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Microsoft Exchange Online Archiving

Microsoft Exchange Online Archiving

Overview

What is Microsoft Exchange Online Archiving?

Exchange Online Archiving from Microsoft is a tool that helps the user solve archiving, compliance, regulatory, and eDiscovery challenges. Hosted on Microsoft globally redundant servers, with IT-level phone support 24 hours a day, seven days a week, Exchange Online Archiving…

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Recent Reviews

Easy to use archive

10 out of 10
April 21, 2022
Incentivized
Microsoft Exchange Online Archiving is a great solution to keep mailboxes to a manageable size without needing to delete the email. …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

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Pricing

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Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://www.microsoft.com/en…

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $3 per month per user
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Product Details

What is Microsoft Exchange Online Archiving?

Microsoft Exchange Online Archiving Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Exchange Online Archiving from Microsoft is a tool that helps the user solve archiving, compliance, regulatory, and eDiscovery challenges. Hosted on Microsoft globally redundant servers, with IT-level phone support 24 hours a day, seven days a week, Exchange Online Archiving is compatible with Exchange Server 2019, 2016, 2013, and 2010. It’s also available as an add-on service for mailboxes that are hosted online.

Microsoft Exchange Online Archiving starts at $3.

The most common users of Microsoft Exchange Online Archiving are from Enterprises (1,001+ employees).
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Comparisons

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Reviews and Ratings

(20)

Reviews

(1-8 of 8)
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Score 10 out of 10
Vetted Review
Verified User
Incentivized
The most obvious advantage is that of sandboxing for the company. I mean, all your company's business communications are handled here. Passwords can be reset, accounts can be closed, and other actions taken by the administrator. Everything is fine here. With the help of this tool, you may speed up time-consuming daily tasks and reduce their inefficiency. I deal with hundreds of emails every week, if not every day, just like most of my coworkers. Timesaving and convenience-enhancing options are my top priorities.
  • In my opinion, Microsoft Exchange's ability to integrate with calendars and other tools makes email considerably more powerful and capable.
  • From any device, users can access their email. As a result, users can react to essential emails when they are away from their primary computer.
  • In an email-heavy workplace, I cherish the ability to swiftly organize and categorize relevant information. Additionally, you have the option to deliver files safely.
  • The learning curve for Microsoft Exchange Online isn't too steep. It's easy to use once you get the hang of it, although the user interface isn't as intuitive as Gmail's.
  • Depending on the administrator's configuration, attachments may never be able to get through the firewall.
  • My wish is that I could use a shortcut to archive files in the same way that users use the delete buttons. However, this isn't currently available. I rarely remove emails unless they are spam, so making the process quicker would be ideal.
Microsoft has a variety of models and tiers available to choose from. Depending on the nature of your firm, you should seek the advice of a specialist. Also, if you're like most people and use Microsoft Office, ask about it. Having the ability to collaborate online while still saving your documents to SharePoint increases your overall productivity.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
We are an IT consulting firm. Some of our clients in Hong Kong, in the legal, auditing, or financial industry, need to keep all email data (regardless of deleted or undeleted) for at least 7 years. Since we host all our clients' email services under Microsoft 365's Exchange services, this native solution does the job and closes the loop for us.
  • Great granular-level management and backup of all Microsoft 365 mailboxes
  • Content search and investigation of mailboxes without modifying a user's password (without the user knowing)
  • Setting the role to use e-Discovery is frustrating. Although you're the global admin, you must assign yourself the role of e-Discovery manager in order to use it. Not even e-Discovery admin.
  • Assigning yourself the role of e-Discovery manager successfully, but does not reflect immediately. So you still get permission issues when doing a content search. You have to wait until the permissions propagate before you can access content search. No warnings whatsoever from Microsoft's success message. I was scratching my head off.
  • e-Discovery downloads must use Edge or Internet Explorer. Chrome, Firefox, and other browsers won't work.
  • In-Place Hold or Litigation Hold requires Exchange Plan 2, which doubles the price of Exchange Plan 1. Exchange Plan 1 does not come with this function.
Native solution. No third-party integration is required. Rock-solid. Actually many features require no extra cost (unless you want to use In-Place Hold / Litigation Hold) If you use Microsoft 365's Exchange Plan, or other similar Microsoft 365 products, I don't see any reason why you should not use this.
Jaime Maña | TrustRadius Reviewer
Score 5 out of 10
Vetted Review
Verified User
Incentivized
My organization has a special mailbox for specific files to be confidential and unique uses for the proprietary information in that mailbox.
  • Import data from a .pst file with the Outlook Import and Export option
  • Drag messages from my main mailbox to the archive
  • Restore items that I have previously deleted
  • Time to restore the mailings
  • To change the characteristics of the archive I need to communicate with the administrator
  • When the administrator eliminates the mail account it also eliminates the archives created
It is only used for specific files that the company decides. I can not use it for other files. When the administrator deletes users from an Exchange Server, the corresponding files are also deleted. If deleted archive mailboxes need to be recovered, the Microsoft support team can perform this recovery (it is not easy to contact and the solution takes much time).
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Microsoft exchange online archiving solution is cloud-based, a fast, and powerful archiving tool with efficient ways of searching and retrieving is simple and fast. The online repository of data is an amazing concept and Microsoft has done it at its best. I like the automates the expanding archiving feature, increasing the size of the archive before users' mailboxes are full.
  • Automates the expanding archiving feature that increases the size of the archive before users mailboxes are full.
  • The user interface is simple and easy to understand.
  • Reliable storage location, everything can be at one place.
  • Sometimes it's works slow.
Overall, Microsoft Exchange Online Archiving is the best tool from Microsoft. It's a reliable storage location and everything can be in one place. I like the automates the expanding archiving feature, increasing the size of the archive before users' mailboxes are full. Sometimes it works slowly so Microsoft needs to work on that.
Laura Gary | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Microsoft Exchange Online Archiving provides the best and most intuitive Cloud data encryption and data synchronization capabilities and the archiving through the software is effective. The ability to manage all the business data through Cloud and protect the data from any cyber attack is excellent and creating data reports is good as well as the issues management capability.
  • Encryption of data is effective.
  • Cloud data transformation functionality.
  • Effective multiple data management ability is useful.
  • Only its training curve is not that short.
  • To protective large amount of data may be trick to some users.
  • The import of big data capability can be still be advanced.
Archiving solution which offers the best Cloud solutions like easy data modeling and data extraction through its powerful features which are also very simple to learn. The security that the system offers through its data management environments is excellent and archiving functionalities are excellent and easy recovering of different lost data.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Before we started using Microsoft Exchange Online Archiving, we were looking for a platform that would allow us to archive important data and set up retention policies, all whilst keeping everything safe in the cloud (especially for the Accounts department). Microsoft Exchange Online Archiving has proven to be the best tool we could find for this purpose. It's easy to use, set up, and maintain. I wholeheartedly recommend it to anyone needing a powerful archiving platform for a very reasonable price (as of April 2022).
  • Retention policies.
  • Easy access and management.
  • Safe environment in the cloud.
  • Affordable.
  • Integration with external services.
  • Performance could be slightly better.
This platform is very well suited for departments with huge amounts of information that need some sort of archiving for compliance or future reference. More specifically, as in our case, Financial Departments can benefit greatly from the features that Microsoft Exchange Online Archiving provides. I'd also recommend it for businesses that are on a strict budget, as prices are extremely affordable.
April 21, 2022

