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Airtable

Airtable

Overview

What is Airtable?

Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.

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Recent Reviews

TrustRadius Insights

Airtable is a versatile tool that has been widely adopted by various organizations and professionals across different industries. One such …
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Catch some Airtable

7 out of 10
May 16, 2021
Incentivized
Our marketing department uses Airtable to build content calendars for clients. We also use various templates within the software to manage …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 14 features
  • Team Collaboration (204)
    9.3
    93%
  • Resource Management (181)
    9.0
    90%
  • Task Management (185)
    8.3
    83%
  • Mobile Access (180)
    3.6
    36%

Reviewer Pros & Cons

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Video Reviews

1 video

Powerful Simplicity: Airtable Enables Ticket Tracking and Management
03:21
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Pricing

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Plus

$10.00

Cloud
per month (billed annually)

Pro

$20.00

Cloud
per month (billed annually)

Enterprise

Contact Sales

Cloud

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://airtable.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $10 per month
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

8
Avg 7.5
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Product Details

What is Airtable?

Airtable is a collaboration platform designed to empower 30,000+ companies for content pipelines, product management, events planning, user research, and more.

The vendor’s value proposition is with the friendly interface, customizable grid, calendar, form, and stacked card views, and a fully flexible structure, Airtable empowers users to build workflows that work the way they want.

Airtable Features

Project Management Features

  • Supported: Task Management
  • Supported: Resource Management
  • Supported: Gantt Charts
  • Supported: Scheduling
  • Supported: Workflow Automation
  • Supported: Team Collaboration
  • Supported: Support for Agile Methodology
  • Supported: Support for Waterfall Methodology
  • Supported: Document Management
  • Supported: Email integration
  • Supported: Mobile Access
  • Supported: Timesheet Tracking
  • Supported: Change request and Case Management
  • Supported: Budget and Expense Management

Airtable Screenshots

Screenshot of Screenshot of Screenshot of Screenshot of Screenshot of

Airtable Videos

Meet Airtable
While many options can carry a large price tag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Airtable is one of the best free project management software on the market.

Airtable Integrations

Airtable Competitors

Airtable Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android

Frequently Asked Questions

Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.

Airtable starts at $10.

Smartsheet, Asana, and Trello are common alternatives for Airtable.

Reviewers rate Team Collaboration highest, with a score of 9.3.

The most common users of Airtable are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(711)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Airtable is a versatile tool that has been widely adopted by various organizations and professionals across different industries. One such example is a theatre production company that uses Airtable to manage a wide range of tasks, including project management, grant tracking, community building, fundraising, and more. Both internal and external team members rely on Airtable to keep track of project status, ensuring smooth collaboration and effective project execution.

Another use case involves a micro not-for-profit organization that utilizes Airtable for reporting, site management, application management, financial modeling, and storing digital assets. With Airtable being used across all functions of the organization, it serves as a central hub for managing crucial information and streamlining operations.

Additionally, Airtable proves to be an indispensable tool for communication teams who rely on it to document tasks, manage timelines, and handle requests. From marketing project management to asset management and calendars, Airtable provides the necessary tools for efficient organization and collaboration.

School districts also benefit from Airtable's capabilities as it helps them log and assign projects, track due dates, and manage media creation. Media teams specifically utilize the platform to create videos, custom courses, graphics, and more. By leveraging Airtable's functionalities, they can streamline their workflows and enhance productivity.

Furthermore, Airtable finds its place within UX teams who use it as a central repository for storing and organizing UX research, studies, and insights. Its collaborative features enable seamless collaboration with other departments, fostering knowledge sharing and driving innovation.

Overall, Airtable proves valuable in numerous domains such as content creation, website development, finance database management, client database organization, event management for live events and concerts in radio foundations or non-profit organizations. It assists in managing databases, outreach efforts, tracking assets or donations for non-profit organizations or keeping records of animal care in sanctuaries. The simplicity of data entry paired with powerful features allows users to easily track leads or student data in organizations or schools. Airtable's user-friendly and collaborative interface has made it the go-to solution for teams managing complex projects, streamlining communication, and ensuring efficient organization across various sectors.

Users of Airtable have expressed several recommendations based on their experiences with the product:

  1. Many users recommend taking advantage of the step-by-step initial walkthrough and exploring all the features of Airtable to fully understand its capabilities.

