Overview
What is Microsoft Dynamics GP?
Microsoft Dynamics GP is an ERP software with accounting capabilities. It includes various packs for customizability and features tailored to specific industries’ needs. GP is offered as a perpetual license or subscription.
GP good for big company
Small Business Friendly
Microsoft Dynamic GP works well for mid-sized companies
Microsoft Dynamics GP Review
Dynamics GP - Manufacturing and Back Office, MRP
GP is good until it is no longer supported
GP Review From an IT Guy
Practical and Affordable, but lacks a user-friendly interface
Dynamics GP Can Be a Useful Accounting/GL Solution
Microsoft Dynamics Review: Pretty Dynamic!
Great product for a great value
Overall a good, solid ERP software for medium size companies.
GreatPlains is well suited for medium to large businesses
Sturdy General Ledger
Awards
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Popular Features
- Role-based user permissions (36)7.171%
- Standard reports (35)7.171%
- Bank reconciliation (37)6.161%
- Accounts payable (41)6.060%
Reviewer Pros & Cons
Pricing
What is Microsoft Dynamics GP?
Microsoft Dynamics GP is an ERP software with accounting capabilities. It includes various packs for customizability and features tailored to specific industries’ needs. GP is offered as a perpetual license or subscription.
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
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Product Demos
Microsoft Dynamics GP Financials Demo
Great Plains Accounting DOS and Windows Short Demo
Microsoft Dynamics GP Human Resources / Payroll Demo
Accellos One Demo for Warehouse Distributors
Microsoft Dynamics GP Overview Demo
Microsoft Dynamics GP Demo
Features
Payroll Management
Provides for pay calculation and benefit plan administration, in addition to managing direct deposit, salary revisions and payroll tracking.
- 6.1Pay calculation(16) Ratings
Pay calculation provides for computation of employee pay with state and federal deductions.
- 7Benefit plan administration(12) Ratings
Benefit plan administration is administration of health insurance plans and 401k plans, and other benefits.
- 7Direct deposit files(16) Ratings
Direct deposit is the ability to electronically transfer pay to an employee’s personal bank account.
- 7Salary revision and increment management(15) Ratings
Salary revision is the ability to modify individual employee pay.
- 6.1Reimbursement management(14) Ratings
Reimbursement management provides cash reimbursement for employee expenses related to business travel or other.
Customization
This addresses a company’s ability to configure the software to fit its specific use case and workflow.
- 7API for custom integration(24) Ratings
An API (application programming interface) provides a standard programming interface for connecting third-party systems to the software for data creation, access, updating and/or deletion.
- 7.1Plug-ins(19) Ratings
A number of third-party plug-ins are available to expand the core functionality of the software.
Security
This component helps a company minimize the security risks by controlling access to the software and its data, and encouraging best practices among users.
- 6.1Single sign-on capability(29) Ratings
The software system supports a centralized authentication mechanism allowing the user to access multiple systems with a single, centrally managed password.
- 7.1Role-based user permissions(36) Ratings
Permissions to perform actions or access or modify data are assigned to roles, which are then assigned to users, reducing complexity of administration.
Reporting & Analytics
Users can report on and analyze usage, performance, ROI, and/or other metrics of success.
- 7.1Dashboards(25) Ratings
Users can create, customize and share dashboards, which provide an overview of the most important metrics.
- 7.1Standard reports(35) Ratings
The software offers pre-built reports with metrics standard to the category.
- 5.9Custom reports(35) Ratings
Users can create custom reports.
General Ledger and Configurable Accounting
Financial management solution, including capabilities for general ledger and configurable accounting
- 6Accounts payable(41) Ratings
This includes the automation and tracking of payment to vendors and suppliers, with features such as payment scheduling, check printing, open purchase order alerts, document management, direct ACH bill payment, and vendor records.
- 7Accounts receivable(32) Ratings
This includes the management and automation of invoices and collections, with features like statements, invoices, receipts, payment reminders, customer records, auto billing, and refund checks.
- 6.1Cash management(32) Ratings
The software provides a complete picture of a company’s cash flows, streamlines payment processing, and includes cash forecasting.
- 6.1Bank reconciliation(37) Ratings
The software connects to a company’s financial institutions in order to reconcile accounting records with checking, savings and credit card accounts. Often month and year closing capabilities are included.
- 7Expense management(27) Ratings
The software can log and track business expenses and reimbursements, including travel-related expenses, with the ability to tie them to particular projects.
- 7Time tracking(13) Ratings
The software can track billable and non-billable employee time by project.
- 6.1Fixed asset management(25) Ratings
This includes the ability to track fixed assets (e.g., laptops), including location, check-in and check-out, maintenance scheduling, audit history, specialized property tax period reports, cost and depreciation.
