Make Better Use of your Spreadsheets with Airtable
We use Airtable to manage our entire sales process, from tracking above the funnel leads, all the way to closing a deal. Their are several …
Starting at $10 per month
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What is Airtable?
Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.
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Popular Features
- Team Collaboration (204)9.393%
- Resource Management (181)9.090%
- Task Management (185)8.383%
- Mobile Access (180)3.535%
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Powerful Simplicity: Airtable Enables Ticket Tracking and Management
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Pricing
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$10.00
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$20.00
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- No setup fee
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- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $10 per month
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What is Airtable?
Airtable is a collaboration platform designed to empower 30,000+ companies for content pipelines, product management, events planning, user research, and more.
The vendor’s value proposition is with the friendly interface, customizable grid, calendar, form, and stacked card views, and a fully flexible structure, Airtable empowers users to build workflows that work the way they want.
Airtable Features
Project Management Features
- Supported: Task Management
- Supported: Resource Management
- Supported: Gantt Charts
- Supported: Scheduling
- Supported: Workflow Automation
- Supported: Team Collaboration
- Supported: Support for Agile Methodology
- Supported: Support for Waterfall Methodology
- Supported: Document Management
- Supported: Email integration
- Supported: Mobile Access
- Supported: Timesheet Tracking
- Supported: Change request and Case Management
- Supported: Budget and Expense Management
Airtable Screenshots
Airtable Videos
Meet Airtable
While many options can carry a large price tag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Airtable is one of the best free project management software on the market.
Airtable Competitors
Airtable Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.
Airtable starts at $10.
Reviewers rate Team Collaboration highest, with a score of 9.3.
The most common users of Airtable are from Small Businesses (1-50 employees).
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TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Recommendations
Airtable is a versatile tool that has been widely adopted by various organizations and professionals across different industries. One such example is a theatre production company that uses Airtable to manage a wide range of tasks, including project management, grant tracking, community building, fundraising, and more. Both internal and external team members rely on Airtable to keep track of project status, ensuring smooth collaboration and effective project execution.
Another use case involves a micro not-for-profit organization that utilizes Airtable for reporting, site management, application management, financial modeling, and storing digital assets. With Airtable being used across all functions of the organization, it serves as a central hub for managing crucial information and streamlining operations.
Additionally, Airtable proves to be an indispensable tool for communication teams who rely on it to document tasks, manage timelines, and handle requests. From marketing project management to asset management and calendars, Airtable provides the necessary tools for efficient organization and collaboration.
School districts also benefit from Airtable's capabilities as it helps them log and assign projects, track due dates, and manage media creation. Media teams specifically utilize the platform to create videos, custom courses, graphics, and more. By leveraging Airtable's functionalities, they can streamline their workflows and enhance productivity.
Furthermore, Airtable finds its place within UX teams who use it as a central repository for storing and organizing UX research, studies, and insights. Its collaborative features enable seamless collaboration with other departments, fostering knowledge sharing and driving innovation.
Overall, Airtable proves valuable in numerous domains such as content creation, website development, finance database management, client database organization, event management for live events and concerts in radio foundations or non-profit organizations. It assists in managing databases, outreach efforts, tracking assets or donations for non-profit organizations or keeping records of animal care in sanctuaries. The simplicity of data entry paired with powerful features allows users to easily track leads or student data in organizations or schools. Airtable's user-friendly and collaborative interface has made it the go-to solution for teams managing complex projects, streamlining communication, and ensuring efficient organization across various sectors.
Users of Airtable have expressed several recommendations based on their experiences with the product:
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Many users recommend taking advantage of the step-by-step initial walkthrough and exploring all the features of Airtable to fully understand its capabilities.
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Users suggest trying out Airtable's free trial to assess its functions and determine if it meets their needs before making an investment.
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Users highly recommend giving Airtable a try, as they believe it is worth the investment and can greatly enhance task/project management and team collaboration. They mention that the added benefits of a paid plan easily justify the cost, especially for organizations seeking a sleek, cloud-based suite.
These recommendations emphasize the importance of exploring and understanding Airtable's functionalities, testing out the free trial, and considering its value for task management and team collaboration.
Attribute Ratings
Reviews
(1-25 of 162)Companies can't remove reviews or game the system. Here's why
February 06, 2024
Make Better Use of your Spreadsheets with Airtable
We use Airtable to manage our entire sales process, from tracking above the funnel leads, all the way to closing a deal. Their are several handoffs from sales to operations that need to take place in our sales process, and we have found Airtable to be the best tool to manage the workflow. It has been a valuable resource to us and has provided us with insight to how our customers move through the sales process.
