Ellucian Colleague

WebUI - User Interface

Self Service

Degree Audit

Financial Aid

Registration

Federal and State Reporting

Student Planning

Tracking

320 Reports

Waitlist and Add Permission

HR Modules

Fiscal Modules

Accounting

Data Integrity

Data Insight

Documentation

Database evolution

Cost

It encompasses many areas needed to support our students

Ellucian Colleague offers solutions that make it easy to unite our staff with students and alumni

Its a versatile solution and adaptable with third-party solutions as well

Their portal technology is outdated; they still currently use SharePoint 2013.

Engagement from Ellucian customer representatives

Recruiting module needs to be updated to match other solutions in the industry.

Student Processing - Has a place for everything.

Customizable - Fields and processes can be readily adjusted.

Stable - Colleague has been around for a long time and works well.

High learning curve for management and use.

Doesn't integrate well with external tools.

Dependent upon legacy Unidata programming.

Colleague offers a single reference point for all student data, which creates consistency and unity across campus and ensures students hear the same information from every source.

Colleague recently updated its interface to be more accessible to all people. Previously, it was not accessible through any browser aside from Internet Explorer.

Colleague provide helpful user restrictions that prevent departments from altering or erasing data they do not typically use. For example, I cannot change student billing and accidentally wreak havoc for the cashier's office.

Although user restrictions are helpful, they require intense forethought and preparation. Prior to use on campus, system administrators must carefully consider user permissions to decrease the likelihood of information sharing disasters.

Accessibility also has some challenges. The new interface opens on all browsers, but the software does not contain all of the functions of the previous version. Users must choose accessibility or information; they cannot have both.

Colleague's operating system does not mirror common systems, so learning it can be a long, slow process.

Colleague is able to provide a large database which can hold a large amount of information for companies who may need to store student, client and/or patient data.

Utilization can be easy once trained on how to use it.

The user interface is engaging and captivating especially since the update. It makes utilization easier.

Colleague only seems to work when logged in on a specific browser.

Using Colleague can be confusing to navigate unless trained on how to use it.

The user interface can be intimidating and confusing to use.

Colleague Student allows us to integrate services across the university for students with staff in various departments able to see the information about a student that they need to serve the student well.

Colleague Student makes it easy to see our students current academic record as well as transfer courses (and information) and their past records here at the university. Our old system required a lot of homegrown connection points to be able to see all of this information. It was neither quick nor easy.

Colleague Student makes the registration process for our students much easier. Our old system was clunky and would often prevent students from registering for a class but not provide information for them about why. Colleague Student makes it easy for students to see if they are missing a pre-requisite, have a hold, etc., so they can know how to get their registration back on track.

For our purposes, it would help us if Colleague Student was more flexible in crossing academic terms so students who are taking classes in various entities of our university could more easily register for those courses.

Waitlisting is still difficult for students to understand, so easier functionality in this area would help our students tremendously.

The process of building class sections would be easier if we could import information from a spreadsheet. Right now, all the information has to be keyed in manually.

The system retains comprehensive baseline modules covering majority of challenges an institution would face.

Flexible enough to customize to meet the needs of the institution.

System flexibility to connect to "other" systems preferred by the institution.

Develop API's that are vendor agnostic rather than selecting specific vendors (Clearinghouse, ImageNow).

Colleague tends to be to reactionary to the changing needs in higher education rather than developing the future.

Hound clients to pay extra for consulting (consultants are usually bad), rather than helping institutions to use the product. Seems to be the first thing help line personnel jump to rather than working with clients to figure out creative solutions.

Gives me overall academic history of a student.

Has a note section that I often read regarding a particular student.

Has the immediate contact of student when pulling information from the record.

Sometimes it gets confusing on which buttons to click on to exit and go back to the previous page.

Too many buttons to click on, sometimes it gets annoying.

Doesn't always register certain data (aka nicknames of student).

I prefer the old version of Colleague; seems more intuitive and user-friendly.

Colleague Student does a good job of creating a core of data that can be accessed across multiple Colleague applications from HR to managing alumni once the students graduate.

We customize Colleague Student by creating computed fields that are accessible on screens as well as reports. We also customize delivered screens as well as create our own custom screens.

We are able to easily give users permission to only what they need to see and keep them from accessing areas outside their purview.

Ellucian had made good progress with its UI, but it still could be a much better experience.

The programming language used to create screens and computed columns was created by the company, then Datatel, now Ellucian. It is a bit of a learning curve.

User experience is common-sense.

I can look up a student and their academics, level, degree, and current coursework.

Students can access their financial aid information in a user friendly environment.

Students have the ability to allow parents full or limited access to the student account.

The lack of an easily accessible list of forms in the program

Step by step tutorials would be great if available

You have to hop between multiple screens sometimes to find the right information