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SharePoint

SharePoint

Overview

What is SharePoint?

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

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Recent Reviews

Microsoft can do better

8 out of 10
November 30, 2021
Incentivized
We are using SharePoint as a replacement for our corporate network file server. Primarily we are using SharePoint for document sharing and …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

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Pricing

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Plan 1

$5.00

Cloud
Per User Per Month

Plan 2

$10.00

Cloud
Per User Per Month

Office 365 E3

$20.00

Cloud
Per User Per Month

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Details

What is SharePoint?

MS SharePoint / SQL refers to Microsoft Sharepoint, a web-based collaborative platform, being used in tandem with Microsoft SQL Server to provide business intelligence analytics and reporting. They can provide BI content such as data connections, reports, scorecards, dashboards, and more.

With Sharepoint, users can share files, data, news, and resources. Sites can be customized to streamline teams’ work. Team members can collaborate inside and outside the organization, across PCs, Macs, and mobile devices.

Sharepoint also supports the ability to discover data, expertise, and insights to inform decisions and guide action. SharePoint’s content management features, along with connections and conversations surfaced in Yammer, enable organizations to maximize their velocity of knowledge.

Users can also accelerate productivity by transforming processes—from tasks like notifications and approvals to operational workflows. With SharePoint lists and libraries, Microsoft Flow, and PowerApps, they can create digital experiences with forms, workflows, and custom apps for every device.

SharePoint Videos

What is Microsoft SharePoint and How Can I Use It?
SharePoint is a great tool for sharing files and delivering information to employees. Some businesses even use SharePoint to build their company website. Whether you use SharePoint for your internet, intranet, or both, though, it can be tricky to get started with.

SharePoint Integrations

SharePoint Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

OpenText Documentum, Jive, and OpenText WEM are common alternatives for SharePoint.

Reviewers rate Support Rating highest, with a score of 8.6.

The most common users of SharePoint are from Enterprises (1,001+ employees).
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Comparisons

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Reviews and Ratings

(2409)

Attribute Ratings

Reviews

(1-4 of 4)
Companies can't remove reviews or game the system. Here's why
Trent Kenelly, DTM | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Incentivized
We use SharePoint for the repository of legal, admin and operations data, files, processes, graphs and charts. It is a system of record for our business and is vital to the running of a data center. We run in a cluster environment, vmed in our corporate web cluster. We have specific groups, sites and calendars based upon the business unit.
  • Document storage
  • PTO Calendars
  • Sites with sub sites with specific requirements
  • Multi user edits
  • Check in and out process
  • Versioning of documents
  • User integration with Hybrid 365 environments
  • If your organization needs a document repository, SharePoint is a good fit.
  • If your organization needs integrated calendar functionality with active directory, SharePoint is a good fit.
  • If your organization needs active sites and subsites with specific security roles, SharePoint is a good fit.
  • If your organization needs multi user edits, there are much better applications.
  • If your organization does a lot of versioning and dynamic applications, I would not suggest SharePoint.
  • SharePoint helps us from an auditing standpoint
  • Meta tags help to segment files by customer
  • Versioning/Check in/out does not us to do multi user edits/collaboration
  • Sub sites have assisted us in formalizing a training program
  • Google Docs: Not enterprise ready, but great at multi user edits. Subsites and integration not native. Use of service accounts not a strong suit. Not audit friendly
  • Slack: Discontinued due to security features and lack of AD integration (At the time)
  • Confluence: Better at automation and workflow management, security is good
  • ConnectWise: Better at automation and integration of non MS applications.
150
Sales, Operations, Finance and Administration
5
Site operations, MS certifications, IIS understanding, applications benchmarking
  • Document management
  • Audits
  • Calendars
  • PTO integration
  • Hidden subsites
  • ID cards
  • Customer experience integration
  • Dynamic calendars and apps
MS partner, integration to AD, Office 365 partner, MSP, Service provider
No
  • Prior Experience with the Product
  • Existing Relationship with the Vendor
Existing MS partnership and existing deployment
More testing on versioning and document checkout.
  • Third-party professional services
Confidential
  • N/A
Cleanup still ongoing
No
The amount of money would not be worth the expense vs. the offering.
Large organization, hard to get answers, google is faster.
No
During the migration process and during the renewal process, support was engaged.
  • AD integration
  • AD security
  • meta tags
  • Checkout process
  • Versioning
Standard MS offering, integration to AD, uses standard GUI for file transfers
hrvoje katusic | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
SharePoint is used as a document management portal, as an intranet and extranet platform, as a collaboration platform across the organisation and inside divisions. We use workflows built in SharePoint and we use SharePoint developer for implementing workflows. The problems it addresses are announcements, phone book, master database for bidding and contract management, BDM management platform, extranet site for collaboration with partners outside our company and for document management within divisions.
  • Very robust, never crashes
  • With minimum investment apart from licensing it can address most business processes
  • Good search capabilities (SharePoint 2010)
  • Same ergonomics as late office editions
  • Referential integrity between lists
  • Better no programming application development capabilities
  • Simple solution to keep big data outside the database
Less appropriate as a web application against database data. It doesn't have built in referential integrity within lists. Well suited for publishing and approval of documents. Very robust, so not much maintenance is needed if used with built in functionality. Some third party solutions add much more capabilities to out of the box SharePoint for not much of an increase of the price. Very good security, if a little complicated with later editions.

