Make Better Use of your Spreadsheets with Airtable
We use Airtable to manage our entire sales process, from tracking above the funnel leads, all the way to closing a deal. Their are several …
Starting at $10 per month
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What is Airtable?
Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.
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Popular Features
- Team Collaboration (204)9.393%
- Resource Management (181)9.090%
- Task Management (185)8.383%
- Mobile Access (180)3.535%
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TRC Companies, Inc. (Renewables & Environment, 51-200 employees)
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Franklin Sports (Sporting Goods, 201-500 employees)
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Powerful Simplicity: Airtable Enables Ticket Tracking and Management
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Pricing
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$10.00
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per month (billed annually)
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$20.00
Cloud
per month (billed annually)
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- No setup fee
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- Free Trial
- Free/Freemium Version
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Starting price (does not include set up fee)
- $10 per month
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What is Airtable?
Airtable is a collaboration platform designed to empower 30,000+ companies for content pipelines, product management, events planning, user research, and more.
The vendor’s value proposition is with the friendly interface, customizable grid, calendar, form, and stacked card views, and a fully flexible structure, Airtable empowers users to build workflows that work the way they want.
Airtable Features
Project Management Features
- Supported: Task Management
- Supported: Resource Management
- Supported: Gantt Charts
- Supported: Scheduling
- Supported: Workflow Automation
- Supported: Team Collaboration
- Supported: Support for Agile Methodology
- Supported: Support for Waterfall Methodology
- Supported: Document Management
- Supported: Email integration
- Supported: Mobile Access
- Supported: Timesheet Tracking
- Supported: Change request and Case Management
- Supported: Budget and Expense Management
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Airtable Videos
Meet Airtable
While many options can carry a large price tag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Airtable is one of the best free project management software on the market.
Airtable Competitors
Airtable Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.
Airtable starts at $10.
Reviewers rate Team Collaboration highest, with a score of 9.3.
The most common users of Airtable are from Small Businesses (1-50 employees).
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Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Recommendations
Airtable is a versatile tool that has been widely adopted by various organizations and professionals across different industries. One such example is a theatre production company that uses Airtable to manage a wide range of tasks, including project management, grant tracking, community building, fundraising, and more. Both internal and external team members rely on Airtable to keep track of project status, ensuring smooth collaboration and effective project execution.
Another use case involves a micro not-for-profit organization that utilizes Airtable for reporting, site management, application management, financial modeling, and storing digital assets. With Airtable being used across all functions of the organization, it serves as a central hub for managing crucial information and streamlining operations.
Additionally, Airtable proves to be an indispensable tool for communication teams who rely on it to document tasks, manage timelines, and handle requests. From marketing project management to asset management and calendars, Airtable provides the necessary tools for efficient organization and collaboration.
School districts also benefit from Airtable's capabilities as it helps them log and assign projects, track due dates, and manage media creation. Media teams specifically utilize the platform to create videos, custom courses, graphics, and more. By leveraging Airtable's functionalities, they can streamline their workflows and enhance productivity.
Furthermore, Airtable finds its place within UX teams who use it as a central repository for storing and organizing UX research, studies, and insights. Its collaborative features enable seamless collaboration with other departments, fostering knowledge sharing and driving innovation.
Overall, Airtable proves valuable in numerous domains such as content creation, website development, finance database management, client database organization, event management for live events and concerts in radio foundations or non-profit organizations. It assists in managing databases, outreach efforts, tracking assets or donations for non-profit organizations or keeping records of animal care in sanctuaries. The simplicity of data entry paired with powerful features allows users to easily track leads or student data in organizations or schools. Airtable's user-friendly and collaborative interface has made it the go-to solution for teams managing complex projects, streamlining communication, and ensuring efficient organization across various sectors.
Users of Airtable have expressed several recommendations based on their experiences with the product:
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Many users recommend taking advantage of the step-by-step initial walkthrough and exploring all the features of Airtable to fully understand its capabilities.
