EMS Software Reviews

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Score 8.8 out of 101

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Reviews (1-25 of 158)

Mike Kraiman profile photo
Score 9 out of 10
Vetted Review
Verified User
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Pros and Cons

  • The graphic user interface is well-designed and intuitive, which promotes productivity.
  • It provides workflow functionality for schedulers and service providers to efficiently relay event details and status.
  • The user-defined fields add the ability to customize reservation and space records to better meet campus business needs.
  • Bookings contain a limited number of standard time fields (event start, event end, setup time, teardown time); more options here are desirable.
  • Resource records are not as robust as some of the other areas, and could benefit from additional standard and user-defined fields.
  • Applying blackouts to spaces (to prevent bookings during certain times) appears to be a challenge: we believe it can be done, but the process doesn't seem to be straightforward.
Read Mike Kraiman's full review
Nicholas Rohde profile photo
September 03, 2019

EMS Software

Score 10 out of 10
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Pros and Cons

  • Queries. I like the built in choices and the ability to make my own specific queries.
  • Ease of Movement of space. This helps tremendously as we deal with frequenct classroom changes.
  • Communication. Communication both internally and externally is very fluid in the program.
  • I would like more clear notifications when there are conflicts across long standing classes and events.
  • I would like more information about upcoming not definite bookings.
  • More customizable colors and layouts.
Read Nicholas Rohde's full review
Dana Mims profile photo
Score 10 out of 10
Vetted Review
Verified User
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Pros and Cons

  • EMS allows us to communicate with our campus partners in a number of ways - via auto reporting, notifications or reminders, depending on the preference of each user/group.
  • The customer service team is always well versed and extremely helpful in knowing the software so they can help us tailor the system to best suit our needs when we have questions.
  • Reporting options are really flexible. Having the option to create queries outside of the canned report options is truly helpful.
  • One area that needs to be better developed or looked into is the Master Calendar. As universities continue to looks for ways to provide one-stop shopping, it would be helpful to have a place that easily streamlines event data and event marketing in one place. Students want to go to one place to see events and plan events. Master Calendar was a good start but it is ancient and very disjointed from EMS.
  • We would love to have the webclient back. We have several users that use an ipad or apple computer and the webclient allowed that functionality.
  • One area for improvement is managing system changes. As the EMS administrator for the university, it would be great to be able to add a new building or category to EMS and add those items to all existing templates, reports, etc in one place.
Read Dana Mims's full review
Khadra Abdulle profile photo
Score 9 out of 10
Vetted Review
Verified User
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Pros and Cons

  • EMS has the ability to create reports on room usage and booking rates. This assistance us in justifying expansions in our building.
  • EMS also has the ability to show the rate of bookings, how many bookings are being creating, and by who. This allows us to hire more resouraces based on these stats.
  • EMS can improve on their copy and paste feature. Currently you can not copy and paste on multiple bookings without losing the original content of the copy. I have made a report regarding this.
  • Have more than two contacts on a reservation. For example, if there are three leads on a event, then we can only input 2 contact info
Read Khadra Abdulle's full review
Ana Fernández Silva profile photo
Score 8 out of 10
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Pros and Cons

  • I can see how EMS in very flexible in terms of event management, daily reconciliations and implementing resources and categories for types of uses.
  • EMS has a very good tools of utilization analysis tools
  • EMS is so flexible that almost any type of business can use for event/bookings purposes
  • We are missing an alternative option to void invoices since we don't want our past revenue to change but have the alternative of having a credit invoice instead.
  • We would like to have more tax detailed reports
  • Query builder is a great tool but there is some room for improvement in terms of making even more easy to use
Read Ana Fernández Silva's full review
Shalom Murphy profile photo
Score 10 out of 10
Vetted Review
Verified User
Review Source

Pros and Cons

  • It has excellent stock and customization reports. We have a responsibility to communicate the activity in the building to multiple stakeholders (dining, custodial etc) EMS allows us to create a custom report and automate it to send so we never miss a communication
  • It has a robust amount of tools to assist you in both space and service management. The way the Process Templates (web intake forms) have been designed allow us to use logic based reasoning so that one form can handle complex events all the way down to a simple boardroom reservation.
  • It has numerous integrations available to help make a seamless event management process including connections to 7pointOps and Campus Labs Engage which we use for our Student Organizations
  • We desperately wish there was a simpler way to do invoicing notifications to our clients rather than the manual email process
  • It would be excellent to simplify the rate schedule and pricing plan process. There are almost too many ways to change pricing. The ability to import an excel document of new pricing would make our lives much easier.
Read Shalom Murphy's full review
Brian Pollitt profile photo
Score 8 out of 10
Vetted Review
Verified User
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Pros and Cons