Can authorize both against active directory and LDAP for outside partners. Very well developed community.

However, if migrating, if doing some more in depth customization, a professional is very much needed since it's a very complex environment and easy to lose a lot of time on tweaking, debugging and navigating through numerous options.
  • Divisions document generation much better coordinated
  • It serves us as a CRM without the need to buy one
  • Very well adopted so the demands ever increase
  • Need to have outside consultant
None. We considered K2 however, too expensive so far. We selected SharePoint because it came years ago with a subscription and we needed a collaboration platform to begin with.
300
working as engineers, designers in civil engineering industry
2
Microsoft background. Out of the box support is not demanding but developing its capabilities, which are vast, requires engagement of the professional. Experience withVisual Studio, html, css, javascript is mandatory to develop custom capabilities. Good SharePoint environment also requires well versed engineer with "under the bonnet" capabilities of debugging SharePoint problems.
  • Extranet collaboration with partners outside our company
  • CRM platform, tracking of project pipelines
  • Project collaboration
  • To facilitate basic CRM functionality
  • Bid tracking
  • Receivables management
The only drawback is the price, it's quite costly to buy and requires Microsoft professionals to run at its peak capabilities. It works very well with large quantities of employees, has powerful search capabilities and a huge community. However it might not be a good fit for smaller companies who don't handle a large number of documents and employees and who don't exert high security requirements.
Yes
SharePoint partly replaced both ViewWise, a document management software and Metastorm e-work, a process management tool.
It was a change in company management and IT management that spurred the change of platform, and since we were under a Microsoft subscription at the time, SharePoint was an obvious choice. Through the word of mouth, the number of users eventually spread through the years.
  • Product Features
  • Product Usability
  • Vendor Reputation
  • Existing Relationship with the Vendor
It was under an enterprise subscription model, plus we are a Microsoft experienced company. So seemingly, at no extra cost we could implement a platform we could use for a number of different purposes. Many out of the box features can be used very efficiently and with some imagination you could achieve many business goals.
The total cost of ownership (TCO) was not considered at the time. SharePoint is not for companies short on budget. That is a very important fact. However, if you don't lack financial backing, with some extra cash invested in add-ons, you can build very nice applications without the need to hire many Microsoft professionals. We mostly outsource in depth Microsoft knowledge.
  • Implemented in-house
  • Professional services company
A Microsoft professional performed the implementation. In my opinion, it pays back to really engage a SharePoint professional for implementation, because it is vital to set up things right. It is very painful and time consuming to change setup settings later especially if users start filling up content. Also, it is important to get good tips on resolving issues, technology shortcomings and in essence get a good pitch in order to solve business requirements. SharePoint has a large number of templates and if you are not dedicated just to SharePoint, you are never going to test them all. So a good tip on best practice approaches pays back very soon!
No
Change management was a big part of the implementation and was well-handled
Again, hire a sharepoint professional with a number of sharepoint projects behind him. Since sharepoint will most probably handle many business processes and large quantities of documents, downtime should be minimal and functionality setup as quickly as possible. It is impossible to pilot all new features, lessons learned on other peoples cases hurts the least. So hire a professional to setup your sharepoint.
  • Switching authentication from regular to claims based in 2010
