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DocLink

DocLink

Overview

What is DocLink?

DocLink is an integrated document management system from Altec headquartered in Laguna Hills, California.

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Pricing

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What is DocLink?

DocLink is an integrated document management system from Altec headquartered in Laguna Hills, California.

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Product Demos

AP Approval Process using DocLink by Altec

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Product Details

What is DocLink?

DocLink Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo
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Comparisons

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Reviews From Top Reviewers

(1-5 of 8)

Managing documents made easy with DocLink

Rating: 8 out of 10
May 24, 2022
Vetted Review
Verified User
DocLink
2 years of experience
I have been looking for a tool that could handle document management and DocLink has been very useful for that. Documents can be easily managed and organized. It was initially very easy to set up and use. I guess it's a great tool doesn't matter if it's a big or a small enterprise.
  • Document management.
  • Document organization.
  • Decrease workload and saves time.
Cons
  • Search engine can be enhanced to provide better results.
  • The workflow module can be made simpler.
  • Sometimes a little slow to load all the information.
I guess this application is best suited where an enterprise has tons of documents to manage and look after. This has reduced our paperwork and now we don't need to keep hard copies of documents in physical files. Instead, we can now arrange and manage our digital documents very easily, thus increasing efficiency and productivity.

DocLink digital filing cabinet system creates a highly productive office!

Rating: 8 out of 10
May 08, 2019
PD
Vetted Review
Verified User
DocLink
8 years of experience
DocLink is used by our Accounts Payable and Accounting teams. It is essentially our digital filing cabinet, allowing us to scan documents, transfer within departments across our entire enterprise system for review and approval, create annotations for future reference, and maintain a true "paper-free" status. We are able to save a great deal of time by having a detailed, organized digital document system.
  • Maintains all scanned and processed documents since we converted from paper files. 13 years and counting for our company.
  • Able to create custom folders or "workflows" with specific permissions.
  • Able to quickly search using a wide variety of search parameters.
  • Allows the user to make notations, highlights, and digital stamps for future reference.
  • Allows the user to scan or drag and drop documents into the program and will convert to the acceptable format (ie: PDF will convert to TIF).
Cons
  • Search parameters are limited. I would love to be able to enter one value and the program pull in all items containing that value (ie: wildcard search).
  • The workflow creation module is complicated. There are so many steps, and if a step is overlooked during creation, the process does not function properly.
  • It is challenging to delete workflows once a history for a specific workflow has been established.
  • The services monitoring system is confusing for the average, non-technical user.
DocLink is a very effective program for processing and maintaining files. It allows the user to scan invoices and documents into the program and move each file throughout the enterprise as necessary for review, approval, notification, etc. It eliminates the need to spend countless hours manually filing paper documents, reduces the need for filing cabinets, reduces issues with missing or misfiled documents, and creates a much more organized and efficient system.

Comprehensive and cloud-based platform for document automation.

Rating: 9 out of 10
May 12, 2022
BT
Vetted Review
Verified User
DocLink
2 years of experience
DocLink is a game-changer for me. I used to spend hours combing through invoices and journal entries to reconcile accounts payable and get my employees paid. DocLink automates the entire process, reducing the time I spend on compliance and freeing up my time to work on more strategic business initiatives.
  • Efficient documents sorting.
  • Minimize manual errors.
  • Automated and schedule delivery of documents.
  • Simple and easy UI/UX.
  • Secure and reliable document storage.
Cons
  • Needs some improvement on search functionality.
  • Snail speed support team.
I was looking for a solution that could eliminate the manual processes in my accounting department and I found this. We get to try out this cutting-edge business solution at a fraction of the cost compared to other providers. With DocLink, we can eliminate manual processes and improve efficiency. DocLink automates and streamlines your business processes using AI. With DocLink, you can eliminate manual processes and improve efficiency. DocLink is easy to implement, highly secure, and can be used to automate and optimize accounts payable, accounts receivable, business development, and more.

Altec DocLink can send and archive for you

Rating: 10 out of 10
March 14, 2017
Vetted Review
Verified User
DocLink
7 years of experience
It simplifies sending invoices, POs and other documents by email and fax and also saves the documents for future reference. Without DocLink we would have to print each document to a PDF then email. [It] increases productivity and accuracy by sending documents as fast as you can hit print!
  • Archives documents - all your documents in one place that you can retrieve as they were printed.
  • Emails documents - printing and emailing in one easy step, just print to the DocLink queue and DocLink reads the email address and sends it.
  • Faxes documents - so your recipient does use email? You can set the document to fax if email is not available.
Cons
  • Need to map fields to process documents, this is a manual process that needs to be automated for the template.
  • Sends thru a print queue, sometimes the queue goes offline and you don't know it right away.
  • Doesn't always tell you if the fax delivery failed, this is partially dependent on the fax software communications.
  • Limited fax support, hard to match up the DocLink server with faxing solution that's compatible when the server is virtual.
Nothing I know does what this does, most do archiving but not sending to the level this does.

doc-link is a great choice for document storage and workflow

Rating: 8 out of 10
September 07, 2016
RC
Vetted Review
Verified User
DocLink
2 years of experience
We use doc-link to route all AP requests for approval. We also use it to store and route documents. doc-link allows us to store and manage all documents in one location. We are also able to set up a workflow for the document types to route for approval or different processing.
  • Stores documents, easy to search and retrieve documents
  • Workflow is easy to use and set up
  • Users interface is uncomplicated and easy for users to learn
Cons
  • Document workflow can be confusing as it is all a workflow chart. Bigger worksflows get hard to follow in the flow chart. One solution we use is to break the workflow into smaller parts that all work together.
  • AD connections can be tricky to set up.
  • Customization is great but it would be nice to push the same customization to all users of a certain group and then lock it down.
If you have a image document you need to store or run a workflow on it is a great tool. The key is you have to have a document. You can't run a workflow if there is no document. It should not be used just for processing a workflow without a document.
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