A great platform with lots of scope for improvement
We use a lot of M365 products and hence the reason we decided to use SharePoint as it would make the integration part a bit easier. We use …
Starting at $5 Per User Per Month
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What is SharePoint?
Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.
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$20.00
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What is SharePoint?
MS SharePoint / SQL refers to Microsoft Sharepoint, a web-based collaborative platform, being used in tandem with Microsoft SQL Server to provide business intelligence analytics and reporting. They can provide BI content such as data connections, reports, scorecards, dashboards, and more.
With Sharepoint, users can share files, data, news, and resources. Sites can be customized to streamline teams’ work. Team members can collaborate inside and outside the organization, across PCs, Macs, and mobile devices.
Sharepoint also supports the ability to discover data, expertise, and insights to inform decisions and guide action. SharePoint’s content management features, along with connections and conversations surfaced in Yammer, enable organizations to maximize their velocity of knowledge.
Users can also accelerate productivity by transforming processes—from tasks like notifications and approvals to operational workflows. With SharePoint lists and libraries, Microsoft Flow, and PowerApps, they can create digital experiences with forms, workflows, and custom apps for every device.
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What is Microsoft SharePoint and How Can I Use It?
SharePoint is a great tool for sharing files and delivering information to employees. Some businesses even use SharePoint to build their company website. Whether you use SharePoint for your internet, intranet, or both, though, it can be tricky to get started with.
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SharePoint Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | No |
Frequently Asked Questions
Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.
Reviewers rate Support Rating highest, with a score of 8.6.
The most common users of SharePoint are from Enterprises (1,001+ employees).
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February 28, 2018
I can't remember life before SharePoint
We used it across the whole organization. Sharepoint is used mainly for sharing files with teammates, as well as simultaneously editing them. We just tell each other that we have posted it on Sharepoint and that's all. Sharepoint allowed us to be efficient and saved us tons of time versus emailing the files around to each other all the time.
- SharePoint is great for file sharing.
- The ability to create and fill out online forms for business purposes is my favorite feature.
- I enjoy having the ability to grant different levels of access to different members of the team.
- Files saved can be easily tracked using your Office 365 applications.
- Uploading documents, you can simply drag a document onto a site page in any browser.
- It is hard to integrate sharing documents and uploading documents through my Mac.
- Finding a specific file without a proper link can be very challenging.
- Some of the sortings can be confusing when you are first learning the product.
- Some of the set up is not obvious. I watched a lot of youtube to help me connect the dots.
February 28, 2018
SharePoint for Intranet
We use it for our intranet site for company communication and document access.
- Allow ease of access to data
- Allow users to add data to the site to share with others
- Ease of navigation
- Dated look and feel
- Subscribing to pages to be updated of changes can be clunky
February 27, 2018
MS SharePoint Review
MS SharePoint is currently the tool we use to manage all of our tasks. With SharePoint, we can lead the people we work with to one source to get information and store information. MS SharePoint provides users the ability to utilize a library to house their documentation for a limitless amount of projects while making it easy to find the information one needs. Additionally, MS SharePoint can be used in a similar way as a website, allowing people to get the information you choose to distribute to them.
- Document Management
- Organization Management
- Information Display
- Learning Curve
- Understanding of basic coding for customization
February 19, 2018
SharePoint has a lot to share... if you can find out how to do it
[It's] currently used as a project and document repository. In a past organization, it was used to support some workflows as well.
- It is very configurable and has lots of ways to customize views. Many options to choose from. You can do a lot of different things with the SharePoint tools.
- Can do internal project oriented sites with many tools and capabilities. You can create an "entry site" or "working site" for your projects including things like a wiki and repository pretty easily.
- Has separate views of the content depending on what you are trying to do. Makes customization easy.
- Supports building some basic workflows. It's more than a repository.
- If I want just a basic repository - that can be hard to configure given so many options.
- I'm not quite sure what the best way to do what I want is. There are so many options.
- Some of the ways tools are presented to the user and the language used to describe the features is not always intuitive and many times feels clunky.
February 09, 2018
About my experience with Ms Sharepoint
As the product changes, as SharePoint evolves and becomes even more mature, the reason I recommend people go to or use SharePoint in many cases is because it is a web platform. That means everyone in the organization can always access it with any browser today. So that is definitely amazing since we're seeing more and more "bring your own device".
