All-in-one tool for a knowledge base, task management, and planning
When we talk about Notion, I love to use the book analogy. Notion is like a page that is easy to manage thanks to the block content. We …
Starting at $5 per month per user
View PricingOverview
What is Notion?
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
Recent Reviews
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Mobile Access (18)9.393%
- Task Management (20)9.292%
- Document collaboration (21)8.484%
- Search (21)7.777%
Reviewer Pros & Cons
Pricing
Personal Pro
$48
On Premise
per year per user
Team
$96
On Premise
per year per user
Enterprise
Custom
On Premise
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.notion.so/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $5 per month per user
Features
Return to navigation
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is Notion?
Notion blends everyday work tools into one. Use cases might include a product roadmap, a company wiki, meeting notes, and other use cases.
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
- Web, desktop, & mobile apps
- 40+ block content types
- 50+ starter templates
- Wikis, docs, & notes
- Databases with rich property types
- Table, list, calendar, kanban board, gallery, & timeline views
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
Notion Videos
Notion Training: The Basics
Setting up Notion for remote work
Build a team notes & docs database in Notion
Types of content blocks
Notion Competitors
Notion Technical Details
| Deployment Types | On-premise |
|---|---|
| Operating Systems | Windows, Mac |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
Notion starts at $5.
Reviewers rate Device sync highest, with a score of 9.9.
The most common users of Notion are from Small Businesses (1-50 employees).
Comparisons
Compare with
Reviews and Ratings
(618)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
Notion has proven to be a valuable tool for various use cases across different industries. For instance, it serves as a course management tool for university guest professors, allowing them to organize and publish course content in an accessible and flexible manner. This enables students to easily access all the necessary materials and enhances the professor's ability to deliver information effectively.
In addition, teams of writers, editors, and content managers have found Notion to be an exceptional platform for managing content creation and collaboration. By utilizing Notion, these teams are able to seamlessly share and edit content, resulting in improved efficiency in project execution. The ability to transfer content between team members effortlessly has become a significant advantage in ensuring smooth workflow and timely completion of tasks.
Furthermore, multiple departments within companies, such as Product, Research & Development, and Solutions teams, rely on Notion to create, manage, and store content specific to their needs. This centralized location allows each department to easily access relevant information without the hassle of searching through multiple repositories or notes. The flexibility of Notion and its feature set, including task tracking and relational databases, have greatly improved project management capabilities and note-taking efficiency.
Moreover, individuals find great value in using Notion as a note-taking app that facilitates team communication and client meetings while also keeping track of important information. Its simplicity in design and beautiful writing experience attract users who appreciate its user-friendly interface supporting various media types.
Additionally, startups have embraced Notion as a means to centralize meeting minutes, note-taking, company information, and process documentation. By consolidating all this information onto one platform, startups ensure that crucial information is easily accessible and organized.
Overall, Notion proves invaluable in providing a comprehensive solution for tracking meeting notes, spreadsheets, events, and other documents necessary for effective project management and organization. Its versatility extends far beyond simple note-taking, making it an essential tool for custom project management systems, CRM systems, task management systems, and more.
Attribute Ratings
Reviews
(1-6 of 6)Companies can't remove reviews or game the system. Here's why
October 26, 2023
The One Content Management Product to Rule them All
Notion is currently being used across the majority of our Product, Research & Development, and Solutions teams. It allows us to seamlessly create, manage, and store multiple different forms of content specific to each department in one easily accessible location. Prior to Notion we used to have several privately owned instances of knowledgebase repositories, notes, Google Docs/Sheets, etc. that were impossible to query for the information we needed.
- Content organization
- Team dictation and collaboration
- Integrations to external platforms
- Positioning of content blocks
- Tutorials and training videos
- Automation and workflows
May 19, 2022
So easy to collab!!
Score 9 out of 10
Vetted Review
Verified User
We use it for working in projects where we all need to collaborate and sync in real time with a global team. It helps us coordinate efforts and assign work to each member while also tracking progress and goal setting. We are a 30 person multidisciplinary organization and develop technology solutions for small and medium enterprises.
- Page creation
- Content edition
- Collaboration
- Tutorials
- Intuitiveness
- Edition Tracking
I came aware of Notion when preparing for a complete update of my course material as a university guest professor. In this capacity, I share from experience as consultant in the construction industry and bring this into the broader subject of "Building Information Modelling" (BIM). As the previous course has evolved from a Bachelor to a Master's Course, I needed to rethink the whole course content and structure.
While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.
After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.
So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.
After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.
So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
- Flexible document organisation (everything is a page, pages can have subpages)
- Embedded tables which act as databases (tables with relations, filters and views)
- Simple markdown structuring
- Direct online sharing (no separate publication steps)
- Free Personal Pro plan for academic users
- The depth of the formulas is a bit limited (e.g., when compared to Coda)
- No way to group rows in a Table
- eBook export or full publishing workflows are not available (but workaround seem to exist)
January 05, 2021
Using Notion at a Small but Scaling Statup
[Notion] is currently being used by the whole company as our source of truth and wiki.
- Notion is very easy to use and create content on. With other Wikis, you have to edit the page using widgets and never know what it will look like until you are done. With Notion you get to create in the same view that others will see when they view your page.
- Notion is very clean and easy to read. There are a lot of different choices for how to format the content however you wold like.
- The search in Notion leaves something to be desired. It can be hard to find a page unless you know exactly what it is titled.
- The sidebar and groupings of pages on the side bar can be a bit tricky to navigate.
August 10, 2018
The Best Note Taking and an Alternative to Evernote
Score 7 out of 10
Vetted Review
Verified User
Notion is one of the emerging productivity services that help users like me to take notes and create to-do lists easily. Notion gives simple and beautiful writing experience that supports more than 30 media types. Dark mode must be coming to Notion next week. I'm not quite as excited about this feature as other possible coming feature but it's still a welcome move.
- Easy to use
- Standalone Desktop App available
- Kanban Board
- Calendar and list views
- Android App always crash
- A bit high in pricing
- Only 5MB file upload limit in the free account
- Only 1000 block storage
June 01, 2018
Best Note taking software out there!!!
We use Notion across our startup for all meeting minutes, note taking, company info, process docs etc. It helps us centralize all of our notes so that they're accessible to all of the relevant parties. We also keep steps for processes we use in Notion for new employees etc. The biggest pain it solves is to help us organize everything we need so that stuff doesn't get lost. It's also a super flexible platform so we're able to organize information in a lot of different ways.
- Extremely flexible. It allows us to be able to organize and display information in almost any way we've needed to
- It's extremely intuitive and easy to use. Even the shortcodes you can pick up very quickly.
- They have a great app and a seamless experience across web app, mobile, and even desktop app if you want it.
- They claim they want to be able to be an Airtable, Trello etc, but it's not quite there yet and even if it was it may be too much to pack into one software.
- It's very pricey and they have a terrible trial. As great as it is, it's difficult to make the case to pay what they ask for, especially for most startups. They should definitely have a better free tier
- Honestly not much else. I really like it.