K2 Software

K2 Software Reviews

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Ratings and Reviews
(1-20 of 20)

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Viswam Srinivasan | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Review Source
  • K2 infrastructure has been very reliable so far. Sure, you will run into occasional bugs and those will require attention, however, the whole platform is designed very well. K2 hosted on Azure offers the best of both worlds. A mix of scalability and feature rich, technical sophistication. Any gaps in product monitoring can be offset through Azure's out of the box tools.
  • K2 fills the void not addressed by Microsoft technologies, however, the Microsoft ecosystem for Digital Process Automation is very confusing. Microsoft Flow, Nintex, K2, Business Application Platform, AuraPortal, and Sharepoint tend to compete for the same market. K2 is the most sophisticated platform out of those solutions, but because of confusing marketing messages from all vendors, it's hard to see at any given time how they are different from the rest of the pack.
December 24, 2018

It was amazing!

Fady Eshak | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Review Source
  • K2’s greatest differentiator is its high-productivity application authoring environment which citizen developers and IT resources can use to create process-centric applications for process automation. This environment relies on K2’s extensible SmartObject framework to produce a nearly code-free solution.
  • Using visual tools to build reusable data, form and workflow components that use line of business and web-based data, K2’s SmartObject technology provides a single view of business entities both in workflows and via their model-driven user interface experience (K2 SmartForms). K2 SmartObject is easily configured to integrate with other systems within an enterprise or on the web.
  • K2 BlackPearl is a natural choice for organizations that have a deep investment in Microsoft technologies such as Windows Server, Microsoft SQL Server, SharePoint, Office 365, Dynamics and Dynamics 365, as well as organizations that are actively using services available from Microsoft Azure.
February 01, 2019

Complex K2 Approval forms

Kyle Kochtan | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source
K2 is good for both the elimination of the emailed excel file approvals and the one-off access DB approval systems. This is also very good at removing the need for many share point approval systems. K2 could work on a better upgrade and implementation from older systems, older K2 and Info Path in particular.
Paul Keys | TrustRadius Reviewer
Score 1 out of 10
Vetted Review
Verified User
Review Source
It is well suited when being used outside of SharePoint by custom applications or when all you are looking for is Forms and workflows. As a SharePoint embedded workflow engine it has a long way to go to compete with the likes of Nintex
May 25, 2016

K2 or Not to K2?

Brent Heezen | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Review Source
Just like any product, you need to make sure the product is solving the business use case and is the appropriate solution to the problem. K2 Blackpearl is for manual-centric workflows where work items are assigned to individuals (not queues) and immediate response on a work item assignment should not be guaranteed. It is not a form-based workflow or a synchronous work process - it needs to be used to manage the work of individuals on a per-work item basis when inventory, visibility, traceability/auditing, and system interoperability is required. For Smart Forms, like any forms modeling tools, the Data Capture and Presentation needs to be a concise, simple, and relatively basic validation. Like any Forms Automation tools or Forms Modeling tools, when you need to start verifying your claim number to a source of truth, your invoice to an invoicing system, and the complexity increases, you need to be smart with the product chosen and think through vision/strategy on how long the life span of your application is vs. the amount of build time to build.
Ajay Mandke | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source
K2 is best suited for business process that involve
    • Human participants (User tasks with rules around task assignment, escalations)
    • Integration with multiple systems such as AD, SharePoint, Exchange, CRM, any custom in house application with supported database layer
    • Ability to manage versions, robust error handling
    • Reporting and audit for workflow processes
With other process automation such as BizTalk, it is important to distinguish that K2 is not well suitable for system workflows that involve data transformation, manipulation and exchange between systems.

K2 excels at business process automation compared to other common products because it can integrate with multiple systems and can truly be enterprise grade workflow platform leveraging common skill set of .NET, Web services, SSRS etc.
January 09, 2019

