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We have APS Online for HRIS/Payroll as well as APS Hire for recruiting and onboarding. And, we have also elected to use CypherWorx as our …
Overview
What is APS Payroll?
APS is a national workforce management and cloud-based HR solution provider. The platform includes core HR, payroll, time and attendance (including manager and employee self-service), compliance tools, and onboarding.
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Popular Features
- View and generate pay and benefit information (32)9.494%
- Pay calculation (31)9.292%
- Direct deposit files (31)8.989%
- Report builder (32)7.979%
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What is APS Payroll?
APS is a national workforce management and cloud-based HR solution provider. The platform includes core HR, payroll, time and attendance (including manager and employee self-service), compliance tools, and onboarding.
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- Setup fee required
For the latest information on pricing, visithttps://www.apspayroll.com/pricing
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- Premium Consulting/Integration Services
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- FAQs
What is APS Payroll?
APS Payroll aims to make payroll and HR easier, by providing their clients and partners with technology delivered with personalized service and support. Their unified solution is designed to simplify workforce management tasks and process payroll, and to automate HR workflows to be more strategic.
APS Payroll Features
Human Resource Management Features
- Supported: Employee demographic data
- Supported: Employment history
- Supported: Job profiles and administration
- Supported: Workflow for transfers, promotions, pay raises, etc.
- Supported: Benefits information
- Supported: Organizational charting
- Supported: Organization and location management
- Supported: Compliance data (COBRA, OSHA, etc.)
Payroll Management Features
- Supported: Pay calculation
- Supported: Support for external payroll vendors
- Supported: Off-cycle/On-Demand payment
- Supported: Payroll history for each employee
- Supported: Benefit plan administration
- Supported: Direct deposit files
- Supported: Payroll tracking and auditing
- Supported: Salary revision and increment management
- Supported: Reimbursement management
- Supported: Statutory form management
Leave and Attendance Management Features
- Supported: Approval workflow
- Supported: Email notifications
- Supported: Balance details
- Supported: Travel absence management
- Supported: Annual carry-forward and encashment
Employee Self Service Features
- Supported: Employee login
- Supported: View and generate pay and benefit information
- Supported: Update personal information
- Supported: Request time off
- Supported: View job history
- Supported: View company policy documentation
- Supported: View company news and information
- Supported: Employee recognition
Asset Management Features
- Supported: Tracking of all physical assets
- Supported: Asset issue and transfer management
- Supported: Asset return
- Supported: Warranty and after-sales status maintenance contract tracking
HR Reporting Features
- Supported: Report builder
- Supported: Pre-built reports
- Supported: Ability to combine HR data with external data
Integration with other HR capabilities Features
- Supported: Additional HR capabilities (talent management, LMS, etc.) supplied by same vendor
Performance Management Features
- Supported: Performance plans
- Supported: Performance improvement plans
- Supported: Review status tracking
- Supported: Review reminders
- Supported: Multiple review frequency
Onboarding Features
- Supported: New hire portal
- Supported: Manager tracking tools
Performance and Goals Features
- Supported: Individual goal setting
- Supported: Line-of sight-visibility
- Supported: Performance tracking
Recruiting / ATS Features
- Supported: Job Requisition Management
- Supported: Company Website Posting
- Supported: Publish to Social Media
- Supported: Job Search Site Posting
- Supported: Duplicate Candidate Prevention
- Supported: Applicant Tracking
- Supported: Notifications and Alerts
Additional Features
- Supported: Scheduling
- Supported: Benefits Administration
- Supported: Carrier Connections
- Supported: Performance Reviews
- Supported: ACA Compliance and Reporting
- Supported: Talent Management
APS Payroll Screenshots
APS Payroll Video
At APS, we believe the best way to manage your workforce is in a truly unified solution. Don’t be fooled by providers who say they offer a “connected system” that really fits together more like a complex puzzle. All your important data lives together in our single-system platf...
Show More APS Payroll Integrations
APS Payroll Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Countries | USA |
| Supported Languages | English |
Frequently Asked Questions
APS is a national workforce management and cloud-based HR solution provider. The platform includes core HR, payroll, time and attendance (including manager and employee self-service), compliance tools, and onboarding.
Reviewers rate Manager tracking tools highest, with a score of 9.8.
