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Govenda

Govenda
Formerly BoardBookit

Overview

What is Govenda?

Govenda (formerly BoardBookit) is a board portal software built to be the trusted technology partner for mid to large-size organizations and corporations in meeting modern governance challenges. The vendor states that by offering unmatched ROI, a user-experience focused design, and…

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Recent Reviews

TrustRadius Insights

Govenda is a versatile platform that solves numerous challenges for organizations and their boards. With Govenda, users can easily access …
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Pricing

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What is Govenda?

Govenda (formerly BoardBookit) is a board portal software built to be the trusted technology partner for mid to large-size organizations and corporations in meeting modern governance challenges. The vendor states that by offering unmatched ROI, a user-experience focused design, and premium support,…

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://boardbookit.com/board…

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Product Details

What is Govenda?

Govenda (formerly BoardBookit) is a board portal software built to be the trusted technology partner for mid to large-size organizations and corporations in meeting modern governance challenges. The vendor states that by offering unmatched ROI, a user-experience focused design, and premium support, they hope to position Govenda supports complex governance. The vendor's approach includes an unlimited user model and free account migration services. Govenda is designed to be the governance tool corporations need to help mitigate risk and ensure board engagement.

Govenda Features

  • Supported: Schedule and Manage Board Meetings
  • Supported: Communicate and Collaborate
  • Supported: Agenda and Board Book Creation
  • Supported: Secure Document Storage
  • Supported: Presentation Mode
  • Supported: Multiple Boards
  • Supported: eSignatures
  • Supported: Publish News and Announcements
  • Supported: Single Sign-On
  • Supported: Voting
  • Supported: Two-Factor Authentication
  • Supported: Surveys
  • Supported: Task Management
  • Supported: User Management
  • Supported: Extensive Mobile Platform

Govenda Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web
Supported CountriesGlobal
Supported LanguagesEnglish
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Comparisons

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Reviews and Ratings

(2)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Govenda is a versatile platform that solves numerous challenges for organizations and their boards. With Govenda, users can easily access and store present and past meeting information, saving time and effort. The software enables efficient communication between colleagues and board members through secure information sharing and attachments within a group. Many users appreciate how Govenda ensures that all members have the necessary materials before board meetings, reducing the need for emailing confidential documents. Board members can access information on their phones, making it convenient and accessible for everyone involved.

Additionally, Govenda streamlines meeting preparation by centralizing board organization and providing a checklist to ensure nothing is missing. Users can conveniently edit and add documents, eliminating the need to resend previous files via email. This not only saves time but also reduces costs associated with printing materials. Customers also report that using Govenda improves communication between executive staff and the board, solving the problem of low board engagement.

The software's intuitive interface and easy document sharing capabilities receive positive feedback from users. Board members find it helpful for reviewing materials ahead of time, referencing other documents during meetings, and securely sharing files with colleagues. With Govenda, offsite board members can view meeting materials in real time alongside onsite members, reducing the burden of printing materials for meetings. Overall, BoardBookit empowers boards to be more effective by streamlining administrative processes, improving communication within boards, and reducing the burden on board members.

Easy to Use: Users find Govenda to be easy to navigate and appreciate its user-friendly and intuitive interface. Many reviewers state that the implementation of Govenda is quick and easy, allowing them to set up meetings and agendas efficiently. The drag-and-drop feature in Govenda makes it simple for users to navigate and edit documents, contributing to a streamlined experience.

Centralized Repository: Users like that Govenda offers a centralized location for all meeting-related documents, ensuring everything is in one place. This feature helps keep board docs organized and allows users to easily access important files during meetings. Reviewers also mention that having a centrally located repository in Govenda simplifies document retrieval and management.

Helpful Support: Users appreciate the attentive and responsive support team of Govenda. They note that the onboarding process is helpful in getting acquainted with the program, with videos demonstrating every process/function within Govenda. The support team's assistance contributes to a positive user experience, as they promptly address user questions and concerns.

Lite Version: Some users have expressed a desire for a lite version of Board Bookit without all the additional features. They feel that having a simplified version would better meet their needs and improve usability.

Email Communication: Several users prefer using email for communication with their board instead of logging in to Board Bookit. They find the current method cumbersome and believe that using email would be more convenient and efficient.

Difficult Minutes Interface: The Minutes interface has been mentioned as problematic and difficult to navigate by some users. They often prefer typing minutes in Word and then copying and pasting, finding it easier than using the interface provided by Board Bookit.

Users have made several recommendations for Govenda and BoardBookit based on their experiences. The three most common recommendations for Govenda are:

  1. Users recommend more intensive training for using Govenda, suggesting that this would help users better understand the navigation and maximize the platform's potential.
  2. Users recommend talking with people who will be using Govenda to identify their specific needs, which can lead to a more customized and effective implementation of the program.
  3. Users suggest paying attention to permissions and document management within Govenda, as careful management of these aspects can ensure efficient and secure board operations.

As for BoardBookit, the three most common recommendations are:

  1. Users highly recommend training board members on how to use BoardBookit, recognizing it as an exceptional product that becomes even more impactful when users are familiar with its features and functionalities.
  2. Users advise exploring all capabilities of BoardBookit, indicating that fully utilizing its various tools and functions can enhance productivity and ease of use.
  3. Users recommend taking advantage of the training aspects provided by BoardBookit, highlighting that these resources are designed to help users make the most of the platform's capabilities and stay up to date with new features and improvements.

Attribute Ratings

Reviews

(1-1 of 1)
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Score 9 out of 10
Vetted Review
Verified User
Incentivized
BoardBookit was purchased to support the Board of Directors for our non-profit organization. Prior to BoardBookit, we use to pay a consultant to manually compile board packages using Adobe Acrobat. There were some issues doing it manually--error resolution, ease of use, large file sizes, etc. Now that we use BoardBookit, my entire board knows where to get the information they need. Before the board meetings, they can review and annotate the files. During the board meetings, they can follow along on their devices without having to dig through a paper package that is normally hundreds of pages long.

BoardBookit now is also used by board committees, advisory committees, and the school site council. Next year, we hope to transition our PTSA to using BoardBookit.
  • Document Management -- very easy to add attachments and push out
  • Meeting Scheduling -- very easy to add meetings and get RSVPs to make sure we have a quorum
  • Historical data -- storing of historical documents and meeting minutes is super easy.
  • Voting -- there should be a mechanism for board members to vote through the system
  • Minutes -- meeting minutes should automatically be generated based on attendance and online voting
  • Public Facing Page -- we need to publish our agendas and minutes on our website. I would like it if there was a way we can put links on our website to BoardBookit.
BoardBookit is well suited for the following scenarios:
- Brown Act compliance
- Board members who attend meetings remotely

It is less appropriate for the below scenarios:
- Situations where you don't need a formal board meetings
- Board members who are not tech-savvy
  • Board meetings are more organized.
  • It makes me, as the Executive Director, present a professional image during board meetings.
  • BoardBookit works particularly well when board members are not all in the same room for meetings.
Other than initial setup, we haven't really needed support. I do wish that they would roll out more features.
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