Nintex Platform Reviews

Nintex focuses on process automation and they are very good at it. Any business process an organization has that requires approvals and especially where those approvals vary (e.g., higher request PO amount requires more approvals) are well suited to automation with the Nintex Platform. Nintex also has a robotic process automation (RPA) tool, which allows for automation of manual processes using any software accessible by a user's workstation. And Nintex offers a process mapping tool that allows organizations to map business processes (manual or automated) in a standardized manner in a central portal.

Running complex or multi-step workflows is really where Nintex shines, especially if you don't have developer resources on staff. With the WYSIWYG like workflow canvas, you can easily see the logic and build the necessary steps using out-of-the-box controls included in the product. Branching logic or conditional steps are easily supported and the concept of state machines is supported as well.

Nintex Platform is well suited for form design and workflows--great and easy to use, also Nintex Sign. Nintex Foxtrot RPA is a heavy software and not easy to use!

Well suited:

• Process and approval digitalization, user handling, and workflow optimization like HR processes or rebuild automation for the approval matrix.

• It's well implemented in the system architecture with Microsoft products.

Less suited:

• Some parts that are useful are not implemented in the on-prem version of Nintex. What is in some parts is making life a little bit difficult because user finds the solution in the cloud version and wishes that it was also possible in the on-prem version.

• Some technical scenarios are not possible. For example, ADFS or something similar, but that's not directly a problem from Nintex itself. This is a mix from Microsoft and the engine.

Nintex Platform is well suited for SharePoint. We have used Nintex Planform in several departments for lists and forms to allow for rich user experience while being able to control how the form works. The workflows have provided many instances of turning manual processes into automation, such as paper forms being filled out now use Nintex Platform forms with workflows behind the scenes that notify the owner of the document. Agents can fill out information through a form, and the information is sent through a workflow to our department, agents can request a calendar appointment through SharePoint, and Nintex Platform creates appointments on Outlook.

Nintex is an extremely versatile platform and can help drive automation in any area of your company. We are considering it for our onboarding and off-boarding processes.

One can run Nintex Platform as a workflow owner; you can define exactly which roles/people/groups can have access to an item at any given time during the workflow process. You're lucky to be in an organization that only has 1 regulated process in SharePoint.

Nintex is best-suited for customers with lots of small, simple workflow needs and where cost isn't an issue.

Nintex Platform does integrate well with MS Office 365. Users are easily added to workflows and forms and the SharePoint integration is well done. However, critical functionality is missing. For example, a form that has calculations between fields can't be printed by the user (this is called the "Responsive" form) and a form that does have print functionality (called the "New Responsive" form) will not calculate simple formulas. Nintex support is unable to provide a time-frame for when this critical issue will be resolved despite acknowledging it months ago. The only case where I would recommend this to a colleague is if they had simple forms where Office 365 and SharePoint integration were needed but required no calculations.

For automation of processes, I think Nintex Platform is a perfect fit. What is needed perhaps is a companion tool to help the initial mapping of processes. Enumerating items works fine but when we have a list of e.g. 200 items and we need the workflow to run on all the items, we ran into some performance issues.

Nintex Platform is a great tool to standardize forms and facilitate business processes. It is pricey, so it’s not suitable for the small business market.

Nintex Platform is great for creating workflows in Microsoft Office 365 and building forms. The Nintex mobile app needs more refinement.

Best suited for simple to medium business logic implementation. For very complex logic, it is very cumbersome.

Suited for approval processes - which are 80% of all workflows in our environment. It works very well for this.

The Nintex Platform UI look and feel is either too "busy" or has too much exposed and requires a lot of tailoring to create optimal user views. This may be a SharePoint issue, but since Nintex is based on SharePoint this becomes an issue.

Using Nintex's forms, you can easily customize to Sharepoint.

Nintex is well suited to organizations with well defined, repeatable business processes that are currently manual. Nintex is best suited when used to automate easy to medium complex processes. Our organization made the mistake of automating some highly complex processes early on. While we were able to do it, they became a nightmare to maintain and support (enhancements requested by the business). If your organization is looking for a tool for automating highly complex processes, I would recommend traditional development (.NET for example).

We find the Nintex Platform can be used across almost any process we have; it's department and industry agnostic. Although there are reasons why so many HR applications exist, holiday systems, timesheets, and sickness can be surprisingly involved and tricky to manage, so I'd suggest applying Nintex to more company-specific problems you want to solve.

Nintex is well suited for automating simple processes that are well defined and don't have a lot of exceptional cases. I've found that it's possible to build complex applications using Nintex, however, given the amount of maintenance those workflows often require causes some of the benefits of using the tool to be lost. As well, given there is a max size that a Nintex workflow can be if you start handling a lot of exception cases for a process, you start having to chain together multiple workflows which also increases the risk of failure.

Nintex Platform is appropriate when there are a lot of processes to automate and you do not require a bigger IT team. It is less appropriate for those that can't afford it in Latin America. Nintex Platform in Latin America is expensive due to currency exchange. Nintex Platform is oriented to big enterprises and in Latin America there are a lot of small businesses.

Nintex Platform is well suited for automating steps and escalations for workflows. This helps to free up time to be more productive.

Nintex Platform is more appropriate in hire-to-retire process or traceability processes (i.e. to be able to trace action made internally by different department/services). It's well suited for full process where some legacy system are interacting with the Nintex workflow.

Well suited for Sharepoint on-premise.

Nintex Platform is well suited to professional developer workflows. I've never seen it as a citizen developer as without governance the actions available are too wide and dangerous.