCollab Project Management

$8

Cloud
per member/per month

Self-Hosted Plan

$999.00

On Premise
license

Entry-level set up fee?

  • $6.25 per member, per month, annual billing
    Optional
For the latest information on pricing, visithttps://activecollab.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

3.6
Avg 7.6

Professional Services Automation

Features that support professional services organizations

5.7
Avg 7.5
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Product Details

What is ActiveCollab?

ActiveCollab is a project management software designed to give users complete control over work. The tool is equipped with features to help users organize work and keep free from distractions, even when working remote: workload management, time tracking, project profitability, task dependencies, invoicing, collaborative options, third-party integrations, etc.

The vendor states that ActiveCollab will give companies a boost and an enjoyable transition towards remote work, with their 90-day trial offer.

They further state that ActiveCollab is used by teams of all backgrounds - from large teams in international corporations to small startups, and everything in between.

ActiveCollab Features

Project Management Features

  • Supported: Task Management
  • Supported: Resource Management
  • Supported: Gantt Charts
  • Supported: Scheduling
  • Supported: Team Collaboration
  • Supported: Support for Agile Methodology
  • Supported: Document Management
  • Supported: Email integration
  • Supported: Mobile Access
  • Supported: Timesheet Tracking
  • Supported: Change request and Case Management
  • Supported: Budget and Expense Management

Professional Services Automation Features

  • Supported: Quotes/estimates
  • Supported: Invoicing
  • Supported: Project & financial reporting
  • Supported: Integration with accounting software

Additional Features

  • Supported: Time Tracking
  • Supported: Task Dependencies
  • Supported: Discussion Boards
  • Supported: Group Calendars
  • Supported: Project Management
  • Supported: IT Project Management
  • Supported: Percent-Complete Tracking
  • Supported: Project Planning
  • Supported: Time & Expense Tracking

ActiveCollab Screenshots

Screenshot of the dashboard with an overview of projects.Screenshot of multiple task views currently showing a Kanban view of the tasklists and tasks.Screenshot of Overview of all recent activity.Screenshot of Calendar view with task dependencies.Screenshot of Permission settings (owner, member, client, client+).Screenshot of List of available Add-ons.Screenshot of Online payment options.Screenshot of ActiveCollab Workload is a visual resource management tool built for agencies and creative professionalsScreenshot of Everyone’s availability at a glance. You'll know immediately who's available and who's not. Say no to updating spreadsheets! Everyone will be on the same page.Screenshot of Multiple task views currently showing a Kanban view of the task lists and tasksScreenshot of List of tasks with high priority options, assignees, due dates, and task dependenciesScreenshot of Break down your entire work into tasks your team can tackle right away. Deadlines will never surprise you again. Actual priorities are given priority, and everyone is accountable for their work.

ActiveCollab Videos

ActiveCollab Walkthrough - A 7-minute video that covers the basics of using ActiveCollab.
The calendar in ActiveCollab shows everything that has a due date.
ActiveCollab centralizes people management. Instead of inviting users one by one, creating a team invites them all at once.
ActiveCollab is about people working together. This video describes how to get started with a team invite.
An overview of ActiveCollab's new and enhanced features.
ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals
ActiveCollab's Project Management Features

ActiveCollab Integrations

ActiveCollab Competitors

ActiveCollab Technical Details

Deployment TypesOn-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating SystemsWindows, Linux, Mac
Mobile ApplicationApple iOS, Android
Supported CountriesAll Countries
Supported LanguagesBrazilian Portuguese, Chinese, Croatian, Czech, Dutch, English, French, German, Hungarian, Italian, Japanese, Lithuanian, Polish, Portuguese, Romanian, Russian, Serbian, Slovak, Spanish, Swedish, or Turkish.

Frequently Asked Questions

Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.

Basecamp, monday.com, and Teamwork.com are common alternatives for ActiveCollab.

Reviewers rate Integration with accounting software highest, with a score of 7.9.

The most common users of ActiveCollab are from Small Businesses (1-50 employees).
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Comparisons

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Reviews From Top Reviewers

View all reviews
(1-5 of 13)

Works great for our sprint/scrum tasks, just be aware of limitations and avoid the mobile app

Rating: 8 out of 10
Incentivized
November 29, 2022
Verified User
Employee in Other
E-Learning Company, 5001-10,000 employees
Vetted Review
Verified User
ActiveCollab
4 years of experience
Use Cases and Deployment Scope
ActiveCollab allows us to manage each of our sprints (which last two weeks) and our tasks within those sprints. Tasks are assigned accordingly, and we can track our time as well as the progress of each task and any impediments if necessary. We can also see tasks that other people are working on and add time to those (or view the status) if needed. We can categorize tasks where appropriate and get an idea of how long future tasks in that type of category will take.
Pros
  • Track time for projects
  • See which tasks are easily assigned
  • Move tasks over from one project to another
  • Add notes for a particular project that carry over
  • Categorize tasks appropriately
Cons
  • Does not maintain default categories for tasks
  • Makes information difficult to share with others not on AC
  • Relies on other people to track their time correctly in categories for estimates
  • Mobile app is very hard to use and not user-friendly if you are working with multiple projects
Likelihood to Recommend
ActiveCollab is great for managing all scrum/sprint tasks. We organize our sprints into projects and name them with the week and the sprint the project will cover. It can get cumbersome to have all the sprints, but we generally only focus on the current or previous sprint, so we don't need to categorize the others. We also keep a backlog of tasks that are not in a sprint. ActiveCollab allows you to move tasks in and out, so this backlog has been useful. If you have a lot of projects you are juggling at once, this may be a more difficult interface to use, or you'd have to categorize things very well in order to find them. ActiveCollab works great on a desktop, which is how I primarily use it. However, I found the mobile app frustrating and not user-intuitive. I try to avoid using the mobile app whenever possible and just enter my time via the desktop.

