Podio Reviews

99 Ratings
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Score 8.1 out of 100

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Reviews (1-25 of 39)

Olivia Sheppard | TrustRadius Reviewer
April 22, 2020

Solid Software

Score 8 out of 10
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Pros and Cons

  • Maintains client contact information.
  • It's customizable, so I can add apps that I will use and do without things I don't need.
  • It's good for keeping track of tasks.
  • Each app needs to integrate better with the apps within the platform
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Anonymous | TrustRadius Reviewer
April 07, 2020

Great Organizational Product!

Score 10 out of 10
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Pros and Cons

  • Super easy to use!
  • I love that you can set up a project and individual tasks. Those tasks can be assigned to various team members so there is no confusion over who is responsible for the tasks.
  • I love the daily email reminders. Keeps everything right in front of you so you know what deadlines you have for that day.
  • Sometimes it's a little hard to tag someone in a response. If I'm commenting on a task and that person is not associated to it, but is associated to the bigger project it would be nice to be able to tag them in a comment if you need to communicate with them in order to accomplish your task.
  • It would be GREAT if there was integration with the google calendar.
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Heather Neisen | TrustRadius Reviewer
October 08, 2019

Great tool to keep a small team organized and accountable.

Score 8 out of 10
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Pros and Cons

  • Keeping track of hundreds of our client contacts and key information and meeting notes.
  • Customizable apps that work with Globiflow to remind us of key deadlines.
  • Customizable templates within apps that remind us to log the right information.
  • The interface is not pretty. It could use some design upgrades.
  • Globiflow is complicated to use and takes a lot of time to set up correctly. The training forums are complicated too.
  • Every so often the entire site goes down - comes back without info lost, but downtime is hard during a business day.
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Anonymous | TrustRadius Reviewer
September 18, 2019

Podio stands strong in workflows

Score 10 out of 10
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Pros and Cons

  • Custom forms
  • Workflow generation
  • Surveys
  • Project scoping via forms
  • Form signature using right signature
  • Additional API integrations
  • Project management workflows
  • Custom actions for workflows which can be triggered via both push and pull methods
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Anonymous | TrustRadius Reviewer
July 19, 2019

Workflow Program Review

Score 7 out of 10
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Pros and Cons

  • Compartmentalized, in a good way. Every option for a project is represented and easy to see.
  • Customization: They work with our teams to help develop the tool and customize it to unique processes within our organization.
  • @Mentioning makes tagging associated workers with each job a breeze.
  • Needs to be mobile friendly.
  • Needs to crash less/have fewer issues. It's a regular thing for our teams to experience outages, or for Podio to be needing updates by the provider.
  • It has gotten better, but it can be glitchy (a user may input something, only for it to not actually take effect, costing time and money to find where the issue was and potentially miss deadlines). It's understandable that the platform is constantly improving and adjusting to the needs of our agency, and we appreciate that it's not a one size fits all solution. Because of that, we're more prone to be okay with minor outages.
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Anonymous | TrustRadius Reviewer
July 17, 2019

Podio -- flexible and easy for non-profit use

Score 10 out of 10
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Pros and Cons

  • It's very flexible; you can create whatever you want based on your data structure.
  • It's easy for non-tech people to use.
  • The integration with Globiflow makes it more than just a database..
  • Some of the documentation on calculations could be easier to understand.
  • It needs inline editing of records.
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Kris Lambert | TrustRadius Reviewer
December 07, 2018

Podio for Projects

Score 6 out of 10
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Pros and Cons

  • Create Ticket Style tasks to work existing items.
  • Using flows to follow an item from inception to sale.
  • The reporting for Podio is difficult to create and minimal.
  • Booking Page connected to the calendar would be nice.
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Stephanie Simon | TrustRadius Reviewer
July 04, 2018

User Friendly App. Customization At Its Best!

Score 10 out of 10
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Pros and Cons

  • Incredibly easy customization of applications.
  • Powerful communication platform.
  • Great integration with 3rd party application allowing for additional features in Podio.
  • Strong automated task assignments.
  • Calendar functionality is very limited to a point that it is a feature we cannot use.
  • Printing format of reports could have a better design.
  • It would be great if we could hide archived workspaces.
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Kim Westermann | TrustRadius Reviewer
December 12, 2017

Podio - help your team work together!

