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Calendly

Calendly

Starting at $10 per month per seat
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Overview

What is Calendly?

Calendly is appointment scheduling software from the company of the same name in Atlanta, Georgia. Calendly is available via a free plan that allows users to book unlimited 1:1 appointments. Paid plans, starting at $8 per month enable meetings with…

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Recent Reviews

Calendly review

10 out of 10
March 28, 2024
Incentivized
We use Calendly to offer a scheduling solution to people outside our org. Simple product and simple solution - works really well for what …
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TrustRadius Insights

Calendly is a scheduling tool that simplifies the process of setting up appointments and meetings. Users find that Calendly makes booking …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

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Pricing

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Free

$0

Cloud

Standard

$10.00

Cloud
per month per seat

Teams

$16.00

Cloud
per month per seat

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://calendly.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $10 per month per seat
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Product Demos

HOW TO SETUP ROUTING FORMS IN CALENDLY

YouTube

Calendly Tutorial 2019 - Making (Sales) Appointments the easy way

YouTube

How to use Calendly (Free Tool): Integrate with Zoom (2021) #calendlytutorial

YouTube

CalendarApp Demo (Calendly Clone) - Built with React, NodeJS and MongoDB

YouTube

Calendly Demo Review - Advanced Level PREVIEW by Bizversity.com

YouTube

Calendly Demo Review - Beginners Guide PREVIEW by Bizversity.com

YouTube
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Product Details

What is Calendly?

Calendly is a hub for scheduling meetings, designed to eliminate the hassle of back-and-forth emails. Boasting users among more than 50,000 companies and 10 million people around the world, Calendly now offers extended capabilities for teams with additional collaboration functionality, administration controls, and enterprise-grade security and compliance.

Calendly Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Calendly is appointment scheduling software from the company of the same name in Atlanta, Georgia. Calendly is available via a free plan that allows users to book unlimited 1:1 appointments. Paid plans, starting at $8 per month enable meetings with multiple invitees, a customizable appointment page, and more advanced integrations than those available on the free plan. The Pro plan includes appointment reminders, and follow up workflows. Calendly's more recently launched enterprise plan (launched 2021) includes more advanced security features and live business support.

Calendly starts at $10.

Chili Piper, Doodle, and Acuity Scheduling, a Squarespace company are common alternatives for Calendly.

Reviewers rate Support Rating highest, with a score of 8.7.

The most common users of Calendly are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(546)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Calendly is a scheduling tool that simplifies the process of setting up appointments and meetings. Users find that Calendly makes booking appointments much easier and reduces the back-and-forth communication. With its simple and clean interface, Calendly solves the problem of scheduling consultations by providing a hassle-free experience for both users and clients. It frees up time for sales and marketing reps to focus on important tasks, automates marketing processes, and accomplishes tasks with just one click. Users appreciate that Calendly can be easily synced with Google calendar, automatically updating their schedule. This allows them to set up meetings passively and schedule times that are convenient for contacts.

Calendly is used in various scenarios, such as onboarding meetings with new customers, one-off trainings with current customers, scheduling interviews, matching applicant schedules with interviewers, and booking sales calls. It is also utilized by businesses for client calls and meeting requests. The ability to integrate with Google calendar, send reminders automatically, and customize each client session makes Calendly a preferred choice among freelance consultants. Nonprofit organizations benefit from Calendly as it reduces the need for sending back-and-forth emails when scheduling meetings. Additionally, individuals rely on Calendly to book lunch or coffee meetings effortlessly without multiple emails to find a mutually available time slot.

Calendly is widely used by Customer Experience and User Experience teams for coordinating interviews and user testing, eliminating the outdated method of manually suggesting available times. Employees across departments use Calendly to organize meeting dates, prevent overlapping in schedules, receive calendar reminders, and invite external participants from outsourced companies. Moreover, recruiters leverage Calendly to streamline the interview scheduling process for candidates. The integration with video conferencing tools like Zoom and Webex has received positive feedback from prospects and clients.

