Skip to main content
TrustRadius
Expensify

Expensify

Overview

What is Expensify?

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

Read more

Learn from top reviewers

Expensify is worth every penny

Rating: 10 out of 10
May 29, 2024
IncentivizedVetted ReviewVerified User
We use Expensify for all of our internal expenses. We buy a lot of props with allotted client budgets to create our digital ad content. All of these items need to be tracked a...
Continue reading
Tegan Jenner
Analyst - Social Media
Senior Data Analyst
Helen & Gertrude
Expensify3 years of experience

Great and essencial tool

Rating: 9 out of 10
May 6, 2024
Vetted ReviewVerified User
Is a very versatile and fast software.It is very intuitive and easy to use especially I think it is very useful that a whole expense report can be done directly from mobile an...
Continue reading
Verified user
Employee
Expensify5 years of experience

Best expense app

Rating: 10 out of 10
May 1, 2024
Vetted ReviewVerified User
At our company, we utilize Expensify to streamline employee expense organization and submission. This encompasses business expenses such as taxis, work meals, materials, tools...
Continue reading
Shadiah Garwell
Director - Other
Sr. Director of Design
Sigma Squared
Expensify1 year of experience

Great product: easy to use and efficient!

Rating: 10 out of 10
April 25, 2024
IncentivizedVetted ReviewVerified User
I use Expensify to track my expenses and produce my expense account. Love the app as I am often on the road and I can upload quickly and easily my expenses and forget about it...
Continue reading
Eric Rousseau
Director - Professional Services
Integration Director
Garaga
Expensify1 year of experience

In my experience, deceptive billing practices, difficult to change service

Rating: 1 out of 10
December 5, 2023
Vetted ReviewVerified User
We used Expensify to track, organize and approve our expenses related to clients and employees, and to create expense reports for clients.
Continue reading
Cassie Murray
Executive - Corporate
CAO (Chief Administrative Officer)
Murray Technical Excellence
Expensify1 year of experience
Log in with LinkedIn to see content from your network
Return to navigation

Pricing

View all pricing

Collect

$5

Cloud
per month per user

Control

$9

Cloud
per month per user

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://use.expensify.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $5 per month per user
Return to navigation

Product Demos

Admin tour

Navattic

Employee tour

Navattic
Return to navigation

Features

Expense Management

Expense management features

7.9
Avg 7.9

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

7.4
Avg 7.7
Return to navigation

Product Details

What is Expensify?

Expensify helps users to save time on expense management whether they are self-employed, starting a small business, scaling a startup, or managing a global enterprise company.

Here are just a handful of its capabilities:

  • Scan receipts - snap a photo of any receipt (or forward digital receipts to receipts@expensify.com) for automatic scanning.
  • Submit expenses - automate expense categorization with smart rules and schedule reports to submit on a custom cadence.
  • Approve reports - set up multiple levels of approval and use Guided Review to keep approvers focused on risky or outlier expenses.
  • Book travel - book from a global inventory of flights, hotels, cars, and trains right in Expensify.
  • Track mileage - log trips in miles or kilometers for tax purposes or for reimbursement.
  • Import cards - sync your existing corporate cards to Expensify for full visibility into company spend, automatic receipt matching, and reconciliation.
  • Expensify Card - get the Expensify corporate card for cash back on every US purchase, up to 50% off your Expensify bill, realtime alerts, spend limits, and admin controls.
  • Reimburse employees - pay back teams as soon as the next business day, across town or around the world.
  • Pay bills - capture details from vendor bills for automatic approval and payment.
  • Invoicing - create and send invoices, collect payments, and sync with accounting software.
  • Sync with accounting - connect major accounting packages such as QuickBooks, NetSuite, Sage Intacct, and Xero.