  2. Users suggest trying out Airtable's free trial to assess its functions and determine if it meets their needs before making an investment.

  3. Users highly recommend giving Airtable a try, as they believe it is worth the investment and can greatly enhance task/project management and team collaboration. They mention that the added benefits of a paid plan easily justify the cost, especially for organizations seeking a sleek, cloud-based suite.

These recommendations emphasize the importance of exploring and understanding Airtable's functionalities, testing out the free trial, and considering its value for task management and team collaboration.

Attribute Ratings

Reviews

(1-25 of 32)
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Score 8 out of 10
Vetted Review
Verified User
Incentivized
Our organization uses Airtable to keep track of current, past, and incoming projects. It's used across the entire organization. It helps keep track of all of our projects, see who's working on them, when they're due, who the contact is, and so much more. It's been an incredibly helpful tool for our company.
  • Keeping track of project statuses
  • See who's working on which project
  • Add details to project statuses, like contact name, when it's due, etc.
  • More user friendly aspects
  • Tutorial
  • Maybe a more in depth set of instructions as well, as there are a lot of features
Airtable is well suited for companies who need to keep track of projects, their employee's workloads, internal projects, etc. It has so many capabilities, and once you get used to the tools, it's relatively easy to use. It's been great for our company on a multitude of levels! Great tool to have.
May 17, 2021

Airtable Review

Emily Sperduto | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Airtable is mainly used across my Account Management Department for the organization. We use it to keep track of all RFP's that come in from sales, status updates, revenue, wins/losses, etc. We also use it to keep track of reservations for homepage takeovers, newsletters, etc. It is also a great way to keep track of PTO and vacation days.
  • Great organization tool for project management.
  • Variety of customizations.
  • Very use friendly, especially on mobile.
  • There is limited options on the free version.
  • Big learning curve for beginners.
Airtable is extremely helpful for teams to stay organized and keep track of project management—both internal and external. It's a great alternative to Excel when you are constantly making changes and are concerned about working off of the wrong version.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We use it as an informal CRM - currently, we use Salesforce as our main CRM across both the CS and Sales departments, but Airtable has made it easy to pull core customer details from Salesforce, while allowing our CS team have visibility on priorities and action items when it comes to the customer lifecycle.
  • Permissioning.
  • Project Management.
  • Customization.
  • Mobile experience.
  • Certain relation-dependent action between cells can be limiting.
  • Data fitting into each cell nicely for visibility (you'll have to expand certain fields to see all of the information).
Really great for any cross-departmental project planning/management. With its multiple view capabilities, it allows a lot of freedom as to how you want to see our data and what makes the most sense for your team. If your team is heavy on document editing, I wouldn't necessarily see it as a good use case (i.e. internal knowledge base/content management).
Jeremy Smith | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We needed to find better duct-tape to model out and run a test on new business processes without spending money on writing an app or buying too much of the solution - essentially ETL with some reporting in the middle. We use it across the organization with ops, cx, and retail being able to stay in sync on a complicated process.
  • No code business process software.
  • Upgrade from google sheets.
  • Test app concepts without spending large amounts of cash.
  • Cost.
  • Can have a steep learning curve.
  • Sometimes not 100% reliable in production environments.
Appropriate:
  • Fast no-code solutions.
  • Gluing together multiple API-centric apps.
  • Building out lightweight databases to prove out ideas.
  • Replacing complex chains of Google Sheets.

