A great platform with lots of scope for improvement
We use a lot of M365 products and hence the reason we decided to use SharePoint as it would make the integration part a bit easier. We use …
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What is SharePoint?
Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.
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$20.00
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What is SharePoint?
MS SharePoint / SQL refers to Microsoft Sharepoint, a web-based collaborative platform, being used in tandem with Microsoft SQL Server to provide business intelligence analytics and reporting. They can provide BI content such as data connections, reports, scorecards, dashboards, and more.
With Sharepoint, users can share files, data, news, and resources. Sites can be customized to streamline teams’ work. Team members can collaborate inside and outside the organization, across PCs, Macs, and mobile devices.
Sharepoint also supports the ability to discover data, expertise, and insights to inform decisions and guide action. SharePoint’s content management features, along with connections and conversations surfaced in Yammer, enable organizations to maximize their velocity of knowledge.
Users can also accelerate productivity by transforming processes—from tasks like notifications and approvals to operational workflows. With SharePoint lists and libraries, Microsoft Flow, and PowerApps, they can create digital experiences with forms, workflows, and custom apps for every device.
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What is Microsoft SharePoint and How Can I Use It?
SharePoint is a great tool for sharing files and delivering information to employees. Some businesses even use SharePoint to build their company website. Whether you use SharePoint for your internet, intranet, or both, though, it can be tricky to get started with.
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SharePoint Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | No |
Frequently Asked Questions
Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.
Reviewers rate Support Rating highest, with a score of 8.6.
The most common users of SharePoint are from Enterprises (1,001+ employees).
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August 04, 2016
Sharepoint 2013
MS SharePoint is flexible platform that helps companies and departments to interact easily. It's being used has an intranet portal, where we can communicate effectively, share information and automate process across the organization.
- Workflows are easy to mange and really helpful.
- Office web apps are the best feature we could have implemented. Users are really happy with it.
- The UI is really user friendly.
- Installation should let you on the fly to pick and select exactly what you need, instead of creating a script.
August 03, 2016
Sharepoint from the average user perspective.
It is used as a centralized location place for documentation by many groups within BMS. It is company wide. Essentially it resolves where data is stored and simplifies how it can be accessed by multiple users. In a way it simplifies the process of setting up a shared directory on your network and having to manage permissions and access through support teams. It addresses self-management; simplifies version control; simplifies access.
- Version control
- Ease of access
- Centralization of information
- Simplification of permissioning
- Manageable file structure
- Ability to notify those with access of changes that have been made.
- GUI interface could stand some improvement as well as the structural layout of most standard sharepoint pages.
- Possibly a more visible audit train of changes.
July 29, 2016
MS SharePoint 2016
We use MS SharePoint specifically in our department to share various spreadsheets and documents regarding new hires and candidates. It's a great tool for cross-checking. We have multiple people working on different projects and its a great way for all of us to communicate and stay on top of various projects.
- Allows for seamless team communication across many departments
- We are able to get answers from each other thru a real-time document instead of waiting on an email/phone call response
- Extremely user friendly -- little to no training needed
- Occasional freezing or glitches can cause delays in communication
July 29, 2016
Sharepoint is a Useful Tool
We use Sharepoint for many projects. It is the backbone of our intranet. We use it for project management, scheduling and information deployment. It is utilized across many departments, including information systems, information technology infrastructure, human resources, education, administration, nursing, and patient access services.
- Sharepoint is used to create content on our intranet
- Licensing for Sharepoint can be a little confusing
July 29, 2016
Sharepoint in the Health Care Space
The Sharepoint deployment within our organization was to set up an intranet with employee resources.
We were setting up the intranet to address issues with consistency during patient check in and registration.
- Easy for multiple people to contribute.
- Transparent change logging
- Fast deployment
- Steep learning curve
- Stability
- Support structure is lacking
July 28, 2016
Points to share about SharePoint
SharePoint is utilized by our IT departments to help coordinate and store documents, calendar schedules and such.
- The ability to control who has access to what documents and folders is done very well.
- Shared calendars work very well especially when making vacation and on-call schedules.
