All-in-one tool for a knowledge base, task management, and planning
When we talk about Notion, I love to use the book analogy. Notion is like a page that is easy to manage thanks to the block content. We …
Starting at $5 per month per user
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What is Notion?
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
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Popular Features
- Mobile Access (18)9.393%
- Task Management (20)9.292%
- Document collaboration (21)8.484%
- Search (21)7.676%
Reviewer Pros & Cons
Pricing
Personal Pro
$48
On Premise
per year per user
Team
$96
On Premise
per year per user
Enterprise
Custom
On Premise
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.notion.so/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $5 per month per user
Features
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- FAQs
What is Notion?
Notion blends everyday work tools into one. Use cases might include a product roadmap, a company wiki, meeting notes, and other use cases.
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
- Web, desktop, & mobile apps
- 40+ block content types
- 50+ starter templates
- Wikis, docs, & notes
- Databases with rich property types
- Table, list, calendar, kanban board, gallery, & timeline views
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
Notion Videos
Notion Training: The Basics
Setting up Notion for remote work
Build a team notes & docs database in Notion
Types of content blocks
Notion Competitors
Notion Technical Details
| Deployment Types | On-premise |
|---|---|
| Operating Systems | Windows, Mac |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
Notion starts at $5.
Reviewers rate Device sync highest, with a score of 9.8.
The most common users of Notion are from Small Businesses (1-50 employees).
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- Business Problems Solved
Notion has proven to be a valuable tool for various use cases across different industries. For instance, it serves as a course management tool for university guest professors, allowing them to organize and publish course content in an accessible and flexible manner. This enables students to easily access all the necessary materials and enhances the professor's ability to deliver information effectively.
In addition, teams of writers, editors, and content managers have found Notion to be an exceptional platform for managing content creation and collaboration. By utilizing Notion, these teams are able to seamlessly share and edit content, resulting in improved efficiency in project execution. The ability to transfer content between team members effortlessly has become a significant advantage in ensuring smooth workflow and timely completion of tasks.
Furthermore, multiple departments within companies, such as Product, Research & Development, and Solutions teams, rely on Notion to create, manage, and store content specific to their needs. This centralized location allows each department to easily access relevant information without the hassle of searching through multiple repositories or notes. The flexibility of Notion and its feature set, including task tracking and relational databases, have greatly improved project management capabilities and note-taking efficiency.
Moreover, individuals find great value in using Notion as a note-taking app that facilitates team communication and client meetings while also keeping track of important information. Its simplicity in design and beautiful writing experience attract users who appreciate its user-friendly interface supporting various media types.
Additionally, startups have embraced Notion as a means to centralize meeting minutes, note-taking, company information, and process documentation. By consolidating all this information onto one platform, startups ensure that crucial information is easily accessible and organized.
Overall, Notion proves invaluable in providing a comprehensive solution for tracking meeting notes, spreadsheets, events, and other documents necessary for effective project management and organization. Its versatility extends far beyond simple note-taking, making it an essential tool for custom project management systems, CRM systems, task management systems, and more.
Attribute Ratings
Reviews
(1-9 of 9)Companies can't remove reviews or game the system. Here's why
December 27, 2023
All-in-one tool for a knowledge base, task management, and planning
When we talk about Notion, I love to use the book analogy. Notion is like a page that is easy to manage thanks to the block content. We can arrange those blocks based on our needs, and also, we can have a full search across other pages.<br><br>We basically use it for our internal documentation, like the HR handbook, to explain how the recruitment and onboarding process goes and technical documentation about our software development process. But when you're familiar with the <a href="https://www.notion.so/guides/types-of-content-blocks" target="_blank" rel="nofollownoopener">Database block Type</a>, you can turn Notion into anything. For example, some departments use Notion as task management because the database block type can be viewed using Kanban, Calendar, or Timeline view. You can always look for inspiration on how to use Notion from their <a href="https://www.notion.so/Notion-Template-Gallery-181e961aeb5c4ee6915307c0dfd5156d" target="_blank" rel="nofollownoopener">Template Gallery</a>.<br><br>Another cool feature is the sharing options. You can easily manage other users to view only, comment, or edit on specific pages.
- "Content Block" based
- A lot of content block type
- Easy to customized
- Cross-Platform: Web, Desktop, Mac, Mobile
- Easy to manage sharing access
- Mobile app needs UX improvement
- The search function takes time if you have a lot of pages
- Some people might think it's too technical and hard to getting used to it
- Automation and API still in beta
July 04, 2023
I love Notion
Score 10 out of 10
Vetted Review
Verified User
Notion is the most flexible project management/note taking do it all program I have used. It combines note-taking with the ability to assign tasks, build out project management, and use some excel format formulas all in one application. It is truly a well-thought-out flexible platform. They keep adding new features which make the product even more robust.
- Project management
- Knowledge base/wiki
- Note taking
- Other app integrations
Score 8 out of 10
Vetted Review
Verified User
Notion is a versatile and convenient software for note taking and general organization. In my company we've used it to implement a Kanban methodology and keep track of different meetings in the week, plus having a centralized point to access important documentation that is presented better here than in a word document.