Inappropriate:
  • Critical production environments.
  • Cost-sensitive orgs (much more expensive than Google Sheets).
Gil Parrish | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
I use Airtable in place of other spreadsheet programs across our entire organization. Airtable allows us to create custom data in a very easy-to-use format. The tables (or "bases") as the program refers to them, follow a very intuitive process for creation and use. We don't have to re-invent a base each time we need data because we can simply clone and existing base or create one using the many templates available.
  • Airtable has a great dashboard that simplifies finding what you need!
  • There are great video tutorials with step-by-step instructions.
  • More example bases would be helpful.
  • Importing could be a little easier.
Airtable is extremely well suited for those who do not have a background using spreadsheets. It's very intuitive with a short learning curve. If you need to interface a database with some other element the program works well with Zapier. You can create almost anything with the combination of Zapier and Airtable.
Ricardo Jose Correia D'lucas | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Our company is responsible for the distribution and sale of food wholesale, therefore, using software like this to organize, sort and classify our information has been very helpful. You can manage your customer database masterfully in a reliable and productive way. Airtable allows us to establish links between the different fields and categories of our database and use it efficiently for the benefit of the company.
  • It's an easy to use platform.
  • It is quick to get information to others through links, or by exporting data in CSV files.
  • Spreadsheet appearance makes it easy to handle and manage information.
  • Integrates well with other productivity tools.
  • Payment per month is affordable for small and medium-sized businesses.
  • Easily puts your inventory in order.
  • The errors that may occur during the use of the platform depend on the knowledge of the information and its configuration, otherwise, I consider it an excellent platform to manage databases.
It is an excellent platform for managing customer databases, monitoring production and distribution chain projects, and inventory management.
Adam Farrell | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We use spreadsheets quite a lot in our department. Airtable is a tool that combines the simplicity and flexibility of sheets with the possibilities that comes with databases. It gives endless opportunities to display almost any kind of data and relationships across different data sources. All data is accessible within a few clicks and without the hassle of setting up new spreadsheets.
  • Airtable excels in its ability to display complex data in a simple way thanks to predefined layouts.
  • It is extremely easy to switch between the grid and list layouts when necessary. This would require setting up a new spreadsheet every time.
  • The whole app is easily scalable as our requirements change.
  • The proprietary nature of Airtable makes the importing and exporting of data an occasional problem.
  • The learning curve for users with no database background.
  • The pricing model is restrictive.
Airtable is a genius solution for the restrictions of spreadsheets when the data needs to be accessed across several layers and presented in a 2D report. Airtable does this naturally without the need to export and modify the data into a database. It is a solution for any team that can benefit from multi-dimensional access to various data.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Our small team (Product Content Strategy, four team members) uses Airtable for our internal projects and notes. Personally, I love to use Airtable to document and organize research. For example, researching different CMS options -- Airtable helps me keep track of the features and costs associated with each potential option -- or auditing -- Airtable helps me keep track of usability issues while documenting their locations. I've also used Airtable to help myself accomplish individual tasks, like keeping track of which Help Center articles I have updated.
  • Airtable looks beautiful. I think it's hands-down the cleanest, most attractive spreadsheet software I've used. It's a joy to scroll through and create content. This also makes it impressive to share with other teams.
  • I love the Kanban view, which lets you move items from the leftmost column to the rightmost column. This view is especially great for keeping track of in-progress and completed tasks.
  • I like the Airtable calendar views, which make it easier to see when tasks are due and stay on top of deadlines.
  • Airtable offers some great templates that make it easier to get started. The block/base structure was easy for me to pick up.
  • Airtable isn't the absolute best tool for internal team communication. For example, it would be nice if there was a comment section where team members could collaborate and leave comments. It's not that this functionality is totally missing, but it could be much stronger.
  • Airtable may have a bit of a learning curve for some people. When I was learning how to use Airtable, I ended up clicking around a lot because I wasn't always sure what a button/field would do. People coming from more "standard" spreadsheet software might feel like functionality is lacking in some places, although this wasn't an issue for me as a non-expert spreadsheet user.
  • User permissions in Airtable could be more granular. It would be great if you could give someone "Edit" access for only one column, for example, allowing them to make updates without changing the rest of the spreadsheet.
Airtable is excellent for individual and small team use. I think it works best this way, rather than a company-wide software available to many. I would still recommend it for larger teams, with the caveat that the pricing could get expensive that way. If you need to create multiple workspaces with many users, the cost will definitely get high.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
It's being used by the department that I work in as well as across the organization. It's used to track roadmaps and releases. It keeps everyone in the loop on what we're working, what we have worked on, and what we will work on. It helps us communicate internally within small, independent teams. It helps communicate across teams and with remote coworkers.
  • Easy to use.
  • Powerful.
  • Fun.
  • It can be hard to figure out when you are first using it.
  • It's hard to communicate (i.e. make comments).
Airtable is well suited for Agile teams.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We use Airtable across departments, but mainly in our social media and content marketing services. It's also in use as a kind of collection area for lead submissions from our website and print resale pricing that we can present to clients. It's easy to collaborate on Airtable, it works seamlessly with other apps, and it's customizable beyond recognition.
  • Collaboration Tool
  • Planning Tool
  • Integration with Other Apps
  • Lots of ways to customize
  • Very expensive for the paid plan
  • More embed options
  • More privacy options for clients viewing tables
I recommend Airtable all the time. It just takes a little while to set it up the way you want, and figure out how to fit it to your needs, but then it's smooth sailing. There's tons of resources for learning it, and I can't think of a situation it wouldn't be useful. You can literally do anything you want besides create graphics.
John Rougeux | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We use Airtable to manage marketing projects, coordinate content production, and social media distribution, and to house our marketing collateral. It's used primarily by our marketing, sales, and support teams and across multiple geographies. The main problem it addresses for us is that it helps us better track specific tasks for projects involving multiple people.
  • Managing content production workflows
  • Housing marketing and sales collateral
  • Prioritizing content needs across the organization
  • Better integrations with 3rd party programs for easier import/data sync
  • Steep learning curve compared to some project management tools
  • Keyboard shortcuts can be confusing at times
Airtable is well suited to situations in which projects involve multiple people. If you're using a tool like Trello, for example, it's very difficult to break down tasks with separate due dates. And it's nearly impossible to link projects together. Airtable makes it much easier to handle multiple project contributors and link projects together without using Gantt charts.
Sander Kallshian | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We use Airtable across our entire organization to manage inventory, organize product lists, project management, and for upload templates for some of our other services. It has helped us reduce the number of versions of files being emailed between us, and the integrations with other services have allowed us to reduce our workflow and run reports more efficiently.
  • Different views of information allow for a comprehensive understanding
  • Built-in templates make quick work of some small business tasks
  • Integrations with 3rd party software fit into our existing workflow
  • There is a learning curve, and several new features are only available on paid plans.
  • Certain tasks that people may be familiar with in Excel or Google Sheets do not function similarly in Airtable
  • Some views are not available on mobile devices which may leave you waiting to see information.
Airtable does a great job of letting you compile and sort your information, whether it be contacts, projects, products, or raw data. Choosing from different views can make large amounts of information much more manageable. Airtable may have too much functionality if you’re just looking for a spreadsheet solution. Some spreadsheet tasks work differently in Airtable because of the way it relates information in its database and due to integrations. There are also many instances where you might feel like it takes too many clicks/taps to find or edit the information you have.
Score 10 out of 10
Vetted Review
Verified User

