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SharePoint

SharePoint

Overview

What is SharePoint?

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

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Recent Reviews

Microsoft can do better

8 out of 10
November 30, 2021
Incentivized
We are using SharePoint as a replacement for our corporate network file server. Primarily we are using SharePoint for document sharing and …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

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Pricing

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Plan 1

$5.00

Cloud
Per User Per Month

Plan 2

$10.00

Cloud
Per User Per Month

Office 365 E3

$20.00

Cloud
Per User Per Month

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Details

What is SharePoint?

MS SharePoint / SQL refers to Microsoft Sharepoint, a web-based collaborative platform, being used in tandem with Microsoft SQL Server to provide business intelligence analytics and reporting. They can provide BI content such as data connections, reports, scorecards, dashboards, and more.

With Sharepoint, users can share files, data, news, and resources. Sites can be customized to streamline teams’ work. Team members can collaborate inside and outside the organization, across PCs, Macs, and mobile devices.

Sharepoint also supports the ability to discover data, expertise, and insights to inform decisions and guide action. SharePoint’s content management features, along with connections and conversations surfaced in Yammer, enable organizations to maximize their velocity of knowledge.

Users can also accelerate productivity by transforming processes—from tasks like notifications and approvals to operational workflows. With SharePoint lists and libraries, Microsoft Flow, and PowerApps, they can create digital experiences with forms, workflows, and custom apps for every device.

SharePoint Videos

What is Microsoft SharePoint and How Can I Use It?
SharePoint is a great tool for sharing files and delivering information to employees. Some businesses even use SharePoint to build their company website. Whether you use SharePoint for your internet, intranet, or both, though, it can be tricky to get started with.

SharePoint Integrations

SharePoint Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

OpenText Documentum, Jive, and OpenText WEM are common alternatives for SharePoint.

Reviewers rate Support Rating highest, with a score of 8.6.

The most common users of SharePoint are from Enterprises (1,001+ employees).
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Comparisons

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Reviews and Ratings

(2409)

Attribute Ratings

Reviews

(176-191 of 191)
Companies can't remove reviews or game the system. Here's why
Matt Ranlett | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
My organization uses MS SharePoint as a communication and collaboration platform. On the communication side, it is used as a broadcast hub for information about the company and its events and initiatives. On the collaboration side we use the portal platform as a project document and asset repository. Search and social sharing feature heavily in our use cases.
  • Great at collecting and centralizing information related to projects in a discoverable fashion.
  • Good at enforcing security on content while online.
  • The integration of Office products like Word, OneNote, Excel, and OneDrive for Business make MS SharePoint a very compelling platform. It is easy to adopt and train people on the core use cases.
  • MS SharePoint doesn't come with many solutions baked in or solutions for specific scenarios. Instead it is a toolkit where users are required to customize the lists and repositories to fit their needs. This is frequently too complex for many users.
  • MS SharePoint is still error prone, timeouts and conflicts which are not well explained in the UI can baffle some users.
  • MS SharePoint is just not as intuitive to interact with compared to other modern Internet experiences. This apparent complexity leads many people to treat it like an online file cabinet.
MS SharePoint is great at small team collaboration and big corporate intranet publishing but sometimes it can be challenging for a distributed team to understand how to best use the tool in a way that makes geographic distance smaller.
December 08, 2015

SharePointy

Score 3 out of 10
Vetted Review
Verified User
Incentivized
MS SharePoint is being used for general collaboration and document sharing mostly.
  • Collaboration
  • Integration with Microsoft Office clients
  • Version Control
  • Performance
  • UI/UX
  • Half-baked feature set
MS SharePoint is great for collaboration, and integration with Microsoft Office clients.
July 15, 2015

Transitioning!