Positives
Negatives
Positives
- All device sync: whether you use Notion on your laptop or on your phone, the content you create is automatically updated and available on all devices.
- Notion API: The software distributes documentation to connect your Notion content via an API to other services you might use.
- Tutorials and templates: Notion comes with default templates that you can use to create pages suited to certain needs. The Notion webpage also has different tutorials to become a power user easily and quick.
Negatives
- Free use limit: Notion allows users limited access to premium features by counting the "blocks" used by the user. The problem is that there isn't a clear definition of what are "blocks" and how are they measured.
- Random freezes: When changing between Notion and other apps on my laptop, it would freeze and show a blank screen for a couple of seconds to a minute.
- Portable between devices
- Extensive tutorials and documentation
- Free templates for different use cases
- Easy to use with a team
- Random freezes while changing apps
- Confusing measurement of free use of premium features by "blocks"
- Uses OS emojis (MacOS's look better than windows but can't choose which to use)
December 13, 2021
Notion - Multipurpose tool that delivers
Custom project management system. Custom CRM. Custom Task Management System. Custom Podcast Management System and much more.
Training and Information management for internal team.
Training and Information management for internal team.
- Database and connection.
- Search.
- Quick formatting.
- Embeds.
- Native Windows app is slow and cumbersome - better to use web version.
- Dynamic embed fields (insert title or dates in page).
- Block selection for editing sometimes buggy.
I came aware of Notion when preparing for a complete update of my course material as a university guest professor. In this capacity, I share from experience as consultant in the construction industry and bring this into the broader subject of "Building Information Modelling" (BIM). As the previous course has evolved from a Bachelor to a Master's Course, I needed to rethink the whole course content and structure.
While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.
After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.
So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.
After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.
So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
- Flexible document organisation (everything is a page, pages can have subpages)
- Embedded tables which act as databases (tables with relations, filters and views)
- Simple markdown structuring
- Direct online sharing (no separate publication steps)
- Free Personal Pro plan for academic users
- The depth of the formulas is a bit limited (e.g., when compared to Coda)
- No way to group rows in a Table
- eBook export or full publishing workflows are not available (but workaround seem to exist)
December 11, 2018
My favorite piece of software
We are using it within the design team as a place to collaborate, manage tasks, share knowledge and take notes. It solves our previous problem of having all sorts of things spread out across multiple platforms.
- Robust: Notion is so nicely made and really robust to use
- Databases: I love how Notion handles simple databases, allowing tons of flexibility of viewing and sorting
- Mobile: The mobile app is really nice
- More embeddable media types
- Needs a refresh every morning
November 18, 2018
The best comprehensive task tracker and collaborative platform
This is the tool that my organization uses for the bulk of our team and client communication outside of email and Slack threads. It is our note taking app that we use to help manage client meetings and keep the internal teams cognizant of what is going on and what was said in the client meetings.
- The UX/UI of the platform is so simple and intuitive that we found the training on the platform to be almost redundant. It works how you expect it to when you expect it to.
- It is adaptable. You need to share docs on one client across the entire team, done. Do you need folders for different phases of the project? No sweat. It is adaptable to pretty much all projects we have used it for.
- It is cumbersome in offline mode, not unusable, just slow.
- Can't scan a note using your phone/tablet camera, only can add notes as an image.
August 10, 2018
The Best Note Taking and an Alternative to Evernote
Score 7 out of 10
Vetted Review
Verified User
Notion is one of the emerging productivity services that help users like me to take notes and create to-do lists easily. Notion gives simple and beautiful writing experience that supports more than 30 media types. Dark mode must be coming to Notion next week. I'm not quite as excited about this feature as other possible coming feature but it's still a welcome move.
- Easy to use
- Standalone Desktop App available
- Kanban Board
- Calendar and list views
- Android App always crash
- A bit high in pricing
- Only 5MB file upload limit in the free account
- Only 1000 block storage
June 01, 2018
Best Note taking software out there!!!
We use Notion across our startup for all meeting minutes, note taking, company info, process docs etc. It helps us centralize all of our notes so that they're accessible to all of the relevant parties. We also keep steps for processes we use in Notion for new employees etc. The biggest pain it solves is to help us organize everything we need so that stuff doesn't get lost. It's also a super flexible platform so we're able to organize information in a lot of different ways.
- Extremely flexible. It allows us to be able to organize and display information in almost any way we've needed to
- It's extremely intuitive and easy to use. Even the shortcodes you can pick up very quickly.
- They have a great app and a seamless experience across web app, mobile, and even desktop app if you want it.
- They claim they want to be able to be an Airtable, Trello etc, but it's not quite there yet and even if it was it may be too much to pack into one software.
- It's very pricey and they have a terrible trial. As great as it is, it's difficult to make the case to pay what they ask for, especially for most startups. They should definitely have a better free tier
- Honestly not much else. I really like it.