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Expensify

Expensify

Overview

What is Expensify?

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

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Learn from top reviewers

Expensify is worth every penny

Rating: 10 out of 10
May 29, 2024
IncentivizedVetted ReviewVerified User
We use Expensify for all of our internal expenses. We buy a lot of props with allotted client budgets to create our digital ad content. All of these items need to be tracked a...
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Tegan Jenner
Analyst - Social Media
Senior Data Analyst
Helen & Gertrude
Expensify3 years of experience

Great and essencial tool

Rating: 9 out of 10
May 6, 2024
Vetted ReviewVerified User
Is a very versatile and fast software.It is very intuitive and easy to use especially I think it is very useful that a whole expense report can be done directly from mobile an...
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Verified user
Employee
Expensify5 years of experience

Best expense app

Rating: 10 out of 10
May 1, 2024
Vetted ReviewVerified User
At our company, we utilize Expensify to streamline employee expense organization and submission. This encompasses business expenses such as taxis, work meals, materials, tools...
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Shadiah Garwell
Director - Other
Sr. Director of Design
Sigma Squared
Expensify1 year of experience

Great product: easy to use and efficient!

Rating: 10 out of 10
April 25, 2024
IncentivizedVetted ReviewVerified User
I use Expensify to track my expenses and produce my expense account. Love the app as I am often on the road and I can upload quickly and easily my expenses and forget about it...
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Eric Rousseau
Director - Professional Services
Integration Director
Garaga
Expensify1 year of experience

Easy As Expensify

Rating: 10 out of 10
March 31, 2024
Vetted ReviewVerified User
As a sales person, I travel a good part of the year and meet with customers frequently. Expensify is used by my company and is extremely easy for me to submit my expenses imme...
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Verified user
Employee
Expensify6 years of experience
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Pricing

View all pricing

Collect

$5

Cloud
per month per user

Control

$9

Cloud
per month per user

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://use.expensify.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $5 per month per user
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Product Demos

Admin tour

Navattic

Employee tour

Navattic
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Features

Expense Management

Expense management features

7.8
Avg 7.8

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

7.3
Avg 7.7
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Product Details

What is Expensify?

Expensify helps users to save time on expense management whether they are self-employed, starting a small business, scaling a startup, or managing a global enterprise company.

Here are just a handful of its capabilities:

  • Scan receipts - snap a photo of any receipt (or forward digital receipts to receipts@expensify.com) for automatic scanning.
  • Submit expenses - automate expense categorization with smart rules and schedule reports to submit on a custom cadence.
  • Approve reports - set up multiple levels of approval and use Guided Review to keep approvers focused on risky or outlier expenses.
  • Book travel - book from a global inventory of flights, hotels, cars, and trains right in Expensify.
  • Track mileage - log trips in miles or kilometers for tax purposes or for reimbursement.
  • Import cards - sync your existing corporate cards to Expensify for full visibility into company spend, automatic receipt matching, and reconciliation.
  • Expensify Card - get the Expensify corporate card for cash back on every US purchase, up to 50% off your Expensify bill, realtime alerts, spend limits, and admin controls.
  • Reimburse employees - pay back teams as soon as the next business day, across town or around the world.
  • Pay bills - capture details from vendor bills for automatic approval and payment.
  • Invoicing - create and send invoices, collect payments, and sync with accounting software.
  • Sync with accounting - connect major accounting packages such as QuickBooks, NetSuite, Sage Intacct, and Xero.

Expensify Features

Expense Management Features

  • Supported: Employee Expense Reporting
  • Supported: Corporate Card Reconciliation

Payment Management Features

  • Supported: Customizable Approval Policies
  • Supported: Financial Document Management
  • Supported: Payment Status Tracking
  • Supported: Payment Audit Trail
  • Supported: Duplicate Bill Detection
  • Supported: Advanced OCR
  • Supported: Electronic Funds Transfer
  • Supported: PCI Compliant Security Measures

Expensify Screenshots

Screenshot of the Expensify financial management app for expenses and corporate cards.Screenshot of the Expensify Card, which offers up to 2% cash back and 50% off the monthly Expensify bill. It includes realtime alerts, spend limits, and auto-reconciliation.