The most common users of APS Payroll are from Mid-sized Companies (51-1,000 employees).
APS Payroll Customer Size Distribution
| Consumers | 0% |
|---|---|
| Small Businesses (1-50 employees) | 25% |
| Mid-Size Companies (51-500 employees) | 50% |
| Enterprises (more than 500 employees) | 25% |
Comparisons
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Reviews and Ratings
(54)Attribute Ratings
Reviews
(1-14 of 14)Companies can't remove reviews or game the system. Here's why
November 02, 2021
APS Rocks
We use APS Payroll for payroll and HR management, benefits, recruiting and onboarding.
- Client Service
- Ease of use-software
- Well thought-out software design
- Simple, but powerful
- Some custom reporting is difficult
- When you hire a candidate some of the documents like the resume and offer letter do not move into the employee record.
January 14, 2020
My APS Review
APS is being used as our payroll/benefits/HR system. We use it to manage employees time daily with clocking in and out, benefits, accruals, etc. We used it during open enrollment. APS allows a single point for HR to get a glimpse of everything. It is what is used most with the HR department.
- APS takes care of payroll taxes when I process payroll
- APS allows one place to see everything going on with an employee
- I have used some other systems that had more functionality, so it would be nice if a few more things were available, more frequent upgrades
- The system times out too often and I have to enter my login information each time
August 22, 2016
New to APS
APS OnLine is being used across the whole organization. All of our employees have embraced the new system increasing the number of direct deposits and paperless vouchers. Primarily, it has increased the online time management in place of time cards for our outlying areas along with time off requests eliminating approximately 15 hours of manual data entry.
- APS OnLine is a great end user product and very easy for our employees. They have quick access to all their information, their accrual balances, hours worked, etc. They are able to enter their time off requests in the system. Although our prior system had these capabilities, employees had difficulty accessing system. If they couldn't get in, they couldn't use it. More employees logged on to APS in the first two weeks of use than in the prior three years with former system.
- Integration - Data is real-time. When you enter information in one area of the software, it is immediately present in the rest of the system. No waiting for overnight interface. Change log provides backup for any changes that have been made as well as safeguards in the approval process.
- Administrative ease - The system is very straight forward, logical, and easy to operate from the administrative end. [There is a] designated representative to address questions as they arise. No sitting on hold.
- Reporting - We have six different business units and the reporting is separate for all three. Most reporting I do requires information from all business units so am running six reports and then copying and pasting to get the report I need.
- Multi-state taxes - We have a number of employees who live in New York and work in New Jersey. APS OnLine is designed to accommodate one state withholding so ability to have "worked in" state and "lived in" state taxes withheld went away. This was a shortfall.
- The Carrier connection setup took much longer than expected. After a year, we are still having some issues with some items transferring over to the GL.
- The CA overtime calculation does not calculate after 8 hours per day, only on the 40 per week so we override each week.
- Reporting - when running Benefit reports, it recognizes employees who formerly carried the plan but may have dropped it. To get around this, we have to delete off the employee's record so the history is not readily available.
July 20, 2016
APS is a great choice!
Score 10 out of 10
Vetted Review
Verified User
We use APS to process payroll for our whole organization.
- Their customer service is fabulous. They are always very friendly and quick to answer questions.
- Their website is easy to navigate. There are also customizable screens for faster navigation to items used more often.
- Very easy to edit and add information about employees.
- I would like to see a totals column on the page where I enter hours. For example "john" worked 36 regular hours and took 4 vacation hours. I would like a column showing 40 hours.
July 20, 2016
APS is the best out there!
Score 10 out of 10
Vetted Review
Verified User
APS is our payroll service and we also use the HR and Benefit modules. All of our employees us the eSelfServe module to see their pay stubs, W2s, and to enroll in benefits. Our HR department uses the software to run payroll, for benefit administration, and to store other relevant employee information.
- Customer Service! I have worked with them through three implementations one for use and two for associated companies. Even though we are not a large company I always felt like there number one priority.
- Intuitive Software. I find the software easy to navigate and understand. You can tell the designers were experienced with payroll.
- The updates are great! They keep getting better over time.
- Their tax department is the weakest department. They are quick to respond but are not always right.