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Users suggest trying out Airtable's free trial to assess its functions and determine if it meets their needs before making an investment.
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Users highly recommend giving Airtable a try, as they believe it is worth the investment and can greatly enhance task/project management and team collaboration. They mention that the added benefits of a paid plan easily justify the cost, especially for organizations seeking a sleek, cloud-based suite.
These recommendations emphasize the importance of exploring and understanding Airtable's functionalities, testing out the free trial, and considering its value for task management and team collaboration.
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(126-150 of 225)Companies can't remove reviews or game the system. Here's why
- Our org offers a variety of services to participants and the community. Airtable allows us to track participant information/demographics, participation, assessments, organizational technical assistance, and trainings.
- We like to link our data tables together so that it is less crowded and we can "zoom" in and out or view it from different "angles" as needed to look at participant level, group level or community level.
- We are able to work from different sites and collaborate on data collection or analysis.
- It is easy to figure out and jump in to using for beginners who are just getting in to database design and might be familiar with Google Spreadsheets.
- There are no premade templates yet for nonprofit data collection or participant information so we had to create it all from scratch.
- Data analysis tools are weak for beginners (except for standard spreadsheet functionality like summaries and formulas).
- The free version doesn't allow use of blocks.
April 10, 2018
Non-Profit Organization Done Right
- Airtable does a great job of organizing personal information gather for running an organization. (Name, Address, Phone, etc...)
- Airtable allows you to create many small groups of information. My organization uses it to house current and previous class rosters: Students taking an instance of a class, teachers and dates connected with that class and other bits of information like pictures and link to videos and other websites connected with the class.
- When connecting multiple events/classes/activities to an individual person, Airtable creates an easy to read/view profile or record of that individual.
- When looking at the expanded view of an individual record, the ability to see complete information of other connected records saves time from having to manually search for them.
- The available help and tutorials offer a lot of information for new users.
- I wish the examples provided when opening an account were more complex. I think the simple concepts they show are easy to figure out already, but the next level of ability is a bigger hurdle.
- When formatting columns there isn't an auto-fit width option (that I can find)
- I ended up doing a lot of data entry when I first started, because the excel file inputs didn't work out as well as I had hoped.
- End user friendly. It is not overwhelming and can be learned quite easily.
- Organizes data and helps the end user analyze data easily.
- Nice user interface - it is not clunky and looks professional.
- I would like to see an educational/institutional plan where many teachers can access their students data in a more cost effective manner.
April 10, 2018
Airtable: Featherweight Champion of the World!
- One thing Airtable's power comes from is the fact that you can relate databases to each other. So you can have one table for your organizations that you work with, and another separate table for the contacts within those organizations, and then tie them together individually. After doing so it is very easy to jump between the contacts and their organizations profiles, and switch as contact to a different organization instantly. Very powerful when you have multiple contacts within single organizations, or any type of multiple data points that are linked to the same record.
- Another thing that makes Airtable powerful is the views. You can filter, sort, and group a big table to show only the things you want to see at a particular time - but then save that view, and many other views, for later use. That way you can switch between different views of the same data on a continual basis, easily and quickly. Or different people can have different filters and sorts and different columns showing on the same table without interfering with each other.
- I think this thing has huge potential for us to manage our photos. We take over 10,000 photos a year and Airtable has the capability of easily loading, tagging and sorting them. It even has history and you could store edited versions of each photo within each original photo's profile. However - the ability to view these photos as thumbnails of different sizes, gallery style, is very limited. So that's a big additional feature I'd like to see, some optimization to use this as a photo management system.
- If you include numbers into a table, automagically from another table via the rollup or lookup features, then you cannot use those numbers as part of a formula in a subsequent field. This turned out to be a major limiting factor on my using it as a budget manager. (Luckily I came up with a workaround but it makes me add additional columns to the table that add a bit of otherwise unnecessary clutter.)
