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Consistency and Unity: Users appreciate that Colleague offers a single reference point for all student data, creating consistency and …
Overview
What is Ellucian Colleague?
Ellucian offers Colleague educational ERP, including a student information system supporting higher education institutions with student admissions and registration, academics, curriculum management, and other aspects of student management.
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Director, Systems Management & MIS Operations
College of the Desert (Higher Education, 501-1000 employees)
Product Details
- About
- Tech Details
What is Ellucian Colleague?
Ellucian Colleague Technical Details
| Operating Systems | Unspecified |
|---|---|
| Mobile Application | No |
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(26)Reviews
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As our Student ERP System. We also use this one to comply with all Federal and State mandated reports and obligations. Ellucian Colleague has a tracking system - to follow all the activities and relations within the Student ERP Systems.
- WebUI - User Interface
- Self Service
- Degree Audit
- Financial Aid
- Registration
- Federal and State Reporting
- Student Planning
- Tracking
- 320 Reports
- Waitlist and Add Permission
- HR Modules
- Fiscal Modules
August 30, 2021
Reliable Business Continuity
We use Ellucian Colleague across our whole organization for all of our ERP needs. We are able to utilize the product for our higher education needs such as for students, staff, faculty, alumni, and business functions. Over the time that we've adopted the solution we adopted other enhancement Ellucian products within the suite to make reaching into the database more productive. We come a long way since the initial implementation. Now we look forward to further features coming down the pike so we'll be able to let many of the daily data entry tasks more accessible for users to do for themselves.
- Accounting
- Data Integrity
- Data Insight
- Documentation
- Database evolution
- Cost
Ellucian Colleague is used as the main ERP system for our college. We have in use many of the modules that are available, such as Core Student, Human Resources, Purchasing, Student planning, and ETHOS. It handles the student registration process, employee management, student record management, business office functions, and also integrates with many third-party systems.
- It encompasses many areas needed to support our students
- Ellucian Colleague offers solutions that make it easy to unite our staff with students and alumni
- Its a versatile solution and adaptable with third-party solutions as well
- Their portal technology is outdated; they still currently use SharePoint 2013.
- Engagement from Ellucian customer representatives
- Recruiting module needs to be updated to match other solutions in the industry.
March 08, 2021
Colleague is a sensible choice
Ellucian Colleague is our primary ERP for all areas it supports including Student Records, Financial Aid, HR, and others. Our entire university depends greatly upon this software as the primary repository of data from admission to alumni as well as employee management. We have very few areas that don't depend upon Ellucian Colleague on a daily basis.
- Student Processing - Has a place for everything.
- Customizable - Fields and processes can be readily adjusted.
- Stable - Colleague has been around for a long time and works well.
- High learning curve for management and use.
- Doesn't integrate well with external tools.
- Dependent upon legacy Unidata programming.
January 09, 2020
Forward Progress for Students and Staff
Colleague tracks students across departments around the university. My institution uses it as a comprehensive student tracking tool, monitoring everything from housing assignments, billing, class scheduling, student discipline, and chapel attendance. It keeps all relevant student data in a single, secure source, and it ensures that professionals across campus are aware of student needs and status. In Student Development I primarily use it for student housing. Once I make a housing assignment, accounting has instant access to it for student billing without my sending a roster to them.
- Colleague offers a single reference point for all student data, which creates consistency and unity across campus and ensures students hear the same information from every source.
- Colleague recently updated its interface to be more accessible to all people. Previously, it was not accessible through any browser aside from Internet Explorer.
- Colleague provide helpful user restrictions that prevent departments from altering or erasing data they do not typically use. For example, I cannot change student billing and accidentally wreak havoc for the cashier's office.
- Although user restrictions are helpful, they require intense forethought and preparation. Prior to use on campus, system administrators must carefully consider user permissions to decrease the likelihood of information sharing disasters.
- Accessibility also has some challenges. The new interface opens on all browsers, but the software does not contain all of the functions of the previous version. Users must choose accessibility or information; they cannot have both.
- Colleague's operating system does not mirror common systems, so learning it can be a long, slow process.
January 30, 2019
Great software for any university!
Colleague is used as a resource/archive system information. Users of Colleague at my company are able to pull student records such as addresses, class schedule, phone numbers, and other pieces of vital information. Colleague addresses the problem of record keeping at my institution; being able to store information for a large population enables better utilization of space since paper records do not need to be kept.
- Colleague is able to provide a large database which can hold a large amount of information for companies who may need to store student, client and/or patient data.