- The benefit administration still needs works. It will not accommodate all of our benefits right now or special enrollments.
- Some of the reporting can be inaccurate.
APS OnLine is used by the entire University Health System including 2 hospitals and the system-level staff. APS OnLine is a timekeeping and payroll solution for small and mid-sized businesses that presents an easy-to-understand platform and a support staff available to address any technical issues quickly and to the satisfaction of the end-user.
- Easy Set-Up process for new employees and terminating employees
- Powerful reporting options to quickly create and retain reports that can be modified by time periods, departments, positions
- Allows picture imports to be able to put a face with a name
- Updates regularly correcting minor bugs along the way.
- Friendly support staff
- System can get bogged down when a lot of users are reviewing/correcting payroll hours, such as "Critical Monday", the day managers go in and review/approve times from the previous 2 week period.
- I try to use on my Iphone 6 and IPad from home and am unable to run reports from those devices. I can see data in it's raw form but when you try to drill down, the device will not process the commands.
July 14, 2016
Love is not a strong enough word!
We are using the payroll function and the HR function. We are using it across the entire organization and APS OnLine has allowed us to own our data better. It has been a very useful tool for our operations, payroll, and administrative staff.
- The report function has become a critical tool in our daily life. APS Online has really created a user friendly system to run reports and create reports.
- Customer Service -- every connection with APS Online has been great! We use the chat feature, submitted tasks, and contacted our manager. They are quick at resolving our issues and are so warm.
- New Hire wizard -- makes hiring a breeze!
- I wish the employee search bar was always open at top so I didn't have to go into the employee consul to search for an employee.
- As much as I love the report manager, I wish the report builder would allow me to have access to ALL of my information to write a report. As it stands with the 5 main topics, I may have to run two reports to get the information that I need.
- ACA reporting is helpful but I wish the FTE report would downloadable as a CSV or Excel file.
July 14, 2016
Get the payroll done fast and easy!
We use APS Online through out the whole business. We have employees who want their payroll deposited in their accounts. Some split the deposit to their savings and checking and others deposit it to only their checking. We also have employees who want the physical check. APS Online makes this a simple operation. We just enter the information once and the requested action is repeated each and every time we print payroll. If for some reason (holidays) we need to change the way the payroll is processed, it too is an easy adjustment; just with a few key strokes we can have all the payroll printed here in our office.
- We do not have to deal with awaiting the arrival of paychecks through FedEx or UPS, which includes an extra expense. We print right here in our office, when we are ready.
- Should we need to print an employee's check early, that is easily done as a miscellaneous pay check. And it is recorded as such for that employee.
- We do not have to worry about payroll taxes as APS Online takes care of it and they send us a report.
- I can't find a weakness. The customer support is there - even with simple things as well as any difficulty we may have in house. APS Online works with us!
July 12, 2016
Growing Ambitious Company? Read this Review.
Score 10 out of 10
Vetted Review
Verified User
We track time and attendance for 150 employees, use the HR module for quarterly appraisals, and store confidential documents for each staff member and corporate documents that must be esigned by each staff member. We create the ACA reports as well as W2 with APS.
We have 150 staff members and we pay twice a month. Managers actually add their new staff, place them in the correct department, and then the HR manager doubles checks the file before employment begins.
Managers approve the submitted time and attendance prior to the pay date, the HR manager gets reports on overtime, sick time, vacation and holiday time. Limiters are placed on the system so that any paycheck outside our boundaries is red flagged for the HR manager inspection.
- It's fast and intuitive. Our previous contractors were ADP and Paychex and neither were intuitive. Our payroll runs have less errors now than with previous vendors. Payroll prep time is down from 5 hours with ADP to 2 hours with APS for the HR Manager.
- The limiters are great. I'm always afraid of that error that no one caught. Let's assume that you add a $200 limiter to overtime. Any time that a staff member is about to receive more than $200 in overtime for that pay period, a red flag goes up for the HR manager to double check.
- We have 3 programs in public schools that block certain ports. APS has a 2nd feature using GPS so that staff can only check in for their shift while they are in the designated GPS range. Great for someone who has to report to a remote location. Just add the GPS coordinates and they can't check until they get to the project.
- Stratus Time lets you quickly scroll through the entire staff list. The APS system has an extra step. A small issue.