- There are some really strong pre-made templates, especially in the sales offerings (CRM, Pipeline).
- It is so simple to add photos, documents, and multimedia, to spreadsheets (this is a feature that our team loves).
- The collaboration features allow our departments to easily work together and better manage our teamwork.
- The Advanced features seem a little intimidating and we haven't found easy ways to integrate them into our workflow. For example, my team does not use the app features, like scripting, page designer, chart, and pivot table, mainly due to the fact that we are not accustomed to using tools like these in our day-to-day workflows.
- Copy and pasting from Excel files (and also exporting to Excel) can at times be a pain. When trying to copy and paste data from Excel to Airtable, the data can sometimes be displayed differently. Occasionally, we have to manipulate the data a little after it has been pasted to Airtable to make it appear as it did in Excel.
- There have been some complaints on the performance and layout of the mobile version. Many of the desktop views that my team prefers are not available on the IOS app so we are not as familiar with the layout and navigation of the mobile version.
Score 10 out of 10
Vetted Review
Verified User
Our marketing department uses it in a number of different ways, its versatility is one of its strong points. Our two most significant use cases are as follows: Firstly, we have a massive base containing all of our programs and channels that are broken out by individual activities/campaigns/etc. (over 1300 records) that all feed into a number of Airtable apps. Secondly, we have another base being used as a DAM that contains well over 1000 documents, images, etc. organized by a multitude of attributes. Personally, I have a number of other bases that I use for various areas of my job, all of which are incredibly customized to fit my needs and the needs of the topics. The versatility and customizability of Airtable are really, really great. You can format, structure, link, and edit to make it do (virtually) whatever you want.
- Visualize data in an organized and aesthetically pleasing manner
- Hide information to simplify use without having to delete or archive
- Use the same data set to create a multitude of different views that cater to different needs without having to update multiple locations
- Airtable's Interface functionality needs a bit of work but to be fair, it is still in beta
- The graph/chart apps are great but I wish they were significantly more customizable
- In my experience, Airtable is like skiing, it's easy to learn/use but it's hard to really get good at. Maybe offer formal certification courses of some kind?
December 08, 2021
As good as you make it
I've used Airtable to both manage a multistage workflow with 10+ contractors as well as accept and track tasks in a larger corporate environment. This spanned both desktop and mobile usage. The multistage use required an easy to no training approach to remain effective with revolving contractors and even covered some basic reimbursement tracking needs. The corporate environment needed an ability to provide visibility across the company to project statuses, which was easily possible using their iframe embedding feature.
- Managing rows as items
- Flexible setup that gets the most out of the tool
- Intuitive integrations
- Logical behavior (Functions behave as expected)
- Just works
- Can get spendy
- More features before paywall
- More mobile functionality
November 09, 2021
Airtable for Tracking Tasks and Projects
I use Airtable to track and manage my design projects. It allows me to stay on top of my assignments, and at a glance I can view the status of all of my current projects. Using Airtable helps prevent important tasks from falling through the cracks.
- I can create tables, create and customize fields
- Airtable has capabilities commonly found in spreadsheet applications, but also has some of the features found in databases.
- The ability to filter fields. I set up a filter on the status field, so when a project is marked, complete, on hold, or canceled, that record is hidden from my current projects table view. If it is marked complete, the record is moved to the completed projects table view. In this way I can easily access a record of past projects
- Being able to duplicate tables and create alternate views
- Collapse and expand records. When I collapse the rows, I can easily scan current projects, next steps, project status, and due dates. When I expand the row, or field, I can see more detailed information about that field or record very easily. I can also expand or open the entire record. This is is helpful, when I am entering a lot of information to multiple fields in that record.
- Changing font color | I wish Airtable had this feature, this would be incredibly helpful. I often have a long lists of projects and tasks. When I have a high priority project, it would be great to mark that project name in orange or red text or another standout color, so I don't lose sight of it.
- Credit Program | Airtable has a credit referral program, that awards you with credits toward upgrades within the application. A credit that you could also use outside of the application would be better.
- Workspace Appearance | You can change and customize the workspace appearance and change the dashboard color. There are some preset colors you could choose, but it would be great if they added a color picker, where you could pick a custom color or select a color with a hex value to match your organization's colors or just your own preferences.
August 22, 2021
Airtable is easy to use and cutomizable
Specific departments at my company use Airtable for project management, participation tracking, employee data, and more. Airtable helps us track data in a shareable, trackable, aesthetic way, and offers much more user-friendly options for filtering and tracking compared to Excel or Google Sheets.
- Filtering and grouping data.