  • Finding new versions of third party add ons, since sites would break if add ons were not updated
  • Takes a while for users to get accustomed to new ergonomics
Beware of switch in authentication methods!
No
we never actually used microsoft support
We never actually used Microsoft support. We mostly use forums, user groups and Google to handle issues.
No
Never used it.
  • Setup of security
  • Integrating with active directory
  • Integration with other microsoft products
  • New Microsoft Project is awesome! It's built upon the SharePoint platform
  • House cleaning the platform. It requires period maintenance to operate efficiently
  • Some list functionality is lacking for example cascade lookup
  • Security is at the item level, not column level
Yes
not sure, we don't use it much since it's an intranet platform. We don't host our external web on SharePoint.
A lot of users can give you many great ideas how to cleverly use SharePoint's core functionality to implement almost any process you need. It is very sturdy, never crashes. Many applications and third party solutions are built for SharePoint so even customization without Microsoft programming skills is rather easy and low cost.
Chris John | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Incentivized
SharePoint is currently being used by our entire organization in different ways. First we have a custom application that some outside developers set up for us. Second, we in IT use it to collaborate on some documents that we create and manage. Thirdly, our HR uses a custom application that is currently in the final stages of setting up. SharePoint is quite flexible!
  • Great search feature.
  • Flexible.
  • Integrates with Office pretty well.
  • Lots of out of the box features.
  • Search query webparts are really cool once you figure out how to use it.
  • Tons of features can sometimes make things overwhelming.
  • With other services that are coming out, you start to see some of the flaws of SharePoint such as how sometimes the simplest thing can take quite some time to configure.
  • As good as the integration is with Office, it could be better.
SharePoint is really great if you're a Microsoft heavy shop. It allows you to really leverage some neat features like version control, checkin/checkout, document sets, metadata navigation, etc. SharePoint 2013 is better than the previous iterations of the product in that it's a little less reliant on Internet Explorer. But you still have some functionality that's tied to IE. So wouldn't recommend to anyone that's an Apple shop.
  • Increased employee efficiency
  • Ability to collaborate
  • Gives higher ups some insight on what users are working
SharePoint was already selected when I got here. However, like I've mentioned before, SharePoint is a very capable platform for collaboration. It has a nice feature set but the issue at times is getting the product to do what you want it to do. Other products are cloud based (though I know MS does have a cloud option for SharePoint as well) so you're not worrying about your backend. But because it's on premise, it does give us the sense of comfort knowing that the product is in house.
Yes
SharePoint is a big product and knowing everything would be great, but I don't have the time. I do appreciate the ability to talk to someone and figure out what's going on with my environment and learn best practices.
Support varies by tech and by vendor. I've used Microsoft's support channel and for the most part have been successful to get my questions answered. I've also used third party vendors and have gotten some answers resolved as well, though sometimes getting them on the phone is difficult. It all depends!
No
I was having an issue with my SHarePoint 2013 search functionality. I contacted Microsoft and opened a case with them. They worked tirelessly with me to get the search working. Even past their office hours! I really appreciated it and can't thank them enough for their support and dedication.
  • Versioning
  • Search
  • Office integration
  • Overall document management
  • UI can be un-intuitive to users
  • People expect it to work like a Dropbox, but it's not!
Yes, but I don't use it
It works ok but there is a LOT of tweaking to get it to what a regular enduser wants.
December 06, 2013