Expensify Features

Expense Management Features

  • Supported: Employee Expense Reporting
  • Supported: Corporate Card Reconciliation

Payment Management Features

  • Supported: Customizable Approval Policies
  • Supported: Financial Document Management
  • Supported: Payment Status Tracking
  • Supported: Payment Audit Trail
  • Supported: Duplicate Bill Detection
  • Supported: Advanced OCR
  • Supported: Electronic Funds Transfer
  • Supported: PCI Compliant Security Measures

Expensify Screenshots

Screenshot of the Expensify financial management app for expenses and corporate cards.Screenshot of the Expensify Card, which offers up to 2% cash back and 50% off the monthly Expensify bill. It includes realtime alerts, spend limits, and auto-reconciliation.

Expensify Video

Expensify mobile app demo

Expensify Integrations

Expensify Competitors

Expensify Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web

Expensify Downloadables

Frequently Asked Questions

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

Expensify starts at $5.

Microsoft Excel, SAP Concur, and Brex are common alternatives for Expensify.

Reviewers rate Payment Audit Trail highest, with a score of 8.6.

The most common users of Expensify are from Mid-sized Companies (51-1,000 employees).
Return to navigation

Comparisons

View all alternatives
Return to navigation

Reviews From Top Reviewers

View all reviews
(1-5 of 94)

Solid expense reporting program

Rating: 10 out of 10
Incentivized
May 17, 2019
BC
Brad Callister
Account Manager
Clearlink (Marketing and Advertising, 1001-5000 employees)
Vetted Review
Verified User
Expensify
1 year of experience
Use Cases and Deployment Scope
Expensify is being used across all of our departments for all charges incurred (travel, food, incentives, etc). Regardless of your position (from jr sales agent to CEO) all employees use it. It addresses the problem of keeping track of hundreds and even thousands of transactions that need to be accounted for. It's easy to use and integrates well with TravelBank.
Pros
  • Easy to use. It really doesn't take any training, as the interface (both mobile and desktop), are very easy.
  • Integrates well with TravelBank.
  • The mobile app is excellent. It allows you to just take a picture of the receipt and easily tag the expense.
Cons
  • There is a feature on the mobile version that is supposed to automatically take the information on the receipt and load it into the expense form, but it's never worked for me.
Likelihood to Recommend
Expensify is well suited for any company (small, medium, or large). It takes away a lot of the administrative work required to classify expenses and gives the person making the purchase the ability to appropriately tag the expenses. I don't think there is a scenario where it is less appropriate.

Expense report made easy

Rating: 9 out of 10
Incentivized
June 13, 2016
VM
Vlad Merson
Staff Accountant
ClinCapture (Computer Software, 51-200 employees)
Vetted Review
Verified User
Expensify
2 years of experience
View profile
Use Cases and Deployment Scope
We use Expensify throughout the whole organization. It is used by employees and managers from all departments. Expensify is used for two main purposes: 1) By employees to submit reimbursable expense reports 2) By managers to submit business credit card reports with receipts and description of expense to help the finance department book everything correctly in the accounting system and stay compliant with the IRS guidelines.

Expensify helps us stay paper free and saves a lot of time for both employees, managers and accounting staff. It also helps us to keep accurate records of our business expenses, with receipts and descriptions.
Pros
  • Expensify has the so called Smart Scan option which reads the receipt and is able to recognize vendor name, amount, date and match to the corresponding expense.
  • Easily forward email receipts directly from my email to my expensify account by forwarding the email to receipts@expensify.com
  • Allows to create a feed directly from the credit card to your exensify account, no need to enter manually, all credit card expenses get to your Expensify account automatically.
  • Allows for direct reimbursement by easily connecting my bank account to my expensify account.
Cons
  • Sometimes the Smart Scan option is not reading the receipts properly and creates duplicate expenses rather than attaching the receipt to already existing credit card transaction.
  • I would like to see an option for direct, one day, reimbursement of an amount higher than $100 as well. Right now for higher amounts the reimbursement takes approximately 4-5 business days.
  • I sometimes find Expensify being very slow when opening a report or attaching a receipt.
Likelihood to Recommend
In my opinion Expensify can save a lot of effort and time for companies with a number of traveling employees, a big sales team, or employees that travel and either use their personal funds and expense them as company reimbursable expenses or use their business credit cards and need to submit receipts and reports for firm's accounting records. It would be less suitable for very small companies that do not have traveling personnel. It would probably also would not be a great fit for big companies with 100's -1000's of employees.

