Airbase for Large Multi-entity users
We have about 30 entities across multiple states that we currently manage using Airbase. It houses all of our corporate spend, including …
Overview
What is Airbase?
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.
Recent Reviews
How Airbase Differs From Its Competitors
Popular Features
- Customizable Approval Policies (17)9.090%
- Payment Status Tracking (17)8.787%
- Payment Audit Trail (16)8.686%
- Financial Document Management (16)8.181%
Reviewer Pros & Cons
Pricing
N/A
Unavailable
What is Airbase?
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.airbase.com/pricing?utm_sou…
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
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Features
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Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Airbase?
Airbase is a procure-to-pay solution that blends enterprise capabilities with a simplified user experience.
Key Benefits.
With Airbase, mid-market to early-enterprise level companies streamline complex approval and accounting processes for all non-payroll spend while ensuring employee adoption across the entire organization.
Workflow management.
Navigable complex approval and accounting workflows with configurable, no-code workflows.
Time and cost savings.
Eliminates unnecessary spending, saving time and resources, and reducing the time to close.
Comprehensive product suite.
Any or all products can be integrated—Guided Procurement, AP Automation, Expense Management, and Corporate Cards—to meet current demands and future scalability.
Compliance and collaboration.
Integrations with adjacent business systems directly or via an open API mean all stakeholders can work with their existing tools.
Airbase Features
Accounts Payable Features
- Supported: Automated Accounts Payable Processes
- Supported: Vendor Management
Payment Management Features
- Supported: Customizable Approval Policies
- Supported: Financial Document Management
- Supported: Payment Status Tracking
- Supported: Payment Audit Trail
- Supported: Duplicate Bill Detection
- Supported: Advanced OCR
- Supported: Electronic Funds Transfer
- Supported: PCI Compliant Security Measures
Airbase Screenshots
Airbase Integrations
Airbase Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | United States |
| Supported Languages | English |
Frequently Asked Questions
Airbase headquartered in San Francisco offers a cloud-based accounts payable and spend management solution, and combines a pre-approval system with corporate cards, allowing users to manage the entire AP spend process in one place.
Reviewers rate Customizable Approval Policies highest, with a score of 9.
The most common users of Airbase are from Mid-sized Companies (51-1,000 employees).
Comparisons
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Reviews and Ratings
(49)Attribute Ratings
Reviews
(1-2 of 2)Companies can't remove reviews or game the system. Here's why
February 26, 2024
Airbase solves multiple AP pain points in one easy to use platform.
We use Airbase for all of our accounts payable functions. This platform consolidates every expense outflow of cash for us into one convenient portal and approval process. This includes virtual cards, physical cards, vendor payments, and expense reimbursements. It also integrates directly with our GL to record the correct entries for expenses, liabilities, and payments.
- Expense management.
- Reimbursement.
- Vendor payments.
- Amortization of prepaid expenses.
- Reporting of prepaid expenses.
- Check payments.
90%
9.0
88.57142857142858%
8.9
- Reduced time to reimburse expenses by 28 days.
- Improved vendor visibility into payments.
- Allowed for real-time visibility into expenses.
We do not have multi-subsidiary accounts or multi-currency so cannot comment on this use case.
200
All business functions are represented as most employees use Airbase for reimbursements and virtual cards - this ranges from sales to marketing to engineering and G&A.
3
We have an Accounts Payable specialist who provides most of the day to day support. A staff accountant and Senior Accounting Manager provide more advanced support as needed.
- Vendor payments
- Reimbursement
- Virtual cards
- Physical cards
- Monthly home office internet reimbursements
- Travel expenses
- Purchase orders and requisitions
- Advanced approvals
Yes
Bill.com and Expensify - they were difficult for users to use and we wanted to consolidate systems while earning some cashback.
- Cloud Solutions
- Scalability
- Integration with Other Systems
- Ease of Use
The integration with QBO was key to eliminate manual JEs for each bill and payment. The most important factor was user accessibility since most employees utilize this system on some level and we want it to be easy to use.
I evaluated only a few vendors, I imagine there are a lot more on the market today that might be more competitive.
- Implemented in-house
Yes
We first migrated over all domestic vendors, then rolled out reimbursements to the company, and then migrated over international vendors a few years later.
Change management was a big part of the implementation and was well-handled
The biggest change was moving folks away from physical cards and reimbursements as the primary way to spend company resources to virtual cards and vendor bills. This was essential for our cash flow forecasting but meant the loss of personal credit card points which had to be negotiated.
- Resistance to change
- Department budget ownership
- Online Training
No - the support team and CSM have been sufficient in accomplishing our requests.
Yes
Yes, bugs are resolved as quickly as possible with extensive communication along the way.
We were having a hard time reconciling some of their reports to our GL and our CSM went above and beyond in generating custom reports for us that ended up getting baked into the product, making reconciliations easier for everyone!
- Reimbursements
- Approval workflows
- Amortization reconciliation
- Bill approvals
Yes
It works great for reimbursements and receipt collection but I prefer the desktop version for other AP tasks.
- Quickbooks
- Slack
- Okta
The integration was very simple - each system took 15-30 minutes to set up.
- Netsuite
Yes, Airbase supports this integration.
- Single Signon
Make sure you get on their roadmap early for the Netsuite integration - from what I've heard, it can take 3-6 months.
Pricing and modules
Provide as much clarity to the vendor as possible as to what modules you need
No
- Expense reimbursement reports (not yet released)
- Better reconciliation reports
- Easier reimbursement tracking
No
No
February 21, 2020
Control Your Spend with Airbase
Our finance team is the main department that uses Airbase, but our entire organization has implemented it to get a tighter grasp on our corporate spending. The software has improved how we manage payments to vendors by streamlining the payment approval process. Overall, it has created peace of mind now that we have better visibility into our corporate spending.
- We really like that virtual cards can be created for each specific vendor.
- It is super user-friendly and has been easy for our team to adopt; minimum to no training required!
- It would be nice to have a mobile app as nice as the web app.
- We would like to see Airbase evolve into a product that can help manage the entire purchase cycle, not just the purchase request.
- Airbase gives us better protection against fraud and erroneous charges.
- We can process and pay vendors quicker, which has improved our relationships with some of our best suppliers.
Airbase had more robust payment options and a stronger mobile app than Spendesk. We like the digital credit cards offered that at the time Spendesk did not provide. Spendesk is a European company, so they are more established there than the United States. With Airbase being a US company, we felt like we may receive better support here in the States with them.