- Team and communication sites joined to a hub inherit shared navigation and a consistent look-and-feel, and each hub will receive its own landing page that rolls up news and important activity from its member sites.
- The search function
- Improve Search
- More integrated flow
- Improve lists and libraries
- Improve hub sites
February 08, 2018
The Easy Way to Store and Retrieve Documents via Web Browsers
We use this as a tool for the various divisions within the IT Department to store documentation, spreadsheets and other material that are provided to our auditors for our change management process. The security of MS SharePoint allows us to control access as well as the security of the information contained in the documents.
- We are able to secure the documents much as we would if stored on a file server.
- It provides a browser interface that is extremely user-friendly.
- At times the properties (which includes the document name and URL are a bit cumbersome as one must click on part of the web site that is not intuitive.
- The upload process is a bit cumbersome in that it does a brouse of the users PC.
February 05, 2018
Works well for document integrity and version control
SharePoint is used across the whole organization, though each department uses it a little differently. It is a document repository for most departments; my department also uses it to track peer-review processing for quarterly case study releases. I log in to the site practically daily and monitor progress, frequently using the workflow feature to assign tasks to my colleagues.
- The workflow process is fantastic - built-in functionality to assign tasks to your colleagues. You can even set up multi-level tasks, so that once one task is completed, the next kicks in.
- Email alerts work well, so you don't have to log in to SP to see status unless you want to.
- Version history is robust.
- The search feature could use some expansion. I really wish we could limit searches to certain "libraries" or "sites" within the overall SP database.
February 01, 2018
SharePoint for Document and Approval Management
Microsoft SharePoint is being used across our Americas Division by a number of departments including Engineering, HR, Payroll, Finance, Customer Service, and Technical Support. The scope of how we used varies from department to department, but we mainly use SharePoint for document management and workflow approvals via the use of out of the box workflows and a 3rd party add-on called NINTEX Workflow.
SharePoint helped us digitize our approvals that were done via pen and paper or by email; with the use of SharePoint we were able to cut down the amount of time it takes our approvals to be completed.
- SharePoint Workflows are one of the most useful features that can be used; setting up approval workflows is relatively easy for any user.
- Another example of what SharePoint does well is the ability for admins and power users easily architecture the security structure of the SharePoint Site Collections. The access permissions can be setup in a way where there can be several sub sites and even document libraries that only specific users have access to.
- Creating document libraries is another aspect that SharePoint does very well; users can use the "Open with Explorer" feature to start creating the document libraries which resembles how folders are created in Windows.
- One improvement we would recommend is to make SharePoint work in all browsers; at the moment it only works well in a browser that has ActiveX.
- Implementing a Visio like user interface for creating out of the box workflows would be a great feature.
- Removing the needed local client configurations such as having the site URL in "Trusted Sites" and the need to run WebClient Service would improve the ease of use of SharePoint.
December 22, 2017
Sharepoint can be useful!
Microsoft SharePoint is used across all employees and contractors in the organization. It is used among all departments. It addresses the problem of storing documents as an online library along with archive of previous versions.
- Share documents to collaborate
- Store previous versions of documents for references uses
- Integration with Outlook to easily email other people
- User interface
- Lack of drag and drop
- Lack of graphics
December 20, 2017
SharePoint - it does not solve world hunger or world peace
SharePoint is used as a general collaboration tool and a content publishing and management tool across the whole organization. Its ability to extend traditional IT services to a more of a self help model has greatly improved speed of delivery in many areas of our business. It has been a part of our IT Landscape since 2004
- Content and records management.
- Collaborative development of MS office deliverables.
- Enabling business users to manage their own data and information with minimal IT support.
- Many people believe it is a one size fits all and that it is a robust application framework for development. It is a decent enough framework for simpler tasks but too many people think it appropriate for more complicated applications and it is not.
- Many think it will replace the need for NAS based collaborative file systems nut for an engineering and manufacturing organization the breadth of it file types and sizes does not make it a great use case.
- The self enablement of business processes is a great selling point but if not carefully managed it will enable Shadow IT implementations that will make the support of the SP platform more perilous.
