Make Better Use of your Spreadsheets with Airtable
We use Airtable to manage our entire sales process, from tracking above the funnel leads, all the way to closing a deal. Their are several …
Starting at $10 per month
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What is Airtable?
Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.
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Popular Features
- Team Collaboration (204)9.393%
- Resource Management (181)9.090%
- Task Management (185)8.383%
- Mobile Access (180)3.535%
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Powerful Simplicity: Airtable Enables Ticket Tracking and Management
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$20.00
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- No setup fee
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What is Airtable?
Airtable is a collaboration platform designed to empower 30,000+ companies for content pipelines, product management, events planning, user research, and more.
The vendor’s value proposition is with the friendly interface, customizable grid, calendar, form, and stacked card views, and a fully flexible structure, Airtable empowers users to build workflows that work the way they want.
Airtable Features
Project Management Features
- Supported: Task Management
- Supported: Resource Management
- Supported: Gantt Charts
- Supported: Scheduling
- Supported: Workflow Automation
- Supported: Team Collaboration
- Supported: Support for Agile Methodology
- Supported: Support for Waterfall Methodology
- Supported: Document Management
- Supported: Email integration
- Supported: Mobile Access
- Supported: Timesheet Tracking
- Supported: Change request and Case Management
- Supported: Budget and Expense Management
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Airtable Videos
Meet Airtable
While many options can carry a large price tag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Airtable is one of the best free project management software on the market.
Airtable Competitors
Airtable Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.
Airtable starts at $10.
Reviewers rate Team Collaboration highest, with a score of 9.3.
The most common users of Airtable are from Small Businesses (1-50 employees).
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TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Recommendations
Airtable is a versatile tool that has been widely adopted by various organizations and professionals across different industries. One such example is a theatre production company that uses Airtable to manage a wide range of tasks, including project management, grant tracking, community building, fundraising, and more. Both internal and external team members rely on Airtable to keep track of project status, ensuring smooth collaboration and effective project execution.
Another use case involves a micro not-for-profit organization that utilizes Airtable for reporting, site management, application management, financial modeling, and storing digital assets. With Airtable being used across all functions of the organization, it serves as a central hub for managing crucial information and streamlining operations.
Additionally, Airtable proves to be an indispensable tool for communication teams who rely on it to document tasks, manage timelines, and handle requests. From marketing project management to asset management and calendars, Airtable provides the necessary tools for efficient organization and collaboration.
School districts also benefit from Airtable's capabilities as it helps them log and assign projects, track due dates, and manage media creation. Media teams specifically utilize the platform to create videos, custom courses, graphics, and more. By leveraging Airtable's functionalities, they can streamline their workflows and enhance productivity.
Furthermore, Airtable finds its place within UX teams who use it as a central repository for storing and organizing UX research, studies, and insights. Its collaborative features enable seamless collaboration with other departments, fostering knowledge sharing and driving innovation.
Overall, Airtable proves valuable in numerous domains such as content creation, website development, finance database management, client database organization, event management for live events and concerts in radio foundations or non-profit organizations. It assists in managing databases, outreach efforts, tracking assets or donations for non-profit organizations or keeping records of animal care in sanctuaries. The simplicity of data entry paired with powerful features allows users to easily track leads or student data in organizations or schools. Airtable's user-friendly and collaborative interface has made it the go-to solution for teams managing complex projects, streamlining communication, and ensuring efficient organization across various sectors.
Users of Airtable have expressed several recommendations based on their experiences with the product:
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Many users recommend taking advantage of the step-by-step initial walkthrough and exploring all the features of Airtable to fully understand its capabilities.
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Users suggest trying out Airtable's free trial to assess its functions and determine if it meets their needs before making an investment.
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Users highly recommend giving Airtable a try, as they believe it is worth the investment and can greatly enhance task/project management and team collaboration. They mention that the added benefits of a paid plan easily justify the cost, especially for organizations seeking a sleek, cloud-based suite.
These recommendations emphasize the importance of exploring and understanding Airtable's functionalities, testing out the free trial, and considering its value for task management and team collaboration.