Thank you, Airtable! We are a small, start-up nonprofit that relies on volunteers to help us accomplish our mission. Right now we are in the process of building our infrastructure and choosing the right tools to help us do this is important to us. Good, effective and intuitive databases are critical to the work of impactful community mobilization and information sharing. Airtable fits this bill. And I tested this! I had a few folks that really did not understand the structure of a database to try to create a simple Airtable database with 14 fields and 51 records. More importantly, I asked them to create this database WITHOUT using the help desk but by GUESSING only. Folks were able to build the bones of the database. I, of course, swooped in to figure out how to add pictures, create the drop-down boxes and make links and I was able to do this without asking for "help" but by clicking onto the icons that made the most sense.

I am thrilled that I found and tried out Airtable! And now I am more thrilled that I am now a part of the Airtable community!

  • It has a really great UI. It is friendly enough for users that may find databases somewhat daunting but robust enough for folks like me that have intermediary database skills.
  • I like the way that you make the content of drop-down boxes look like colorful tagging.
  • It is very easy to add pictures and other types of attachments.
  • Making the database relational by linking fields is pretty simple.
  • I am still in my trial phase so some of my wishes (I will not consider these "cons", yet) may already exist in the more advanced plans but I would like to be able to wrap the text in the fields within the default Grid View.
  • I think that all of the plans should give some the ability to change the font, font size and formatting of the text within a field.
  • The calendar feature was a little quirky. And as far as I can tell, it does not allow me to put several items in on specific dates.
Databases are critical to the work of community organizing. Being able to build a database of community members, groups, and organizations and then to track the contact you have had with folks important to our work. It is terrific to be able to track meeting attendance by linking fields. Also, it is very helpful that the vendor has created a mobile app that can sync across devices and platforms. And once I figure out the calendar feature, I can use this to set up appointments.
Robbin Block | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Airtable is used in many ways for my whole organization and for working with clients. It's an amazing and user-friendly tool which we use in any number of ways including:

  1. To-do lists
  2. Marketing campaign management
  3. Media contacts lists
  4. Website asset management
  5. SEO evaluation checklists
  6. Website valuation checklists

  • Marries an Excel-type spreadsheet with database functionality, making it the very easiest way to create a database that I've experienced.
  • The user interface is wonderful and so intuitive. It's a joy to use.
  • It's highly customizable and flexible, so you can do any number of things with it.
  • Hard to say what's missing, but maybe some top-level admin -- so databases can be organized by large groups (like business vs. personal) rather than just workgroups?
  • Maybe some tools built on top for things like asset management?
Any kind of lists, campaigns, checklists, asset management, onboarding forms, etc as I enumerated in my Use case.
Juan Matute | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
We're using Airtable for knowledge, process, and records management as our research center grows to include more proposals, projects, people, publications, and presentations. A relational database management system allows us to keep track of the relationships between each of these with up-to-date records. University and funding agency guidelines expect us to retain records for reporting and we had been doing this in Google Drive, particularly Google Sheets. As we scaled up, records in Google Sheets became less manageable as new records were added that weren't properly linked. Airtable allows us to structure fields and relationships but is as easy to use or easier to use than Google Sheets.
  • Great user experience and minimal learning curve. It wasn't until I became aware of Airtable that we found a solution that allows us to implement the best features of a collaborative RDBMS with our staff who don't have any training. I had previously used Zoho Creator and found that it was difficult to onboard new users because of a steeper learning curve.
  • Easy to share views and invite contributions via forms.
  • Blocks add significant functionality that would be hard to custom build.
  • I'd really like to be able to link records or a view between bases within my workspace.
  • The form designer is not as featured as we're used to with Google Forms.
  • I'm using the Airtable Importer by Railsware to bring Airtable data into Google Sheets. Import from Google sheets would be a great feature.
Many business processes can be improved with a collaborative relational database, but few know how to create and use one. It wasn't until I became aware of Airtable that we found a solution that allows us to implement the best features of a collaborative RDBMS with our staff who don't have any training. I had previously used Zoho Creator and found that it was difficult to onboard new users because of a steeper learning curve. The combination of a minimal learning curve and features make Airtable a win. I've already recommended it to colleagues at other universities who've started using it.
Andy Havens | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
The content marketing group is using Airtable to help plan communications projects. I needed a way to track multiple projects that might share some common elements but not all, and the ability to apply different views based on user or reporting needs.
  • It's very easy to use. I was able to start from scratch and get a pretty complex workflow set up in just a couple hours.
  • The ability to create one "master table" with every piece of possible information is good for the "deep dive" members of the team, but then it's easy to create views and calendars based on just a few pieces of data that are better for one specific use or person.
  • Being able to store draft content on the system as attachments means that the review copy/image can be included in the workflow rather than as a separate email or in another tracking system.
  • The ability to quickly group, sort and filter on the master table make it easy for the power-users to work with the full set of information, but still find a specific project quickly.
  • It would be great to have multi-tiered selection options. So if I check a box-like, "Does this need social support?" I could then pick from a multi-select drop-down based on the choice.
  • It would be good if we could have a kanban view built off a selection from a multi-select since some projects might be part of multiple strategic initiatives.
  • It would be cool if forms could have some basic if/then functionality. As it is, we need to create different forms for different media requests that share 75% of the same data.
I'd say if you're looking to consolidate project details across a number of functions where there's a lot of overlap, Airtable is a great choice. We've got a relatively small team of content creators and project managers, but we are often involved in a wide variety of media, content types and deliverables. So it helps to be able to put every activity on one master spreadsheet, but then be able to pull out views that pull out only select pieces of info for specific projects or strategies. The ability to search across fields means you can also use hashtags for folks who want to be able to locate their work using person-specific queues that don't need to be agreed-upon as part of the overall design of the table.