December 20, 2017
SharePoint is the Point
Score 8 out of 10
Vetted Review
Verified User
MS SharePoint is used as a collection point for communication of documentation and guidance within our department. The tool provides a live access to critical materials for the processing of audits and regulatory documentation. The site also provides a source for communication and tracking of training, sub-departments within the department, and methodology. We are also utilizing the Nintex workflows to reduce paper and allow tracking of various procedures and projects.
- Workflows communicate with the process flow to keep a request moving with one click.
- The ease to link the documentation and guidance to other software for user ease.
- The format for the standard (non-designer) does allow a level of customization to appeal to the users.
- The standard needs to incorporate more of the features of the designer package for greater customization.
- All additional decision-tree capability to the Nintex workflow software.
- Need for easier cross-reference to have a Nintex Community Site within the software.
December 19, 2017
Sharepoint is great at content management
Mainly as our intranet which is being used company wide but also as a DMS and automation platform by very specific departments across our company.
- Dms
- Portal
- Content management
- Collaboration
- Reporting
December 18, 2017
Why SharePoint should be considered
Sharepoint is being used in many ways but the primary ways are
- As a document repository: This is the primary reason for SharePoint. However, it has been slowly replaced by OneDrive
- A way to collect information: Many use it to create forms, surveys, or spreadsheets to collect information
- As a "website": Some departments have developed websites with information.
- To create forms or surveys so it collects information in an effective way including end-user information
- To restrict access to specific content, folders, or files
- As a repository that can quickly allow you to organize, filter, and search content
- A way to have an entire organization in the same system. Using Single Sign-On makes this experience seamless
- Sharing with others outside SharePoint. It is almost impossible to collaborate with others outside the organization
- The tools to create "website" like experience are very outdated or hard to use. It should be easier to create for non-technical users
- There is no seamless integration with other tools like chats or skype for business.
- It feels like a disconnected tool from others. I have seen some improvements over the years but it still feels like it is on its own
- There are not enough tools to create an actual community type of environment
December 18, 2017
SharePoint hits in the priorities.
It was a collaboration tool used throughout my whole team. It was very helpful to share documents and presentations. Helped with version control and updated content and provides a sleek and effective way to share information across the entire organization.
- Version control which will allow for no re-writes or extra effort.
- Integration with Outlook and a simple way to use content management and collaboration.
- A detailed report of different documents and their completion.
- Very intuitive and simple to use.
- Tons of features to choose from that you can customize to fit your business needs.
- You can address multiple service providers.
- Time to load varies and can be a hassle when the entire company is trying to utilize one aspect.
- Can be expensive to add features as well as customization. Each customization feature requires some the back office work to ensure that it won’t interfere with current processes.
- Running more than one project at a time can become very messy. Projects don’t save correctly and sometimes are intertwined.
- End bill can be extremely costly if you don’t pay attention to the customizations and extra scripting being done.
August 16, 2017
Just doesn't live up to its potential.
It is used primarily as an online document share, where users can view and edit documents collaboratively, both external and internal users. It solves allowing users to share spreadsheets and word documents and edit them collaboratively.
- It has very strong Microsoft Office integration
- It has a good document locking system (checkin/checkout)
- It keeps a revision of all changes to allow rollback.
- The rights management system is broken without a deny functionality. What ends up happening is that rights inheritance can be broken by anyone at any time simply by sharing a document, with no indication that they are doing it.
- The single hierarchy is simply unnecessary. It is a holdover from file systems. There is no reason why a document couldn't exist in two folders with two different rights structures at the same time, allowing cross department and cross concern categorization of documents.
March 28, 2017
Provides the most bang for your buck in terms of business or enterprise content management features!
Score 9 out of 10
Vetted Review
Verified User
We primarily used SharePoint (starting in 2012) as a file repository. Subsequently, we were able to leverage it as a business intelligence/analytics reporting tool. We likewise maximized the use of document lists and task lists by configuring these as dashboards and deliverables trackers. It addressed our need for real-time collaboration, document management, project knowledge-base and for project reporting.
Also as a KAIZEN initiative, we were able to reduce dependencies on Excel worksheets or macro-enabled worksheets and move these tasks into SharePoint also for faster and more efficient collaboration.
