Overview
What is Airtable?
Airtable is a project management and collaboration platform designed to enable content pipelines, product management, events planning, user research, and more. It combines spreadsheet,database, calendar, and kanban functionality within one platform.
Airtable is simple and worth the low price
TrustRadius Insights
My Life Would Be Significantly More Difficult Without Airtable
Very good project mgmt platform
Airtable is great for keeping track of project statuses and what the rest of the team is doing
As good as you make it
Airtable for Tracking Tasks and Projects
Airtable is easy to use and cutomizable
Airtable. Essential to running our business and lives.
Organize projects effectively with Airtable
Airtable Review
Catch some Airtable
A Small Business Hero
Airtable works with tables of different extensions
Airtable for both your personal and professional project management needs!
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Team Collaboration (204)9.393%
- Resource Management (181)9.090%
- Task Management (185)8.383%
- Mobile Access (180)3.535%
Reviewer Pros & Cons
Video Reviews
1 video
Pricing
Plus
$10.00
Pro
$20.00
Enterprise
Contact Sales
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $10 per month
Features
Project Management
Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation
- 8.3Task Management(185) Ratings
This includes the ability to plan, track, collaborate and report on tasks.
- 9Resource Management(181) Ratings
Resource management is workload planning to maximize resources.
- 7.8Gantt Charts(81) Ratings
Gantt charts are charts that show tasks or events along the y-axis displayed against time along the x-axis.
- 9.2Scheduling(154) Ratings
Scheduling capabilities allow users to set schedules on tasks, and create timelines and milestones.
- 8.4Workflow Automation(131) Ratings
Workflow automation is the ability to route work requests along an approval process automatically.
- 9.3Team Collaboration(204) Ratings
Team collaboration capabilities let team members work directly with each other and provide team updates.
- 8.6Support for Agile Methodology(100) Ratings
Agile is a time boxed, iterative approach to development that builds software incrementally instead of trying to deliver it all at once near the end.
- 8.1Support for Waterfall Methodology(74) Ratings
Waterfall methodology is a tradition development method that is linear and sequential.
- 8.9Document Management(158) Ratings
Document management provides for centralized management of all project documents.
- 6.8Email integration(106) Ratings
Email integration allows work requests to be made directly from email.
- 3.5Mobile Access(180) Ratings
Mobile access is the ability to access the software from a smartphone or tablet.
- 8.1Timesheet Tracking(88) Ratings
Timesheet tracking is the ability to track all billable and non-billable hours for each project.
- 8.1Change request and Case Management(96) Ratings
Change request and change management enables tracking of all customer requests including priority and timeframe.
- 8.3Budget and Expense Management(117) Ratings
Budget and expense management provides the capability to track all expenses by employee or department and link them back to department. It also enables hourly rates to be set.
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Airtable?
Airtable Features
Project Management Features
- Supported: Task Management
- Supported: Resource Management
- Supported: Gantt Charts
- Supported: Scheduling
- Supported: Workflow Automation
- Supported: Team Collaboration
- Supported: Support for Agile Methodology
- Supported: Support for Waterfall Methodology
- Supported: Document Management
- Supported: Email integration
- Supported: Mobile Access
- Supported: Timesheet Tracking
- Supported: Change request and Case Management
- Supported: Budget and Expense Management
Airtable Screenshots
Airtable Videos
Airtable Competitors
Airtable Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Unspecified |
Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Comparisons
Compare with
Reviews and Ratings
(710)Community Insights
- Business Problems Solved
- Recommendations
Airtable is a versatile tool that has been widely adopted by various organizations and professionals across different industries. One such example is a theatre production company that uses Airtable to manage a wide range of tasks, including project management, grant tracking, community building, fundraising, and more. Both internal and external team members rely on Airtable to keep track of project status, ensuring smooth collaboration and effective project execution.
Another use case involves a micro not-for-profit organization that utilizes Airtable for reporting, site management, application management, financial modeling, and storing digital assets. With Airtable being used across all functions of the organization, it serves as a central hub for managing crucial information and streamlining operations.
Additionally, Airtable proves to be an indispensable tool for communication teams who rely on it to document tasks, manage timelines, and handle requests. From marketing project management to asset management and calendars, Airtable provides the necessary tools for efficient organization and collaboration.
School districts also benefit from Airtable's capabilities as it helps them log and assign projects, track due dates, and manage media creation. Media teams specifically utilize the platform to create videos, custom courses, graphics, and more. By leveraging Airtable's functionalities, they can streamline their workflows and enhance productivity.