Expensify Video

Expensify mobile app demo

Expensify Integrations

Expensify Competitors

Expensify Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web

Expensify Downloadables

Frequently Asked Questions

Expensify automates the entire spend management process. Scan receipts, track mileage, submit and approve expenses, manage corporate cards, reimburse employees, pay bills, send invoices, and book travel. Built for individuals and companies of all sizes, anywhere in the world.

Expensify starts at $5.

Microsoft Excel, SAP Concur, and Brex are common alternatives for Expensify.

Reviewers rate Payment Audit Trail highest, with a score of 8.5.

The most common users of Expensify are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews From Top Reviewers

View all reviews
(1-5 of 34)

Easy Reimbursement Tool

Rating: 7 out of 10
Incentivized
August 28, 2018
Verified User
Employee in Other
Non-Profit Organization Management Company, 11-50 employees
Vetted Review
Verified User
Expensify
1 year of experience
Use Cases and Deployment Scope
We use Expensify for reimbursements to employees. Team members travel a lot, and they often need to submit requests in Expensify for flights, train rides, Uber, meals, and other costs incurred while completing business activities for the firm. We then review and approve these requests and reimburse employees directly. It makes it more flexible for employees to pay for certain services on the job and then getting reimbursed as opposed to finding someone with a company card to pay for it.
Pros
  • It is very easy to use, as long as you have a picture of the receipt.
  • Easy and convenient for people to keep track of their receipts compared to keeping physical copies of receipts.
Cons
  • It doesn't integrate with our other systems too well.
  • Not much assistance in the beginning with setup and initial training, which could lead to subsequent problems, but overall it wasn't too difficult to navigate.
  • Customer service isn't great - the only option seems to be a website chat and responses take a while.
  • On the admin side, there aren't many options, particularly with the reports you can pull.
Likelihood to Recommend
Expensify is a useful tool for tracking expenses and reimbursing employees for costs incurred while completing firm business. It has a nice and easy interface on the user side but a bit lacking on the admin side with limited functions, configurations, and reports.

Expensify, simplify your expense reports.

Rating: 8 out of 10
Incentivized
October 29, 2018
Verified User
Engineer in Engineering
Financial Services Company, 11-50 employees
Vetted Review
Verified User
Expensify
3 years of experience
Use Cases and Deployment Scope
Expensify is used across the company. It directly addresses the problem of managing expenses including categorization and ensuring that receipts are attached.
Pros
  • Excellent mobile app makes scanning new receipts quick and easy.
  • Relatively flawless smartscanning reduces the need to manually enter data for receipts.
  • Centralized rulesets allow enforcement of company policy.
Cons
  • Managing multiple expenses at once can be slow and cumbersome
  • Occasionally, the receipt images are lost.
  • Web interface can be sluggish at times.
Likelihood to Recommend
Expensify excels at collecting expenses as you accumulate them and collating them into a report to be submitted to the accounting department. But, it only does this well if you're consistent with scanning the receipts as you collect them, and creating the reports as you go. Mass scanning and report generation can be slow and cumbersome.

Overall, this is a must-have tool for anyone dealing with expense reports on a regular basis.

Expensify Scales w/ Hypergrowth Tech Company!

Rating: 10 out of 10
Incentivized
June 19, 2019
Verified User
Executive in Finance and Accounting
Internet Company, 1001-5000 employees
Vetted Review
Verified User
Expensify
5 years of experience
Use Cases and Deployment Scope
  • Expensify is being leveraged across the organization as the de-facto expense tool
  • It has a simple and easy to use interface that enables employees to quickly submit expenses and therefore spend more time performing their core competencies
  • It has a sleek mobile app that is highly leveraged at the company
  • I have leveraged Expensify for the past 5 years
Pros
  • Great mobile app for snapping pictures of receipts on the go!
  • Simple and intuitive user interface helps users get up to speed quickly
  • Smart scan feature, which scans your receipts and auto-populates data, has a fairly high success rate
  • Integrates well with other products
  • Pricing is fair and flexible
Cons
  • Smart scan feature is good but could be great with a higher success rate
  • Smart scan feature is slow at times
  • More security could be helpful for your IT team
Likelihood to Recommend
Pros. - Fair pricing - Solid mobile app - Effective smart scan feature - Intuitive user interface - Great for rapidly growing companies - Effective at streamlining expense process so employees can work on more value-add projects
Cons. - Smart scan feature could be faster - Smart scan feature could be more accurate - Security could be more robust