April 10, 2018
Flexibility for Nonprofits
- Airtable is extremely flexible which is great for our varied needs.
- Airtable allows you to build forms that will take collected data and store it neatly within a spreadsheet.
- Airtable has many templates that make it easy to get started while also providing ideas to make our work more efficient.
- I would like to see the ability to integrate mail chimp signups into the platform.
April 10, 2018
Viewing information is easier
- Airtable takes in lots of granular information, and lets you easily see only the relevant information that you want at that time. By sorting and filtering we can cut out the noise in the database.
- The different kinds of views available cater to different situations. Your information can filter into a calendar view, or if you're used to Trello boards, then you might feel right at home sorting everything into a Kanban view.
- Ultimately, it's about how you want to view complex sets of data. If you're using monstrous Excel or Google spreadsheets, and suffer through navigating them, Airtable can do a lot to ease that.
- Linking between tables has been the hardest thing to wrap my head around. And the hardest to explain to my teammates.
- A record's revision history is integrated with a messaging box. This quickly gets cluttered and makes it difficult to find either specific revisions or specific messages sent by teammates.
Score 9 out of 10
Vetted Review
Verified User
- Multiple ways to view information
- Collaborative
- Allows for visual, creative organization
- Handles large projects and lots of different types of information clearly
- I am finding it a steep learning curve to begin.
- It's daunting to set up a project because I feel I have to determine all the parts I need at the end from the get-go. It would be helpful if there was a scaffolding or step-by-step procedure for setting up a large project. If you're new to this, like I am, it's a lot to figure out at first.
- Organization: Helps keep the various programs and rentals, along with all contact information, notes, and budgeting requests in line.
- Task Management: Easy to share documents with both team members and outside contacts, such as board members and volunteers, to assign and keep track of tasks related to the various programs, events, and exhibits we host. Also helps keep track of priority of these tasks.
- Flexible: Only having used the product for a few weeks, AirTable has proven to be a very flexible platform to use and adapt to our various needs. I am already looking forward to learning about the deeper functionality of the program and how we can adapt it for our use.
- This, perhaps, is a function I have yet to explore, but as I need to upload photos into AirTable for use in planning exhibitions it would be nice when exporting AirTable documents that these photos would be exported in the Excel document spreadsheet as well.
- Airtable has robust API access with a self-documenting API. It's vital for us to be able to access our data via an API and it's easy to do all the operations we need using an open source Python client library.
- Airtable has robust column definitions and the ability to create formulas, lookups, and rollups so data integrity can be guaranteed.
- Airtable handles user access and authentication and provides all the 'interface' elements of a database system so we can focus on writing business logic.
- Forms can only create new records, not update existing records with additional information.
- Forms do not make use of 'default' values when creating new records.
- 'Default' values are limited to certain field types.
April 10, 2018
Airtable keeps my team productive and happy!
- We love using Airtable as a CMS! The relational aspect and linking to other tabs makes it easy for different employees to use the same data sets for a variety of reasons without any particular tab or view getting to cluttered for use.
- We use Airtable to plan our annual conference, from the logo design to sponsorship opportunities to coffee breaks! The variety in field options and flexibility of the database allow us to do all the planning necessary with just one web app.
- The polls feature is a great way to hold electronic votes, whether it's our members or the board. All records are then tracked in the same base as the initiative or project, making it easy to reference when needed.
- I have the same three people on several teams as a way to break up the bases. It's a lot to have one team with 20 bases, so we break them up into much smaller groups. Then when it comes to paying, I have to add them all back into the one paid group or I'm double, triple paying for the same people. Very frustrating to not have sub-folders or sub-categories within each team.
April 09, 2018
No more Excel spreadsheets for us!