- Offering customized views for the data you want and need to track.
- Allowing you to embed Airtable data in other places.
- Tracking detailed changes from yourself and other users
- Easier in-product user-tutorials to help users perform different functions
Airtable is used in almost every aspect of our business. It's like the glue for all the missing pieces we always seem to be looking for. I use it as a CRM for personal and business. I use it to track and rate my cigars. It's used as an intake tool for new clients. We store all our email templates so they are easily sorted and found. It's used to manage our podcasts, ideas, roadmaps, tools we use, wishlists, and some expense tracking.
- It lets me see my data how I want to see it. I can create different views and sort them in almost every way imaginable.
- I can test ideas out quickly there in a simple roadmap type setup.
- There are 100's maybe 1000's of templates prebuilt to use, but it can also come blank to create your own. So if you're stuck, you can find what you need.
- It's a great tool to build other tools. As an example, we used it as a CRM while looking and testing others. It ended up that we just use Airtable now.
- It's not cheap if you're using the premium with a team. You can do so much without the premium it's not worth it to have your whole team on the paid plan.
- Sometimes I wish it acted a little more like Google Sheets. Though it has the capabilities it's still not a spreadsheet.
- I would like to see it cleaned up on mobile. It's ok, but I don't like using it on my phone.
May 17, 2021
Organize projects effectively with Airtable
Airtable is a professionally designed tool that
really gives a true sense of handling the projects on large scale. I am using
Airtable not only for managing the projects but also I am aligning the upcoming projects
by having detailed insight into my schedule, it is turning our company towards success. This tool has helped to carry
out the estimation of my projects so that I give my customers the most
reliable solution and of course it is based on what amount of time I am
investing on each project against what my client is paying me.
- This application has made it easier for us to achieve our monthly targets.
- Airtable also updates me through the transparent and most current status of my ongoing projects thus I can easily manage the workforce handling and deadlines.
- With the use of Airtable, I am capable of building a better project execution plan with the mutual concern of my team members.
- This application has helped me to a great extent for working on remote basis.
- While working on the Airtable I have noticed that it is not open to uploading of the files for large sizes, most of the time files are not uploaded or links may get broken.
- In addition, they do not talk much about the time tracking tool and how we can calculate our hours, I still do it with just estimation and by the calendar.
May 16, 2021
Catch some Airtable
Our marketing department uses Airtable to build content calendars for clients. We also use various templates within the software to manage retainer accounts, monitor capacity, and plan content for months ahead at a time.
- Color coding various types of content makes it easy to see, at a glance, what is coming up for marketing initiatives.
- Airtable has amazing templates built out to help you get started quickly.
- If you don’t want to use a template, you have the freedom to customize the template for exactly what you need.
- We are able to store user personas, keywords, types of content, etc. and access it all in one view.
- It would be really helpful if Airtable had a stronger “onboarding” or “how-to-use” when sharing the table to a client or other user.
May 03, 2021
A Small Business Hero
We use [Airtable] for almost any business process you can imagine. It’s our primary working database, our CRM, our scheduling tool, our performance tracker. You name it, we run it in Airtable.
Airtable helps us as a small business since we can’t always justify a bespoke solution. Instead, we can come up with creative solutions in Airtable without having to hire someone to build a custom tool.
Airtable helps us as a small business since we can’t always justify a bespoke solution. Instead, we can come up with creative solutions in Airtable without having to hire someone to build a custom tool.
- Customization
- Data linking
- Intuitive UI
- Data display
- More formulas
- Better data visualization
Airtable is a unique database service in that it can be used to extend logging operations for projects that require it. Airtable data sheets can be managed in a shared way with other employees, but they can be separated to compare the results of each one, and that the work remains orderly even if there are several documents with the same name. Airtable has a good service, but it goes much further by offering online training sessions, where the hosts explain in detail how certain parts of the software work, and answer any questions that arise. Using Airtable to manage the databases of our department was undoubtedly a wise economic decision, because thanks to how easy it has been to use the work has increased and has improved its quality when creating annotations in the data tables or creating copies of these.
- Airtable provides an activity flowchart where you can note all the updates of the planning of each project to be launched soon.
- The platform has quality control functions, which are executed before starting to release the projects under publication.
- Databases that are imported from services such as Excel can have any size of extension.
- Airtable does not integrate with collaboration services with which it is possible to review live changes within each spreadsheet (in the case of keeping them closed).
- Does not automate analysis traffic.
- It does not include any section where it is possible to communicate with the other editors.