Attribute Ratings
Reviews
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Score 10 out of 10
Vetted Review
Verified User
Airtable is great as an easy-to-use database creation tool. Moreover, it is a powerful web-based software which made collaboration with my team seamless. We are using it in our organization to build a project for a client.
- Making the tables is very easy and intuitive on Airtable.
- If a teammate makes a change to a cell, it appears instantly on my end without any lag time, which is awesome.
- The user interface is colorful and easy on the eyes. This is important because we spend so much time on our database.
- Filter and group funcationalities are two other very effective ways of looking at the data, can also be done in a layered fashion, and these settings can be saved. It is also possible to hide certain columns.
- Multiple views allow us to see and save the data from different angles, grouped by categories, filtered by selected features, and so on. Switiching between saved views really helps make sense of the information.
- We can easily set data types including dropdowns, date, and formula. Very useful feature.
- Airtable has a form view. Using the form view for entering data is a great time saver, especially for tables with many columns, because it spares me from scrolling the length of the table for data entry.
- Tables can be linked.
- Some more templates containing more examples of linked tables can encourage users to be more creative with Airtable.
- Information on integration with popular visualization tools.
March 16, 2018
Airtable and Archival Description
I am currently using Airtable to describe and manage the company's archival collections. Occasionally, I will share a view with someone and I have had collaborators assist with metadata entry in the past, but right now I am the sole user. Software commonly used for archives management is costly and entails complex database systems that require extensive training. These platforms can be helpful when managing large collections but for a much smaller scale project, Airtable provides tools for building the foundation of a very simple linked database.
- Linking across tables.
- Toggling between views. This allows me to more easily evaluate visual collections containing artwork and photographs.
- Filtering. The method for filtering is very straightforward and I can clearly distinguish the criteria being applied.
- Building blocks. I have just started to use these but I feel they could be more integrated with the view of a table once they are selected.
- Searching across bases. I don't believe this is possible but I've just started to experiment with the 'search' building block.
- Sharing views. There are limitations to the views that are shared. For example, it doesn't look like you can access records that are linked to the records in the shared view.
- Customer service/personal account management. I have had spotty customer service, sometimes having to email multiple times to receive an answer. I also find it somewhat difficult to access information about my account. When I select the upper right hand profile icon, I think it would be more intuitive to see information about upgrades, remove/add collaborators, and my messages with Airtable staff (since they will pop up when current but after that I actually have no idea where to access them once more).
March 15, 2018
Airtable is Amazing (and a Google Doc killer)
Score 10 out of 10
Vetted Review
Verified User
We're using Airtable for a variety of methods; we're using it in the marketing department for tracking, data storage, content creation management and scheduling, etc. The department using it is basically able to use this in lieu of several programs, including Google Docs, Scrivener, Asana, Evernote and more.
- Amazing templates; never have I seen a company devote more time to creating usable, relevant and creative templates spanning across . You won't find a company that has released this many usable templates from the start ... and continuing to put out good ones!
- Great color options, image options and customization to the databases.
- Easy importability. I was able to bring over my current Google docs and Excel docs with ease.
- I think greater customization is probably the only area I'd recommend. It's disappointing that more color options aren't available, it would be nice to be able to choose any web color and roll with that. Other than that, I wouldn't recommend much else.
March 14, 2018
Airtable - Thumbs up!
Airtable is being used by the Center for Digital Learning & Innovation in a number of ways but most notably to display and categorize eLearning tools in a searchable interface.
- Users don't need to be coders to use the database features.
- Provides a simple-to-use tool and generates several views.
- In their Help Guides, there is no mention of compliance with Section 508 or WCAG 2.0 Level AA accessibility standards.
We are using Airtable in the communications department of our non-profit. There are just two of us in the department and we support many different sub-organizations under the main non-profit. We have a constant rotation of projects and using Airtable as a base to keep all our information is becoming invaluable. Our goal is to test it for the year with our department and then introduce it organization-wide.
- Being able to sort various calendar views helps us in prioritizing.
- Using bases for larger projects and campaigns.
- Being able to tag records with different fields gives us the flexibility to sort and the ability to sort by way of one's personal organization style, not one size fits all.
