Skip to main content
TrustRadius
Notion

Notion

Starting at $5 per month per user
View Pricing

Overview

What is Notion?

Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.

Read more

Learn from top reviewers

Notion review

Rating: 8 out of 10
October 1, 2024
IncentivizedVetted ReviewVerified User
The company uses Notion to give clarity and organize your workspace, we use it for notes, customizing documents, and being creative on the work content, we use notion to store...
Continue reading
Nontobeko Mkhize
Consultant - Customer Service
lead associate
WNS global services
Notion2 years of experience

Notion - One Place G

Rating: 10 out of 10
June 27, 2024
IncentivizedVetted ReviewVerified User
I use Notion to plan and track social media content for all my clients. I also use it as a notes system so any relevant information for a client is saved in one spot. This inc...
Continue reading
Bronte Gordon
Administrator - Social Media
Head of Social Media Marketing
Raven Marketing, Inc.
Notion1 year of experience

Notion works great as an employee intranet

Rating: 5 out of 10
June 27, 2024
IncentivizedVetted ReviewVerified User
My organization uses Notion as an employee intranet. Previously, we ran into employees not knowing where things may be located and only one person knowing where they are now. ...
Continue reading
Verified user
Account Manager
Notion1 year of experience

Great for documentation

Rating: 10 out of 10
June 25, 2024
IncentivizedVetted ReviewVerified User
We use Notion for documentation, client tutorials, and organizing pricing for upcoming proposals. Proposals have become a larger part of what we use Notion for, as the linked ...
Continue reading
Verified user
Employee
Notion4 years of experience

All-in-one tool for a knowledge base, task management, and planning

Rating: 10 out of 10
December 27, 2023
IncentivizedVetted ReviewVerified User
When we talk about Notion, I love to use the book analogy. Notion is like a page that is easy to manage thanks to the block content. We can arrange those blocks based on our n...
Continue reading
Arief Widyananda
General Manager - Information Technology
Managing Director
PT. Krafthaus Indonesia
Notion1 year of experience

The One Content Management Product to Rule them All

Rating: 10 out of 10
October 26, 2023
IncentivizedVetted ReviewVerified User
Notion is currently being used across the majority of our Product, Research & Development, and Solutions teams. It allows us to seamlessly create, manage, and store multip...
Continue reading
William (Matt) Wood
Engineer - Sales
Sales Engineer
Bizzabo
Notion1 year of experience

Notion is a practical and versatile tool that allows us to easily organize the activities of the work team.

Rating: 8 out of 10
August 16, 2023
Vetted ReviewVerified User
Notion is a powerful tool that allows us, in a single access point, to manage all aspects of the execution of each project that we carry out with our staff, with the aim of in...
Continue reading
Marianela Fernandez
Consultant - Product Management
Water Treatment Consultant
Eco Supplier Panamá
Notion1 year of experience

I love Notion

Rating: 10 out of 10
July 4, 2023
Vetted ReviewVerified User
Notion is the most flexible project management/note taking do it all program I have used. It combines note-taking with the ability to assign tasks, build out project managemen...
Continue reading
Nathan Winkelman
Director - Marketing
Marketing Director
Valor Performance, Inc.
Notion2 years of experience

Notion: A jack of all trades for an organization with small considerations

Rating: 8 out of 10
February 28, 2023
Vetted ReviewVerified User
Notion is a versatile and convenient software for note taking and general organization. In my company we've used it to implement a Kanban methodology and keep track of differe...
Continue reading
Verified user
Engineer
Notion1 year of experience

Versatile project management software!

Rating: 10 out of 10
May 27, 2022
IncentivizedVetted ReviewVerified User
The major business problem Notion addresses are being able to communicate information and resource lists to our external members/students in an efficient and visually-appealin...
Continue reading
Verified user
Administrative Assistant
Notion1 year of experience

So easy to collab!!

