Airbase for Large Multi-entity users
We have about 30 entities across multiple states that we currently manage using Airbase. It houses all of our corporate spend, including …
Overview
What is Airbase?
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.
Recent Reviews
How Airbase Differs From Its Competitors
Popular Features
- Customizable Approval Policies (17)9.090%
- Payment Status Tracking (17)8.787%
- Payment Audit Trail (16)8.686%
- Financial Document Management (16)8.181%
Reviewer Pros & Cons
Pricing
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What is Airbase?
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.airbase.com/pricing?utm_sou…
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
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Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Airbase?
Airbase is a procure-to-pay solution that blends enterprise capabilities with a simplified user experience.
Key Benefits.
With Airbase, mid-market to early-enterprise level companies streamline complex approval and accounting processes for all non-payroll spend while ensuring employee adoption across the entire organization.
Workflow management.
Navigable complex approval and accounting workflows with configurable, no-code workflows.
Time and cost savings.
Eliminates unnecessary spending, saving time and resources, and reducing the time to close.
Comprehensive product suite.
Any or all products can be integrated—Guided Procurement, AP Automation, Expense Management, and Corporate Cards—to meet current demands and future scalability.
Compliance and collaboration.
Integrations with adjacent business systems directly or via an open API mean all stakeholders can work with their existing tools.
Airbase Features
Accounts Payable Features
- Supported: Automated Accounts Payable Processes
- Supported: Vendor Management
Payment Management Features
- Supported: Customizable Approval Policies
- Supported: Financial Document Management
- Supported: Payment Status Tracking
- Supported: Payment Audit Trail
- Supported: Duplicate Bill Detection
- Supported: Advanced OCR
- Supported: Electronic Funds Transfer
- Supported: PCI Compliant Security Measures
Airbase Screenshots
Airbase Integrations
Airbase Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | United States |
| Supported Languages | English |
Frequently Asked Questions
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.
Reviewers rate Customizable Approval Policies highest, with a score of 9.
The most common users of Airbase are from Mid-sized Companies (51-1,000 employees).
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Reviews and Ratings
(49)Attribute Ratings
Reviews
(1-22 of 22)Companies can't remove reviews or game the system. Here's why
February 29, 2024
Airbase for Large Multi-entity users
- GL Integration
- Vendor Management, including 1099s
- Virtual Cards
- The prefund requirement for corporate cards is burdensome for a multi-entity company.
- Many of the pages require you to view one entity at a time, which is inefficient when managing many different entities on a daily basis.
- There is no ability to assign an expense to a different entity, other than the entity the card is assigned to. When you have employees that travel to multiple sites, their expenses must manually be allocated on the back end.
- Approval workflow.
- Scanning invoice and adding in the details.
- Currency conversions.
- Im based in SA, and im not able to upload or process invoices in other regions, which is problematic as I need to process for the USA region.
- I'm also not able to create a Virtual card for payment outside of my SA entity.
February 29, 2024
Love for Airbase
- Sharing virtual cards across the organization
- Tracking limits preset per card
- Tagging transactions for easy categorization
- Easy import of receipts from the mobile app
- The web importer for receipts often crashes on me
February 26, 2024
User Review
- Approval process is clear and comments between submitters and approvers is useful and easy to navigate
- Required fields, like tagging, and selectable dropdown options are clear
- Its easy to load receipts from your phone or computer
- In desktop mode I can't see the full text of any of my reimbursements. The middle white box on the "Reimbursements" screen, which has the list of open expense requests, is extremely narrow. I can't see more than 5-6 characters of the "Merchant" field to see what each of my expenses are. This seems like an easy UI fix?
- Its not easy to go back through previously submitted reimbursements to see if I am missing any submissions. Would like to be able to filter or group expenses by "Purpose" (i.e. separate work trips)
- Button to Archive receipts in Mobile is hard to find
- After submitting expense in Mobile, its not clear what the easiest way to move on to submitting the next receipt is. It only lets you see the expense you just submitted.
February 26, 2024
Airbase solves multiple AP pain points in one easy to use platform.
- Expense management.
- Reimbursement.
- Vendor payments.
- Amortization of prepaid expenses.
- Reporting of prepaid expenses.
- Check payments.
February 23, 2024
Easy to use expense system!
- Uploading receipts is seamless and easy! I hardly ever have issues with this and the doc reader seems to work very well.
- Being able to see who needs to approve my reimbursement requests and adding notes/comments to reach out for questions or bump them as a reminder is a great feature.
- Email notifications are helpful and timely of knowing when an approver has approved my reports.
- I think it could be valuable to have an option to transfer approved funds over a day or two faster from a reimbursement request. I know there is a higher cost for ACH transfers but maybe some people would opt in for a small fee?
- I noticed the date it says I should expect to receive my funds from an approved request seems incorrect sometimes.
- When submitting mileage expense reports, I noticed sometimes the route it gives me is not accurate to the route I took. It would be great to be able to modify the route (maybe similar to the google maps routing UI) so we could get reimbursed the proper amount.