- Storage of documents as a CMS is great as well.
- The search feature is horrible. It is almost easier to do a Ctrl + F search in a section than to try to search using the site features. It pulls up extra information that has nothing to do with the search just performed.
- There are subtle issues with permissions getting in the way at times. Things like having access to the SharePoint form but not a particular dropdown menu in the form. Then when you try to update the form and save data, it complains because you didn't fill out all the fields. However, the permission is missing from the field, so you can't see the data inside of the menu in order to select it.
July 27, 2016
MS SharePoint first steps
MS SharePoint is used by the organization, for addressing project and team management mainly. The use is not standardized nor extended to all employees, it is still in a kind of experimental phase.
- Project management
- Office document repository
- User experience generally
- Mobile experience
- Not easy to implement
July 22, 2016
SharePoint A whole new world awaits
We use MS SharePoint across several departments and by the whole organization in some cases. We use Nintex Workflow along with MS SharePoint to help us with workflows and document sharing. We also have created several forms and team sites that we use to collaborate on special projects. When we started using SharePoint a couple of years ago people were not even aware that they were using a SharePoint site. Today we have weekly requests for new sites to be created. Site are quickly and easily created and handed over to the users, that are then able to customize the site to fit business needs. Document storage, workflow, forms, calendars and team collaboration are just a few of the ways we use SharePoint.
- SharePoint allows us to store and share documents easily, it also has great security settings that allows us to secure documents at a document level without having to create a new drive location for secured documents.
- Forms, Forms, Forms we love the ability to create a standardize form using InfoPath. This allows us to collect and store needed data that does not always have a document to attach. Forms can be accessed both internally and externally when needed.
- Workflow what more can I say its a wonderful thing. We are able to send notifications when action is needed, route documents for approval processes and archived documents in accordance with government regulations. This is just the tip of the iceberg when it comes to workflow.
- Reporting and views are easy to use and create allowing users to create there own reports on the fly when needed.
- The out of the box SharePoint Workflow is not a robust as it could be, we purchased add on software called Nintex to help us with all of our workflow needs.
- We currently use another MS product called InfoPath form for all our form needs. The future of InfoPath forms has been uncertain at times. Now there are plenty of other form software available that work with SharePoint but it would be even better if it was part of the SharePoint package.
- Search is sometimes an issue and there are lots of search settings you can change and define but it gets murky and sometimes really slows down sites depending on how search is set up. To simplify the search settings would be amazing.
July 21, 2016
SharePoint from a non developer
SharePoint is used as a document management portal, as an intranet and extranet platform, as a collaboration platform across the organisation and inside divisions. We use workflows built in SharePoint and we use SharePoint developer for implementing workflows. The problems it addresses are announcements, phone book, master database for bidding and contract management, BDM management platform, extranet site for collaboration with partners outside our company and for document management within divisions.
- Very robust, never crashes
- With minimum investment apart from licensing it can address most business processes
- Good search capabilities (SharePoint 2010)
- Same ergonomics as late office editions
- Referential integrity between lists
- Better no programming application development capabilities
- Simple solution to keep big data outside the database
July 21, 2016
SharePoint: an untapped collaborative resource
I've used SharePoint at my previous employer and now here at Signode. We are still getting acclimated to all its capabilities and are rather low on the maturity model of full blown adoption, but are increasingly leveraging its team collaboration capabilities (beyond just thinking of the platform as a collection of department shared drives.) We are using the platform primarily intra-departmentally, but also globally for company wide communications. We have yet to fully incorporate the advantages of workflows, but I'm hopeful we can begin to leverage this time-saving capability within the next 6-12 months. I personally use OneDrive via my SharePoint portal for ALL document storage and house nothing on my C:/. I can get to all my documents anytime, anywhere from any web capable device and OneDrive removes my worry of data loss.
- Workflows
- MS has improved the in-browser edit capabilities of files such as PPT and XLS (not as strong in the previous release).
- More automated wizards for building workflows
- Better methods of "alerts" when following a library when new content has been added (almost like subscribing versus just following.)