- Templates and cases are also helpful to find new ways to implement our own uses.
- When you are in calendar view it would be nice to control the information that pops up rather than having to expand the view.
I am currently the only Airtable user at my organization. I am using it to manage multiple projects and overall workflow.
- Airtable is very flexible and can be customized for my needs.
- Airtable makes setting up a basic relational database very simple and intuitive.
- Airtable has user-friendly controls.
- If you lack familiarity with relational databases, it could be easy to just use it as another normal spreadsheet.
- You need to have some initiative to set up your work area--it's not plug and play like some task management systems are.
We use Airtable to automate processes around fundraisers and tasks that require us to coordinate with committees on specific projects.
- Easy to use
- Powerful features
- Very affordable for the depth of functionality offered.
- Could use a few more features around form design.
March 14, 2018
Review of Airtable from a newbie
We needed an efficient and cost-effective solution for organizing data for monitoring and evaluation and merging that data with ongoing project management. One that would work on a smartphone in the field. AirTable is shaping up to be that solution. Easy to upload our existing data tables and pull that data into forms where it can be updated. Impressed with the ability of AirTable to "read" data types and anticipate what you need.
- Easy...if you can work with spreadsheets, you can work with Airtable.
- Clever...the ability to link data across tables and use it for relationships that I would expect in database software.
- Flexible...it can attach our table to multiple apps for use in different ways.
- I'm interested in seeing what AirTable does with dashboards and data design. The ability for this software to pull data into more viewer-friendly formats (Boards, other stakeholders) would be truly remarkable.
- Would greatly benefit from the ability to pull data from multiple tables into one consolidated report easily.
March 13, 2018
Share easily
Score 10 out of 10
Vetted Review
Verified User
We use it in the administrative part of the organization for task and project management.
- It groups things easily
- Linking information between bases
I'm an instructor in the Animal Health Technologies program at a community college. We are a SharePoint shop, but uploading and downloading files is tedious, so frequently use Google Docs for file sharing applications, which also often involves pushing files and forms out to students. Using a spreadsheet for this allows the information to be presented, but it's certainly not pretty or inspiring. As an example, we have a list of 350+ things that our accrediting agency requires that our students accomplish while in school. So we have a spreadsheet that lists the task name, the task description, the assessment criteria, the success criteria, the course in which the task is expected to be addressed, who teaches that course, and a link to the video that shows how the task is to be done. Whew! So visualize that information -- a line in a spreadsheet, with lots of wrapping that makes it hard to see the whole line at once, every line looks alike, it's just... blah!
With a simple import into Airtable (via a Sheets export to a .csv document), and a few clicks, this spreadsheet is filled with color -- fields are easily changed to color-coded pull-down lists (courses, instructors, success criteria). Then, with a view change, this becomes a colorful, easy-to-read set of cards on a table, cards that students can easily filter and sort. The success criteria form (also in Airtable) can be linked right in the task data, so students see the actual form their instructors will be using to determine their success.
So far, I'm the only one that I know of using Airtable here, but I'm absolutely enchanted with it and will be presenting it to others, who I expect to be assimilated.
- Color-code and standardize fields -- if I switch a field from short or long text to single selection, Airtable will automatically provide me with a list of entries and color suggestions for them, making them much easier to sort and filter.
- View data -- by being able to very easily pop a spreadsheet line out into an expanded form, I can easily manipulate the information for that item -- without a bunch of scrolling back and forth.
- Form creation -- Airtable data headers can easily be made into a form (sort of the opposite approach from Google Forms) so I can easily embed those into other data fields in my Base. So no swapping back and forth between form creation and spreadsheets -- it's all right there.
- I'm struggling a bit with the "link to another record" data type. I'd like to use the second set of records as a single select lookup, effectively, creating a table with, for example, student names and then referencing that table throughout all my sheets rather than having to change the single select possibilities in each sheet every year. However, the link assumes you're doing a real lookup, i.e. if field x is "blue" then the field will be filled in with "first letter is a b."
- I wish the display for a URL could be hyperlink text rather than the URL, itself.
- I wish there was an opportunity for secure data entry on forms, i.e. password/account management for form submission.