- Stratus Time lets you create a template for a salaried staff and simply add days with that template. APS requires a hand created entry for each checkin
October 02, 2015
New to APS but like it so far!
Today was our first payday with APS Online. We are using it for payroll, timekeeping and HR throughout the entire organization. The use of the timekeeping module has eliminated the need for manual time sheets and streamlined the whole process for payroll. The HR module will reduce the amount of redundancy and use of various spreadsheets currently used to gather and store information.
- The customer service with APS has been exceptional.
- The transition from another payroll provider to APS Online was seamless.
- The actual processing of the payroll was easy.
- A suggestion would be within the payroll module - it does not automatically calculate the hourly rate for a salaried employee. The calculation must be done manually and entered into the system.
September 25, 2015
APS Online
In HR I use APS OnLine to manage employee information, process payroll, and monitor time and attendance for all employees. I also use the HR module to manage benefits.
- Customer Support from account manager
- Ability to create reports for items that are needed from management .
- Ease of use for employees to monitor time and attendance and view pay vouchers.
- No areas, as I have learned the software and needed assistance my account manager has always been there to assist me.
September 24, 2015
APS OnLine Review
APS Online is being used for payroll for our corporate office and 16 restaurant locations. APS OnLine is used by the Payroll and Accounting Departments. APS OnLine stores employee information. This program also provides reports used in allocating payroll and expenses. There are files written in APS OnLine that we use to import payroll numbers.
- Allows running different reports for separate time periods.
- Gives the option of seeing multiple company codes in one place.
- Gives options of information to be included or excluded in reports.
- The download (pdf or txt) reports generated do not create a separate tab. Therefore, you have to start over in the system when running multiple reports.
- Setting up GL coding is very cumbersome; especially when you have multiple locations.
- Not all set up functions or reporting functions are user friendly or intuitive.
September 22, 2015
APS makes payroll easy
APS is used to pay employees and provide reports used to analyze our payroll costs for our organization. We track each employees by department and job type. Also we analyze analyze management hours to track weekly management needs as well as training hours needed to train new employees by specific department.
- They have recently redesigned their web site to become more user friendly.
- The interface is easy to navigate and logical.
- If there ever is a question, they are very available by phone for immediate assistance.
- There have been some growing pains in the past with servers going down while trying to process payroll, but we were given extended time to process.
- We had had quite a few different account managers over a short period of time, but ultimately, this doesn't really affect our service.
September 17, 2015
APS customer service is top notch
We have over 20 hotels that are using the time and attendance platform. They all have different payrolls and are in various states across the US. They all have different employee handbooks, and other regulations. APS has been very helpful with getting the accruals and rules set up for our locations. The customer service is INCREDIBLE. We have a designated person who helps us right away and gets any issues resolved.
We have the HR console but really haven't been using it since the majority of our locations don't offer a large amount of benefits. We are using tablets for the employees to use as timeclocks which was a very inexpensive way to allow them to clock in and out. A few of our locations are using the handpunch as well and have really liked that. Overall the system is very customizable and the managers at the different locations have been able to catch on quickly with how to edit and approve timecards.
- CUSTOMER SERVICE. They are so helpful and you get a really quick response. You don't ever sit on hold for hours on end and you get the RIGHT answer or resolution to your problem. We previously had ADP which was a nightmare so APS Online customer service has made our bi-weekly payroll runs a breeze.
- Customizable - we were able to make any adjustments as needed to our different departments, types of rates, types of vacation accruals etc. With the great customer service we can explain exactly what needs to change and they take care of it right away.
- Transition from your old provider - APS Online worked with us and pulled in all of our old information. It made our workload a lot easier. They even helped pull reports for us to use from our old system which has helped us complete various workers comp audits.
- Reporting - through APS Online you can create SO many custom reports. Its easy to use and very intuitive.
- State by state rules - In a few states that we work in they have very strict rules on overtime, sick leave, etc and APS didn't have the time and attendance pre-configured correctly for these. Their development team has really worked with us to handle it but it just took a bit longer. Overall though they have been very upfront about it and have been able to make the necessary changes.
- No scheduling - I think this is something in development right now but I know that other larger companies do have this capability. It would be great to have but it truly hasn't "hurt" our ability to do payroll.