- 8Multi-currency support(17) Ratings
The software supports transactions across multiple currencies.
- 7.1Multi-division support(25) Ratings
The software is flexible and supports bookkeeping practices along multiple dimensions such as locations, branches or products.
- 6.1Regulations compliance(11) Ratings
The software helps users adhere to typical accounting standards and regulations such as IFRS, GASB, or GAAP.
- 7.1Electronic tax filing(11) Ratings
The software provides a full electronic interface for the filing of repeatable taxes, such as payroll or sales tax.
- 7Self-service portal(12) Ratings
The software provides online portals for certain stakeholders to find information relevant to them, such as employees, vendors and customers.
- 6Global Financial Support(7) Ratings
Account using multiple ledgers, multiple currencies, and multiple entities
- 7Primary and Secondary Ledgers(18) Ratings
Record and report across multiple currencies and accounting standards with primary and secondary ledgers
- 6.1Intercompany Accounting(16) Ratings
Automatically balance and reconcile GL for intercompany transactions
- 8Localizations(11) Ratings
Meet reporting requirements with country-specific localizations
- 7.1Journals and Reconciliations(22) Ratings
Automate and synchronize ledgers and processes
- 6.1Enterprise Accounting(14) Ratings
Create accounting for disconnected ERP and non-accounting source systems
- 7.1Configurable Accounting(14) Ratings
Configure accounting rules and segments for each chart of accounts
- 6.1Centralized Rules Framework(12) Ratings
Integrate disparate ERP and transactional systems into single ERP instance
- 7Standardized Processes(15) Ratings
Centralize financial management to facilitate standardized financial processes
Inventory Management
The ability to track and manage the flow of goods or materials into and out of an inventory.
- 7Inventory tracking(22) Ratings
The software syncs orders and stock to maintain a real-time picture of inventory and supports multiple methods such as LIFO and FIFO.
- 6.1Automatic reordering(12) Ratings
The software can be set up to automatically reorder a good when it falls below a certain threshold.
- 8Location management(17) Ratings
The software can track multiple goods across multiple locations.
- 6Manufacturing module(13) Ratings
The software helps track and manage raw materials, work-in-progress items, and finished goods.
Order Management
The ability to process orders, and track them from quote to cash.
- 6Pricing(16) Ratings
Users can set up complex and unique pricing requirements.
- 7Order entry(19) Ratings
Users can enter an order once, and the data flows to all the necessary units such as fulfillment and billing.
- 7Credit card processing(11) Ratings
The software facilitates credit card processing.
- 6Cost of goods sold(22) Ratings
The software calculates the direct costs attributable to a finished product, such as materials and labor, and includes roll-up pricing.
- 8Order Orchestration(7) Ratings
Define and execute order fulfillment processes for products as well as services on the same order.
- 7End-to-end order visibility(9) Ratings
Get updates on orders, inventory, shipments, planned supply, and invoices, and improve the quality of decisions through in-context analytics
- 6Order exception Resolution(5) Ratings
Monitor fulfillment tasks and resolve issues, view and evaluate varios options via what-if analysis and define and enforce change order rules
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Microsoft Dynamics GP?
Microsoft Dynamics GP Video
Microsoft Dynamics GP Integrations
Microsoft Dynamics GP Competitors
Microsoft Dynamics GP Technical Details
Operating Systems | Unspecified |
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Mobile Application | No |
Frequently Asked Questions
Comparisons
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Reviews and Ratings
(232)Attribute Ratings
Reviews
(1-25 of 50)Very good value for money product
- GP’s native integration with Microsoft Office, and other commonly used business tools like SharePoint and Outlook, makes it easy for businesses to further centralize their tasks
- The platform can also be deployed in a number of ways, giving businesses flexibility when it comes to how they choose to store their Dynamics data and how they access the system.
- it’s a proven product, having been in use since the early 2000s. It also has the benefit of Microsoft’s trusted name, and the familiar look and feel of other Microsoft products.
- Server maintenance costs and hardware costs of Dynamics GP are very high.
- We do not get advanced features such as data analysis and mobile accessibility
- We do not get warehousing and budgeting functionalities
GP good for big company
- Account capacity
- Reports and Smart Lists
- Lots of add-ons products
- Licenses are strict
- Can't just delete transactions, must reverse journals too (not automated)
- Updates are not coming, becoming stagnant
- Some features require in depth training or outside contractors
Small Business Friendly
- The W2 printing at the end of the year is very easy. I love that it also prints out all those pesky health insurance tax forms!
- Employee management is made very simple with all the information you can store in GP.
- Processing payables is very easy with GP. It's perfect for multi-person processes, too. The AP clerk can input the invoices into the systems, and then the comptroller can approve & print the checks.