February 23, 2024
Airbase has been a breeze!
- Intacct Integration.
- Card Spend Management.
- Approval Policy Management.
- Pre-funded/load management.
- Timeliness of bill payments.
- Customized reporting.
February 15, 2024
Airbase is simple and easy to use
- Easy to use
- Clean UI
- Approval processes
- I wish it was easier to delete cards no longer in use
- Very good system for bill processing
- Expense reports easy to use
- Virtual CC easy to create with proper approvals
- More international payment features would be helpful
- easy to use UI
- mobile app uploading of receipts
- auto scan of receipt for name of vendor and amount
- sometimes it will say that my receipt reimbursement request is finished when it still needs additional uploads
February 15, 2024
Easy interface to request a card with Airbase
- easy interface to request a card
- easy to request a new card
- spending view
- reminders on spending
- direct comments sent to owners
February 15, 2024
Utilizing Airbase's virtual credit cards has significantly transformed our approach
Score 7 out of 10
Vetted Review
Verified User
- Virtual Credit Card
- Reimbursements
- Bill Pay
- Reports
- Reconciliation
- Expense Reports.
February 15, 2024
Airbase is a great tool - I'd buy it again
- Automation
- Workflows
- Approval
- I feel that the mobile app sucks
February 15, 2024
Airbase = Easy
- App UI
- Easy of uploading
- viewing transactions
February 13, 2024
Airbase helps you to better manage your business.
- Creates the amortization entries and automatically processes monthly interface with the accounting system.
- Uses technology that reads and transcribes the uploaded documentation to reduce the time spent typing the information.
- Ensures the POs, invoices, and employee expenses approval routing as internal and external regulations require.
- The Airbase Invoice date syncs with the accounting system's current month date if the previous month is closed.
- Split expenses and attendees' departmental expense recording. We are currently collaborating with Airbase for a different look and applicability of this functionality.
- More filters to be added into the report creation and export.
February 13, 2024
Airbase! We love it.
- The accounts payable function is the best. From approvals to actual bill pay, it is super easy to use and set up.
- We love the GL integration into NetSuite - saves us tons of time in reconciliations.
- Virtual Cards are awesome as well. It takes seconds to set up and immediately syncs to our GL.
- Biggest area for improvement would be the mobile app.
- Additionally, I would love to see more work done with Inventory, Items, and POs for physical goods.
- Guided procurement is new for them and needs some refining.
February 08, 2024
2x Airbase User
- Automation of accounting entries.
- Visibility into spend.
- Handles all T&E globally.
- Cash back.
- Simplifies the AP process for all.
- Configuring international subsidiaries.
- Determining vendor payment method acceptance.
- Cost of simple procurement workflow.
- Working with Partner banks.
February 05, 2024
Airbase is a great Vendor and Spend management tool
- Vendor views including invoices, contracts, and payments.
- Approval paths for purchases that give the right stakeholders a say.
- Comments and tagging functionality in the approvals for when questions arise.
- I'm not sure if this is an Airbase limitation or how we set up it but more control over where the expenses get assigned in terms of departments.
February 05, 2024
Useful, support is attentive
- employee reimbursements
- managing subscriptions for an organization
- syncing with our quickbooks accounting software
- when one-time virtual cards are not charged to the max, they have to be removed manually by Airbase and I have to remove manually in quickbooks
- approvers Dashboard doesn't include their own credit card submissions in a place that is obvious
January 29, 2024
Consolidate 3 spend workflows into 1 and improve them all.
- User interfaces are intuitive, and I consider myself a superuser in Airbase despite not having any training.
- Making requests for spend is very easy and also versatile.
- Approval workflows are better than competitors.
- While I give a lot of praise for the approval workflows, they could be even better for our use case.
- I have bulk-uploaded receipts from a full year of software use, and only a few were assigned to the right transaction, so it seems there is room for improvement in the receipt-scan-pair functionality.
- I would love to see a "date entered into Airbase" or "date opened for your approval" for bills. Sometimes, I get nagged about several old bills that I need to approve, and I have to do research to find out that I actually could not approve them until the day before or something like that.
September 29, 2022
Airbase: Truly A Spend Solution That Works For Everyone
- Integrates well with our AMEX account for monitoring and controlling corporate card usage.
- Their reimbursement module is outstanding in helping us more quickly manage that process for our employees for things like mileage.
- Airbase support is top notch when we require additional assistance with the module.
- The user interface can be non-intuitive at first, requiring additional clicks to get places you need to go.
- Currently don't have ability to set up recurring payments; we have to submit individual expenses each month.
- Needs more rollup reporting for expense groups, such as all expenses associated with one trip.
February 21, 2020
Control Your Spend with Airbase
- We really like that virtual cards can be created for each specific vendor.
- It is super user-friendly and has been easy for our team to adopt; minimum to no training required!
- It would be nice to have a mobile app as nice as the web app.
- We would like to see Airbase evolve into a product that can help manage the entire purchase cycle, not just the purchase request.