Rating: 9 out of 10
May 19, 2022
Vetted ReviewVerified User
We use it for working in projects where we all need to collaborate and sync in real time with a global team. It helps us coordinate efforts and assign work to each member whil...
Continue reading
Verified user
Manager
Notion2 years of experience

Notion - flexible, fast, but sometimes too much

Rating: 7 out of 10
May 11, 2022
IncentivizedVetted ReviewVerified User
My org uses Notion as a collective knowledge-base, wiki, and brainstorming tool. Each dept keeps track of their ways of working as well as project tracking, interview tracking...
Continue reading
Verified user
Engineer
Notion2 years of experience

Notion is like the bible for companies

Rating: 9 out of 10
May 4, 2022
IncentivizedVetted ReviewVerified User
Notion is a great tool to save and organize all important information about work processes & material, company information, etc. It solves the issue of having a million di...
Continue reading
Verified user
Account Manager
Notion1 year of experience

Notion: the best tool out there for project management

Rating: 10 out of 10
May 3, 2022
IncentivizedVetted ReviewVerified User
Sometimes there is an overwhelming amount of projects running at the same time, Notion has helped me and my team get a clear view of all projects we have on going, have flexib...
Continue reading
Verified user
Professional
Notion1 year of experience

All in one note-taking and management tool

Rating: 9 out of 10
April 28, 2022
IncentivizedVetted ReviewVerified User
Notion is a great tool to organize your notes, tasks, and information. Notion can be used as both a personal and business task management and collaboration application, intern...
Continue reading
Verified user
Employee
Notion1 year of experience
Log in with LinkedIn to see content from your network

Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

View all pros & cons
Return to navigation

Pricing

View all pricing

Personal Pro

$48

On Premise
per year per user

Team

$96

On Premise
per year per user

Enterprise

Custom

On Premise

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://www.notion.so/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $5 per month per user
Return to navigation

Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

9.3
Avg 7.9

Communication

Features that allow team members to communicate about collaborative projects and keep each other informed of their opinions and progress.

9.5
Avg 8.0

File Sharing & Management

Features that allow collaborators to view, work on, and organize files.

9.1
Avg 8.1
Return to navigation

Product Details

What is Notion?

Notion blends everyday work tools into one. Use cases might include a product roadmap, a company wiki, meeting notes, and other use cases.

With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.

Notion features:
  • Web, desktop, & mobile apps
  • 40+ block content types
  • 50+ starter templates
  • Wikis, docs, & notes
  • Databases with rich property types
  • Table, list, calendar, kanban board, gallery, & timeline views

Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.

Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.

Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.

Notion Videos

Notion Training: The Basics
Setting up Notion for remote work
Build a team notes & docs database in Notion
Types of content blocks

Notion Competitors

Notion Technical Details

Deployment TypesOn-premise
Operating SystemsWindows, Mac
Mobile ApplicationApple iOS, Android

Frequently Asked Questions

Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.

Notion starts at $5.

Atlas, by ClearPeople, Showbie, and VIRNECT Remote are common alternatives for Notion.

Reviewers rate Device sync highest, with a score of 10.

The most common users of Notion are from Small Businesses (1-50 employees).
Return to navigation

Comparisons

View all alternatives
Return to navigation

Reviews and Ratings

(724)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Notion has proven to be a valuable tool for various use cases across different industries. For instance, it serves as a course management tool for university guest professors, allowing them to organize and publish course content in an accessible and flexible manner. This enables students to easily access all the necessary materials and enhances the professor's ability to deliver information effectively.

In addition, teams of writers, editors, and content managers have found Notion to be an exceptional platform for managing content creation and collaboration. By utilizing Notion, these teams are able to seamlessly share and edit content, resulting in improved efficiency in project execution. The ability to transfer content between team members effortlessly has become a significant advantage in ensuring smooth workflow and timely completion of tasks.

Furthermore, multiple departments within companies, such as Product, Research & Development, and Solutions teams, rely on Notion to create, manage, and store content specific to their needs. This centralized location allows each department to easily access relevant information without the hassle of searching through multiple repositories or notes. The flexibility of Notion and its feature set, including task tracking and relational databases, have greatly improved project management capabilities and note-taking efficiency.