- There's so many options and buttons that sometimes a simple task can seem very complicated.
- It is not very intuitive at first. It takes some digging and messing around with before you know what you're doing.
- You can have so many modules (HR, payroll, etc), and while they should talk to each other, sometimes the data gets out of sync.
Microsoft Dynamic GP works well for mid-sized companies
Microsoft Dynamics GP Review
- It accurately shows all business transactions for a store.
- It is easy to search through journal entries.
- Maybe they could have job aids that are easily accessible.
Dynamics GP - Manufacturing and Back Office, MRP
- Great Plains started as back office/accounting, and that is still it's strong suit.
- SQL and the GP programming language, Dexterity, provide a robust, scalable, and stable platform with well documented maintenance and repair procedures. Relatively easy to manage, tune, and support.
- Microsoft support for GP verges on "particularly well". Doesn't quite get there but good enough once you know what you're doing
- Strong partner network, including the GP User Group (GPUG)
- Number of windows required for some functions- lots of clicking
- Complex interface for users who work in different modules
- Communication from Microsoft about future of GP as they continue to promote Business Central and Dynamics 365- confusion and concern among users and partners about how long GP will get first-level support and development.
- The web client flat-out sucks, you will need RDS or Citrix to support remote users. If you stick with desktop clients it enormously increases your workload as every update requires you update every client. RDS is the way to go just to simplify the update procedure, but RDS is an additional licensing and support cost. Still more cost effective to not use the desktop client.
- Reporting- you will almost certainly have to get a third-party reporting program- Management Reporter is complex and squirrely, the built-in Report Writer is a nightmare to work with. Word Templates work well but aren't user-friendly and because they get all their data from Report Writer sometimes just doing a simple change requires a lot of skill and time.
GP is good until it is no longer supported
- Easy to navigate.
- Recording transactions is clear.
- Smart list feature is perfect for reporting.
- Easy to switch to other entities.
- Does not always communicate with other valuable programs.
- The program can glitch and will sometimes freeze from time to time.
- Is not supported in the future, so long term use is not an option.
GP Review From an IT Guy
- Track and manage inventory.
- Transactions management (quotes, orders, invoices).
- Integration with other systems.
- Not user-friendly enough.
- Requires a lot of training.
- Not cloud based, on premise only.
- UI is not intuitive. New users usually need extended training to understand and use Dynamics GP. The interface is very old unlike other software in the Microsoft Dynamics ecosystem. Also, the navigation is not that user-friendly.
- It is very limited with services such as rental management. We are unable to track rental inventory and create rental contracts.
- Inventory and supply chain management.
- Project analytics.
- Sales management.
- The user interface is clunky.
- There's a lack of bolt-on technology options.
Dynamics GP Can Be a Useful Accounting/GL Solution
- As it's a Microsoft product, it's integrated closely with Excel. Every report can be easily exported to Excel.
- Dynamics GP has a broad suite of options. You can use it as a complete ERP system if desired.
- Lots of programs have native integration with Dynamics GP.
- There's initially a high learning curve for the software. The user interface is not very intuitive.
- I recommend hiring a consultant to help with integration and ongoing services. It's not a stand-alone product.
Microsoft Dynamics Review: Pretty Dynamic!
- It keeps invoice tracking in one place.
- It allows you to get signatures and track who needs to sign next.
- There is a lot of clicking around and it's not super intuitive at first.
Great product for a great value
- Lead organization
- Flexibility
- User-friendly
- Functions
- Interface aging
- More pop-ups
- Flexible reporting of all departments with Smartlist.
- Good A/R interface.
- Good A/P interface.
- Intuitive and very user friendly, for the most part.
- Inventory control and storage.
- Lot tracking of previous sales.
- Better integration with other software.
- It integrates really well with other software products such as CRM, Qlik Views, etc.
- It has the ability to process a high volume of data, which can then be pulled up in useful reports through Smartlist or Management Reporter.
- It makes processing a high volume of data easier through import templates and API/integration connectors to other programs.
- From an audit perspective, it would be useful to be able to drill down from batches to individual transactions on all levels—especially sales postings. This is a large limitation with GP.
Sturdy General Ledger
- The solution we use is housed on our internal servers. As a result, we are capable of accessing the underlying tables via MS SQL Server. This allows us increased visibility to the data we have populated over the years.
- I doubt this sets MS Dynamics GP apart from competitors, but the ability to "batch" journal entries for approval is very easy and straight forward.
- Our independent consultants were able to build a "paste from MS Excel" integration, which we use to easily populate journal entries.
- If there are ever any network "hang ups" during the posting of batches/journal entries, the system has safeguards in place to ensure that your books aren't sacrificed.
