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Podio

Podio

Overview

What is Podio?

Podio is a cloud-based platform for organizing team communication, business processes, and reporting in project management workspaces; also it may be used as a light CRM platform. It enables workflow automation and integrations. It includes a free version and paid…

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Recent Reviews
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Popular Features

View all 18 features
  • Task Management (24)
    3.1
    31%
  • Team Collaboration (26)
    3.1
    31%
  • Workflow Automation (25)
    1.1
    11%
  • Document Management (22)
    1.1
    11%
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Pricing

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Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://www.podio.com/site/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9 per month
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

5.2
Avg 7.5

Professional Services Automation

Features that support professional services organizations

6.7
Avg 7.4
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Product Details

What is Podio?

Podio is a cloud-based collaboration service that was founded in 2009 and acquired by Citrix in 2012. Podio supplies a web-based platform for organizing team communication, business processes, data and content in project management workspaces; also it may be used as a social intranet or as a light CRM platform. Its reporting features allow a user to observe sales pipelines and manage budgets and time. Its task management interface is meant to be lively and dynamic as a social networking site's to facilitate sharing and task delegations, and supports document uploading. Workflows can be improved via automation of various triggered tasks. It integrates email and many familiar programs and applications (e.g. Dropbox, Gmail and Google Apps, Gotomeeting, Excel) to expand functionality, and it is mobile accessible. Podio began as a free service and a free option still remains, though three tiers of paid plans (Basic, Plus, and Premium) are now offered which expand support options from implementation only to a priority lifetime user able to gain support at any time (Premium), and limited access to shared projects for subordinate team members. However core features are supported across the tiers.

Podio Integrations

Podio Competitors

Podio Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Podio is a cloud-based platform for organizing team communication, business processes, and reporting in project management workspaces; also it may be used as a light CRM platform. It enables workflow automation and integrations. It includes a free version and paid packages with additional features.

Podio starts at $9.

Asana, Jira Software, and Basecamp are common alternatives for Podio.

Reviewers rate Support for Waterfall Methodology highest, with a score of 9.4.

The most common users of Podio are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(131)

Attribute Ratings

Reviews

(1-25 of 42)
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September 08, 2022

A Once Powerful Platform that Has Withered on the Vine

Verified User
Executive in Corporate
Events Services Company, 11-50 employees
Score 1 out of 10
Vetted Review
Verified User
Likelihood to Recommend
I can't see anyone engaging Podio unless it is for a very small project. When Podio launched, it was AMAZING. Unfortunately, it has sat stale for years on end while other, more useful competitors created better features. You will quickly find yourself looking for ways to migrate to a HubSpot, Airtable, Notion, etc.
June 08, 2021

Perfect tool for project management in the organization

Bella Castilla | TrustRadius Reviewer
Bella Castilla
Senior Account Executive
Twilio Inc. (Internet, 1001-5000 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
It is the perfect solution available in the market to easily manage a large amount of project information easily. Also helps in managing the project easily. A real-time notification system, clear UI, and clean dashboard make it even more reliable to use. I would recommend this software to other organization to give a chance to this software and save their time and be productive in the organization.
June 03, 2021

Workflow Program Review

Verified User
Executive in Marketing
Marketing and Advertising Company, 51-200 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Podio is well suited for multi-department companies that need to be able to log communication between each other in order to have a historical record of what happens on a daily basis. We are roughly 150 employees and 8 different departments. Previously, we relied on email and a more crude workflow program. That program just couldn't handle the volume of tasks/requests/jobs that an agency of our size produces, hence why we needed a more robust platform. Podio fit that bill nicely.
April 29, 2021

One of the most advanced and reliable project management tools

Gill Riskoff | TrustRadius Reviewer
Gill Riskoff
Finance Director
Spotify (Music, 1001-5000 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
[Citrix Podios's] customer support is very quick and they provide you an option to convert your project into small tasks so that you can better assist your team and extract maximum work out of them hence I will totally recommend its usage. I could not think that keeping track of tasks could be this much easier and smart. It is a fully customizable tool that manages my tasks efficiently and deal with them effectively.
April 22, 2020

Solid Software

Olivia Sheppard | TrustRadius Reviewer
Olivia Sheppard
Attorney
Olivia Sheppard Attorney at Law, PLLC (Law Practice, 1-10 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
It is well suited for a "home base" practice management software because it does not force useless features on you that don't pertain to your practice area. You simply choose the apps that work well with your practice and don't bother with the apps that are not helpful for you. I do supplement with a CRM.
January 17, 2020

Podio as a new user

Verified User
Manager in Sales
Retail Company, 51-200 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
This software is great if you are coordinating with an external team for a project. It would be great for internal projects as well, but it's only really needed for complex projects involving multiple people and processes. The development process for our website took much less time than we anticipated because we were able to interact with our external development team in real-time to report bugs and share updates.
September 18, 2019

Podio stands strong in workflows

Verified User
Executive in Engineering
Computer & Network Security Company, 11-50 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Podio is greatly well suited for the generation of custom forms and as a way to create a central knowledge base for a company. The ability to integrate via APIs and create standardized forms can allow you archiving for project delivery. It is a suitable replacement for base camp which provides a lot more features and workflow processes.
December 07, 2018

Podio for Projects

Kris Lambert | TrustRadius Reviewer
Kris Lambert
Integration Specialist
AnswerForce (Telecommunications, 501-1000 employees)
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Podio is well suited to use in ticket style environments that also utilize workflows or life cycles. I feel the reporting area needs great improvement but this system works well for task management and contact management. Multiple Workspaces do help to create team specific areas for working categorized items. Private workspaces are also a nice feature.
December 12, 2017

Podio - help your team work together!