March 09, 2018
Airtable Saves Your Staff Time, Energy, and Stress
We are a small nonprofit with only a few staff members managing many events and tasks as a team. Until we found Airtable, we lacked any software to support our work and largely made do with the use of many Excel spreadsheets and individual task lists to manage all of the details of our work. This was particularly challenging for those staff members who were part time or working from home and needing support from full time employees when they were not in the office. We now use Airtable for Project Management, Event Management, and Client Management across our organization and have begun to use it for Strategic Planning purposes as well. We are able to use Airtable to clearly outline the workflow and timeline of each of our 200+ events each year from booking straight through to completion. Each team member now has a clear picture of their responsibilities and how their work fits into the big picture. There is easy oversight of each project for managers to confirm what tasks and events are running smoothly and identify where extra support is needed. The flexibility of Airtable allows us to adapt to the changing needs of each project/event. Airtable has also allowed us to keep better records on our clients and projects and keeps all the information we need right at our fingertips through its features of dynamically linking between tables and being able to store attachments right in a cell. Our events and office is running markedly smoother and all involved staff have commented that they feel more on top of their work because of Airtable.
- Dynamically link between tables
- Assign tasks to responsible parties
- Customer support
- Store documents and pictures within a cell
- Some of the higher-level functions are a bit tricky to self-implement
March 09, 2018
Databases made easy with Airtable
We are keeping organisation-wide Airtable databases on management level, and individual employees use Airtable for their personal professional purposes.
- It is databases made easy: easy to view relations, easy to design forms, views etc.
- It allows collaboration with different views, access rights, and authorisations
- It is online and has an easy to use App
- I can't wait until they find a solution to deal with relations between different bases
March 09, 2018
Airtable for innovation
We use Airtable in the innovation team. In the innovation team, we work across all directorates in the organisation which means huge sharing of documents and knowledge. Emails can easily get lost and spreadsheets are in abundance. Most of our work is in spreadsheets, however, Airtable makes it extremely easy to format into easy to read Kanbans, galleries, and calendars which are easy to edit and share amongst other directorates. Other teams in the organisation have started to take notice of Airtable as a project and collaboration tool.
- Easy templates to modify, very little training is needed
- If you can use Excel you can use Airtable
- Categorising and searching of items is so useful!
- Public links - absolutely excellent to share to larger number of people
- Direct chat would be really amazing, at the moment still looking at using Slack
- Comment section could be better, @mentions etc.
- Storing of images in a central gallery
Score 10 out of 10
Vetted Review
Verified User
We're using Airtable to consolidate multiple data sources across our organisation, into one centralised repository. Within our organisation, we have many data stores, in different formats, and in some cases duplicate data. Using Airtable has allowed us to develop a far more manageable data infrastructure. In addition, Airtable integrates (through Zapier) with a host of other apps to enable a new level of automation within our business. The flexibility of Airtable has allowed us to develop bespoke data structures that can be adapted as our business grows and our requirements change.
- Flexibility: Airtable is insanely flexible, nearly any existing data structure can be replicated and tailored to our requirements.
- Ease of use: Even though it's very powerful, Airtable is very easy for anyone in our organisation to use.
- Automated formula fields: Using the formulas available, we can quickly summarise data without writing bespoke code.
- Kanban views: are really simple to setup and provide a whole new dimension to the platform, allowing us to use Airtable for CRM and project management.
- Limited export functionality: Although Airtable will do nicely for most of our requirements, sometimes we need to export data for analysis in other platforms. Export functionality is not particularly developed and there's scope for improvement. The API provides an option, but requires our developers to write custom code which is not ideal. Having an option to easily export into formats like MySQL, JSON etc would be great.
- The documentation is ok, but could be better. The core functions of Airtable are covered but don't show Airtable off to its full potential. More detailed examples and case studies of what is possible would be good.
- The ability to create summary pages or dashboards would be a big plus, though I believe this is already in beta.
March 09, 2018
Awesome and simple
Score 10 out of 10
Vetted Review
Verified User
This is an excellent tool for keeping track of information and communication!