We use MS SharePoint to share documents, track hours, and create to-do lists internally. It is shared across the entire company. We have sub-folders for different offices and organize different content. It is helpful to have a central location to store everything when everyone is working on the go and may not have internal server access while out and about at conference, etc. Since we are a development company we also include a service to help other companies custom design SharePoint sites to fit their needs.
- The live edit functionality is especially great. You can see who is currently editing or has last edited a document.
- The in browser document edit is also great. It allows us to access PowerPoint, Word, and Excel docs to make simple edits even when you are using a computer that doesn't have all the MS products installed.
- Another thing that I like a lot is to be able to edit a doc with the full version application and then have the option to save it directly to SharePoint or to my local computer.
- One thing that is a little inconvenient is the download functionality. There is no way that I can download the entire folder, or to select a few things to download at once. I would have to select individual files and download them one at a time. This is very time consuming. It would be great if MS could add a multi-docs download feature.
- Another problem that I had ran into is the ability to sync files more easily. MS SharePoint is great when you have internet access. But at times when I need to work without internet access there is no easy way to get files to sync up without downloading and uploading a file manually. If there is a way to specify auto sync on specific folder it would be great. That way when I have internet access it can sync my local files online automatically. (I know that with OneDrive, there is an option to do something similar. However, it's doesn't always work well. Sometimes when I add a new file or change a file name it will lose the auto sync function and it is very difficult to reconnect the auto sync).
July 20, 2016
SharePoint - To Collaborate or Not to Collaborate
Currently we have Office 365 which came with SharePoint for our organization. We have started using it for the easy to set up and use document collaboration. It isn't quite as easy to use as you might think though. Once the initial setup is configured properly the system is very easy to use and addresses multiple issues we have had in the past. One of the biggest issues we had with sharing documents revolved around the needless sending of emails back and forth with attachments for every file revision. While a network share does rectify this, it is only viable when all collaborators are actually part of your network.
- The site creation is about as out of the box as you can get without actually putting your content into it. This is a big time savings for us in that we don't have to create a site from scratch.
- The logic is built in and familiar. Since we are already using OneDrive for Business this was an easy transition for our users to understand.
- One of my favorite features that SharePoint does well is that the permissions are fairly easy to understand even when you are granting access to people outside of your organization.
- The public website creation documentation is shaky at best. I would highly reccommend using Google for better answers from actual users rather than rely on the MS docs.
- Another grey area for SharePoint is that the editing tools are fairly limited when it comes to using them on the web for documentation.
- I think SharePoint is a great tool for collaboration of data that is manipulated for many users but when you only need to share a file for one person to edit then the need is diminished and basic website would be much easier to navigate.
July 20, 2016
Sharepoint Document Management
We use SharePoint as a central intranet destination. It aggregates business reports, documents, and process workflows into one location.
- Integration with other Microsoft products
- Aggregation of company resources into one location
- Document management
- Versioning
- Search is hit or miss
- Wiki functionality isn't quiet there yet
- Collaboration could be improved
Use is department-wide. It acts as a shared drive so that we all have access to important documents. This allows us to have instant access to documents we may need at a moment's notice. Therefore, we will not have to rely on others to get relevant documents when we need them. Plus, this ensures that the documents we need will be up-to-date.
- Sharing documents
- Editing documents simultaneously
- Calendar of Events
- Editing documents simultaneously - some excel file types are not supported and this causes some problems
- a little slow
- lack of organization
June 30, 2016
A good use for the military
SharePoint currently is being used across the entire military base of where I am. The business problems it addresses are organization and clarity. Organization - it keeps everyone that's able to access it up-to-date of on-going and upcoming events, and clarity for its simple and easy to read tabs and links, with super neat ways of showing one's group or individual's idea.
- Forums for business partners and colleagues to interact with one another and share ideas.
- Organization of tasks for co-workers.
- Can show upcoming events and important information.
- Website needs to be able to zoom in when needed as there are countless times where the site is cut off in the bottom and we would need to zoom way out to see it.
- The added functionality to accept events.
- The ability to have a check list for when someone in a group finishes reading important information, rather than tracking them down.
