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NoteVault

NoteVault

Overview

What is NoteVault?

NoteVault is a construction reporting tool with three components. The Notes! app is supported by an audio-to-text translation service, and the Crew! app allows users to track labor, materials, and equipment quantities. The AlertMe! app supports group calls for issue…

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Recent Reviews

TrustRadius Insights

Notevault is a versatile tool that is widely used in the field and supervision for various purposes. Users rely on Notevault on a daily …
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NoteVault Works For Us

10 out of 10
February 02, 2017
We use Notevault to do our daily reporting on every construction site, that we are on. It allows our foreman an easy way to do their daily …
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Great program

10 out of 10
January 24, 2017
Incentivized
Our company uses NoteVault daily. We record all activities from daily meetings, issues, change orders, manpower, safety, rental equipment. …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

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Pricing

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What is NoteVault?

NoteVault is a construction reporting tool with three components. The Notes! app is supported by an audio-to-text translation service, and the Crew! app allows users to track labor, materials, and equipment quantities. The AlertMe! app supports group calls for issue notification.

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Product Details

What is NoteVault?

NoteVault is a construction reporting tool with mobile and web-based accessibility. The Notes! app supports audio-based reporting with a human transcription service. This service converts audio recordings into text reports, including multilingual translations. The tool also allows users to attach multimedia files to the reports. The Crew! app enables users to track labor, materials, and equipment quantities and to centralize crew reports and time cards. The AlertMe! app is designed for rapid group calling to keep the broader team informed while the on-site issue is addressed.

NoteVault Video

What is NoteVault?

NoteVault Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo
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Comparisons

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Reviews and Ratings

(16)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Notevault is a versatile tool that is widely used in the field and supervision for various purposes. Users rely on Notevault on a daily basis to generate reports, track job progress through pictures, and monitor labor hours and materials. By using Notevault, the quality and accountability of daily reports and job status have significantly improved. This has become crucial as it provides contractors and owners with concrete proof of progress and work completed.

One major application of Notevault is in highway repair projects. It enables more thorough and accurate reporting by allowing users to document daily activities, track issues, capture progress photos, and record subcontractor information. Project superintendents utilize Notevault at every job site to facilitate communication and streamline daily reporting. By incorporating instant information sharing and easy team collaboration features, Notevault emerges as an essential tool across all types of projects.

In addition to construction sites, commercial plumbing contracting companies in Florida and Michigan also rely on Notevault for their daily project notes and communication needs with project managers and contractors. Moreover, Notevault proves invaluable in addressing the common challenge of foremen not turning in daily reports. By empowering them to record notes, take pictures, and track daily activities within the app, the accuracy and immediacy of reporting are ensured.

Furthermore, Notevault serves as a helpful tool for record-keeping purposes related to site issues, progress updates, manpower allocation, safety concerns, change orders, rental equipment management, and more. This comprehensive functionality is particularly beneficial in resolving disputes with clients and subcontractors.

Overall, Notevault has gained popularity among users due to its user-friendly interface, ability to capture real-time information, instant data sharing capabilities, ease of use for generating reports, as well as its effectiveness in enhancing communication between team members. With its wide range of applications in various industries such as construction and plumbing contracting, Notevault has established itself as a reliable solution for efficient daily reporting and project management needs.

Efficient Project Management: Many reviewers have found Notevault to be a fantastic tool for project management and reporting. They appreciate the ability to access the status and overview of projects and reports, which allows them to keep tabs on production and track the sequence of tasks. This feature has been mentioned by several users as a huge time saver, especially when job issues arise.

Accurate Documentation: Notevault is highly effective in proving the quality and condition of work. Users' workers are able to document and photograph project status and condition daily, providing ample evidence in case of any questions or disputes. The ability to save PDF versions of daily reports is particularly valuable, as it allows users to easily share status and conditions with interested parties or customers. Several users have noted that it's hard to argue with time/date stamped pictures.

Improved Communication: Users appreciate Notevault's communication features, finding it easy to keep other support staff in the home office up-to-date with project developments. They also value Notevault's unlimited picture-taking feature, which allows them to provide thorough documentation and context for each photo. The ability to edit and correct daily reports and have them reissued with new information is also found to be very useful by many users.

Labor interface learning curve: Some users have found the labor interface to be challenging to understand and utilize, requiring training to fully grasp its functionality. This sentiment has been expressed by multiple reviewers who have felt that the learning curve is steep and additional training is necessary in order to effectively navigate the labor interface.

Difficulties with adding pictures: Initially, some users experienced difficulty and clunkiness when trying to add pictures to the app. However, they were able to figure it out over time through trial and error. While there may have been a learning curve involved, users eventually became proficient in this aspect of the app's functionality.

Inconvenient report retrieval from archives: The app does not currently offer a convenient way for users to retrieve reports from the archives. This lack of functionality has been noted by some reviewers as an inconvenience, as it requires extra effort on their part to access previous reports stored in the archive section of the app.