Furthermore, Airtable finds its place within UX teams who use it as a central repository for storing and organizing UX research, studies, and insights. Its collaborative features enable seamless collaboration with other departments, fostering knowledge sharing and driving innovation.
Overall, Airtable proves valuable in numerous domains such as content creation, website development, finance database management, client database organization, event management for live events and concerts in radio foundations or non-profit organizations. It assists in managing databases, outreach efforts, tracking assets or donations for non-profit organizations or keeping records of animal care in sanctuaries. The simplicity of data entry paired with powerful features allows users to easily track leads or student data in organizations or schools. Airtable's user-friendly and collaborative interface has made it the go-to solution for teams managing complex projects, streamlining communication, and ensuring efficient organization across various sectors.
Users of Airtable have expressed several recommendations based on their experiences with the product:
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Many users recommend taking advantage of the step-by-step initial walkthrough and exploring all the features of Airtable to fully understand its capabilities.
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Users suggest trying out Airtable's free trial to assess its functions and determine if it meets their needs before making an investment.
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Users highly recommend giving Airtable a try, as they believe it is worth the investment and can greatly enhance task/project management and team collaboration. They mention that the added benefits of a paid plan easily justify the cost, especially for organizations seeking a sleek, cloud-based suite.
These recommendations emphasize the importance of exploring and understanding Airtable's functionalities, testing out the free trial, and considering its value for task management and team collaboration.
Attribute Ratings
- 8Likelihood to Renew3 ratings
- 9Availability1 rating
- 9Performance1 rating
- 9Usability22 ratings
- 8.2Support Rating29 ratings
- 9Online Training1 rating
- 8In-Person Training1 rating
- 9Implementation Rating2 ratings
- 9Configurability1 rating
- 8Product Scalability1 rating
- 9Ease of integration1 rating
- 8Vendor pre-sale1 rating
- 8Vendor post-sale1 rating
Reviews
(51-75 of 225)Airtable Should Be Revered
- Collaboration Tool
- Planning Tool
- Integration with Other Apps
- Lots of ways to customize
- Very expensive for the paid plan
- More embed options
- More privacy options for clients viewing tables
- Customization. There are a million ways to use Airtable; it's very easy to customize and adapt to your needs.
- Familiarity. If you've used Excel or Google Sheets, you'll have no problem with Airtable. I prefer it over these tools, however, because of the color-coding and interface style.
- Value. If you're looking for a budget, multipurpose project management tool, Airtable can't be beat. Price goes up if you have a lot of users, but you can set up a combination of free and paid "bases" to meet your needs so you don't have to pay and arm and a leg for every user.
- Restoring deleted records - it's way too easy to accidentally delete something and not realize it!
- Dashboarding - it would be nice to create custom dashboards that give a high-level view of different things across bases.
Airtable for Data Management!
- Visualization - Airtable has colorful tags which help you easily identify things.
- Collaboration - Multiple users can work on a project at the same time.
- Filtering - Airtable has a complex set of filters.
- Simultaneous collaboration - if multiple users are on the same sheet and a filter is applied, the view changes for everyone.
- Complex calculations - you cannot do mathematical formulas within the software.
- Data analysis - would be great if they had charts and graphs.
- Airtable has some very smart filters.
- The blocks provide advance customization and features.
- Airtable is very easy and simple to use.
- Sometimes the onboarding tips can be a bit intrusive and annoying.
- Often you only need the functionality already provided in a Google Spreadsheet.
- Data structures.
- The API is phenomenal.
- The UX is fantastic.
- The API needs push notifications.
- Granular permissions would be nice.
- The 50k row data limit should be higher.
Airtable wins big at our company, everyone loves it!
- Multiple viewing options, including self (individual) view and then view by project (also called a Base).
- Completely customized columns with the ability to easily create many different data types.
- The templates are really, really good.
- I would like to be able to sort items into groups without having to sort by specific columns. Just manually sort by click and drag.
- I'd like to see all of the documents of each base stored collectively somewhere and cataloged in a document library.
- I would like to see this base exportable as a Gant chart.
Airtable -- Project Management for Anyone and Everyone
- Sleek and contemporary design
- Versatile in its toolset
- Helps in a wide range of industries
- Has a free option!
- Nothing comes to mind!
AirTable makes communication management a breeze!