Score 8 out of 10
Vetted Review
Verified User
Incentivized
MS SharePoint is replacing a current product being used across the whole organization. SharePoint and Project Online allows us to track projects and tasks across various departments in a timely and consistent fashion.
  • Project plan templates that are built both manually and out of the box make the building of client sites and plans upon implementation exceptionally user friendly.
  • The project and task structure is also user friendly in regards to communication between various departments as well as employees.
  • Transitioning to MS Sharepoint and Project Online the entire company will be using primarily Microsoft products i.e. Excel, Word, OneNote and this allows for constancy and ease of communication.
  • The navigation between projects, project details, tasks, editing tasks, etc. is not simple/user friendly and there is a large learning curve.
The use of all Microsoft products and communication throughout multiple departments is possibly the biggest strength, exponentially for a growing company - the product's scalability is exceptional. For smaller companies, the product may be too complex and less helpful as an investment.
Qamar Zaman | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
In my current role, I have incorporated SharePoint in a variety of ways and perhaps that's its greatest attraction and benefit. SharePoint is an enterprise product and we needed to have a number of business use cases to justify its costs. For us the cost of the platform, licensing, resilience, DR, support etc. all need to be considered before it became the platform of choice. Luckily for most organisation, although not the case for my current company due to sensitive data, cloud hosting including Microsoft's Online offering do away with the initial steep curve to embed it in.
Even given the initial capital outlay, it is a far more cost-effective option if you consider a plethora of alternatives that need to be procured to provide the same set of functionality. In our case we have used it for;
  1. The intranet
  2. Customer Portals for our partners. that incorporate surfacing data from our other enterprise systems; Oracle, SAP, IBM, Maximo etc.
  3. Health and Safety System.
  4. A number of document management sites for various departments, migrating from other expensive products.
  5. Collaboration to increase security and reduce load on Outlook (constant attachments etc.).
  6. There are a number of other projects that we're considering that will go on SharePoint.
It's integration with Outlook, Lync, SCCM, SQL Reporting, Office Web Apps (OWA), Microsoft Dynamics is the next set of challenges that will eliminate the need for a number of scattered systems and bring a coherent search experience.

  • The intranet - SharePoint has a mature publishing framework with workflows, content approval, versioning, multi-lingual site and so on.
  • Collaboration and Social Features that include complex workflows for documents, multi-user updates, rich metadata association, and much more
  • Surfacing line of business data (Business Connectivity Services) and providing ability for rich Dashboards and KPI with integration for Excel graphs (Excel services) and SSRS and a host of other features that provide powerful analysis and reporting capabilities.
  • Lists of various types with configurable columns, alerting, and email integration rich taxonomy, secure access - all without writing a single lin eof code.
  • Ability to search not only data held within SharePoint, but also on disk shares, outlook and other systems (eDiscovery).
  • SharePoint has seen improvements in workflow, but I feel the process for end user can be further simplified.
  • I'd like to see LightSwitch somehow integrated to provide building relational applications (similar to force.com in some ways).
  • The Client-side Object Model needs to be further developed.
SharePoint is extremely well suited to Intranet, Document Management and a host of 'tracking' type applications.
It is not well suited to put relational application on it, although there is some limited relational support.
December 05, 2014

SharePoint Rocks!

Score 10 out of 10
Vetted Review
Verified User
We use SharePoint primarily for request management (e.g., new hire, software/hardware, onboarding, corporate cards, etc.) as well as process management (e.g., projects, team workflows, etc.), and document storage.
  • Request Management
  • Communications
  • Process Management
  • Workflows
  • Customization can be difficult when out of the box doesn't work for you
  • Limits can be difficult to work around (sometimes 50 views is not enough)
  • Search isn't all that it should be
SharePoint is great at request management!
December 04, 2014