- We are a nearly all-volunteer organization, which means we are in a constant state of personnel change. Thanks to Airtable's ability to upload just about any document, we can keep everything in one place when we plan events -- communications, templates, invoices, etc. When we hand off event records to a new volunteer, there's no more need to give access to ten different folders on Google Drive, or track down old file folders in someone's stored in someone's garage.
- We have multiple volunteers supporting our social media channels. Keeping track of who is posting what and when is critical, but it can be very challenging. Airtable makes it easy for us to track our workflow and coordinate our online publications.
- Small non-profits are often caught between keeping track of grants and stewarding donors with a clunky excel sheet or spending a lot of money for a complicated online system with a large learning curve. We've been able to avoid both of those by using Airtable. By tweeking a prebuilt Airtable template, we're saving time and money.
- I am a very visual person and I would LOVE to be able to color-code cells within a database.
- We noticed when we created our last form that when a multiple choice radio button item is included it ends with the words, "add an option." Those words cannot be removed or modified, and don't make sense within the context of most questions (it should really read choose an option).
April 09, 2018
Airtable Helps Us Organize Nearly Everything
- Organizes data in a way that goes far beyond what a spreadsheet can do because of the relationships between tables.
- Creates helpful and customized views of information, such as calendar views, Kanban boards, and image-based gallery views.
- Airtable continues to add features, such as the new Blocks, which provide extensions and new ways to utilize and interact with our data.
- The app versions don't offer a Kanban or gallery view yet, which means you need to use the desktop or online version to use certain workflows.
- It would be nice to be able to more easily create graphs or formulas within the data, in the way of a more traditional spreadsheet.
- The forms feature is highly useful, and I'd love to be able to set standard answers for certain form fields to speed up data entry.
- Sharing features is very convenient. I love that I can share portions of a base when necessary.
- Linked Tables are a life saver!
- Great online support. I was able to build a useful tool for our office thanks to Airtable's helpful instructions and tips.
- I wish the personal view option was available to folks on the lower level plans.
- I have sometimes wished for a more robust filter feature, especially when using linked tables.
- I would love to link bases!
April 05, 2018
Tightened up our process quickly
- The driving force behind the decision to use Airtable began with two pieces. First, the course outlines. Managing the outlines, related faculty, assuring no duplication of assigned times or locations, getting the information up on the website, then transferred over to final compensation schedules was a multiple spreadsheet and document process. But then if there was one minor change - "the" change to "that" for instance - it had to be changed in up to five different places! Obviously, this required updating and re-proofing with each and every modification. AirTable is making all of that so much simpler. One base maintains all of the information about the faculty, the courses, the course outlines, and the resources, along with the compensation amounts allowed per session. Once the detailed course outlines are entered, with days, times, and faculty assigned, a simple grouping by course provides a quick proof for the course coordinator. A re-grouping by faculty/instructor provides a quick review of potential conflicts and overlap, not to mention an immediate summary of their potential earnings. In that same location, I'm able to track when things are submitted, whether instructors are eligible for bonus payment for timely submissions.....I need not go on. Hours of work consolidated into one place. A coordinator submitted a minor change in their schedule and life was as simple as reassigning them in one place; that simple change flows through to all views and all required reports. Wow!
- The second driving force behind creating this system was all of the outreach efforts made by multiple people - each with their own set of responsibilities in the organization. Now we have a base that tracks all of the organizations and societies, conferences, and other places that require some kind of contact, when they were contacted, and what the results were. Another base tracks social media campaigns, blog posts, costs, and analytic results.
- Last - at least so far since I'm just getting my feet wet and having a blast doing so - is that all of my contact information is now centralized in one place. From suppliers to sponsors to instructors and committee. The date of contact, date a contract was sent, copy of signed contract, photo, bio, etc. all uploaded and tracked in one place. I can invite other volunteers to use this space - which they can do from a browser or the desktop app - and it syncs immediately with their updates as well. Again, no more looking. No more long to do lists - just check the box when done; check the next one. Upload the document. etc. etc.