- Customization; options to select different colors, field options, etc.
- Visually Appealing, easy to see and understand from first glance. An optimized user interface (UI), colors help with organization.
- Cloud-based; able to be accessed from anywhere.
- The formula and matrix piece from Excel is not as clean-cut.
- The plug-ins or add-ons might need some more improvement (i.e. the map function using a sheet of addresses to plot points).
A flexible tool that will help you manage work faster
- Managing content production workflows
- Housing marketing and sales collateral
- Prioritizing content needs across the organization
- Better integrations with 3rd party programs for easier import/data sync
- Steep learning curve compared to some project management tools
- Keyboard shortcuts can be confusing at times
- Different views of information allow for a comprehensive understanding
- Built-in templates make quick work of some small business tasks
- Integrations with 3rd party software fit into our existing workflow
- There is a learning curve, and several new features are only available on paid plans.
- Certain tasks that people may be familiar with in Excel or Google Sheets do not function similarly in Airtable
- Some views are not available on mobile devices which may leave you waiting to see information.
Practically Perfect in Every Way!
- The website is very well laid out. It is uncluttered, easy to navigate, and is highly visual. There are a great range of field types and add-on blocks.
- Setting up bases is very straightforward. If you get stuck the help section and videos are excellent. You can also access Airtable Universe to see examples of how the product is used by others.
- I have submitted a number of queries by email and in each case the staff were very helpful and responded quickly. Given that I was using a free account at the time, I was very impressed.
- Given that I have used the product with very young children successfully, I think that it is extremely well designed.
- They only thing I can think of is being able to switch between user accounts without having to log on and off.
- A personal request, would be to add shades of brown to the color palette. When working with the children, we color code field options for eyes and hair. The only children I can't do this for is brunettes with brown eyes. A small thing I know, but it would really help the younger children as it is a visual clue.
Airtable will take your business automation to the next level.
- It has similar functionality to Google Sheets but allows you to do much more powerful data organizing. ie. Relationships between data (which DB devs will know all about but not spreadsheet users). eg. You have a list of students and a list of classes, you want to link those two lists together so you don't have to duplicate lots of data.
- Also, in terms of data organizing, the fields are a lot easier to customize and lock-in. Instead of using clunky data validation in sheets, Airtable allows you to select all kinds of different field types. Single select, multi-select, phone number, email address, collaborator, checkbox are ones we use regularly.
- Pricing per user could get painful. We tend to get around this for small setups by using a generic account. You can still setup up to three people with 2FA security on it fairly easily.
- We use Airtable with Zapier a lot and sometimes we have some issues with deduplication where a zap won't run because a record has appeared in a view that it's been in before... which is probably great most of the time but sometimes we have to switch the zap off and on to make it work again. ie. If you trigger a Zapier process from within Airtable and then want to trigger that same process the next day, it may not work as it looks like a duplicate.
- Unlike a "real" relational database Airtable doesn't have a back-end and a front-end, it's more like a "mid-end". This means you can't create a tidy, usable front end for non admins and you can't create granular account permissions. ie. Admin 1 can edit table 1. Admin 2 can edit Table 2. This is the biggest downfall and has been a problem for some of our clients where they need different views for different people with different levels of access. eg. Teacher, admin, student.
Airtable - almost for every need
- Fast and easy to use with pretty UX. And for those who have a question, there is very simple but strong help center
- Real-time collaboration with many people and change history
- Integration with many apps via Zapier and API with documentation with examples
- Allows us to link records to create a logical structure of many tables.
- Many sample templates are ready to use or just provide inspiration
- Real-time is a universal tool that everyone can customize for personal use
- Also in the big base, each user can filter and customize their personal view. So everyone can view only the data and structure that they want.
- No way to link one table from one base to another table in another base :/
- Because of permissions, we need 1 table with restricted access to a few people. But some data we need to be used on a company-wide base. For example, one base with suppliers and CRM, another base for project management.
- We would appreciate more granular permission, but it is in progress
Obsessed with Airtable. Recommend to EVERYONE.
- Uploading files to cells - this is so much better than a spreadsheet!
- Sorting by multi-functions
- Color coding for ease of reading and sorting
- Ease of sharing for collaborators
- The color scheme isn't very appealing
- The "blocks" are unclear as to their usage
A platform that can be a central part of your organization
- Filters and grouping of Data. Airtable has many options to filter and group data and it could be done so quickly and presented very cleary.