My SharePoint Review

Alberto da Silva | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
SharePoint is used in my company in three different ways. We first started using SharePoint in order to create a Business Intelligence Portal, through the use of this portal we display Scorecards and KPIs that assist management in making educated decisions as to which indicators are doing well and which ones need to be reviewed.
Another way that we use SharePoint is to create applications with the assistance of InfoPath, Nintex (workflows) and SQL Reporting Services (reports). Our Capital Budget has been done through the last three years through one of these applications.
Finally we have also created collaboration sites for the different internal departments that allows them to share information and documents with each other.
  • Applications using a combination of SharePoint, InfoPath, Nintex & SQL Reporting Services. By utilizing these technologies you can develop rich web applications in a much shorter span of time than it would take to create it with .Net.
  • SQL Reporting Services, Performance Points with SharePoint is a great way to create Business Intelligence. You can create dynamic drill down scorecards that will assist staff in making faster educated decisions.
  • SharePoint with Nintex are able to create rich workflows that will greatly assist in business processes.
  • Site customization in SharePoint is not a straight forward as ASP.Net sites for example. SharePoint in my opinion is a great functional tool but if the scope of management is to have a site or application where design is a key feature than I'm not sure SharePoint is the best option. SharePoint 2013 has greatly improved on the look and feel but to me is a great functional tool but has limitations on design. So it depends on the focus of the company, if design is more important than functionality than I would avoid SharePoint but if the company is looking for a good looking great functional tool than SharePoint would be my option.
  • Creating Visual Webparts for SharePoint 2010 in Visual Studio 2012 is still a challenge because the developer needs to have SharePoint installed on the machine that Visual Studio is running on. This can be quite cumbersome, the best option would be to have developers being able to create and test the webpart on their machines without having to install SharePoint first.
- Which processes in your company currently needs improvements. What are the strength and weakness of your company/department?
- Are you looking for a quick out of the box solution or something that can be customized as per business needs?
- Is the scope of the solutions more in line with company or specific departments?
- How large are your typical projects?
- Is the level of collaboration on the different projects internal only or do they need to collaborate with external users as well?
- What is the history of IT investment in your company?
Kia Packard | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
SharePoint is used across our organization as the company's internal intranet. It is primarily used for communication and disseminating information, due to the large spread of our organization across 32 states. It is also used for collecting information via surveys, document libraries, etc.
  • SharePoint lists/surveys are extremely helpful for tracking purposes
  • Document libraries are useful, particularly in situations where organizations do not have a shared drive that all employees can access
  • Permissions in SharePoint make it very easy to restrict access to content as needed
  • SharePoint workflows perform well for the most part, but can be a bit temperamental
  • SharePoint does not offer full functionality in any other browser besides Internet Explorer
Particularly in larger organizations, it would be best to have at least one resource (person) dedicated specifically to supporting SharePoint. Our organization has been without such a resource for over a year, and it has been tough to get things done from an end user perspective. It is also important to provide training to users before they start accessing SharePoint. It is fairly intuitive for basic tasks, but for anyone who will be creating/administering subsites or other content on a regular basis, they should definitely be trained before being set loose in a live environment.
Christopher Corbett | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
We use SharePoint mostly as document library, but also as a collaboration tool. We also use it for approval processes and have custom lists for various departments. It is being used by each department within the company. SharePoint acts as a single contact point for document sharing, management, and organization.
  • Document sharing and management
  • Approval process workflows
  • Custom lists
  • Mobile friendly with default templates
  • Implementation can be daunting and somewhat difficult.
  • Better tutorials and guides for new users.
  • Modifying the layouts, design etc. to match branding is not very intuitive.
  • Search services require extensive configuration and management.
SharePoint could be very well suited for medium to large organizations that want a CMS for document management and publishing workflows. Basic functionality is relatively simple to understand. More complex scenarios and workflows could be documented better or the process could be simplified.
February 21, 2014

Plan to Share(Point)