- The Smartlist function is an easy way to build ad hoc reports.
- The fact that the software is housed on internal servers could be seen as a "con". These days, moving to cloud-based solutions feels like the right move.
- The reporting feature could use some updating.
- Not sure if this is due to outside influences (our network), but the solution can run rather slow at times. It feels like it is slowed down the most when all users are currently active. Once again, this may be of no fault to MS Dynamics GP.
- The ability to troubleshoot issues usually requires help from COSTLY independent consultants.
MS Dynamics GP is a solid tool for any company (equipped with experienced accountants) looking for an on-premise solution.
Dynamics GP for Lease Accounting
- Integration with other products.
- Recording of leasing, repossession, and sales transactions.
- I have not used a lot of accounting software in the past, just QuickBooks years ago, so as far as my knowledge goes is it easy enough to use and does the job it is intended to do.
New Hope GP Review
- Reporting
- Accounts Payable batch entry
- Microsoft support
- Annual licensing retainer stipulations
- Extremely complex table structures
- Version upgrade complexity
Great entry level ERP for your small/medium sized business
- All the modules are connected. A document you post on the sales or purchase modules gets an immediate journal entry on the finance module.
- The system is very adaptable, it can be integrated with other systems.
- The reporting is user friendly. With Management Reporting you can customize your own reports.
- Some functionalities of the system could be improved on a better time frame.
- Getting support for the system can be expensive sometimes.
- The cost of each user license is not the cheapest on the market.
Microsoft Dynamics GP: Solid, respectable and cautious. Just like your accounting team!
- Multiple currencies
- Flexible account structure
- Multiple users
- This is an on-premise application that requires enterprise database (SQL Server).
- Client-server model can make it challenging to deploy across networks or geographies without additional technologies.
- User interface is very functional but can appear dated at times.
Microsoft Dynamics GP is not my first choice
- It doesn't allow for easy access as it has restrictions placed on users. This allows for inputted information to retain it's integrity.
- It can be scheduled to import or export information from other systems cutting down on time spent configuring data.
- It is not very user-friendly.
- Very costly especially for customer support.
- Processes are complex with too many steps for completion.
GP is Generally Passable ;)
- Generally things flow pretty logically - if you don't have previous experience with GP you can figure it out.
- Rock solid - we rarely have errors or unexplained weirdness pop up.
- Handles our multicurrency environment just fine.
- Might be a limitation of our older version, but it only allows us to run and have open one report at a time. Seems like a pointless limitation.
- The documentation in some areas is less than clear. Thankfully, answers can usually be found with enough Googling.
Microsoft Dynamics GP
- Integration with Microsoft Excel for reporting and analysis
- Easy to navigate
- Great tools to pull and review financial information
- I love that they're starting to listen to the users more and incorporate changes based on what we ask for.
- There are a few quirky things but nothing that stands in the way of getting the job done.
- I would love to be able to control the size of the text within the entry windows.
Dynamics GP for Manufacturing
- Supply chain management - keeps track of materials and goods on hand and the demand planner is simple and easy to use.
- Manufacturing - material requirements planning is always keeping tabs on the inventory and what may be needed; bill of materials is easy to use; manufacturing order processing gives us an easy way to track materials consumed.
- Certain areas can only be accessed by one individual at a time (Material Requirements Planning) which can cause some issues when an individual leaves the screen open and then another person is unable to work on something if needed.
- Reporting is not intuitive. It can be difficult to find what you are looking for in a report.
- When updating items (ex: if you discontinue an item) you have to go through several different screens to actually have the item discontinued and removed from planning.
Microsoft GP for your financial needs
- A really nice user interface that allows individuals who may not be familiar with financial platforms to easily learn processes.
- Catches mistakes made in payables and receivables uploads so you can correct them before they become a problem.
- Quick access to uploaded journal entries so you can look into problems quickly.
- At times, GP slows down because of a large upload that is occurring. It would be nice if there could be a way to fix this.
- A way to void payments and transaction entries at the same time so there are less steps.
- A clear way to see who entered what in transaction entries and JE's so we don't have to run an IDS every time.
Microsoft Dynamics GP - Great for Small Businesses!
It is used across the entire organization. One of the problems that I have experienced is that it does not allow for users to delete previous entries into cards in direct deposit, and other areas like deductions. The accounts or information just shows as "inactive".
Also, it does not allow users to delete previous supervisor names and we are left with a list of names of managers that have been promoted, moved to a different department or are no longer with the company.
- I like that I can switch between employees when there are different windows open.
- I like that I can run various reports and save them for future viewing.
- I like the customization of GP and how it fits our organizations needs.
- The tax data entry is unnecessarily difficult.
- Having to click save and enter hire date and reason for change after each entry is very time consuming.