- A different view of the same database. Airtable allows the user to create views such as 'Gallery', 'Kanban' 'Calendar' and 'Grid' view of the same database. Many versions of each view can be created thus saving time and resources duplicating data. These views can be then shared with stakeholders.
- Templates - Airtable provides many templates to allow new and experienced users a ready-made platform to work off.
- Bookkeeping, while there are many options for bookkeeping it's still not as straightforward as more well-known spreadsheet platforms. Improvements here would allow companies to export their basic bookkeeping to Airtable.
- Integrations. Airtable is lacking in integrations. Having more integrations would enable Airtable to become an even stronger database for organizations.
- Organization. When a base has a large number of tabs it's hard to get a helicopter view of the tabs. Although the search is pretty good.
I am thrilled to be a part of the Airtable community!!
- It has a really great UI. It is friendly enough for users that may find databases somewhat daunting but robust enough for folks like me that have intermediary database skills.
- I like the way that you make the content of drop-down boxes look like colorful tagging.
- It is very easy to add pictures and other types of attachments.
- Making the database relational by linking fields is pretty simple.
- I am still in my trial phase so some of my wishes (I will not consider these "cons", yet) may already exist in the more advanced plans but I would like to be able to wrap the text in the fields within the default Grid View.
- I think that all of the plans should give some the ability to change the font, font size and formatting of the text within a field.
- The calendar feature was a little quirky. And as far as I can tell, it does not allow me to put several items in on specific dates.
Airtable to Run a Real Estate Brokerage
- Database management
- Relational record keeping
- Tracking any and all information
- Being able to export Airtable data as merge fields would be amazing, much in the same way you can export PDFs via the page designer block.
Usability and uses of Airtable
- Social media planning
- Content marketing tracking and development
- Inventory
- CRM
- I would like to see the different views, such as gallery view and calendar view, available on mobile
- I would appreciate the option to resize the thumbnails from image uploads
- It would be amazing to have readable attachments
- Have more files be readable within Airtable, such as PDFs or Office files
Airtable: The Last Database You'll Ever Need
- Extremely user-friendly interface
- Great integrations with other cloud software
- Cross-references and linking between different records
- I would love to see linking between work spaces or bases - this would allow for more functionality at an enterprise level.
- The new block functions are great, but are only available on paid versions. It would be greater to have a lite version of the blocks in the free version.
- Without a previous knowledge of coding, some of the functions can be confusing.
Airtable: Free version offers more than expected!
- Linking records
- Clean design
- Easy to categorize cells ($, #, email, phone, etc.)
- Would be great to link bases together
- Mobile app - smooth scrolling makes it easy to accidentally delete records
- Marries an Excel-type spreadsheet with database functionality, making it the very easiest way to create a database that I've experienced.
- The user interface is wonderful and so intuitive. It's a joy to use.
- It's highly customizable and flexible, so you can do any number of things with it.
- Hard to say what's missing, but maybe some top-level admin -- so databases can be organized by large groups (like business vs. personal) rather than just workgroups?
- Maybe some tools built on top for things like asset management?
AirTable for Not-For-Profits
- AirTable allows me to present information to stakeholders in a format that allows them to dive deeper, but doesn't overwhelm them with too much information
- AirTable gives each person in our small organisation access to customizable tools we wouldn't be able to afford to develop bespoke versions of
- AirTable forces us to be more rigorous about data entry than traditional spreadsheets, meaning we have fewer human errors in our data.
- We'd like AirTable to have a Gantt view so our small team only needs to use one piece of software for project management
Airtable for Admissions
- Unlike standard spreadsheets, we can easily display a calendar or list
- Allows for easy filtering and grouping
- Provides an easy method for collecting and linking details about each mailing
- Help features could be more robust
Great solution for automating small businesses
- Presenting information
- Grouping, filtering and sorting data
- Very easy to use
- The blocks!
- Referential integrity
- Cascade updates
- Triggers
Airtable: A quick and functional solution
- Linking tables within a base are particularly helpful to reduce duplication of entry and to quickly reference how one record is used across different projects.
- The column functions, field types, and filtering and sorting work well to neatly organize records of information.
- Airtable's mobile experience is very helpful for staff that are "on the go" like in our organization. Convenient access to our central database, where multiple users can be logged in at once, is essential for traveling employees to stay up-to-date.
- It would be great if tables could link to other tables in a different base, not just in the same base.