Easy to use archive

Score 10 out of 10
Vetted Review
ResellerIncentivized
Microsoft Exchange Online Archiving is a great solution to keep mailboxes to a manageable size without needing to delete the email. Exchange mailboxes have either a 50GB or 100GB limit depending on which plan is used. Exchange online archive allows mail to be moved out of the primary mailbox and into an archive location that is still easy to access.
  • Automatic archival of mail based on criteria.
  • Keep mailboxes to a manageable size.
  • Avoid having to manually delete older mail or export to PST.
  • The initial setup of tags and policies can take a bit of time to understand the first time you set it up.
  • Better visibility within Outlook to show which archive tags are applied to which folders.
Works well as a set and forget solution to arriving older mail. Can be used to allow users to tag individual folders which they want to archive mail from, or applied by admin to the entire mailbox. Archived mail is searchable within Outlook in a separate folder, or via Outlook online. Archived mail is not cached so requires an internet connection to access.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Email archive availability was a big challenge. In the past, you could have multiple pst files, each in a different location specifically if you work on multiple sites. Microsoft Online Archive solved the issue by centralizing the email archive in one simple location also available on-site or off-site. Also, it provides the webmail a great option for accessing the archive.
  • Retention
  • Search
  • Availability
  • More retention flexibility
  • Search option
  • Outlook connectivity is bit slow
If your organization has an exchange online it's a very good option to use the online archive as it really makes life easier no more opening multiple pst to search for a single mail. Also, you can set a period for certain types of emails to be deleted after they expire.
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