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Podio

Podio

Overview

What is Podio?

Podio is a cloud-based platform for organizing team communication, business processes, and reporting in project management workspaces; also it may be used as a light CRM platform. It enables workflow automation and integrations. It includes a free version and paid…

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Recent Reviews

Workflow Program Review

8 out of 10
June 03, 2021
Incentivized
Podio is used across the entire company. It solves any communication problems in each department of our agency, as we are able to log/keep …
Continue reading
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Popular Features

View all 18 features
  • Task Management (24)
    3.1
    31%
  • Team Collaboration (26)
    3.1
    31%
  • Workflow Automation (25)
    1.1
    11%
  • Document Management (22)
    1.1
    11%
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Pricing

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Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://www.podio.com/site/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9 per month
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

5.2
Avg 7.5

Professional Services Automation

Features that support professional services organizations

6.7
Avg 7.4
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Product Details

What is Podio?

Podio is a cloud-based collaboration service that was founded in 2009 and acquired by Citrix in 2012. Podio supplies a web-based platform for organizing team communication, business processes, data and content in project management workspaces; also it may be used as a social intranet or as a light CRM platform. Its reporting features allow a user to observe sales pipelines and manage budgets and time. Its task management interface is meant to be lively and dynamic as a social networking site's to facilitate sharing and task delegations, and supports document uploading. Workflows can be improved via automation of various triggered tasks. It integrates email and many familiar programs and applications (e.g. Dropbox, Gmail and Google Apps, Gotomeeting, Excel) to expand functionality, and it is mobile accessible. Podio began as a free service and a free option still remains, though three tiers of paid plans (Basic, Plus, and Premium) are now offered which expand support options from implementation only to a priority lifetime user able to gain support at any time (Premium), and limited access to shared projects for subordinate team members. However core features are supported across the tiers.

Podio Integrations

Podio Competitors

Podio Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Podio is a cloud-based platform for organizing team communication, business processes, and reporting in project management workspaces; also it may be used as a light CRM platform. It enables workflow automation and integrations. It includes a free version and paid packages with additional features.

Podio starts at $9.

Asana, Jira Software, and Basecamp are common alternatives for Podio.

Reviewers rate Support for Waterfall Methodology highest, with a score of 9.4.

The most common users of Podio are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(131)

Attribute Ratings

Reviews

(26-42 of 42)
Companies can't remove reviews or game the system. Here's why
March 05, 2015

Podio is a must-have tool for any company

Dimitris Rakopoulos | TrustRadius Reviewer
Dimitris Rakopoulos
Owner
re|direct (Information Technology and Services, 11-50 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Since it is a custom solution it can address a wide range of scenarios ranging from project management to invoice tracking. I think that Podio is a marvelous tool for any company that requires a way to handle internal or external processes with ease without having to spend lots of money to build a complex system.
March 05, 2015

Podio is the most complete project management solution available.

Stephen Gaschignard | TrustRadius Reviewer
Stephen Gaschignard
Local Committee President
InHub LLC (Non-Profit Organization Management, 1001-5000 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
If you are just looking for a task manager or team tracker, Podio is going to be too much with too many features. However, if you are looking for a comprehensive project management tool with all the features you need in one spot then Podio is just what you need.
March 01, 2015

Falling in and out of love with Podio in a week

Verified User
C-Level Executive in Product Management
Internet Company, 11-50 employees
Score 3 out of 10
Vetted Review
Verified User
Likelihood to Recommend
Podio is great for niche businesses needing highly customizable apps. It is also suitable for smaller businesses where one person may wear many hats and operate in multiple departments simultaneously. Do you have a high-volume production dept. with a massive number of projects per month and a dozen or more tasks per project? If so, Podio is probably not a good fit for you. Good reporting alone does not make up for inefficiency and missed deadlines. If you demand high-quality customer support for your team, don't even think about Podio. Your people don't need to be insulted by the person whose job is supposed to be helping them.
February 27, 2015

Podio offers communication integration with few headaches.

Keller Baum | TrustRadius Reviewer
Keller Baum
Project Manager
I & E Construction (Construction, 51-200 employees)
Score 8 out of 10
Vetted Review
Verified User
Likelihood to Recommend
Podio works well for dynamic teams that need to communicate on the fly and have active users. As a platform it might be more difficult for teams with very specific processes or needs. Important factors to consider are mobile vs desktop access, the need to integrate with other data(custom db, exchange vs gmail, etc), and how structured system data needs to be.
February 04, 2015

The shortest and easiest path to social business

Emre Tuncbilek | TrustRadius Reviewer
Emre Tuncbilek
Director of People Analytics and Social Business
Sector Five Global Executive Search (Staffing and Recruiting, 1-10 employees)
Score 10 out of 10
Vetted Review
Verified User
Likelihood to Recommend
Podio is one of the most cost and effort effective ways for small and medium sized businesses to consolidate spreadsheets, manage calendars, and create a platform for employees, vendors and clients. There are very large enterprises using Podio, but due to its workspace based user management it may not be ideal for certain applications. The best way is to start with a small project / product management team and then decide whether it is the optimal solution for you.
January 30, 2015

Podio is the best project management tool I've found for my web design / development business

Derek Allard | TrustRadius Reviewer
Derek Allard
President
Tunnel 7 (Internet, 1-10 employees)
Score 9 out of 10
Vetted Review
Verified User
Likelihood to Recommend
I think Podio is ideally suited to website design and development work. I looked at Basecamp as well but that was too rigid for me. I needed the ability for my project management tool to be more robust and Podio fit the bill. I've been very pleased with it.
December 09, 2014

Podio makes life a lot easier!