- If I had my dream world, I would be able to link data in one base to data in another base - inter-relational database bases.
- I haven't been able to try out blocks yet, but I can quickly see there are only a couple that would apply to what I'm doing. It would be nice to be able to customize a plus with a select handful of pro items without the pro price. Non-profits aren't big spenders, so unless I can justify use of the majority of the pro features, I will end up not having the few I would like due to overall cost.
- I would love to be able to group my bases inside a workspace by topic.
- I haven't yet figured out how to connect Airtable with other things we use. An "easier" tutorial on this topic would be extremely nice. Kind of a guide for non-technical dummies. Don't assume that a person who knows enough to build an inter-relational database also understands the interactive technologies and apps of the day.
- T-minus tasks. Setting a deadline for a task x number of days prior to or following a program. While I was able to find a workaround using functions, it requires the task deadline to be calculated from a date in the same row. I want the ability to put in a date for the entire base - say the date a program begins - and have the task deadlines calculate from that instead.
- Table views can be easily shared as a webpage or embedded. This capability allow us to share information on our webpage and never have to worry about whether or not it is up to date. We do this for our tree information list, our tribute listing and our trees available for tribute tags. All of this data is maintained daily and is therefore always up to date on our website.
- Forms can be easily implemented to collect information online. We use this feature to allow volunteers to submit their hours worked directly to our Volunteer Hours table. These hour entries are then verified and linked to a project from the Projects table where they roll up to summary, quarterly and the annual reports using Airtable Blocks. The forms are the ideal way to collect information right where it will be maintained and used.
- Blocks are a simple and useful way to display and summarize Table data. We use form blocks to build custom forms and reports for most of our table data. The ability to do this within the app is a considerable time-save and eliminates the need to export table date and use mail merge to build reports. We generate donation reports and receipts, volunteer reports, planting information summaries, garden reports, meeting agendas and minutes and our annual report.
- The iOS app lacks some of the functionality available by web browser. While you can create and modify tables and views in the app, more options are available online. While the table data is generally still available in the app, some views like forms, galleries, Kanbans and calendar views are still not supported. We use iOS devices almost exclusively and look forward to these fixes.
April 05, 2018
Airtable works for us!
- You can see events in many different views (i.e. groups, calendar, table) without having to manually format each view. I can add/edit event data in any view, and have it populate to other views. This helps conceptualize program content and see any gaps or conflicts.
- It's very easy to link data from one table into another table. It means that I can adapt Airtable as I build in information. I don't have to worry that making changes or additions as needed will fundamentally mess up my database.
- The calendaring features are amazing. Our whole team loves being able to color code and filter our events. This will allow us to print calendars customized to each audience (i.e. staff vs program participants).
- I'd like to see the forms capability have more features. For example, with richer forms features, we could use Airtable to solicit and manage applications from individual students who apply to our programs.
- It might be helpful to have some sort of automated fill in for dates and times. It would be great to have less clicking and scrolling to select dates and times. For example, an end time could auto-populate as an hour after the start...or even if the default start time was 8 am or some reasonable hour.
April 04, 2018
Airtable has us walking on a 'cloud'!
- We like the ability to include visual assets. This not only helps us easily scan our calendar, but keep key campaign components in the same place.
- We've struggled for years to find a way to plan and keep track of different, but related content, especially when some needs to be shared with external stakeholders. Airtable has helped address this issue.
- To make the most of Airtable, the user who creates the base must have a basic understanding and familiarity with linked tables and databases. It would be helpful if it were easier for novices to be able to just jump in.
- It would be great if both free and premium users could access the date span function in the calendar.
April 04, 2018
Why we love Airtable!
- The Airtable interface is well-organized, visually attractive, and very user-friendly.
- The feature to link data tables between one another is incredibly helpful; rather than having multiple sheets that you have to scroll between, this feature allows you to view information all on the same screen if you need to.