Attribute Ratings

Reviews

(1-14 of 14)
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Steve Rosenfield | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
  • Being able to take unlimited pictures every day and provide short or lengthy captions for each picture
  • Ability to edit and correct a daily report, and have it reissued with new information
  • Customer support has been excellent
  • There are times when the uploads from the cellphone are slow, but that does not occur too often
February 02, 2017

NoteVault Works For Us

Glen Nelson | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • As a delay has occurred in the field, the foremen are able to report it immediately. The project manager now gets this information as it happened, not just trying to remember the next time they talk or see each other.
  • As an RFI arises, the foremen can ask their questions immediately so that the PM can address it right away.
  • We input our manpower on a daily basis, which helps us project where we are as it pertains to hours on a job.
  • The app could be a little more similar to the desktop version. There are a lot of features on the desktop version that aren't available in the app. This does keep the app a little manageable, but being able to work with manpower on the app, could be useful.
  • Needs an app for the iPad. The phone version on the tablet works but could be updated so that more features are available using the app. Kind of a mix between what's available on the phone and desktop.
January 25, 2017

Notevault review

Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Enhances safety; instead of writing notes, with my head down buried in a notebook, I am aware and looking around. I work on highway repair projects next to live traffic and all types of construction equipment moving in all directions and overhead.
  • Documentation; I got in a dispute with a contractor recently and won it immediately by showing my Notevault notes with time stamped photos of the disputed work.
  • Communication; I can keep other support staff back in the home office up to date with project developments and they get to see what is going on .
  • Difficult to bring back reports from the archives. I don't archive any more; I just sequentially date my projects and keep them all live.
  • Notevault is set up for normal work shifts. But I mostly work night shifts from about 10 pm to 6 am. You then have to sort and filter the notes from two separate "days" in the system to get a coherent report from a single night shift. I live with it, but I don't like it.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Notevault is super easy to use and I am able to enter every aspect of each project that is needed into my list of active projects.
  • NoteVault lets us stay on job sites and still get our construction reports done by dictating notes throughout the day.
  • Notevault makes it easy to automatically send the reports at the end of the day to everyone who needs and requests them.
  • If we could export labor info over several weeks into excel, Notevault would be even more exceptional.
Cheryll Blount | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
  • It is very easy for anyone to use with a smart phone.
  • You can upload photos and voice messages every day without having to do anything special. It automatically updates every day.
  • NoteVault transcribes and uploads the photos directly into our software program.
  • The website for administrators setting up projects and users could be improved. It's hard to find where things are located. I would like it in more of a Office (Word) template, with tabs up top. Some things are in Settings, some are in tabs, some are on the right side.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • I love the fact that you can use NoteVault across multiple devices. You can start something on your tablet and complete it on your laptop or desktop computer.
  • I love the ability to add photos directly to your notes.
  • The ability to use speech to text capabilities to take notes in the field is a very nice feature.
  • The only thing that I have any issues with is entering manpower. It does not have the ability to break down how many hours each person on site has worked. For example...if you have a company with 8 employees on site and 4 of those guys worked for 8 hours and the other 4 only worked for 6 there is no ability to separate the two at this time. I understand that they are working on changing that though.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • They allow recordings of notes and pictures which are important on daily reports
  • The reports look professional and easy to read
  • They email the notes everyday to those that need to have them.
  • They have different apps for notes and another app for keeping track of employees. I think by combining the functions it would make it easier to use
Mike Petrich | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • Notevault is fantastic at being able to access status and overview of projects and reports for the whole project, to keep tabs on production and where we are at in the sequence and how it's being effected by other trades. This has been a huge time saver when any job issues have come up.
  • Since the field lead has to document and photograph job status daily, and since it GPS locates where the report is being done, it's been great for holding workers accountable for their hours and production, without requiring constant supervision.
  • It's also been fantastic for proving quality and condition of our work. My workers notate and photograph project status and condition daily, so if there's any question of damage by other trades, sabotage by other trades, or other issues, we have plenty of ammunition.
  • Note vault is also great because of how it allows us to save PDF Versions of the daily reports to send to interested parties or customers to show status and conditions. Hard to argue with pictures that are time/date stamped.
  • The labor interface has a bit of a learning curve. It does take some training for both apps but generally the guys can get a handle on it.
  • Adding pictures can be a bit clunky at first, but the guys seem to work it out fast. Like anything, the guys with aptitude for electronics grab it faster than the older guys who are used to old school methods
  • I'd prefer the apps combined into one function.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
  • It takes details logs daily
  • The user interface is simple to use
  • It allows pictures and videos to be taken
  • Notes can be taken through typing or voice recording
  • NoteVault reports are emailed out. It would be nice to have them automatically saved to the office drive.
January 24, 2017

Great program

Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • All voice recordings are translated accurately
  • Reports are sent to us daily at time we specify
  • NoteVault works very close with us to be sure all are needs are identified
  • Would like to find an easier way to download pictures. It works very well but I have had some issues
January 24, 2017

NoteVault Just Works

Will Kosnik | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • The transcribing is fantastic. Allows users to be safer out in the field. Also allows for employees that are more comfortable speaking Spanish, speak in their language, and have it transcribed in English.
  • The apps work really well, especially the NoteVault Notes! app.
  • NoteVault also auto detects weather at the job site 3 times a day.
  • It will also geo-locate the user. This way it can almost prove someone was on site (or off site).
  • Sometimes the autoweather misses a log time. There were more issues with it about 3 months ago. Right now, it seems to be working well.
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