We use it as an informal CRM - currently, we use Salesforce as our main CRM across both the CS and Sales departments, but Airtable has made it easy to pull core customer details from Salesforce, while allowing our CS team have visibility on priorities and action items when it comes to the customer lifecycle.
- Permissioning.
- Project Management.
- Customization.
- Mobile experience.
- Certain relation-dependent action between cells can be limiting.
- Data fitting into each cell nicely for visibility (you'll have to expand certain fields to see all of the information).
It is interesting that with Airtable we can cover all those features of database customization that we can not even touch with other software allegedly based also on tables, but with Airtable we can elevate the management much more by varying between main databases (which we choose at our discretion) to add several kinds of tables. With this system of creation and customization of data tables that Airtable has, we can cover the information in many ways.
- The adaptability of Airtable in terms of working with mobile devices is something very positive since it basically lets you view the complete tables from any phone.
- Thanks to the low requirements of the platform and the flexibility of the format of the documents that we export from it, it is possible to work with all types of information.
- We really like having enough checkboxes to mark data inputs and outputs, as they make the work of creating annotations very easy.
- The management in Airtable is surprisingly limited in terms of the number of entries that the platform allows [adding] for each table, which in terms of length of documents makes it a bad option.
- Compared to services such as Microsoft Excel, where the capacity is greater, the 1200 boxes within Airtable documents end up being too few to work [within] large operations.
April 09, 2021
Here's what this software brings to the table!
AirTable is being used across our organization to keep track of and collect stakeholder information and data that's imperative for the operation of our organization. It provides us with the detailed information we need to make smart programming and business decisions.
- Direct connection from forms to database
- Easy to learn and use
- Great for small organizations who are looking to grow
- Data doesn't work well with our Google Suite products
- Not sure when to use different bases and different sheets within one base
- Social sharing isn't as customizable and shows up with AirTable branding
April 02, 2021
Great software for a lot of different applications
We use Airtable to keep track of the deliverables that we need to complete for each one of our partners and the progress of each. We have many different tabs that relate back. We also at some points use this tool as a CRM of sorts. It helps us keep data organized in an interface that is easy to use.
- Data storage.
- Relationship management.
- Easy interface.
- Levels of access
- Locking certain features for users
April 01, 2021
Airtable helps keep you organized and improves workflow
Airtable is a truly versatile platform. You can use it for business and personal use. Whether you want to create a content calendar and see your content in different views (grid, list, kanban...and calendar view) or create a personal monthly budget - it’s super easy to implement and use.
We use Airtable for a few different reasons. We collaborate with clients using a shared link of which ever table we are working on. We use it a lot for content and organizing that content. Also, when we do social outreach, we leverage Airtable to help us keep everything organized.
Just wanted to add that I love that there’s an app for this where you can access your tables from your phone.
- Easy to use and implement.
- Clean UI/UX.
- Extremely versatile and you can also export to excel if needed.
- I don’t have much to add here because I don’t have any other needs that this doesn’t provide.
- Maybe if there was a version that was not only a web app since some organizations can not use this for compliance reasons since it is a web application.
- I feel even the free version of this is extremely helpful and has many features.
April 01, 2021
Airtable is colourful and does tables well!
I use Airtable to organize social media planning and general project organization within my business. I mostly use it myself, but can also share the tables with people within my business and we can work on them together. Honestly, I have been shifting over some projects from Airtable to Notion - Notion has a similar setup with the tables, but I find it more intuitive and has more features.
- Organization.
- Colour coding.
- Ability to move items around/flexible.
- Some of the best features are paid only (I would prefer to have access to all features as a free user, but have a limit on number of tables or people instead).
April 01, 2021
Airtable for Live Events
We use it to manage our budget, track expenses, and provide project financial details to our teams. We create our project reports through Airtable and use it to submit AP invoices to our accounting dept. Project teams also use it to manage other aspects of their projects from inventory to scheduling.
- Sharing and distribution.
- Privacy and security.
- User friendly.
- Editing and backtracking on mistakes.
- Pasting from large Excel files.
- Exporting to Excel.
April 01, 2021
Amazing tool for social media planning
My Marketing department uses Airtable to schedule social media on a digital content calendar. We are new users to Airtable and have been using it for less than 6 months. In our social media scheduling, we use Airtable to determine platform, caption, hashtags, what group of our users the post targets, what photo will be used, the day the post will be made, the day the event is happening (if applicable), and any link that will be included with the post (if applicable.)