- Perfectly simple and effective
- Easy to use and learn
- Easy to input and retrieve information
- I would like to see more options for reports and print-outs of information contains across multiple tables
March 09, 2018
Airtable: Great productivity and project management tool
I have been using Airtable personally to organize key projects, and recently I have introduced Airtable to the Management Team at the Winnipeg Humane Society to manage time-sensitive, critical projects. From Human Resources activity to Grant Application management, Airtable was picked up by the users quickly and it has helped us remain on task and on schedule.
We tried other web-based solutions, but Airtable has been by far the easiest to adopt with people truly raving about it.
We tried other web-based solutions, but Airtable has been by far the easiest to adopt with people truly raving about it.
- Project Management: No matter the size of your organization you can keep your team accountable and focused on the critical path. You can upload attachments, designate jobs, add information and edit. This is not a spreadsheet, this is a true project management tool.
- Ease of communication and productivity: Emails are a thing of the past. Now the entire team knows where we are at, what deadlines are coming up, and what tasks have been assigned to them without the need for multiple emails or calendar invitations. Productivity has increased and we are getting more projects done with the same amount of resources.
- Inter-departmental communication: organization-wide activities can be easily accommodated, such as our annual celebration of staff and volunteers.
- There is no "app" for Linux distros. This is a minor issue since you can use your browser, but it would be nice to have an actual desktop application for those of us who choose Linux instead of mainstream operating systems.
- While you can use Airtable for free, and it is a great starting point, the charge per user can be steep. A flat-fee for a number of users would make it easier for us to increase the use of Airtable.
- Having the opportunity to integrate Airtable with Skype for Business, GoToMeeting, Prezi and other means of live communication would be fantastic.
March 09, 2018
Digital Marketing & Communications Specialist
We're using Airtable as part of our UCDGS workgroup to create content and social media calendars with small programs and student groups at UC Davis. Airtable is helpful with organizing content calendars, associating posts with quarterly interests, and designing personas that guide in content and social media creation. This is especially useful to create guiding calendars for programs that are in various locations and cities.
- Airtable captures content calendars that can identify opportunities for variety.
- Airtable helps to associate personas with various content.
- Our ability to reuse content for incoming first-year students makes Airtable valuable as we can see what happened last year and reuse evergreen resources.
- We have small programs and student groups that are unable to afford an account. Adding them to a free account allows them to view our work, but I must be the one that makes changes.
March 07, 2018
New user experience
Our organization works with non-profit associations, providing essential business management services. That includes financial management, member management, and training and convention planning. We have been searching for a tool that will handle membership for smaller organizations without going to a full blown member management solution (which we use when appropriate). After considerable research, I came across AirTable. We are really looking forward to utilizing this platform in a number of ways, all geared towards member management and record retention for this client organizations we have. I like the flexibility that we will have with it, and I really appreciate that we can set up each client independently and model their database as we see fit.
- Flexible formatting
- Reporting
- Intuitive
- Too early in my use to tell
March 07, 2018
Tell me how I'm supposed to breathe with no air (table)?
We are currently building our contacts database with Airtable. The relational tables with multiple choices of type fields are the reasons why we preferred to work with Airtable instead of softwares like Zoho. We are a very small organization so the flexibility of Airtable is exactly what we need for being more productive and keeping track of all our projects.
- Fields : There are so many type fields you can use to enter different type of information. There's a type field for emails, phone numbers, for attachments. You can use formulas, have a check box field etc. I love the multiple select field type: it allows me to filter my database easily to find the exact information I'm looking for.
- Linking to another table: This is the perfect field when you want to create your own relational database. For example, I have a table with all my contacts in one table, and for each type of contacts (members, supplier, organism etc.) I have another table with specific informations for each type. When I change something in one field, I know that this change is made in the other tables where this information is necessary.
- Offline mode: there is no off line mode at the moment. I really hope this will be available soon.
- Multi-level/conditional fields relationships: I would love to have relation between fields (There are relations between tables, but inside a table there's no such thing). The only way I found to have specific fields for a record is to create different views and play with the filters and hide/show options.