Score 8 out of 10
Vetted Review
Verified User
SharePoint is used throughout my former company as a collaboration tool and to manage document versioning. My team (professional services) used SharePoint to develop document libraries for consulting projects that could be accessed both internally by staff and externally by clients. I developed and administered an internal SharePoint site to manage regulatory compliance and process improvement projects.
  • Team collaboration
  • Document versioning
  • Workflow management
  • Integration with other MS products
  • SharePoint sites and libraries can be easily configured to limit access to materials on a need-to-know basis.
  • Checking documents in and out does not always work as expected.
  • Access privileges can be difficult to manage for a typical employee serving as a site administrator.
  • Interface for developing site content takes some effort to learn.
SharePoint is one of those products where the more you put into it, the more you get out of it. At my former company, SharePoint was used by individual departments with little support from Corporate IT. This product handled our primary use case which was to share documents between employees and with clients. However, it was difficult to find documents maintained by other departments and access privileges for individual users were not always set up correctly. With a solid Knowledge Management plan and more technical support/training, we could have done more with it.
Score 9 out of 10
Vetted Review
Verified User
SharePoint is our portal of information, all the news about the company (inside and outside) is spread on this platform. Besides that, we also use it to manage our client projects. For each client we have a project site, where we share our knowledge, documents, planning, issues, etc. SharePoint made all our work easier in finding the documentation, and it's easy to follow-up on projects when you have involved in a couple of them.
  • Content Management, as this is probably the most used feature on our intranet.
  • Easy integration between client applications
  • Document management in combination with search; it's a lot easier to find documents
  • Content types and different templates
  • Multilingual
  • Even better integration with Outlook, mail drag and drop
Depending of the size of company, I wouldn't use it for public websites. You have better products for this that have easier content management applications. If you have a couple of years experience with SharePoint, you can build almost everything with it. It gives you a couple of building blocks, like Lego, and if you use your imagination, the sky is the limit. But sometimes is best to check if there aren't other applications that can even do better for some functionalities you want to implement.
February 08, 2014

MS Sharepoint review

Score 7 out of 10
Vetted Review
Verified User
In our organization MS SharePoint is used as a content and document management tool. It is used through whole organization. It addresses the business needs of storing and sharing the documents and managing security and access. Also SharePoint is used as a social tool, however there are plans to acquire specialized software.
  • SharePoint can be used as informational portal.
  • SharePoint provides ability to categorize information.
  • Allows personalization of the view.
  • SharePoint manages access and security.
  • Complex administration.
  • Object model is complex and poor documented.
During selection process you should focus on exact set of the features, that you need. There are several editions of SharePoint available. Those editions are priced differently. Maybe you can acquire the edition, which is less expensive and customize it to your particular needs using code and object model.
February 05, 2014

Hemendra Agrawal

Hemendra Agrawal | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
We are heavily using SharePoint (V-2010) for our company intranet portal. We are also using SP cloud for our external customers. SP is not specific to one specific department and it is being used by whole company users. As of now we have problem with load balancer and network traffic but it is going to resolve soon.
  • In Build workflow and very easy to create
  • Full compatible with .NET so it can be used all .NET controls and application
  • Easy to backup and restore the farm,application site and lists etc.
  • Well structured permission hierarchy model
  • Integration with other plateform (i.e. SAP, Adobe etc) is not easy
It is very suited as a collaboration portal and document management system.
Score 8 out of 10
Vetted Review
Verified User
MS SharePoint is currently being used by IT.
  • Collaboration is the number 1 reason to use SharePoint. It is a great way to share content across systems, therefore improving productivity.
  • Document Management is a great feature which allows you to store and organize data in a more proficient manner. Our organization used to have numerous copies of the same document in different folders on the network. Employees were using out of date documents. With SharePoint there is a central place for policy and everyone accesses the most current copy.
  • Social Networking give the opportunity to use tagging. Using tags is a way to find information on a specific subject.
  • I would like to see a more affordable product.
  • I would like to see more out of the box workflows.
  • I would like to see more versitile webparts.
It is a great place to store and share company policies, procedures, and standard work. Company announcements, newsletters, and events are easily accessible. With everything stored on a common website, emails and print outs have been dramatically decreased.
Score 10 out of 10
Vetted Review
Reseller
It is being used by our entire organization. It is solving multiple business problems as we have many manual paper processes throughout the company. Additionally, our users complain that file shares are a mess. It is hard to find content. Sometimes, when they do find the content they are looking for, there are multiple copies of the same file and they are not sure what file to use. There is a lot of duplication of content across all departments.
  • The ability to control documents and the collaboration process. Capturing version history is a big deal for our organization.
  • The ability to share documents without sending attachments through emails. We have a major problem with mail storage. Moving to SharePoint has helped us alleviate this as instead of sending documents through email, users are sending a link to the document.
  • Anything missing can really be accomplished by developing your own solutions or purchasing an add-on product. SharePoint is just a platform for you to build it as you see fit to meet business needs.
SharePoint can become an unmanageable beast VERY quickly. Every organization implementing SharePoint should take the time to write a Governance Plan that is appropriate for the application of SharePoint within the organization. There are a lot of resources on the internet that help with this. However, don't just copy a governance plan off the internet, change some names and call it a day. It should be custom to your organization and the vision and plan for the use of SharePoint. This Governance Plan should include what SharePoint will and will not be used for, how it will be used, and it should be reviewed and updated frequently. Also, it should not just be a written plan that is never read by end users. Governance should be engrained into training.