June 01, 2016
SharePoint 2013, is it for you?
SharePoint is currently being used by our entire organization in different ways. First we have a custom application that some outside developers set up for us. Second, we in IT use it to collaborate on some documents that we create and manage. Thirdly, our HR uses a custom application that is currently in the final stages of setting up. SharePoint is quite flexible!
- Great search feature.
- Flexible.
- Integrates with Office pretty well.
- Lots of out of the box features.
- Search query webparts are really cool once you figure out how to use it.
- Tons of features can sometimes make things overwhelming.
- With other services that are coming out, you start to see some of the flaws of SharePoint such as how sometimes the simplest thing can take quite some time to configure.
- As good as the integration is with Office, it could be better.
May 03, 2016
An honest look at Sharepoint 2007 and 2010
Sharepoint is being used by our small interactive marketing department to support upwards of 60 web sites for different business units in the insurance industry. We started with Sharepoint 2007 and have recently been migrating sites over to the 2010 platform. Sharepoint gives our interactive team an easily scalable tool for adding new templates, expanding or redesigning current sites, managing changes in a test environment, and tracking all of our changes and progress across our multi-user account.
- Easily build out template pages using WSYWIG editors instead of HTML programming, though both are allowed
- It has a strong version tracking infrastructure which allows for easily reverting back to previously checked-in or past-published pages, which can help save a lot of time and energy if something incorrect or harmful is accidentally pushed live.
- The "View All Content" interface is easy to manage and sort, giving the Site Admin the right tools to easily update Content or Navigation Mapping, or change the properties of any number of pages, or upload or overwrite resources such as images and PDFs, etc.
- Straightforward User Control - it's simple to add users to different access groups, giving some stakeholders "read only" access or full site editing controls, allow for easy transfer of editing duties.
- Forms, forms, forms. We have been forced to use a third party system for data collection, as the form scripts in both 2007 and 2010 versions have been unusable.
- Browser incompatibility is still a major problem. Get used to using Internet Explorer if you want the most out of Sharepoint, as Chrome and Firefox all present editing snafus, especially when attempting to edit content areas.
- Fickle navigation errors. Writing and deploying a multi-level navigation menu has caused many headaches. Although Javascript and other languages are largely compatible, it isn't always easy to "plug and play" your working scripts into content areas or navigation panes and expect it to work so smoothly.
- Site optimization. Sharepoint tends to add a whole mess of unnecessary code with each press of a WYSIWYG button, or even if you simply check in after hand-writing a large chunk of content code. Extraneous code is dropped into content areas whether you want it there or not, which greatly reduces how optimal the page is read by search engine spiders, so if optimization and site validation is important to your site, you might want to use a different tool than Sharepoint.
April 29, 2016
MS Sharepoint - Increased Visibility and Efficiency
MS SharePoint is used as a shared calendar for booking our meeting and interview rooms within our team and for other departments. This allows us to save time following up about booking the rooms, and is visible by all team members. Other departments do use SharePoint however I'm not sure to what extent. Possibly document sharing, etc.
- Easy to use
- Provides visibility
- I haven't used the product that extensively - for what we use it for now I can't see any necessary improvements
April 22, 2016
SharePoint, why is it best.
We are using it for document collaboration and automating business workflows. We use it to manage and sync our calendars. A combination of Yammer and SharePoint helps us keep ourselves alive in the blogging world. We manage our projects and internal workflows through SharePoint. Using SharePoint InfoPath forms we have automated many HR processes as well.
- Automating business workflows is one of the big plus of SharePoint.
- Document collaboration is one of the strengths that SharePoint gives us. Whether it's a single editor or multiple, SharePoint is always helpful.
- SharePoint helps very much in managing your calendar and tasks.
- SharePoint helps in simplifying basic data storages, like filtering, sorting and creating different views.
- Browser support is one of the biggest places where SharePoint can improve.
- SharePoint needs a module for CRM. Though Dynamics CRM is already there, a module inside SharePoint will be very helpful.
- An accounting module will also be very helpful.