ActiveCollab has a simple interface and helps manage tasks easily, though design and some finctionality could be improved

Rating: 7 out of 10
April 20, 2019
JR
Julia Romanchenko
Digital Marketing
Giveaway Club (Computer Software, 1-10 employees)
Vetted Review
Verified User
ActiveCollab
1 year of experience
Use Cases and Deployment Scope
ActiveCollab is used across the whole organization to manage tasks of design, development, and marketing.
Pros
  • Activity log to see the general picture.
  • Ability to manage different projects.
  • Daily email report on things discussed the previous day.
Cons
  • Subtasks cannot be managed as full tasks, with comments.
  • No ability to make several assignees.
Likelihood to Recommend
When you manage a project or a task it is convenient to assign it to the appropriate colleague and track its status. ActiveCollab's user interface and design are a bit unusual after using Wrike for several years.

ActiveCollab - Powerful, Simple & Reliable!

Rating: 8 out of 10
Incentivized
December 05, 2018
AZ
Ali Zakeri
Data Analyst | SEO Specialist
Xivic, Inc. (Information Technology and Services, 51-200 employees)
Vetted Review
Verified User
ActiveCollab
3 years of experience
View profile
Use Cases and Deployment Scope
ActiveCollab is used at my company as the main ticketing system. We rely on ActiveCollab for:

  • Tracking internal tasks
  • Projecting progress
  • Client requests
  • Internal and external communications
It helps to keep on top of things and ensure nothing slips through the cracks.
Pros
  • Project Management - Makes it very efficient to manage projects using Gantt Charts, daily email reports and custom reports!
  • Collaboration - Allows to collaborate with team members, tag them in tasks, send files/attachments.
  • Task delegation - With just 2 clicks you can delegate tasks to other team members/users.
Cons
  • Search functionality - The search functionality is not so promising and I'm unable to find the tasks/items that I need even though I use the keywords that are in the ticket/comments -- Definitely something that needs to be improved.
  • No snooze functionality for tasks - If you work on multiple projects and deal with large number of tasks/tickets then things can get messy in your "workspace." An easy feature that can resolve this is to add snooze functionality. That way users can snooze tasks and optimize their workspace until when they really need to work on the task.
  • No ability to color code tasks - I'm a visual person and deal with a large number of tasks on ActiveCollab. Seeing my huge pile of tasks in the same color makes me lose track of things and slows me down. It would be very helpful for me if task color coding was added to Active Collab -- I'm sure there are others out there who benefit from this feature, too!
Likelihood to Recommend
Overall, ActiveCollab is a great project management tool. If you're looking for a platform for your team to track their tasks, communicate with one another, share files, etc., then ActiveCollab is the exact right choice. It even allows you to invite external users to collaborate with (such as clients) and lets you set up custom visibility for them.

A lot to be improved but better than nothing

Rating: 1 out of 10
June 29, 2023
Verified User
Manager in Marketing
Marketing & Advertising Company, 11-50 employees
Vetted Review
Verified User
ActiveCollab
1 year of experience
Use Cases and Deployment Scope
Our team attempts to use ActiveCollab to keep track of tasks allocated/in progress/delivered across a number of project types and clients - as the workload/scheduling function, in my opinion, is impractical and has a number of issues preventing its usefulness, we primarily use ActiveCollab as a store of task briefs and a place to communicate about tasks and share related files that is simpler to relocate things in than email threads/slack threads.
Pros
  • Notifications when people comment on tasks
  • Ability to upload files to tasks
  • Can assign tags to tasks in order to filter
  • Can manually enter time off so that team recieves OOO updates
Cons
  • It isn't possible to set members of staff as part time, so if someone is unavailable on certain days you must manually enter them as OOO every single day that they are not in, that other teammates work. Hours also can't be edited individually - everyone is treated as working the same hours in a day, rendering capacity planner useless for flexi working teams
  • Subtasks cannot be assigned their own hours and deadlines, meaning the To Do list view can't be seen in actual date order and capacity planner does not reflect all time allocated to an individual's schedule unless every task is set up as a separate task rather than subtask
  • There is no way to see all tasks of a certain type across multiple campaigns (e.g all copywriting tasks vs all technical tasks) - support team suggested exporting data and making spreadsheets
  • Kanban view isn't available for people's own task lists ('board' view here shows a list)
  • Not possible to have one task be assigned to more than one person
  • Notifications are not sent when tasks are updated, so you have to leave comments and tag people each time
Likelihood to Recommend
If you have a very tight budget and cannot afford a better tool, I feel having this is better than nothing.

Excellent solution for project management

Rating: 10 out of 10
January 11, 2018
Use Cases and Deployment Scope
I use this service for project management. It helps to correctly process the workflow so that all tasks are completed on time and the project has been handed over to the client. For this, I use the chart of the gantt, calendar and other functions of my service.
Pros
  • Daily notifications to the mail about upcoming tasks and expired, if any.
  • Preparation of financial reports and tasks for specific projects. You can form for individual tasks, employees and other criteria.
  • The availability of the gantt chart greatly simplifies the process of building the project, as it is an effective tool that helps to see the order of tasks to be performed.
Cons
  • I would like to supplement the mobile application with the functionality that the service has in the desktop version, for more efficient work.
  • Sorting projects and tasks is not always convenient, I would like to customize it for myself.
Likelihood to Recommend
ActiveCollab is great for planning and running projects, as well as for accounting for project costs and the company as a whole. Built-in tools perfectly solve these tasks. Also, the service is very convenient both for team work and for work itself. Control of the performance of specific tasks and subtasks is convenient.
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