- The different views—calendar, list, gallery—are incredibly when organizing different types of information. The calendar view, in particular, is very useful for conference planning.
- It would be helpful if different bases could link to one another. For example, we have one base for all our volunteer information and it would be great if we didn't have to replicate that info in each base we use.
- It would be great if the first line in a given form could actually be linked to another form.
- The color coding feature is somewhat confusing.
April 03, 2018
Airtable - saving us development cost and time
- Relational database without the set-up headaches
- Ease of use - most users can figure it out on their own
- Easily embedded views and forms.
- Reporting - Page Designer (within Blocks) is a good start, but could be greatly improved (easier sorting of related records, for example).
- Updating records - the only way to update records automatically is via Zapier, which can get too pricey for my little operation. If there were a service within Airtable that would do that, it would be much appreciated.
April 03, 2018
Airtable for research
- Collaborative online database. Way better than a simple online spreadsheet.
- Nice graphics and visualisation options. The novel block plugins seem very promising.
- It can also be linked to Slack to ensure that everyone knows when the tables are updated.
- It does not work offline, which makes it a bit difficult to use when traveling.
April 03, 2018
Why I'm an Airtable Fangirl
- Ability to link across tables, allowing information from one "sheet" to always be viewed in context with other relevant information
- Ability to customize columns to have many different functions (single/multi select dropdowns, numbers, email address, attachments, of course long and short text, and more)
- Ability to change and save "views" of the same table so that different team members can easily access different configurations of the same information depending on the task at hand; plus the ability to create shareable views for an external audience where our team can control what's visible
- Linking across bases: We basically use one big "HQ" base as a pared down CRM where we store all our contacts and their basic info, then link them to separate, more detailed tabs for our Speaker Network, Entrepreneur Network, Funders/Partners, Country Profiles, etc. This is great, but we also use Airtable to manage our application process (startups applying for our quarterly program) and plan the program itself (where it becomes more of a project management tool). Right now, we have to copy and paste our entire Speaker Network tab from the HQ base into the Program Planning base 4x/year, and any update we make to either of these places doesn't reflect in the other. It's super frustrating and creates additional work and lots of confusion. I'm not sure what the technical challenges of allowing users to link bases are, but even if you could just link one "main" tab from a base into other bases that would allow that to be the central nervous point for the whole workspace/team, that would be massively helpful.
- Smoother integrations: We've been able to hack Airtable to almost work like a CRM in terms of organizing and even automatically collecting some data on our network via Zapier integrations, but the Gmail integration doesn't quite do the trick. We want to be able to log email correspondence with important contacts (which I've tried to set up through a labelling system via that Zap), but it's still pretty janky. Any chance of your team offering a direct integration to Gmail that works more smoothly? This one piece would enable us to just stick with Airtable vs adding on Salesforce....
April 03, 2018
Airtable is a Nonprofit's Dream Come True
- I love the fact that you can switch to Form view if you would rather not fill data out in spread sheet form. The fact that you can also post from to a website that will automatically update your database are amazing.
- I love that everything syncs to the cloud, instantly.
- The ability to drag and drop attachments into the Airtable is fabulous!
- I would love to see an address field included in field types.
- Manage complex data sets
- Present data in a variety of different ways, customized specifically for the viewer
- Would love for it to have more column functions.
March 30, 2018
Great for planning and strategizing
- It's much more user-friendly than Excel. I can use it to track ad spend and performance all in one.
- Being able to sort by grouping is great. I can respond to people's questions quickly.
- The color coding is great. Not only does it make a spreadsheet more fun to look at, but helps me with at-a-glance looks.
- Some free setup support would be a nice add-on.
March 30, 2018
We love Airtable!
- Allows us to link contacts across tables to create one checkpoint, we can see when a member joined the organization, the events they attended, the positions they have applied to, etc. in one place
- Create different views, making it easy to report out on different things
- More versatile printing options