Always remember - no matter what anyone tells you, SharePoint is not the be all, end all. Requirements should be gathered BEFORE making the decision to move to SharePoint and/or build a solution on SharePoint.
Ross Jones | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
SharePoint is used globally throughout the organisation to help our users collaborate on projects effectively.
  • Business process automation
  • Document collaboration
  • Task Management
  • Office Integration
  • Rendering of information
  • Social
  • Discussions
If you are a small business or a start up, the outlay for SharePoint is quite a lot, so I might not recommend it, but for enterprise I think it is a really very good tool.
December 06, 2013

Microsoft SharePoint 2013

Dwight Taylor | TrustRadius Reviewer
Score 5 out of 10
Vetted Review
Verified User
  • Web Based Team Collaboration Applications - From web based team calendars and issue tracking to social media collaborative apps like Wiki's, SharePoint is a great content management framework for creating content repositories.
  • Designing Intranet Portal Landing Pages - For organizations with a variety of different web based tools are used by the business, SharePoint is good at enabling moderately technical user to create portal type pages that centralize important content.
  • Personalization - The personalization feature of SharePoint is a powerful plus in a world where custom social media profiles dominate. Empowering end users to design landing pages that contain the content important to them is compelling. Think of Personalization in the same manner you would your custom MSN, Yahoo or Google Home Pages.
  • User Experience - I have trained, provided technical support and deployed SharePoint environments since SharePoint Team Services 1.0. From then until the time of this writing, SharePoint's out-of-the-box user experience has tremendous room for improvement. As a long-time developer, it's clear SharePoint's user experience was designed by technical oriented designers, such as myself (clean lines and square boxes). In my opinion, SharePoint would benefit greatly from a total UX redesign with a goal of delivering an intuitive and pleasurable user experience. Positive user experiences translate directly into increased user adoption rates which translate directly into increased market share.
  • Document storage - With the dramatic decrease in the cost of storage, SharePoint has an opportunity to improvement it's offering by leveraging existing corporate File Shares as document libraries as opposed to the current paradigm of storing all SharePoint content in SQL Server.
  • Social Framework Integration - SharePoint is a best-of-breed Enterprise Content Management platform. However, as the nexus of forces (Social, Mobile, Cloud & Information) continues to converge, it will become increasingly important for content management platforms to intrinsically enable social framework integration. Third party tools offer capabilities in this space, but the total cost of ownership tends to grow as well.
I would only recommend SharePoint to Enterprises with Microsoft ActiveDirectory and Exchange computer networks. Selection process: Will SharePoint be On-Premise or Off-Premise? If On-Premise, how many SharePoint Administrators will be employed. Which Collaborative features are critical to the organization? Will SharePoint be used for Electronic Records Management? Will SharePoint be used as the only Enterprise Content Management solution?
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