Verified User
Manager in Engineering
Environmental Services Company, 51-200 employees
Score 10 out of 10
Vetted Review
Verified User
Likelihood to Recommend
Podio is very flexible, have a look at their app market to see all of the various functions people are using it for. It's similar to a spreadsheet in that it's useful for engineering calculations as well as accounting tasks and numerous other applications.
May 20, 2014

Podio is great for remote teams

Verified User
Professional in Other
Real Estate Company, 51-200 employees
Score 9 out of 10
Vetted Review
Verified User
Likelihood to Recommend
I think it's great for varied organizations. We're working with a lot of different use scenarios and it's been great to consolidate our communication into one app instead of 5. I've heard good things about custom integrations and bespoke applications really extending the usability of whatever you want to do with it.
April 27, 2014

The no.1 tool for Small Medium Enterprises

Verified User
Director in Corporate
Outsourcing/Offshoring Company, 1-10 employees
Score 9 out of 10
Vetted Review
Verified User
Likelihood to Recommend
Podio is good for people wanting to systemise their business and has the ability to integrate with other software through API links and third party connectors like Zapier. It can take some time to construct your current way of working with tools like microsoft office, to a new way.

I suggest getting a Podio authorised partner or a user with 3 months+ experience to help set it up. Documenting your current workflows and agreeing on the way to do things first, makes the build in Podio easier. Podio is a little like snow skiing for the first time, you can teach yourself, however it can be more enjoyable if you learn from an expert.

Also don't start too big. Work on one area of the business and test it. People need to get to know the core of tasks, chat, apps etc as they learn customised apps. I suggest not to bite off too much at the start.

Combine heavy and like users in the testing environment to account for different skill levels and ways of learning.

Lead from the top. If the owner/leader is using it this will have a ripple effect.
February 11, 2014

Three Cheers for Podio

Verified User
Director in Other
Marketing and Advertising Company, 11-50 employees
Score 9 out of 10
Vetted Review
Verified User
Likelihood to Recommend
Well-suited scenarios:
- Short-term projects: We used the apps to build project briefs because our projects were not very complex and had a tight turnaround. I'm not sure how well they would work for longer-term projects.
- Sales team/Account Management team to Creative team / production team hand-off
- Uploading content to one source
- Internal source of information for a company

Less appropriate:
- Scrum development - Podio was pitched to the development team but, at the time, it was not suitable enough to address their very complex needs.
- Salesforce / similar equivalent - Podio is great but it's just not an equivalent tool to what Salesforce can do (or at least it wasn't when I used it six months ago).
- Gantt charts - the last time I used Podio, the available apps in the marketplace were not robust enough to craft easily-editable Gantt charts.
- Replacement for Excel. The last time I used Podio, the spreadsheet implementation and exportation were both clunky - the process rendered questionable results. It'd be nice to see Podio's spreadsheet view behave like a Google spreadsheet, complete with formulas and the ability to make charts.
January 22, 2014

Why Podio can be right for you.

Verified User
Consultant in Marketing
Marketing and Advertising Company, 11-50 employees
Score 10 out of 10
Vetted Review
Verified User
Likelihood to Recommend
Because of the payment structure, it was more difficult for those who were facing-vendors to include them in their workflow. For example, the ad agency managing the work, dealt with client contacts who were on podio, but not the ever-growing list of publishers they worked with on a daily and weekly basis.
January 09, 2014

Podio - Read before you leap

Sako Kassabian | TrustRadius Reviewer
Sako Kassabian
Data Compliance Coordinator
Charter School Management Corporation (Primary/Secondary Education, 51-200 employees)
Score 5 out of 10
Vetted Review
Verified User
Likelihood to Recommend
If you want an application that will be able to hold data well, with minimal editing, then this is for you. If you are expecting fully fleshed out excel features, you will be severely disappointed. This application is great for either the start up or the giant corporation, it is not the size of the company that will help you choose, but rather what features you seek to have. I personally would want to be capable to have fully fleshed out excel features so that I can make mass changes and do functions because they would make my job much easier. I have gotten frustrated with the system at times because it is not built for that. As I said before, if it's the right tool that you are looking for then it will work great for you.
April 25, 2013

Flexible enough to replace 3 software products we were using every day.

Andy Keil | TrustRadius Reviewer
Andy Keil
Head of Product
Handsome LLC (Design, 11-50 employees)
Score 9 out of 10
Vetted Review
Verified User
Likelihood to Recommend
We switched to Podio from a mixture of Highrise (sales leads), Basecamp (project management for designers), and Asana (project management for developers). Now our entire teams works in a single platform and no one misses tasks or information. Podio is flexible for just about any application and if we come up with a new use case, we can customize the platform to accommodate it.

We highly recommend it.
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