Score 9 out of 10
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Pros and Cons

  • Podio tasks lists are very helpful - employees can keep private task lists or assign their tasks to shared workspaces so their colleagues can pick up on something if they are out sick.
  • Workspaces are very flexible and can be set up to include any number of employees or outside partners. You can design your own apps to help get work done, so everything is 100% customizable.
  • The chat function and the activity feed in workspaces gives people a place to chat without filling up everyone's email inboxes.
  • The calendar function in Podio is its weakest function. It's hard to sync Podio calendars to Outlook calendars, and the personal calendar is difficult to customize.
  • There is a definite learning curve with Podio, especially for older employees who didn't grow up with social media.
  • You really need a Podio administrator who helps people set up workspaces and apps for the first year. There is a danger in over-using the software, or expecting it to fix other organizational issues.
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Bohdan Cole | TrustRadius Reviewer
October 03, 2017

Good tool for large teams- room for some improvement

Score 8 out of 10
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Pros and Cons

  • Documents feedback, keeps tasks organized under a particular entity.
  • Notifying team members when something is needed (assuming you tag them).
  • Support Ticket documentation.
  • Unless you setup a set email folder for new Podio notifications, it is easy for some notifications to get lost when you need a team member to know about something.
  • Attachment limit size per task- 100MB- a bit too small.
  • Seems to be having a lot of downtime lately
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Tip Iuliucci | TrustRadius Reviewer
March 21, 2017

Join the Podio Rodeo!

Score 9 out of 10
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Pros and Cons

  • The phone app works great
  • Allows us to communicate inline on a specific project or task
  • Easy search functions
  • Customizable
  • Good product support
  • Could be easier to learn how to customize the product
  • Offer fee-based support options to help groups like us to customize the software
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Amy Smoucha | TrustRadius Reviewer
February 25, 2016

Podio makes internal communications and project management easy and fast!

Score 10 out of 10
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Pros and Cons

  • Very easy for people without coding or technical skills to set up and maintain information in "Apps".
  • Platform is very easy to learn and adopt--it's intuitive.
  • Project management potential is awesome--instead of having to fit your projects into a structure that is industry specific, you can build an app that tracks what you want, in the order you want it.
  • Has a "relationship" field that allows you to relate an individual item or record to a record in another app. It effectively gives some of the functionality of a relational database.
  • Very useful for information sharing when staff members are in different regions or places.
  • Podio has different types of "contacts," including Workspace contacts, and that is a form of hard-wired data that is hard to figure out how to use. You also can't easily import or export contacts.
  • For longer term record keeping, it takes some strategic thinking to figure out how to archive, or make dormant, old or outdated information. It can be done in a variety of ways (by manipulating "views," using "category" fields or cloning apps and data to an archive workspace, but it takes some real thought.
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Morgan Kendrick | TrustRadius Reviewer
June 08, 2016

Great website

Score 6 out of 10
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Pros and Cons

  • Descriptive.
  • I like the status feature on the main network, because you can share with everyone.
  • I like the contacts feature, because it let's me see who's available.
  • Providing less e-mails
  • Over-all look and feel
  • I don't like that it doesn't remember me when I log-in.
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Bargav Kondapu | TrustRadius Reviewer
February 16, 2016

Neat Interface

Score 9 out of 10
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Pros and Cons

  • Neat Interface.
  • Unlike other collaboration software, Podio gives you flexibility to customize workflows with ease.
  • Multiple spaces.
  • Difficult to understand for new users.
  • Too many notifications.
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Harold Klaassen | TrustRadius Reviewer
September 30, 2015

Podio is an excellent choice for small and mid sized companies

Score 9 out of 10
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Pros and Cons

  • Can be used for all kinds of business departments (HR, Finance, Development, Sales, etc)
  • A big App Market Place with predesigned apps (free)
  • Low Cost solution - High Flexibilty - Easy to use
  • Podio is an open platform, it isn't difficult to connect with it or to build another interface for it
  • Automated workflows must be improved (now there are third party solutions)
  • Podio workspaces should have the ability to (co) brand
  • Faster data entry possibilities
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Jan Florian Maas | TrustRadius Reviewer
June 03, 2015

Podio – a surprise on the Cheshire Cat

Score 10 out of 10
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Pros and Cons

  • If anything has to be tweaked or changed – in Podio you can do that in minutes!
  • If you need high security and want the maximum possible transparency of what is shared to whom or who is allowed to see your data – Podio's concept of work spaces is great!
  • Easy communication – get in contact with any team member or Podio user: chat, audio or video conferencing is just one click away!
  • Work the way you want – in Podio it's easy to structure your data in Apps and to configure workflows that meet your personal needs.
  • More filter options for calendars.
  • Customizable views for Relation fields.
  • Full featured Podio mobile App for iPad.
  • A customizable profile status – would love to work with Podio in silent mode (logged in while working, but "not available" for requests when in heavy work mode)
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Nando Cabán-Méndez | TrustRadius Reviewer
March 17, 2015