K2 5.0 On-Prem Review

Score 8 out of 10
Vetted Review
Verified User
Review Source
K2 does what K2 does. It is great at forms and workflow automation. The ability to customize on the go is a strong point as well. When we build a form or process, we can make changes on the fly in the event that a launch is less than expected. We can tweak as needed. Very scalable. For some of our business customers that need things fast, K2 is perfect for that. Creating custom applications from scratch will still take probably twice as long.
Guy Wiggins | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source
K2 blackpearl is a very robust workflow tool. It should only be deployed in organizations that have the developers and engineers that can support it but I think that is true of many workflow tools in general. It does not reside directly on SharePoint servers as some competing products do so it is not as completely integrated into the SharePoint stack. This has pluses and minuses. Because the K2 server and database are separate this can give you some flexibility and it does not demand resources from SharePoint front ends. However, it also means that it is not as tightly integrated.
Score 9 out of 10
Vetted Review
Verified User
Review Source
Not well suited for: - automation of knowledge work (Adaptive/Dynamic Case Management); - use cases requiring application of very advanced business rules. There is a third party business rules engine that works well with K2 though; - Java engineers- wanna-be-BPM consultants - K2 is best suited for Business Technologists aka Citizen Developers; - outsourcing based delivery model - you need to train your onshore people; - teams and companies that don't want to learn on their own. if you want to outsource your DPA program to a foreign based IT services provider, pick a different vendor; Well suited for: - 60-70% of all digital process automation uses cases you will find in your organization; - department and enterprise-grade process automation applications; - Citizen Developer adoption; - integration intensive use cases; - software teams not afraid to extend K2 with their own code through well-documented APIs;
Mark Johnston | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Review Source
There need to be IT resources that can bridge the gap between understanding how the K2 blackpearl platform works and how end users need to interact with it. There are significant up-front deployment and development steps required to apply K2 black pearl's significant power.

And there needs to be a reasonable level of maturity in the business processes that K2 blackpearl will be deployed to support. This maturity implies that processes are stable, well-documented, and that there are established roles in the process that are understood and supported by the process participants.

If the above criteria are met, K2 blackpearl has the power and flexibility to bring some real discipline to key business process, and the tools to monitor, measure, and improve those processes.
Score 7 out of 10
Vetted Review
Verified User
Review Source
K2 is well suited for building applications around process improvement where the workflow engine can come into play. The workflow engine can quickly build many process automation tasks without writing much code at all. Managing workflows in the production environment are also very nice as where the workflows are at in the process are tracked and are easily re-started. Integration with SharePoint is also valuable if an organization has a deep use of SharePoint. This allowed us to quickly leverage existing SharePoint lists and sites already developed without starting completely over.
Prashant Bhoyar | TrustRadius Reviewer
Score 5 out of 10
Vetted Review
Verified User
Review Source
The key questions are following.
1) Budget
2) In house expertise (K2 BlackPearl resources are rare commodity)
3) Does it need to integrate with other Microsoft Products?
4) What will be duration of the workflows ( 1 month, 1-2 years)?
5) How many workflows requests/second are you anticipating?
Score 7 out of 10
Vetted Review
Verified User
Review Source
Selecting K2 Blackpearl and its supporting tools should be done carefully. Key factors include:
  • The amount of users and processes to be supported (costs can vary by user and process count)
  • The features needed (K2 is feature-rich, if complex)
  • How many systems will be integrated (generally the more the better for K2)
  • Initial time to go-live (K2 requires time for installation, configuration, and training)
  • Cost (K2 is probably not the cheapest solution, so establishing needs outside of cost is key)

K2 Software Scorecard Summary

Feature Scorecard Summary

Reporting & Analytics (3)
74%
7.4
Dashboards (10)
75%
7.5
Standard reports (10)
74%
7.4
Custom reports (9)
72%
7.2
Process Engine (8)
80%
8.0
Process designer (12)
89%
8.9
Process simulation (10)
76%
7.6
Business rules engine (12)
80%
8.0
SOA support (11)
78%
7.8
Process player (8)
89%
8.9
Support for modeling languages (9)
76%
7.6
Form builder (11)
70%
7.0
Model execution (11)
82%
8.2
Collaboration (1)
78%
7.8
Social collaboration tools (6)
78%
7.8
Content Management Capabilties (1)
76%
7.6
Content management (8)
76%
7.6

What is K2 Software?

With K2 Cloud and K2 Five, users can drive process excellence across an organization by connecting people, systems, and data to orchestrate how and when work gets done.

K2 Software Competitors

K2 Software Pricing

Starting Price: $2000

More Pricing Information

SaaS Editions Pricing
Pricing DetailsTerms
K2 Software$2000.00per month
K2 Software EnterpriseRequest a Quote

K2 Software Technical Details

Deployment TypesSaaS
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

What is K2 Software?

The K2 Platform is a business process application designed to enable people to build and run business applications including forms, workflow, data ,and reports. It can be utilized via a cloud environment or as an on-premise implementation. K2 was acquired by Nintex in October 2020. K2 is presently being integrated into Nintex.

How much does K2 Software cost?

K2 Software starts at $2000.

What is K2 Software's best feature?

Reviewers rate Process designer and Process player highest, with a score of 8.9.

Who uses K2 Software?

The most common users of K2 Software are from Enterprises and the Computer Software industry.