While some users have found challenges in integrating Calendly with Microsoft Office or Outlook, overall it is considered a helpful product. The free version is recommended for basic needs, and the premium features cater to those requiring advanced functionalities. Calendly's efficiency in automating scheduling, reducing backend work for appointment setters, and streamlining webinar and consulting session scheduling has made it a go-to tool for many organizations. Its ability to seamlessly set up meetings and eliminate extensive booking conversations, especially for global clients, has been highly appreciated by users.

User-Friendly Interface: Calendly is praised for its user-friendly and intuitive interface. Users appreciate the clean and simple design, making it easy to navigate and customize. The visual interface for clients is described as clutter-free and straightforward, allowing them to see available days and times without any confusion.

Customization Options: Calendly offers a wide range of customization options that users find valuable. They can easily set up appointment lengths, names, criteria, and mandatory questions according to their preferences. This allows users to gather relevant information for sales calls and streamline the scheduling process.

Integration with Google Calendar: Calendly's integration with Google Calendar, Outlook, and iCal is highly valued by users. It provides real-time updates, avoids scheduling conflicts, and seamlessly adds confirmed appointments to users' calendars.

Limited customization options: Users mentioned frustration with the lack of customization and branding options in Calendly. Some users expressed the desire to upload brand logos, assets, and use brand color codes in their profile settings.

Inability to sync with multiple calendars: The inability of Calendly to sync with more than one calendar at a time was mentioned as inconvenient for users who keep different calendars or use different calendar platforms.

Lack of flexibility in scheduling: Users found the hourly and half-hourly session-based scheduling limitation problematic, as they desired the ability to schedule in 15-minute increments even with existing bookings in adjacent time slots.

Users highly recommend Calendly for its effectiveness in scheduling meetings and its suitability for their company needs. They greatly appreciate the value they receive for the cost paid. Additionally, they advise considering alternative solutions if reminders or requesting specific information during a demo booking are necessary. These user recommendations provide valuable insights into the strengths and limitations of Calendly as a scheduling tool, making it an excellent option for simplifying meeting scheduling and meeting basic requirements.

Attribute Ratings

Reviews

(51-75 of 87)
Companies can't remove reviews or game the system. Here's why
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Appropriate:
  • If you have a live sales and support team that offers phone/video calls, this is an excellent solution.
Not appropriate:
  • If your team cannot afford the premium features, there are alternative apps that offer similar functionality.
  • You likely do not need a calendar integration if your Support/Sales team works via live chat or email only.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Calendly is well suited if those you are scheduling with are fairly tech-savvy. Otherwise, people may not want to click on the link. Works very nicely to schedule interviews with people applying to our company (full-time roles).
Kate Knight | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
If you are juggling multiple clients, with interviews, one on one appointments, as well as working with referring agencies or a large company, this is the service for you! Keeps things well organized and easily accessible to all who need it.
February 05, 2020

Calendly Is Cool

Austin Voigt | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Calendly is excellent for teams that have many different people wearing many different hats for many different clients and points of contact all at the same time. It helps ensure things get scheduled and completed, and that everyone is on the same page. If you have a lot of people, a lot of schedules, and a lot of tasks, it’ll help your team.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Our clients in our line of work have very busy schedules, so it's helped us find time that works for both of us that we can take to answer their questions and be sure that we were able to help at their leisure. I think that they also like the flexibility it offers.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
I love Calendly and use it regularly for scheduling appointments and interviews with external candidates and internal employees. This program is well suited for any size company and can be used for any amount of scheduling! I would recommend this to anyone who meets with people and wants an effective way to set up plans.
January 29, 2020

Calendly is Not All That

Sarah Bandy | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Honestly, I'm really not totally sure that Calendly solves any problem that we have any better than the free Google Calendar does. More people use Google Calendar, so inherently when I accept invitations it goes into that initially anyway, and then is uploaded into Calendly. It might just be a sort of unnecessary third party [app].
Jose F. Gomez | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Calendly works very well with tech-savvy people who understand modern tools and aren't afraid to use them. Whenever I want someone to book some time to meet I can simply share my Calendly link and this way we can avoid an extra call to coordinate agendas.