Also as a KAIZEN initiative, we were able to reduce dependencies on Excel worksheets or macro-enabled worksheets and move these tasks into SharePoint also for faster and more efficient collaboration.
- Ease of use - SharePoint is relatively much easier to use (whether end user, admin, or visitor) compared to other ECM products.
- Ease of administration and customization - SharePoint is relatively much easier to administrate and to configure/customize compared to other ECM products, like OpenText which is quite limiting when it comes to customizing or extending features.
- Scalable and flexible in terms of cloud-hosted infrastructure modeling.
- Well, for Sharepoint Online, the add-on features which are free tend to expire within a month or earlier. It would be great if these free add-on features would last longer or last permanently.
October 18, 2016
Share a point of view
Microsoft SharePoint is used as part of our document and project management system. We developed our own version of Project Management on SharePoint and although the effort level was very high the end result meets our needs. The team of developers needed to build and debug the system was about 4-5. It manages our publishing process (each publication is a project).
- Version control of documents
- Basic workflows
- customizable interface
- document management (for example archiving and sentencing)
- better workflows controls (1 to many, many to 1 , many to many)
- blob management
September 26, 2016
SharePoint 2013 is a finally a great Intranet product
MS SharePoint powers both our corporate intranet and team collaboration sites. The corporate intranet mainly consists of departmental websites and blogs that contain announcements, photos etc. The team collaboration sites are used for operation and project collaboration. We store documents, project stuff, schedules, meetings etc., in our team collaboration sites.
- (This is for SharePoint 2013) SharePoint has many apps, web-parts that I used for collaboration. My favourite apps are the Schedule and Lists app.
- (This is for SharePoint 2013) I used to have nightmares maintaining new, announcements, and minutes in SharePoint but after upgrading to SharePoint 2013, the editing controls are MUCH better. This editors are now better thn WordPress in ease of use because of the Word-like functions.
- I like SharePoint for its integration to our AD. Managing permissions and access is much easier as disabled accounts are automatically locked out. Furthermore, some apps allow using the info directly from AD like the Project Task List.
- SharePoint 2013 also works well with Microsoft OneDrive for Business. This convenience can be a lifesaver sometimes.
- Overall, I used to have bad impression of SharePoint when it comes to the text editor but this has been rectified in SharePoint. 2013.
- SharePoint should hide features that one does not have access to. It's kind of annoying when when you get access not granted.
- It's also annoying when you cannot use a certain function because of its integration with Microsoft Office. Case in point would be Workflow and MS InfoPath. (On another hand, it can be a a plus point e.g. Lists and MS Access).
August 12, 2016
SharePoint Helps Get the job done
As a contractor our client currently uses SharePoint to automate the process of capturing, reviewing and approving data. SharePoint is also being used for housing data regarding training and it is also being used as a help desk solution.
- SharePoint allows information to be accessible from a central location. A customer once stated that they had a huge binder of contact information and their clients would call them for the details in that binder. If these clients needed this information in different regions it would be impossible because no one was available to ask for this information. Also for the person finding the information they'd have to look through pages and pages of binders. I created a solution where all of this data was put into a SharePoint list and created ways for clients to be able to search for the information they needed.
- SharePoint workflows can work wonders and make day to day work efforts a lot easier. For example, I have worked for an organization that used SharePoint as a help desk site. When I needed to contact users regarding a ticket it was often a nuisance to open up an inbox to correspond with them. I created workflows that had intimations so that I could customize the message going out to the customer. It made my work life easier.
- Branding is a beast; even for those who have been web designers for years. I'd like to see this improved in the years to come.
- The ability to create custom actions and have them appear in the ribbon if an InfoPath form is being used.
August 12, 2016
Sharepoint VS Laserfiche Dilemma
SharePoint is being used as a repository for all commercials throughout all divisions at our organisation. It governs compliance, risk and records management within the SharePoint farm. Records Management has also alleviated the manual task of having to manage this process manually and do the time consuming shredding of documents.
Through workflow process, we now have automated processes in place that has eliminated the risk associated to paper and the actual printing cost. Tasks are scheduled and can be tracked by user. Audit trails and versioning keeps our business compliant and transparent.
With POPI, SharePoint has allowed us to put restrictions on certain documents within the SharePoint farm, allowing us to navigate what rights each user should have right down to a read only right.