- Calendar view
- Customization/Versatility
- Ease of use
- Different views
- Color coding (may be available on paid version)
Score 8 out of 10
Vetted Review
Verified User
We are currently using Airtable within our business unit marketing department to help organize our yearly media (direct and non-direct advertising) plan - including the media schedules, creative brand assets, and UTM links tracking details. This tool is used between our company and marketing agency partner. Within our marketing department, we have approximately five users at any given time. We love that data can be easily shared across teams and edit in real-time. This is an extremely affordable solution that helped us transition from Microsoft Excel spreadsheets shared via email to a comprehensive dashboard-like tool. Sorting data by brand, division, dates, advertising creative, and media publishing outlet truly helped us streamline many processes and become efficient between company and marketing agency partner.
- Sort and manipulate data.
- Store PDF and JPEG files (advertising creative).
- Easy collaboration.
- Team friendly.
- Paid product.
- Requires training to understand capabilities.
- Lacking integration with other digital solutions.
February 21, 2020
Airtable is Great!
Currently Airtable is being used as our primary social media scheduling platform. It is the best for this because of all the features it offers our company. We do a lot of long term social media planning it it really creates a space for all of our team to collaborate on our posts. I give airtable 10/10 on what we use it for!
- Allows the posts to be scheduled day to day
- Allows for monthly view of the scheduled posts
- Allows for others to collaborate on scheduling
- It would be nice to have enough space to see more than 3 events in any given day
- It would also be nice to have the ability to mark off a day as complete.
- More space to write captions.
January 23, 2020
Free is always good
Right now we use Airtable for our whole organization. We use it to manage weekly tasks. Every week we look at the Airtable to see what needs to be done and mark off tasks that are complete. We also use it for our influencer management and shipping management. It helps us store key information in all the same place.
- Flexibility: there are many view features and different ways you can use the product
- Integrations: there are so many apps you can integrate it; from Slack to Shipstation
- Beautiful: it just looks nice to use. Sometimes project management apps are ugly, this isn't
- Pricing model: we don't like how we have to pay per user.
- Calendar view: we wish the calendar view was better, or if there were different types of calendar views. Right now there is just one.
- Complicated: some parts of the app are a little complicated.
November 19, 2019
Airtable# Best CRM# Create # Manage # Happy clients
Our organization uses Airtable for managing database spreadsheets, which is the best way to manage the data and tasks. Our organization uses it throughout all the departments. It addresses the major business problems of managing the data and CRM for managing customers and projects. All the uses can track the progress, and deadlines can be set accordingly.
- Airtable is an excellent CRM tool. Helps in managing data in the form of spreadsheets and task management. All tasks are well managed with all details and deadlines.
- It is used for Project Management, where all team members can track project progress and work within defined deadlines.
- Another major strength is that data is managed by key values, one to one or one to many relations.
- One significant missing functionality is the lack of communication modes for internal communication using Airtable.
- Synchronization of data sometimes results in a violation of integrity.
- Airtable has its application version for both android and IOS; IOS application needs major revisions as it has a lot of crashes.
October 01, 2019
Great project organization tool
Airtable is used as an organization tool in a couple of different ways by my company. The product team uses it to keep track of our missions and themes for the work we are aiming to accomplish. We also use it to keep track of the status of items as well as the reasoning behind doing them. We also use it to communicate the status and reasoning of those items to the rest of the organization. Our services team uses airtable to help manage the onboarding of our largest clients as well as sharing product priorities and current work with them.
- Great customization options that allow you to do many different things with it.
- The ability to link different parts of a base to one another. This has allowed us to quickly and easily link teams to PMs to epics to missions to themes.
- Customizable slack notification options.
- I don't like that once you link an item to another element you can no longer color code the item. Instead you have to put a color marker on the row overall which is much less noticeable. It makes it harder to see the status of a given thing at a glance.
- Not sure if this is just my org or their overall pricing structure as I was not part of the purchasing team but making it a cost per user hampers the ability to share with other people outside of the product organization.
September 18, 2019
Airtable is a great (but expensive) database tool
Airtable is used to make databases for differente purposes. We use it to make assets databases for our game production creation, pipeline and workflows. We integrate those databases so all information is in the right place at the right time. We use it to make financial sheets and reports too.
- Great interface and user experience
- Many ways to implement the database structure according to your needs
- Different views for different uses make it a very flexible tool
- The pricing of the paid tiers are expensive
- Many limitations in the free and plus plans
- The comments pane inside the cards is very limited
August 28, 2019
Airtable
I personally use Airtable to track projects, who they are assigned to, progress, dates, etc. It allows for so much interconnection between sheets that I can really store a wealth of information in it and it can be easy to use.
- multiple users
- tagging
- formulas
- Allow for comments and notes
- Track on calendar
- Different users different permissions