Podio means it when they say “Work The Way You Work”

Score 10 out of 10
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Pros and Cons

  • Tool is vastly customizable. They're not kidding when their tag line says: “Work the way you do”
  • The mobile apps are top notch. One can even customize how much of the desktop functionality one wants in the mobile app!
  • Eliminates the need for internal email. (This alone should be plenty good)
  • Expedites communication about big ideas or menial tasks. Makes teams more agile.
  • Like a set of old-school Lego, you must know what you want to do with it before digging in. Just creating an account to “give it a try” won't do. This requires planning, and discipline to execute.
  • As of the date of the review, some functions, like CRM fall a little short of dedicated SaaS solutions. A lot can be achieved, however, with API and outside extension.
  • Again, as of date of review: No built-in task dependencies or Gantt chart functionality.
  • Somewhere along the line we lost Google Apps integration, which was a great way to clean the inbox. One used to be able to create a Task from within a message, which in turn would include the body of the email message for reference.
  • Calendar integration is convoluted. Global calendar, Workspace calendars. IT gets a little unwieldy to manage.
  • Sharing with clients is impractical.
Read Nando Cabán-Méndez's full review
Keller Baum | TrustRadius Reviewer
February 27, 2015

Podio offers communication integration with few headaches.

Score 8 out of 10
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Pros and Cons

  • Podio is great for organizing and storing communication. The ability to break project into logical chunks and organize events vs deliverables vs contacts works well. The email in to app (bcc the app item) is absolutely key and makes the platform more valuable.
  • Mobile access works well and makes it easy to find needed information on the fly.
  • The ability to integrate external users into just the needed portions of the platform works well and is a great time saver. It reduces a great deal of duplication in setting up events and sending invites.
  • Podio also manages notification well. Users can set the amount and form of notification they get on an individual basis and the daily summary works well.
  • The biggest issue with Podio is the confusion with contacts. Podio has multiple forms of contacts which can be confusing and impact functionality. For CRM external contacts can be used but they can't be customized as needed (grouped by organization, link to social profiles, etc). To address this creating a contacts app works but limits other functionality (seeing contacts as contacts from mobile, callouts in comments). Currently I am using the contacts as an app method but hope the developers will integrate this better in the future.
  • The double edged sword of functionality vs simplicity falls a little against Podio as a platform. While many of the key functions are well thought out the inability to customize as needed can be frustrating. Coming from a traditional database (access, salesforce, etc) mentality the lack of data types and ability to customize is limiting.
  • Mobile access can also be frustrating depending on the use. Podio has stated that they want the system to be live and interactive so having an offline version doesn't make sense. While that makes sense it can be a deal breaker for mobile users with spotty connections.
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Emre Tuncbilek | TrustRadius Reviewer
February 04, 2015

The shortest and easiest path to social business

Score 10 out of 10
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Pros and Cons

  • Podio is the shortest path to consolidating your spreadsheets, task and calendar management, cloud storage and project management all together within days. Cheaper and way simpler than Salesforce and way more capable than Basecamp and the like.
  • Podio adapts you, not the other way around. It is not a pre-written software for collaboration (Yammer), but a platform where users create their own modules without having to code or understand databases.
  • Podio allows you to bring 3rd party vendors, clients and employees collaborate on their own domain (Workspaces) without having to worry about confidentiality
  • There is an App Store where you can simply install workspace templates created by others and start getting things done instead of spending weeks on design, you can always customize your apps as you move on.
  • Podio app on iOS is very capable, but on Android it is lagging behind.
  • Advanced, multistep, field calculations are harder to implement compared to the rest of the setup.
  • User management is handled via Workspaces, which is different than Salesforce.com or similar platforms, it can be both an advantage or a disadvantage based on your workflow.
Read Emre Tuncbilek's full review
Dimitris Rakopoulos | TrustRadius Reviewer
March 05, 2015

Podio is a must-have tool for any company

Score 10 out of 10
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Pros and Cons

  • Project management. A series of applications that work together in order to address any issues related to project management are available and can be customized to specific needs.
  • Resources management. A custom application can be created to handle all resource in a company with any number of parameters.
  • The sky is the limit! Since all applications are custom made, they can be altered to handle any company need.
  • A more advanced workflow system would be appreciated. Since workflows are new to the system I presume that it is something that will be improved over time.
  • More advanced field validation when creating applications would be appreciated.
Read Dimitris Rakopoulos's full review
Stephen Gaschignard | TrustRadius Reviewer
March 04, 2015

Podio is the most complete project management solution available.