March 07, 2018
Airtable is Trello on steroids
We use Airtable in the online marketing and communication department as a content board. All our online marketing campaigns are listed there, with the channels, goals, and target audiences. A big plus is that Airtable enables us to have a calendar view of our campaigns, so we see in a visual way which campaigns are running when.
- Calender view
- Easily customizable to your own needs
- Import and export features
- The design of the expanded records could be a bit better
- Pricing is quit expensive, especially if you want to work with a lot of users
March 06, 2018
My Favorite Airtable
I have been using Airtable personally for a number of years. When I encountered a new process at my current job that needed a bigger fix than "an Excel spreadsheet", Airtable was my first thought. The first Airtable base I made for work was a collection of quotes that we could use for marketing materials. Now, we use multiple Airtable bases for tracking project progress, organizing our e-Learning courses and the data associated with them, keeping track of our collaborations data, and organizing our educational initiatives. Airtable is easy to use, has an excellent relational aspect that isn't easily done anywhere else and is nicely customizable to our needs.
- It's a relational database, but it's easy to use & understand
- Multiple Views means I don't have to constantly re-sort my data
- Being able to pull in data from other tables helps eliminate the duplication that we have on many excel sheets
- I'd love to see charts and graphs as a feature - right now we are exporting back to Excel to do that portion
- Being able to create custom permission levels - being able to edit only specific fields, or allowing a workspace user to access only a portion of the bases without having to invite them individually would be useful
- Being charged per workspace is fine, but often I want to subdivide the bases in our workspace and split them out by theme, or just add headings and sort them differently, which we can't do. If we were charged per user account and that extended to all workspaces, that could also allow us to split each department into their own workspace without tripling the cost.
February 28, 2018
Airtable was a great discovery!
We are currently using Airtable to build a digital database of a partner organization's collection of rare letters, scores, incipits, and photographs of the composer Gustav Mahler. This Airtable will be used for internal research on the composer, and we intend for it to serve as the foundation for a digital library, accessible to educators and researchers.
- Airtable has done a great job of being intuitive and user-friendly.
- Airtable's platform is sleek throughout all of its viewing options.
- The ability to add high-quality attachments to a record is very appealing.
- I love that I can link to other records so readers can have more context.
- I'd like the option to change Airtable's color pallet and icons to bring them more in line with our foundation's branding.
- I'd love for more tutorials and examples for using Airtable's various functions and layouts.
February 28, 2018
Airtable for Video Production
Airtable is used by our digital team to help manage the pipeline of over 100 videos we produce each year (short and mini documentary). We track our release dates, completion dates, and the status of each video. Additionally, the platform enables us to create a database of all crew members, editors, speakers, etc. It's a big help to have everything in one spot, especially for future projects. For example, we're able to easily see who we've worked with in the past in specific cities.
- Database - each column acts as a database and can be used in multiple spreadsheets seamlessly
- It's a small team so although they do a great job at replying, it sometimes takes a few days for specific questions.
February 27, 2018
Airtable makes simple, shared table management a breeze
We are using this tool primarily as a fast prototyping tool for solving simple database and data collection problems in administering our development. For example, we have mocked up a new project portfolio where we capture project requests before they go through the prioritization process.
I am also using it privately as a shared repository for maintaining data with groups of people.
I am also using it privately as a shared repository for maintaining data with groups of people.
- Fast development of databases either from scratch or from a spreadsheet
- Allowing groups of users to maintain a shared database in a structured manner
- Simplified handling of relational tables
- Would be nice to have a rich text field for formatted text
- API powerful for editing but is limited when one is trying to retrieve table meta data
- Pricing model quick jumps in expense when sharing even the simplest data with a small group of people
February 27, 2018
We love Airtable!
Score 10 out of 10
Vetted Review
Verified User
AirTable is an incredible asset to our team workflow. We create media (video, custom courses and graphics) for a large school district in Virginia. AirTable allows us to log all of our current projects, assign them to specific team members, add custom fields, etc. We love the ease of use on a computer or mobile when we are at a school site. The calendar view is great for seeing upcoming due dates and to show what is completed/in production.
- Ease of use
- Adding custom fields
- Sorting - looking at a variety of views based on each team member's work load
- We wish we could easily print out a certain record