It works especially well for people with busy agendas that usually struggle when they have to book time, even if it's 30 minutes.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
It's great when you're dealing with a lot of different people and schedules that are internal and external from your organization. It's also great that you can arrange for both online and in-person meetings. It honestly replaces the need for a scheduling role in the office. It's probably less helpful if you're just looking for an internal meeting management system.
Dawn Rabinowitz | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
For photographers who run events that require multiple sessions to be scheduled in one day, this application works very well. For a small shop operation, it automates the confirmations and keeps information in one place for easy access on a desktop or a mobile device for portable/mobile business operations. Love the Google Calendar integration but also the ability to copy and paste scheduling options into an email is really helpful/useful.
Marcus Torres | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
It's suited for reps that are focused on providing clients with efficient ways to set up time to connect. Especially for reps that use multiple platforms and have an extremely busy schedule that can vary from week to week.
Jillyn Dillon | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Calendly is a great all-around scheduling app. It's really great if you need more than one team member to attend a certain meeting type because it can show only slots where both teammates are available. The free version is great if you only need one event type. If you use Zoom for meetings, Calendly can even assign a one-time meeting room for the meeting. Be aware that those meetings will not be saved in your Zoom account though.
Rachel Green | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Calendly is well-suited if you are looking to reduce the time it takes and back-and-forth friction between internal employees with external clients, prospects, consultants, and vendors on booking meetings with internal individuals. Calendly is not a group scheduling calendar. As previously mentioned, if you want someone to see an entire team's availability, Calendly is not the tool to use.
April 24, 2019

Scheduling Freedom

Andy Abramson | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
It is great for people who don't have an assistant to manage their calendar, or who are tired of playing scheduling tag.

It is not good for people who like to "personally" schedule every appointment as once someone has your scheduling link anyone can book an appointment with you and it's on your calendar. For busy people, remote workers, or anyone who wants to make life easier for others, Calendly is for them.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
For anyone who schedules appointments with individuals, this is a great tool. You set the parameters when you are available to meet, and then the client selects the time that works best for them. Calendly connects real-time with your calendar so there is no over-booking. It makes scheduling a breeze and gives control to the client for setting a time.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
If you spend a lot of time scheduling calls and meetings in your role, Calendly will make this process more efficient and take away the back and forth of trying to align schedules. You can use Calendly internally, or externally with clients, as we do. It is user-friendly and easy to get set up.
Namrata D | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
It is the perfect tool if you have been having issues with switching between time zones for meetings. It is also a great way to save a lot of time and email correspondence by simplifying how meetings can be set up. Plus it integrates with Outlook and syncs with your calendar. But, conversely, if you don't set up a lot of meetings or if you set up calls through your email client, I think you can get by without it.
Brad Meinen | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Calendly has been well suited for both sales and consulting for our company. I have not really encountered a scenario where it hasn't seemed appropriate to use them as they have helped remove every obstacle we have encountered. We do not have an extremely large staff, so we have not tested the software with hundreds of reps and consultants, so that is the only scenario when I cannot speak to its usefulness.
Scott Entwistle | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
It's well suited for any situation where you need to schedule a phone call or a coffee meeting - specifically events that happen often and usually have the same length.

It's not that helpful for on-the-fly meetings of varying lengths because you won't necessarily have an event type set up in advance. Also, it can be perceived as a little bit lazy on your end so for very important clients or meetings it's probably best to avoid it.
Jason Carlage | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Calendly is excellent for any sales organization that wants to quickly provide options for customers and potential customers with regards to scheduling a time to talk. They provide your own unique URL, so sales reps in the company can each have their own specific account with times blocked out for when they are not available. If I'm emailing a customer who I have a lot of back and forth with and a strong relationship, I will generally just give a few time options for them to reach with me instead of asking them to click through Calendly, but for 90% of my sales opportunities, I will send out the Calendly link.
Daniel Shatzkes CEO Entrepreneur, Manufacturer, Musician | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Calendly is great for sales calls and trying to set appointments up with important potential clients. Trying to nail down a time with back and forth emails can be a hassle. Creating a link where your contact can easily use pick a time makes it so much easier. It also allows you to use it as a CTA where you can give your contact a specific action to take at the end of your email and get that person on the phone or schedule an in-person meeting. It might not be great for people who don't necessarily need to interface directly with clients so often. If you're only scheduling meetings or phone calls once every so often Calendly can still work but it might not be necessary for you.
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