Expensify, simplify your expense reports.

Rating: 8 out of 10
Incentivized
October 29, 2018
Verified User
Engineer in Engineering
Financial Services Company, 11-50 employees
Vetted Review
Verified User
Expensify
3 years of experience
Use Cases and Deployment Scope
Expensify is used across the company. It directly addresses the problem of managing expenses including categorization and ensuring that receipts are attached.
Pros
  • Excellent mobile app makes scanning new receipts quick and easy.
  • Relatively flawless smartscanning reduces the need to manually enter data for receipts.
  • Centralized rulesets allow enforcement of company policy.
Cons
  • Managing multiple expenses at once can be slow and cumbersome
  • Occasionally, the receipt images are lost.
  • Web interface can be sluggish at times.
Likelihood to Recommend
Expensify excels at collecting expenses as you accumulate them and collating them into a report to be submitted to the accounting department. But, it only does this well if you're consistent with scanning the receipts as you collect them, and creating the reports as you go. Mass scanning and report generation can be slow and cumbersome.

Overall, this is a must-have tool for anyone dealing with expense reports on a regular basis.

Simple, easy, hassle free expense reports

Rating: 8 out of 10
Incentivized
January 14, 2020
NG
Nathan George
Director Of Business Development
The Floow (Insurance, 51-200 employees)
Vetted Review
Verified User
Expensify
6 years of experience
View profile
Use Cases and Deployment Scope
My company is not using it at the corporate level. I've recommended to my coworkers and most of us use it personally to track expenses, then manually send to the finance department.
Pros
  • Capturing receipts with OCR is awesome
  • Ability to forward email receipts, particularly for travel reservations, is great
Cons
  • A more robust way to export to a xlsx format would be helpful
  • Syncing credit card records when you login would be helpful rather than having to manually do it
Likelihood to Recommend
I don't think it would be good at tracking billable hours of work, but it is super easy to use for pretty much anything else you buy or for mileage.

Expensify enhances employee accountability and expense reporting

Rating: 9 out of 10
Incentivized
March 15, 2017
Verified User
Employee in Other
Higher Education Company, 501-1000 employees
Vetted Review
Verified User
Expensify
1 year of experience
Use Cases and Deployment Scope
Currently, I use it for my corporate credit card tracking. I am currently the only one in my department that is using Expensify. It solves so many "On the Go" accounting problems. For most people, their receipts and budgets/accounts are either paper, on a computer or some combination of the two and Expensify allows me to take it on the go and make edits and track while I am not in the office.

Pros
  • Expensify allows you to photograph receipts and logs them as expenses while automatically pulling vital info from the receipt such as place of purchase and total spent.
  • Using the data and expenses already entered, Expensify creates reports and you are able to customize the reports based on which expenses you want to include on that specific report.
  • It can automatically email or add items or expenses to your email. You have the ability to sync Expensify and integrate it with other software and productivity programs.
Cons
  • It has a GPS tracking option for tracking mileage for expense reports. The GPS functionality seems a little unreliable, I would rather use the odometer option or distance option although not as "high tech" it just seems to work better.
  • On the time tracking piece I would like to see more filters and criteria options to be filled out.
Likelihood to Recommend
It is great for anyone who does any amount of travel for business! This does not have to be international travel or consistent coast to coast travel although it is great for that. Anyone who has expenditures and is not locked to their desk, meaning they are out and around town or having working lunches or using any payment that needs to be tracked for accounting purposes.
Return to navigation