SharePoint (2013) is used across the whole organization mainly as a collaborative tool. Different teams use different functionalities office depending on the internal and business needs. The following are the most common use scenarios:
- Publishing of information for internal use such as draft documents, technical designs, processes and so on.
- Publishing of information for external (customer) use
- Reporting automation using app integration
- Blogging
- Very quick and responsive
- Integration with MS products such as Word or Excel that allows for document viewing inside the browser
- Great flexibility which enables it to be used in a lot of different scenarios
- Difficult to grasp for new users when it comes to editing pages
- There doesn't seem to be an easy to use search option that will allow faster access to files and pages
April 19, 2016
Sharing the Point
Currently we are using SharePoint across the entire organization to share documents and to track project progress. In the past, the finance team would spend a great deal of time emailing reports to the end user. Many times we were emailing the same report to many different users each month. Frequently we would be contacted by those users asking to have the report sent again due to the email being misplaced. These reports were then saved on a number of different drives across the company. Now, the reports live in one location and the users are able to access them at any time at their own convenience. No longer do they need to save a copy on their own drives.
- Organize documents so they are easy to access.
- Security is robust enough to allow users to access what they need but keep them from seeing/accessing information they should not.
- If the libraries are set up properly, it is very intuitive for the end user to navigate to what they need.
- It is extremely easy to upload documents.
- There are some limitations on the document naming in SharePoint. Special characters are not allowed, whereas Excel does allow them. This sometimes causes difficulty in uploading.
- The search functionality is not as robust as sometimes needed.
- Folder level security could be beneficial. Sometimes the library level is just too broad.
We use MS SharePoint as a collaborative tool for sharing documents and archiving information/files both internally and externally with our clients. The service itself is very useful in a number of ways, especially for interfacing with team members who may not have immediate access to the office, or for clients traveling abroad. It also serves the purpose of customization and ease-of-use we were looking for in a collaborative file-sharing tool.
- Effective hosted-file sharing technology.
- Multiple access points for users, regardless of their location.
- Serves well as a database for information sharing as well, such as an FAQ database or wiki library.
- It can be incredibly overwhelming for novice users.
- The user interface seems more complicated and "busy".
- User permissions can sometimes become a hassle to manage and maintain.
April 06, 2016
The best wasn't good enough
We currently no longer use MS SharePoint. We have moved over to Google Docs and their suite of programs. This was an executive decision made to unify everything company wide.
- I enjoyed the customization abilities of SharePoint. You could right complex processes on the back end that made for a streamlined user interface.
- The ability to use it for multiple unique roles made it easy to rollout to multiple different departments.
- The administrative side of it was complex, not so complex though that you didn't want to use it.
- The ability to run a test scenario before going live. I many times found my mistakes through trial and error.
- The user interface was a bit hard to navigate. Sections and navigation were not as straightforward as they could have been.
March 14, 2016
The best file sharing tool
MS SharePoint is being used across the entire Data Center Operations group. It addresses the need of documentation storage and document sharing.
- I like being able to go to one central location for team documents
- MS SharePoint also is great when you need to share documents with large numbers of people
- I also like it when I can just send one link to all team members
- I like the fact that controls can be set for individual access
- I have experience slowness in using the tool when a lot of people are accessing the product, however that could be due to network performance too.
- No particular bad experience in using the tool as it's very user friendly and easy to use.
March 10, 2016
SharePoint - great tool for document management
MS SharePoint is being used to host our intranet on which all staff have access to. This contains the latest company news amongst a host of resources to be used by front line staff.
It is also being used by corporate departments to support with running projects - using SharePoint(SP) to store project documents (using features such as permissions, version control).
- Easy out of the box functionality - SP is quite easy to use as an end user of the product but also to teach those who need to learn the basics of uploading and updating documents stored in the libraries.
- Document management - Can store endless amounts of documents and can request that various meta-data is stored along with the document.
- Can be used as an intranet site for your company - Pages can look professional and it is easy to edit and control what users see.
- I have had trouble with MS Project documents stored on SP - For some reason they often open in 'read only' mode (for no reason I can seem to explain).
- For SP2013 it appears there are less reporting (on where users go etc) features than previously.