I wouldn't recommend it if you're looking for a content repository specifically or a DAM. It could do that in a very limited sense, but not if you're wanting to store large graphic or video assets. Also, as far as I can tell, you can't publish directly to social accounts from Airtable. So you'll still need to port your content directly to your social accounts or a platform manager like Social Studio.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
I initially started using Airtable to assist clients as they worked through a certification process. The flexibility of the platform allowing clients to track progress toward meeting requirements and the integration with Slack enabled me to receive real-time alerts when a client made changes to their Base. Airtable proved to be so useful that we ended up using it for a variety of other purposes within my organization. We continue to find new uses for it, in fact.
  • The fact that Airtable is cloud-based is key to its utility. If you've ever dealt with the chaos that ensues when there are multiple versions of a document floating around your organization, you'll understand why we love Airtable -- its cloud-based nature means that everyone is always up-to-date.
  • Airtable is also incredibly intuitive and user-friendly. Anyone who can handle the most basic functions of Microsoft Excel can handle Airtable. We have used Airtable Bases to collaborate with a variety of clients and have found that most are quick to grasp the basics of Airtable with little or no training required.
  • Airtable integrates with a variety of other applications, including Slack and Zapier, which opens up vast opportunities for customization and incorporation into existing workflows. Airtable recently rolled out a new feature called "Blocks," which are modular apps available that make customization even simpler.
  • One feature that Airtable is unfortunately lacking is HIPAA compliance. I have seen a lot of enthusiasm among health care professionals about Airtable, but I have watched that enthusiasm evaporates upon learning that Airtable is not HIPAA-compliant. I think there is a large market that Airtable is missing as a result of this shortcoming.
Due to its incredible flexibility, Airtable is well-suited for almost any scenario that doesn't require HIPAA compliance.
Maria Zuniga | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
I use Airtable at Learning Shift for user surveys, research and feedback. It allows me to have everything in one place rather than different documents. It has great flexibility for modifying the bases and I love the templates. I am also managing a program for a non-profit and Airtable has helped me with the tracking of the volunteers in this program. The fact that it allows viewers to see the information has contributed to include more people in this tool.
  • It's a very flexible tool. You can adapt to very specific cases.
  • It provides templates in case you don't know how to start.
  • Blocks of Airtable allow you to add a lot more than any tool I've seen.
  • The learning curve is a little steep. The tutorials are good but I think they could improve.
  • It's a fantastic tool for non-profits for keeping the information in one place.
  • It might be not too effective for short projects or too simple ones.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We have implemented Airtable as a solution for a specific program we manage within our organization. The program spans all departments with a heavy amount of data to be collected. Prior to Airtable implementation, these were all disparate data sources without a common platform to tie them together.
  • Linking contacts and other information back to organizations.
  • Clean interface with familiar spreadsheet views.
  • Allows collaboration across teams.
  • Ability to link on a numerical ID vs. free text
  • Ability to confine editing abilities to a particular sheet within a base
  • More flexibility/customization in user permissions
  • Ability to group and subgroup views in a hierarchy for sheets.
Airtable is great for linking records and pulling information together into views for various audiences. The lack of ability to query information can make data digging a bit more cumbersome as sheets and views build.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Our initial use of Airtable will be to help us produce a Bluegrass Festival which is run as a fundraiser for my nonprofit organization. We also intend to incorporate it into the management of the actual organization itself. Its ease of use is something that directly appealed to us about the program.
  • Table construction, design, and layout are the major factor in our deciding to go with Airtable.
  • The intuitive nature of the program is very self-evident when starting out with Airtable .
  • The ability to share information with multiple users and devices is a distinct plus for us.
  • While we are just starting out with Airtable, I would say that it would helpful if there was a greater ability to design and produce printed reports.
As its name suggests, Airtable is very strong in building shared table/databases allowing multiple users and devices to interact with one another. Also, the ability to utilize a relational database model for constructing tables is considerably more powerful than utilizing static standalone tables. That said, I would be leery of using it as the backbone for a transaction-based database program.
Score 9 out of 10
Vetted Review
Verified User
I am using Airtable as a test for a large project I am overseeing. It seems to have the structure that will allow me to keep track of many moving pieces and stay organized.
  • Multiple ways to view information
  • Collaborative
  • Allows for visual, creative organization
  • Handles large projects and lots of different types of information clearly
  • I am finding it a steep learning curve to begin.
  • It's daunting to set up a project because I feel I have to determine all the parts I need at the end from the get-go. It would be helpful if there was a scaffolding or step-by-step procedure for setting up a large project. If you're new to this, like I am, it's a lot to figure out at first.
Great for projects, organization, and lists.
Max Stevenson | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
AirTable is currently being used by myself and four other team members. With a small team of five managing a growing non-profit organization, AirTable has been a welcome addition to helping us manage the countless programs, events, exhibitions, and marketing that we oversee. It has allowed me, personally, to stay on top of various programming and rental requests, in addition to managing tasks with planning our exhibitions, without feeling overwhelmed or like I am "dropping the ball."
  • Organization: Helps keep the various programs and rentals, along with all contact information, notes, and budgeting requests in line.
  • Task Management: Easy to share documents with both team members and outside contacts, such as board members and volunteers, to assign and keep track of tasks related to the various programs, events, and exhibits we host. Also helps keep track of priority of these tasks.
  • Flexible: Only having used the product for a few weeks, AirTable has proven to be a very flexible platform to use and adapt to our various needs. I am already looking forward to learning about the deeper functionality of the program and how we can adapt it for our use.
  • This, perhaps, is a function I have yet to explore, but as I need to upload photos into AirTable for use in planning exhibitions it would be nice when exporting AirTable documents that these photos would be exported in the Excel document spreadsheet as well.
Highly recommended if you oversee various tasks such as programming, event, and exhibition management. We are currently planning our annual gala and it is becoming a tool that we are looking forward to using in future planning.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We are using Airtable across our organization. We use it to plan events, track grant applications, schedule social media and to create application forms to embed on our website.
  • We are a nearly all-volunteer organization, which means we are in a constant state of personnel change. Thanks to Airtable's ability to upload just about any document, we can keep everything in one place when we plan events -- communications, templates, invoices, etc. When we hand off event records to a new volunteer, there's no more need to give access to ten different folders on Google Drive, or track down old file folders in someone's stored in someone's garage.
  • We have multiple volunteers supporting our social media channels. Keeping track of who is posting what and when is critical, but it can be very challenging. Airtable makes it easy for us to track our workflow and coordinate our online publications.
  • Small non-profits are often caught between keeping track of grants and stewarding donors with a clunky excel sheet or spending a lot of money for a complicated online system with a large learning curve. We've been able to avoid both of those by using Airtable. By tweeking a prebuilt Airtable template, we're saving time and money.
  • I am a very visual person and I would LOVE to be able to color-code cells within a database.
  • We noticed when we created our last form that when a multiple choice radio button item is included it ends with the words, "add an option." Those words cannot be removed or modified, and don't make sense within the context of most questions (it should really read choose an option).
This thing is GREAT for creating forms to be embedded on a website. I love being able to track everything for an event in one place -- no more Excel sheet in one place and electronic folders and hard copies somewhere else.