  • Being able to import our courses from our SIS system makes it really easy to see which rooms are getting used the most.
  • The Virtual EMS component makes it really easy for anyone to search for and book a room on campus.
  • When setting up new users, there is an option to allow Single Sign-On, which means users have one less password to remember (and log ins are faster).
  • A few years ago, the automatic synchronization between EMS and our SIS system stopped working after an update. Support couldn't figure out the problem, so we were forced to use flat files, which is better than nothing but still a little annoying.
  • If I recall correctly, you can't really delete bookings in EMS. That may be a good thing in terms of keeping track of room utilization and such, but it'd be nice to be able to delete bookings that are either several years old or were used for testing.
Read Brian Pollitt's full review
Cheryl Choat-Cobb profile photo
Score 10 out of 10
Vetted Review
Verified User
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Pros and Cons

  • Easy scheduling
  • Convenient to look at what is taking place on campus
  • Multi-level information; seems endless on the amount of information you can track.
  • Knowing the scope of what can be accomplished before configuration process
  • Have had a few instances when the system was extremely slow.
  • Would like the capability of better separating features between the individual buildings
Read Cheryl Choat-Cobb's full review
Krysti Carlson Goering profile photo
September 03, 2019

EMS Saves Money and Time

Score 10 out of 10
Vetted Review
Verified User
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Pros and Cons

  • Scheduling rooms and controlling traffic in the rooms.
  • It is very helpful for resource providers to schedule their services in reservations within the system.
  • It helps with safety and security by providing transparency of all the events happening on campus so that the university police department can see what’s happening.
  • EMS does not provide a useful tool for scheduling people.
  • Billing multiple clients is difficult for one event.
Read Krysti Carlson Goering's full review
Brennan Carter profile photo
Score 9 out of 10
Vetted Review
Verified User
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Pros and Cons

  • EMS Software is very easy to read if you're trying to get a quick scope of what is going on in your facilities.
  • The system is super easy to use, manage and customize.
  • Teaching others to utilize EMS is easy as user.
  • There are a lot of underutilized features I wish I knew were apart of the software from the beginning.
  • The book interface could be cleaner.
  • Other than that I enjoy using EMS.
Read Brennan Carter's full review
Corrie Svehla profile photo
August 25, 2019

EMS the Easy Way

Score 9 out of 10
Vetted Review
Verified User
Review Source

Pros and Cons

  • Academic Scheduling works really well with the Sync and Publish tools
  • Event Scheduling and the ability to leverage templates to the specific user groups
  • Workflows in the 44.1 version have improved greatly and help with the automated reporting is a great feature.
  • A deeper workflow would be great to help with a few of our more complex issues
  • Integrations of O365 to work more seamlessly with EMS web
Read Corrie Svehla's full review
Paul Tedder profile photo
Score 5 out of 10
Vetted Review
Verified User
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Pros and Cons

  • EMS is extremely powerful, can fit most organizations needs, and has several different offerings based on use
  • EMS is a recognized industry leader and therefore integrates well with many third party packages
  • EMS provides phone support
  • It is hard to be all things to all people, over time we saw more focus on their larger clients in the design decisions they made.
  • Their back end structure and support of their software was stellar; best in class - however in recent years I have seen that drop off.
Read Paul Tedder's full review
Amy Williams profile photo
Score 6 out of 10
Vetted Review
Verified User
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Pros and Cons

  • EMS allows us to schedule our staff, equipment and rooms that are needed to complete our services.
  • EMS process templates allow flexibility in scheduling among different types of users across the University.
  • The book view in EMS allows the staff to view the day ahead in a glance.
  • When using the calculations option in pricing, it is almost impossible to report on those amounts. We currently have to run several reports to get the details needed. It can be very tedious pulling the data together.
  • When entering payments it would be ideal to allow a batch of reservations to be shown as paid, rather then entering each reservation number individually.
  • When processing invoices, it would be ideal if the invoices could be emailed as a mail merge instead of one invoice at a time.
Read Amy Williams's full review
Holly Hermanas profile photo
August 20, 2019

Rating EMS

Score 8 out of 10
Vetted Review
Verified User
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Pros and Cons

  • We rarely run in to any conflicts while using EMS which is great for an organization that uses conference rooms regularly.
  • There are numerous reports you can run to keep organized. Reports for catering, AV equipment needed, more tables, chairs, etc...
  • Adrienne at EMS is always quick at responding and helping us troubleshoot any issues we may run in to.
  • Although the reports can be very detailed, sometimes we need them to be more simple for quick and easy reading.
  • We had issues with our panels with people checking in and it kicking them out of the room regardless.
Read Holly Hermanas's full review
Brian White profile photo
Score 9 out of 10
Vetted Review
Verified User
Review Source

Pros and Cons

  • Room optimization
  • Parity for all users
  • Reporting
  • HVAC integration
  • Support (recent not past)
  • Customization of reports ( crystal or similar)
  • I sometimes feel like it would be interesting to get sandboxed versions of other users' really well implemented environments for others to look at. And probe into.
Read Brian White's full review
Jeris Creasey profile photo
Score 10 out of 10
Vetted Review
Verified User
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Pros and Cons

  • Virtual web-version for all --even non-users
  • Campus planning site easy to use
  • Great customization on our web reservations
  • Web-app that gives option to view events or academic classes
  • Virtual EMS web version shows academic class bookings as blocked out. Would be nice to see details of the booking.
Read Jeris Creasey's full review
Kellie Pnacek-Carter profile photo
August 21, 2019

EMS! Look No Further!