Moreover, individuals find great value in using Notion as a note-taking app that facilitates team communication and client meetings while also keeping track of important information. Its simplicity in design and beautiful writing experience attract users who appreciate its user-friendly interface supporting various media types.

Additionally, startups have embraced Notion as a means to centralize meeting minutes, note-taking, company information, and process documentation. By consolidating all this information onto one platform, startups ensure that crucial information is easily accessible and organized.

Overall, Notion proves invaluable in providing a comprehensive solution for tracking meeting notes, spreadsheets, events, and other documents necessary for effective project management and organization. Its versatility extends far beyond simple note-taking, making it an essential tool for custom project management systems, CRM systems, task management systems, and more.

Reviews

(1-8 of 8)
Companies can't remove reviews or game the system. Here's why

Notion review

Rating: 8 out of 10
Incentivized
October 01, 2024
NM
Nontobeko Mkhize
lead associate
WNS global services (Telecommunications, 201-500 employees)
Vetted Review
Verified User
Notion
2 years of experience
View profile
Use Cases and Deployment Scope
The company uses Notion to give clarity and organize your workspace, we use it for notes, customizing documents, and being creative on the work content, we use notion to store all the information we need to carry out our daily work whether it is individual work or working as a team.
Pros and Cons
  • It offers a clean and open surface for thinking, writing, and planning.
  • Customization is key, allowing users to create pages and arrange them as needed
  • Collaboration is seamless, with the ability to share work, make comments, and mention colleagues.
Likelihood to Recommend
Notion is well-suited because we can manage tasks and ensure the task is well carried out, it enables us to note down ideas, and manage our projects and it can be used to plan social media content.

It can be less appropriate when its on offline mode and not recording the tasks to prevent them from recurring.

Notion works great as an employee intranet

Rating: 5 out of 10
Incentivized
June 27, 2024
Verified User
Vetted Review
Verified User
Notion
1 year of experience
Use Cases and Deployment Scope
My organization uses Notion as an employee intranet. Previously, we ran into employees not knowing where things may be located and only one person knowing where they are now. Now we have benefits, paid holidays, policies, etc. in one place.
Pros and Cons
  • clean user interface
  • easy to find information
  • integrating with other platforms
Likelihood to Recommend
I really like it for how our company uses it (e.g. Intranet style) but when it comes to other use cases, I have a hard time understanding how they could be used. It seems like it is something that everyone would need to get onboarded to and just another thing to check. We already use Slack, Google Drive, etc. so I am not really sure what we would choose to use Notion for beyond our current Intranet.

The One Content Management Product to Rule them All

Rating: 10 out of 10
Incentivized
October 26, 2023
Use Cases and Deployment Scope
Notion is currently being used across the majority of our Product, Research & Development, and Solutions teams. It allows us to seamlessly create, manage, and store multiple different forms of content specific to each department in one easily accessible location. Prior to Notion we used to have several privately owned instances of knowledgebase repositories, notes, Google Docs/Sheets, etc. that were impossible to query for the information we needed.
Pros and Cons
  • Content organization
  • Team dictation and collaboration
  • Integrations to external platforms
Likelihood to Recommend
There are a plethora of scenarios which Notion is well suited but the few that come to mind immediately are structured organization of content, assigning roles and permissions per user, and integrations to external platforms within your business tech stack. Notion is designed to be a work-flow management nor visualization tool, such as Miro, but where it excels is through creating a centralized/unified environment to store and structure content.

So easy to collab!!

Rating: 9 out of 10
May 19, 2022
Verified User
Vetted Review
Verified User
Notion
2 years of experience
Use Cases and Deployment Scope
We use it for working in projects where we all need to collaborate and sync in real time with a global team. It helps us coordinate efforts and assign work to each member while also tracking progress and goal setting. We are a 30 person multidisciplinary organization and develop technology solutions for small and medium enterprises.
Pros and Cons
  • Page creation
  • Content edition
  • Collaboration
Likelihood to Recommend
It is very well suited for teams that want to sync up on ongoing projects and need to share information in real time while also working on different parts of the projects they are assigned to. It is less appropriate for teams that work in silos or that don't collaborate as much.