It would be nice to have a little more flexibility in an embedded form's appearance -- text, color, etc., -- so that it matches the website when embedded.
Jessica Weidmann | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Rise is a small nonprofit organization experiencing rapid growth. We're using Airtable to track our fundraising and donor engagement, and experimenting with using it for project management.
  • Airtable's interface is simple and intuitive
  • Airtable combines the simplicity of a spreadsheet with the versatility of a database. This makes organizing and sorting large data sets easy.
  • The calendar view is a particularly useful tool.
  • I'm still learning and experimenting and have yet to run up against a limitation.
I've found Airtable to be a useful tool for organizing donor data for a small nonprofit. Larger organizations may need software specifically designed for this purpose, but for my small organization, it's helpful to be able to customize a simple platform with only the relevant information.
March 14, 2018

Airtable - Thumbs up!

Score 9 out of 10
Vetted Review
Verified User
Incentivized
Airtable is being used by the Center for Digital Learning & Innovation in a number of ways but most notably to display and categorize eLearning tools in a searchable interface.
  • Users don't need to be coders to use the database features.
  • Provides a simple-to-use tool and generates several views.
  • In their Help Guides, there is no mention of compliance with Section 508 or WCAG 2.0 Level AA accessibility standards.
Airtable combines foundational concepts of digital information management and retrieval (i.e.: the spreadsheet and relational database) to create something new – an easy-to-use tool that serves as a personal information organizer, but also provides the ability to create galleries for sharing different views of a collection.
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