Kim Westermann | TrustRadius Reviewer
Kim Westermann
Annual Fund & Communications Manager
CASA (Community Alternatives for Supportive Abodes) (Non-Profit Organization Management, 11-50 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
We've used Podio for staff recruitment, event planning, and our agency wide intranet. Our property management team has also used it for specific projects, like tracking all of the tasks associated with turning an apartment. Individual employees use it to manage their own task lists. It works less well for calendar-based tasks or for complex and long term project management (i.e. new construction). There are times when a project is just too complicated for Podio automations, so the software should be used to track basic items and remind users where they can find more information.
October 03, 2017

Good tool for large teams- room for some improvement

Bohdan Cole | TrustRadius Reviewer
Bohdan Cole
Project Architect
Incredible Marketing (Marketing and Advertising, 51-200 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
It is well suited for full scope project management and task management. It could be better for client facing avenues and tracking tasks/notifying clients when something is done- and separating what the client sees, versus what internal teams see. It is a robust tool that has many uses. It would be great if it could start to import links, project managers and other team member names from the Sales/Companies/Clients entities, into things like Project portals- knowing that they are the same and have the same people involved.
March 21, 2017

Join the Podio Rodeo!

Tip Iuliucci | TrustRadius Reviewer
Tip Iuliucci
Realtor
Northside Realty Inc (Real Estate, 51-200 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
As I indicated, we use it to track leads as "projects". This works well and using the email notifications or push notifications allows us to quickly communicate on the status/progress of these projects. We've not figured out yet how to use it to manage our active clients/pipelines. That's something we're going to explore for our needs
June 08, 2016

Great website

Morgan Kendrick | TrustRadius Reviewer
Morgan Kendrick
Video Production Assistant
The University of Alabama Center for Instructional Technology (Media Production, 201-500 employees)
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Podio is well suited for media production. We can add our own fields and apps to the website, which really helps our department, because we do specific things in the media production field that other people may not do, such as filming location, and Service Level Agreement file attachment option.
February 16, 2016

Neat Interface

Bargav Kondapu | TrustRadius Reviewer
Bargav Kondapu
Web Application Developer
The American Institute of Architects (AIA) (Information Technology and Services, 11-50 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Most of our team members, work in a different timezone, but Podio made our team communication easier. We use Bitbucket for code hosting and integration. Podio did a wonderful job of integrating with Bitbucket
September 30, 2015

Podio is an excellent choice for small and mid sized companies

Harold Klaassen | TrustRadius Reviewer
Harold Klaassen
Managing Consultant
Hakapero (Marketing and Advertising, 1-10 employees)
Score 9 out of 10
Vetted Review
Verified User
Likelihood to Recommend
Podio is best suited for small to mid-sized companies. The workflows shouldn't be too complicated. Podio is very well designed to easily connect with other tools, so it can fit in almost every existing tool set you might (want to) use.

For less than 5 users you can use Podio for free. That is perfect for selecting a right tool for you. Start building the apps you need, or look for them in the app market. Import demo data and tweak the apps and work spaces until it matches your requirements. If you find it too difficult or you are missing key functionality then Podio isn't the platform for you and your business.
June 03, 2015

Podio – a surprise on the Cheshire Cat

Jan Florian Maas | TrustRadius Reviewer
Jan Florian Maas
Geschäftsführender Gesellschafter
addWings GmbH (Information Technology and Services, 1-10 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Some people seemed to be confused by too many options. Customizing your work in a digital workspace needs means rethinking your possibilities by knowing your toolset well. In the beginning, I was a little bit frustrated, because I didn't see all these options and there was a lack of best practise. Studying the large Podio App Store solutions helped me to understand. If you do not have the time it's the best moment for getting in contact with one of the Podio partners.
March 17, 2015

Podio means it when they say “Work The Way You Work”

Nando Cabán-Méndez | TrustRadius Reviewer
Nando Cabán-Méndez
Partner, Strategist, Online Marketing Architect
Sync Digital Marketing (Marketing and Advertising, 1-10 employees)
Score 10 out of 10
Vetted Review
Reseller
Likelihood to Recommend
Better-suited:
Small companies with a distributed workforce that need structure in their process (as opposed to relying on shared spreadsheets or post-it-notes for process)
Great for any team that has had trouble implementing other, more rigid, project management tools (since they can customize this one)

Less-suited:
For technical reasons, it's not very good if you need or want to include clients in the conversations. One can work around this limitation, but also found out our clients didn't care to see the ghost inside the machine.

March 11, 2015

Gave it a try.

Verified User
Professional in Marketing
Marketing and Advertising Company, 1-10 employees
Score 3 out of 10
Vetted Review
Verified User
Likelihood to Recommend
If the organization wasn't on Google docs, I would recommend Podio. Key questions? How do you manage your organization's daily interaction now? Obviously good for remote teams where you have multiple locations, timezones. etc. Also will be more valuable to larger organizations. For us, it was just as easy to do without.
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