- Utilization can be easy once trained on how to use it.
- The user interface is engaging and captivating especially since the update. It makes utilization easier.
- Colleague only seems to work when logged in on a specific browser.
- Using Colleague can be confusing to navigate unless trained on how to use it.
- The user interface can be intimidating and confusing to use.
November 30, 2018
Colleague Student is a Game Changer
Colleague Student is used across the university to hold our students' academic records and to provide registration as well as other functions, like student accounts, financial aid, etc. This system was chosen to replace our legacy system because it was much more user friendly and allowed us to offer our students a seamless experience across the university with their information and records.
- Colleague Student allows us to integrate services across the university for students with staff in various departments able to see the information about a student that they need to serve the student well.
- Colleague Student makes it easy to see our students current academic record as well as transfer courses (and information) and their past records here at the university. Our old system required a lot of homegrown connection points to be able to see all of this information. It was neither quick nor easy.
- Colleague Student makes the registration process for our students much easier. Our old system was clunky and would often prevent students from registering for a class but not provide information for them about why. Colleague Student makes it easy for students to see if they are missing a pre-requisite, have a hold, etc., so they can know how to get their registration back on track.
- For our purposes, it would help us if Colleague Student was more flexible in crossing academic terms so students who are taking classes in various entities of our university could more easily register for those courses.
- Waitlisting is still difficult for students to understand, so easier functionality in this area would help our students tremendously.
- The process of building class sections would be easier if we could import information from a spreadsheet. Right now, all the information has to be keyed in manually.
November 28, 2018
Colleague: A product of yesteryear
Ellucian Colleague is the main student system used by Elon University. The system is connected to a host of disparate systems across campus. The enterprise wide system is used to track the life-cycle of the student.
- The system retains comprehensive baseline modules covering majority of challenges an institution would face.
- Flexible enough to customize to meet the needs of the institution.
- System flexibility to connect to "other" systems preferred by the institution.
- Develop API's that are vendor agnostic rather than selecting specific vendors (Clearinghouse, ImageNow).
- Colleague tends to be to reactionary to the changing needs in higher education rather than developing the future.
- Hound clients to pay extra for consulting (consultants are usually bad), rather than helping institutions to use the product. Seems to be the first thing help line personnel jump to rather than working with clients to figure out creative solutions.
November 28, 2018
Helpful in Most Cases!
Colleague Student is being used across various departments (Enrollment Services, Admissions, International Student Office, etc). It helps provide an overall scope of student that includes his/her educational background, demographics, history, and so forth.
- Gives me overall academic history of a student.
- Has a note section that I often read regarding a particular student.
- Has the immediate contact of student when pulling information from the record.
- Sometimes it gets confusing on which buttons to click on to exit and go back to the previous page.
- Too many buttons to click on, sometimes it gets annoying.
- Doesn't always register certain data (aka nicknames of student).
- I prefer the old version of Colleague; seems more intuitive and user-friendly.
November 21, 2018
Colleague Student is our SMS choice
We currently use Colleague Student to store and track all of the student's demographic information which includes current and former contact information as well as relatives and their current and former demographics. We also manage academic records from creating a course to when students register and enroll for courses. All of their transcript information is kept by Colleague, too. We receive payments on their student accounts and track their financial aid. We also store and track campus organizations with their membership as well.
- Colleague Student does a good job of creating a core of data that can be accessed across multiple Colleague applications from HR to managing alumni once the students graduate.
- We customize Colleague Student by creating computed fields that are accessible on screens as well as reports. We also customize delivered screens as well as create our own custom screens.
- We are able to easily give users permission to only what they need to see and keep them from accessing areas outside their purview.
- Ellucian had made good progress with its UI, but it still could be a much better experience.
- The programming language used to create screens and computed columns was created by the company, then Datatel, now Ellucian. It is a bit of a learning curve.
November 18, 2018
Colleague Student was our choice
Colleague Student is being used across the university as a whole by all students, traditional, adult and online. The software can do many different features including budget management, and keeping up with student data and course data. After you have mastered certain features, it is very easy to input data and have it available for everyone who needs it in the organization.
- User experience is common-sense.
- I can look up a student and their academics, level, degree, and current coursework.
- Students can access their financial aid information in a user friendly environment.
- Students have the ability to allow parents full or limited access to the student account.
- The lack of an easily accessible list of forms in the program
- Step by step tutorials would be great if available
- You have to hop between multiple screens sometimes to find the right information