Score 10 out of 10
Vetted Review
Verified User
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Pros and Cons

  • Data collection and ability to access the data quickly
  • EMS does an excellent job of responding to and considering feedback as they continue to make their product better and better
  • The ability to use 7PointOps and Social Tables with EMS have been an invaluable to our operations
  • We have connectivity issues at times. I am not certain this is due to hardware on our end or software issues.
  • Regional customer groups are a good idea for us to take part in. This would allow us access to best practices of others
Read Kellie Pnacek-Carter's full review
No photo available
Score 8 out of 10
Vetted Review
Verified User
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Pros and Cons

  • EMS makes is very simple to find rooms for multiple dates in a recurring meeting. Since users at our organization tend to book rooms far in advance, the same room isn't always available for the complete duration of a recurrence and with EMS conflict resolution it allows the users to find an alternate room for an unavailable date with a few simple clicks without having to leave the current reservation.
  • EMS notifications are great for our users to remind them that they have spaced reserved. It's that extra reminder sometimes that pushes the user to cancel any reserved rooms that they no longer need. This enables the room to be reserved by others which is very valuable at the FDA.
  • The new ability to select and reserve a room from Browse Locations in 44.1 is a time saver and is very valuable to our users. Often times people need a last minute room which can be hard to find at the FDA, so to provide them with a schedule view of all rooms and find an opening and select it is very convenient and makes the process less time consuming.
  • EMS for Outlook 44.1 now has the ability to resolve any conflicts right from the add-in. This is the greatest benefit and improvement that has happened to the add-in. It very greatly reduces the number of conflicts created by users and helps prevent users from showing up to a room they think they have, but actually don’t.
  • I do wish that EMS Room Sign App had some simpler ways to authenticate users. We would love to have the End Now button activated on our Signs, but do not feel confident that other users won't use it inappropriately. If there was a simple way to authenticate without RFID or a card reader that would be a huge help. Perhaps an authentication code attached to the meeting reservation?
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No photo available
August 07, 2019

EMS Everyday

Score 9 out of 10
Vetted Review
Verified User
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Pros and Cons

  • EMS seamlessly manages time zones, so when booking across multiple time zones you do not have to do any conversion or look at any charts to book in the correct time.
  • Manages inventory, so if you only have a specific number of tables for example, it will inform users when the max has been reached and it will set out a sheet detailing where the inventory is booked so it can be managed appropriately.
  • Overall, customization is very nice with EMS. You can create your own views to group rooms together. You can pull a lot of different reports, or run queries to gather other information. You can change room names easily. You can add a pop up to individual rooms if there is information pertinent to users before they book that space. You can add features to rooms so someone can search for rooms that include only that specific feature. There is just a lot that can be done with the program to customize it to your needs--which can even be done differently from user to user, administrator to administrator.
  • Catering reports could use some improvements. There is not a way to customize the catering reports to have it not only itemize the orders per booking, but also include tax. We have to pull multiple reports to be able to complete billing with our caterers.
  • Adding a new Item such as a new building or a new catering menu can cause challenges because there are so many little areas that MUST be updated for the new item to be seen by all users at all stages. Not only do you have to create the building and all the rooms, but you also have to add those rooms/building to each individual template, add it to the CONFIRMATION of each individual template, add it to the custom views created, ensure Web Users can view the rooms/building, and a few other places you didn't realize you had to update until you receive communication from end users that there are challenges. It would be nice if there was more of a one-stop-shop for adding new items.
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No photo available
Score 7 out of 10
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Pros and Cons

  • We haven't had an issue with double bookings.
  • The ease of requesting a room for a certain time/date is said to be an easy process for the external users.
  • For the internal user, it's quite easy to reserve a space and send confirmation off to the requester.
  • Customer service has been an issue for us over the past year.
  • The ease of using it as a mobile device hasn't been something which I've found yet.
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No photo available
Score 6 out of 10
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Pros and Cons

  • It works well with scheduling events and has many features to execute events on campus
  • EMS provides a central location to see all academic events and nonacademic events happening on campus
  • EMS has a robust report tool
  • It is difficult to implement and learn how to use the system. The user interface could be improved.
  • It only optimizes location, which is only part of developing an academic schedule. I would like to see it optimize time as well.
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No photo available
Score 10 out of 10
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Verified User
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Pros and Cons

  • Flexibility. We can easily have different rate plans for our internal departments and for our external clients.
  • The new web app is extremely intuitive and makes it super easy for general staff to reserve space.
  • We can’t automatically associate an additional resource with external reservations. We charge a facilities set up fee for every room and currently have to add it manually to every booking.
  • There’s no “rapid entry” of resources. Example, our event coordinators enter an agenda for every meeting but can’t do it all at once—they have to go back and enter another line for each different agenda item.
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About EMS Software

EMS Software is an enterprise space management, event, class and resource scheduling application acquired and now supported by Accruent in June 2018.

EMS Software Technical Details

Operating Systems: Unspecified
Mobile Application:No