Microsoft SharePoint 2013

Dwight Taylor | TrustRadius Reviewer
Score 5 out of 10
Vetted Review
Verified User
  • Web Based Team Collaboration Applications - From web based team calendars and issue tracking to social media collaborative apps like Wiki's, SharePoint is a great content management framework for creating content repositories.
  • Designing Intranet Portal Landing Pages - For organizations with a variety of different web based tools are used by the business, SharePoint is good at enabling moderately technical user to create portal type pages that centralize important content.
  • Personalization - The personalization feature of SharePoint is a powerful plus in a world where custom social media profiles dominate. Empowering end users to design landing pages that contain the content important to them is compelling. Think of Personalization in the same manner you would your custom MSN, Yahoo or Google Home Pages.
  • User Experience - I have trained, provided technical support and deployed SharePoint environments since SharePoint Team Services 1.0. From then until the time of this writing, SharePoint's out-of-the-box user experience has tremendous room for improvement. As a long-time developer, it's clear SharePoint's user experience was designed by technical oriented designers, such as myself (clean lines and square boxes). In my opinion, SharePoint would benefit greatly from a total UX redesign with a goal of delivering an intuitive and pleasurable user experience. Positive user experiences translate directly into increased user adoption rates which translate directly into increased market share.
  • Document storage - With the dramatic decrease in the cost of storage, SharePoint has an opportunity to improvement it's offering by leveraging existing corporate File Shares as document libraries as opposed to the current paradigm of storing all SharePoint content in SQL Server.
  • Social Framework Integration - SharePoint is a best-of-breed Enterprise Content Management platform. However, as the nexus of forces (Social, Mobile, Cloud & Information) continues to converge, it will become increasingly important for content management platforms to intrinsically enable social framework integration. Third party tools offer capabilities in this space, but the total cost of ownership tends to grow as well.
  • Single Version of the Truth - By far, the most significant impact is the ability to store and retrieve multiple content types using a common interface. When an executive needs the most recent version of a proposal for the board and there's only one place to get the content, it makes life so much simpler and productive.
Rating driven solely by total cost of ownership.
I would only recommend SharePoint to Enterprises with Microsoft ActiveDirectory and Exchange computer networks. Selection process: Will SharePoint be On-Premise or Off-Premise? If On-Premise, how many SharePoint Administrators will be employed. Which Collaborative features are critical to the organization? Will SharePoint be used for Electronic Records Management? Will SharePoint be used as the only Enterprise Content Management solution?
20
Vice President of Media, Directors of Media, Marketing and Video Editing, Director of Community Programs
2
Windows Server Engineer, SQL Server Database Administrator, SharePoint Administration, Active Directory Administrator
  • Official Document Repositories - Centralized document management
  • Broadcast Workflow Management - Multi-phase, multi-approval broadcast management business process.
  • Enterprise Application Portal - Central launching page for various applications
  • Business Process Management
  • Full team collaboration
  • Implemented in-house
Yes
Active Directory Preparation, SQL Server setup, Windows server storage configuration, SharePoint Service Account creation, SharePoint installation, SharePoint configuration, Post production eval, SharePoint designer deployment
Change management was minimal
Partnering early with the intended user community goes along way with adoption after production role out.
  • SharePoint Service Account Configuration
  • SharePoint Search Configuration
  • Third Party SharePoint Warm Up
Windows server and active directory preparation is critical to a successful implementation. A pre-installation checklist goes a long way and saves a bundle of rework.
No
Internal support team are SharePoint Experts
Microsoft has gotten better in it's ability to support SharePoint over the years. In addition, Microsoft and third party support offerings are abundant.
No
SharePoint Team Services 1.0 and the absence of folders within Document Libraries and Lists. After engaging Microsoft on this issue, the SharePoint team began to include this feature in subsequent releases.
  • Navigating Quick Link Menu Items
  • Search
  • Installation or Setup
  • Service Account Management
  • Exporting Documents
Yes
The mobile interface is in it's infancy phase even though it's been available for a number of versions. The mobile interface significantly reduces built-in functionality. In addition, the HTML and Javascript payload is robust for mobile devices.
If SharePoint really focused on non-technical user experience design, it's usefulness to the broader user community would increase dramatically.
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