Expensify is great for startups and SMBs

Rating: 9 out of 10
Incentivized
August 04, 2016
Verified User
Engineer in Marketing
Information Technology and Services Company, 51-200 employees
Vetted Review
Verified User
Expensify
1 year of experience
Use Cases and Deployment Scope
Expensify was being used organization-wide to track employee expenses. Our business, especially in the marketing department, required a lot of travel and last-minute expenses. Having a seamless expensing system was crucial. Expensify has an easy to use interface and made it really simple to import receipts by connecting your card.
Pros
  • Great looking user interface that is responsive and state of the art.
  • Clear instructions and flow for entering expenses and submitting expense reports.
  • Easy to connect expense accounts and payment accounts.
Cons
  • Expensify can do better about consolidating reporting. We had to implement a formal process for the users on how exactly to submit reports each month so that accounting could stay organized. Features should exist in the software to prevent this problem.
  • The interface and login could sometimes be slow, but was usually not buggy.
Likelihood to Recommend
I think Expensify is a great solution for startups or SMBs wanting to implement an easy-to-use solution for expense reporting. It handles expense logging all the way to reimbursement. You can even reimburse through PayPal, which makes it easy to reimburse contractors who may not want to share bank account information. Overall, the interface is easy to use which is one of the most important assets for a solution that has to be used by many different people.

The modern approach to expenses for professionals with a powerful mobile app experience!

Rating: 10 out of 10
Incentivized
June 03, 2019
Verified User
Project Manager in Professional Services
Internet Company, 201-500 employees
Vetted Review
Verified User
Expensify
1 year of experience
Use Cases and Deployment Scope
Our team travels a lot, usually twice a month to meet with clients and such. We use to do expenses by entering line items into an Excel form and manually submitting these for approval by our manager and then to finance for reimbursement. Since bringing in Expensify, my time spent doing expenses has been significantly reduced and it actually made it this task an enjoyable experience. First off, the mobile experience is clean and powerful. I now enter expenses on-the-go by using the app's built-in camera function to snap a picture of the receipt and using the "SmartScanning" function which uses an OCR-like software to read and complete the expense fields from the receipt. I've found it to be very accurate and I've rarely had to adjust any of the auto entries. Another great function of the app is the ability to generate a receipt for mileage by selecting two points on a map and letting it calculate mileage. Between the "SmartScanning" or receipt and automated mileage entries, this alone makes Expensify the tool to have to bring your expenses into the 21st century. The web portal is also very easy to use but I am mostly a mobile user.
Pros
  • Powerful mobile experience, truly designed for professionals on the go. The mobile app isn't just a data entry tool, it scans receipts, generated mileage receipts and manages expenses. You can also do it all from the app, from creating reports to submitting them for approval and seeing the status of your reimbursement.
  • The interface on both mobile and the web is clean, well laid out, easy to use and a breeze to navigate. My team and I needed zero training on how to use this, it is THAT simple. I tend to have several expense reports going at once and they need to be segregated as they're billed back to clients, the ease with which I can classify my individual expenses is a great timesaver.
  • The help feature within the app is easy to use, articles are available through a built-in search and you can also start a conversation with support.
Cons
  • The OCR algorithm for the "SmartScanning" isn't always right and it seems to make the same mistakes, I wish it could learn from user corrections.
  • When entering receipts manually or through "SmartScanning", I ALWAYS have to enter my department although it never changes. I wish I could set this in my profile and have it entered automatically into every receipt.
  • The app and web interface should allow for 2FA given the confidential nature of the information stored on their systems.
Likelihood to Recommend
Expensify is very well suited for professionals on the go, the mobile experience is fully featured and there's no need to even use the web portal unless you're tired of looking at your phone screen. The ease and speed with which I can enter, organize and segregate my expenses have allowed me to spend more time on other tasks as I now enter m expenses in real-time as soon as I get the receipt by using the built-in camera. In the event that I lose a physical receipt, I already have it in the app and this is now a non-issue.
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