Score 9 out of 10
Vetted Review
Verified User
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Pros and Cons

  • Podio makes it extremely simple to collaborate as an organization. It is a breeze to have multiple people working on the same project.
  • I love Podio web forms - they are great for distributing surveys, collecting applications, doing internal employee certifications... anything else you could think of.
  • Podio is great for managing resources. We keep all of our marketing materials and resources for any team across the US to use.
  • Notifications can get a little out of hand at times. It is a challenge to filter through which notifications are actually important.
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Derek Allard | TrustRadius Reviewer
January 30, 2015

Podio is the best project management tool I've found for my web design / development business

Score 9 out of 10
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Pros and Cons

  • The ability to customize apps to your own needs (particularly useful for me with bug tracking)
  • Sends email notifications to the RIGHT people when they have a task assigned to them
  • Very nice granular permission control and the ability to mark tasks private (for things a client doesn't need to see).
  • It has the ability to chat with people online but would love a more robust google hangouts kind of interface ... would love to be able to present via video to clients
  • The pricing structure is a bit confusing to me ... it's based on users, but only certain kinds of users. It could be clarified.
  • Sometimes there's a lag (it's web based) which can be briefly annoying (admittedly, this could be my connection here in the office).
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Philip Martin Jenck | TrustRadius Reviewer
January 08, 2014

Podio...Facebook for Business

Score 10 out of 10
Vetted Review
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Pros and Cons

  • As a seasoned IT professional responsible for developing business critical applications for a wide variety of industries I have a keen interest in new and innovative solutions for legacy and "new economy" companies. Like many other "grey beard" IT professionals, I have embraced the web based migration of all things IT. Just as we experienced in the 1980's and 90's as we transitioned from Main-Frames to PCs the pace of change in my field continues to accelerate. It takes real-world experience to recognize the "gems" in software applications and web services.
  • Podio is a real gem. It builds on the strength of social media web design and marries it with business email applications to create an in-house communication system that has the granularity to manage projects and the extensibility to encompass Customer Relationship Management. Now add a simple programming paradigm for creating dashboard widgets and you see the power of Podio.
  • Podio is unlike other web tools that just moved time proven technologies from the desktop to the browser. Not that Salesforce isn't a great database tool, but compared to Podio it is a hammer that sees everything as a nail while Podio is a box of legos.
  • I downloaded, installed and tested many similar products before selecting Podio as the best of the bunch. Just check out their demos, forum, and support before you commit to an alternative product. Great solutions aren't just about bullet point features but require a ground swell of users to succeed. I believe Podio "has what it takes" to be the leader in their "solution sphere".
  • They offer a generous community edition. Try it out in HR or MarCom. Easy enough for your Executive wing and cool enough for your interns. I say "You won't be sorry".
  • More excellent video tutorials for building widgets and reports.
Read Philip Martin Jenck's full review

Feature Scorecard Summary

Task Management (21)
9.5
Resource Management (18)
7.1
Gantt Charts (6)
6.0
Scheduling (18)
6.0
Workflow Automation (22)
8.2
Team Collaboration (23)
9.8
Support for Agile Methodology (12)
8.4
Support for Waterfall Methodology (9)
7.7
Document Management (19)
8.3
Email integration (19)
8.3
Mobile Access (19)
6.8
Timesheet Tracking (11)
8.0
Change request and Case Management (16)
8.0
Budget and Expense Management (13)
9.3
Quotes/estimates (6)
8.6
Invoicing (7)
8.0
Project & financial reporting (7)
8.3
Integration with accounting software (4)
8.5

About Podio

Podio is a cloud-based collaboration service that was founded in 2009 and acquired by Citrix in 2012. Podio supplies a web-based platform for organizing team communication, business processes, data and content in project management workspaces; also it may be used as a social intranet or as a light CRM platform. Its reporting features allow a user to observe sales pipelines and manage budgets and time. Its task management interface is meant to be lively and dynamic as a social networking site's to facilitate sharing and task delegations, and supports document uploading. Workflows can be improved via automation of various triggered tasks. It integrates email and many familiar programs and applications (e.g. Dropbox, Gmail and Google Apps, Gotomeeting, Excel) to expand functionality, and it is mobile accessible. Podio began as a free service and a free option still remains, though three tiers of paid plans (Basic, Plus, and Premium) are now offered which expand support options from implementation only to a priority lifetime user able to gain support at any time (Premium), and limited access to shared projects for subordinate team members. However core features are supported across the tiers.

Podio Integrations

Podio Competitors

Pricing

  • Does not have featureFree Trial Available?No
  • Has featureFree or Freemium Version Available?Yes
  • Does not have featurePremium Consulting/Integration Services Available?No
  • Entry-level set up fee?No

Podio Technical Details

Operating Systems: Unspecified
Mobile Application:No