SharePoint has provided us with a company Intranet and it has been a value add in terms of a collaboration tool, when sharing and working on documents between the various departments.
I highly recommend this product. I have worked with many similar products and this for me is by far the best when it comes to license cost and customization. There is also a lot of support and IP readily available online and at various service providers. Many other products are only marketed by a few companies and restricts the after sales support to minimal options within the various regions or countries....with a Microsoft product you will always have a span of companies that can assist you, which equals less downtime and frustration at the end of the day.
With the right service provider, your repository will not land up like a glorified file share, like I have seen in so many instances with other products - like Laserfiche etc.
If you are a Microsoft client and have software assurance, you can also request deployment day vouchers and with the right accredited service provider you can get services and scoping resources for free - Microsoft pay the service provider to do it on their behalf - costing the client nothing...show me another product that allows for this!
- Records Management
- Business Process Automation
- Audit Trail
- Versioning
- Customized
- Collaboration
- Intranet
- Website Deployment
- Excel documents can sometimes be problematic with some users to open from SharePoint.
- Adding an OCR engine for multifunctional printers, as opposed to using third party products. Especially now that devices can scan directly to SharePoint these days.
August 11, 2016
Great way to organize a company!
It is used by the Academic Advising centers for the whole university. It allowed us to take a lot of data and bring it into one application. It organized everything we used to advise students with.
- Organizes a lot of data really well.
- Good for organizations with a lot of employees.
- Allows for announcements that everyone can see.
- There can be so much data that it gets overwhelming.
- Little bit of a learning curve at first.
- Wish it could notify users better when something is added.
We use SharePoint as a central hub for workflow tasks, as well as a document repository. Underwriting uses it to process policies; HR uses it to track vacation requests, and agents use it to access applications and rate pages remotely. It provides quick access to processes and documentation without the pitfalls of a traditional shared-folder structure. Workflow development with SharePoint Designer is straightforward (for simple tasks).
- Document management, due to its versioning.
- Workflow, due to its routing (email, notification, etc.).
- Remote access, due to its web-centric design.
- Easier method of uploading documents for end-users. Some find it confusing.
- Extend notifications to SMS.
We use SharePoint as our company intranet page, it offers up typical intranet data but primarily is used as a vehicle to share information between our internal departments as well as our sister companies.
- It allows us to display dynamic data to our internal staff.
- Responsibility for maintenance of data and pages can be delegated to members of the company outside of our IT department.
- We are a Microsoft only shop, and its integration with our other internal applications was unmatched.
- It is a beast to maintain, it is definitely suited more for a medium to large organization with the ability to dedicate an employee to its maintenance.
- It's a resource hog. We're running a dual server setup, and no matter how much hardware we throw at it, it's never been snappy (as I said above, a dedicated admin could probably fix this).
- The major changes between versions, while normally welcome are not well documented and make for a couple of uncomfortable months during an upgrade.
MS Sharepoint is the central repository for all documents in our technology department. MS Sharepoint addresses business and technology needs by allowing users to create, maintain, and store all technical documents. MS Sharepoint allows users to easily share and distribute all documents and to create customized client reports. MS Sharepoint solves the challenge of sharing documents between business and technology users.
- MS Sharepoint does particularly well at storing and organizing all documents.
- MS Sharepoint Reporting features is compact yet powerful enough to handle creating custom client reports.
- MS Sharepoint's presentation of documents, folders and personalized pages makes it simple to retrieve and share them scross teams and groups via URL links.
- MS Sharepoint provides features that offer users to subscribe to particular topics or discussion groups and encourages knowledge sharing.
- MS Sharepoint could improve on providing more features when creating personalized web pages for documentation.
- I would like to see upgrades to the reporting tool for creating SSRS reports including advanced formatting and database utilities.
We use it as a document repository across the organization for every department. It is also used for its calender's for stuff like a vacation calendar for employees, or who is on call for each department. It also keeps a version history for every document so we can keep track of edits. This all helps us keep ISO compliant.
- Keeps documents up to date for everyone
- Lets us be ISO compliant
- Calendar management is easy
- Editing documents is a pain
- Only works correctly in the Internet explorer browser
- Very slow and annoying credential checking