Notion has quickly become my go to hub for knowledge management and course writing

Rating: 9 out of 10
Incentivized
July 26, 2021
Use Cases and Deployment Scope
I came aware of Notion when preparing for a complete update of my course material as a university guest professor. In this capacity, I share from experience as consultant in the construction industry and bring this into the broader subject of "Building Information Modelling" (BIM). As the previous course has evolved from a Bachelor to a Master's Course, I needed to rethink the whole course content and structure.

While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.

After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.

So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
Pros and Cons
  • Flexible document organisation (everything is a page, pages can have subpages)
  • Embedded tables which act as databases (tables with relations, filters and views)
  • Simple markdown structuring
  • Direct online sharing (no separate publication steps)
  • Free Personal Pro plan for academic users
Likelihood to Recommend
  • Turning a basic spreadsheet (I have countless of those scattered around when researching subjects) into a database with views and filters, in a clean layout.
  • Embedding interactive tables inside a document (no duplication of information required)
  • Clean and friendly minimalistic styling
  • No additional steps required: everything you write is "live". You only have to decide whether to make a doc public or not

Using Notion at a Small but Scaling Statup

Rating: 8 out of 10
Incentivized
January 05, 2021
Verified User
Vetted Review
Verified User
Notion
2 years of experience
Use Cases and Deployment Scope
[Notion] is currently being used by the whole company as our source of truth and wiki.
Pros and Cons
  • Notion is very easy to use and create content on. With other Wikis, you have to edit the page using widgets and never know what it will look like until you are done. With Notion you get to create in the same view that others will see when they view your page.
  • Notion is very clean and easy to read. There are a lot of different choices for how to format the content however you wold like.
Likelihood to Recommend
Notion is great as a company wiki and for collaboration on work documents or memos. It is also a suitable project management tool.

Notion is not as great as a task management system.

The Best Note Taking and an Alternative to Evernote

Rating: 7 out of 10
August 10, 2018
MA
Mohammed Anzil
Founder and Chief Editor
Social Positives (Internet, 1-10 employees)
Vetted Review
Verified User
Notion
1 year of experience
View profile
Use Cases and Deployment Scope
Notion is one of the emerging productivity services that help users like me to take notes and create to-do lists easily. Notion gives simple and beautiful writing experience that supports more than 30 media types. Dark mode must be coming to Notion next week. I'm not quite as excited about this feature as other possible coming feature but it's still a welcome move.
Pros and Cons
  • Easy to use
  • Standalone Desktop App available
  • Kanban Board
  • Calendar and list views
Likelihood to Recommend
If you are looking for an alternative to Evernote or Google Docs, Notion would be the best choice for you. You can Keep records of everything and Capture your unique workflows easily. One of the highlights is that it supports both Kanban board, Calendar view and even list view. Note that free account is limited 5MB file in size.

Best Note taking software out there!!!

Rating: 9 out of 10
Incentivized
June 01, 2018
BH
Brad Henderson
Co-Founder/Chief Janitor
Crisp (Computer Software, 1-10 employees)
Vetted Review
Verified User
Notion
1 year of experience
View profile
Use Cases and Deployment Scope
We use Notion across our startup for all meeting minutes, note taking, company info, process docs etc. It helps us centralize all of our notes so that they're accessible to all of the relevant parties. We also keep steps for processes we use in Notion for new employees etc. The biggest pain it solves is to help us organize everything we need so that stuff doesn't get lost. It's also a super flexible platform so we're able to organize information in a lot of different ways.
Pros and Cons
  • Extremely flexible. It allows us to be able to organize and display information in almost any way we've needed to
  • It's extremely intuitive and easy to use. Even the shortcodes you can pick up very quickly.
  • They have a great app and a seamless experience across web app, mobile, and even desktop app if you want it.
Likelihood to Recommend
Notion is great for organizing anything meeting related. It takes the place of Google Docs in a lot of scenarios. It's much easier to open docs and navigate around than a Google Doc.

Where it isn't as good is on the project management side. They may be trying to be too many things at once even though they're doing most of the things they do do very well.
Return to navigation