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OmniFocus is a versatile project and task management tool that is widely used by businesses and individuals alike. With its comprehensive …
Starting at $4.99 per month
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What is OmniFocus?
OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.
Recent Reviews
Popular Features
- Task Management (12)10.0100%
- Mobile Access (12)10.0100%
- Scheduling (10)9.999%
- Resource Management (7)7.070%
Pricing
Web Add-On Subscription
$4.99
Cloud
per month
Cross-Platform Subscription
$9.99
Cloud
per month
OmniFocus 3 Standalone (Mac only)
$49.99
Cloud
per month
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Demos
OmniFocus to DEVONThink task migration demo
YouTube
Demo: Keyboard Maestro + OmniFocus - Creating a Dashboard Layout
YouTube
Demo - Keyboard Maestro + OmniFocus: Toggling between detailed view to simplified view
YouTube
Demo: Creating Today's Task List -Copy selected OmniFocus tasks to an Apple Note.
YouTube
Features
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Product Details
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- Tech Details
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What is OmniFocus?
OmniFocus Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.
Reviewers rate Task Management and Support for Agile Methodology and Mobile Access highest, with a score of 10.
The most common users of OmniFocus are from Small Businesses (1-50 employees).
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Reviews and Ratings
(31)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
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OmniFocus is a versatile project and task management tool that is widely used by businesses and individuals alike. With its comprehensive features and intuitive interface, it allows users to effectively control their current and future work activities. Users have found OmniFocus to be the best task manager for keeping them organized, tracking deadlines, and prioritizing work. It is particularly useful for small business owners who rely on it for general planning and organizing of projects and ideas, both for business and personal use.
OmniFocus caters to different project types and facilitates coordination of tasks, whether they need to be done in parallel or sequentially. Its ability to capture, organize, schedule, and execute work seamlessly makes it an excellent planning tool for individual use and is particularly valuable for small groups or projects managed by a single person. Moreover, organizations recognize its effectiveness as an organizational tool and often suggest using OmniFocus to employees, sometimes even offering reimbursement for its purchase.
Legal practices also benefit from the core accountability and planning features of OmniFocus. It helps keep track of deadlines, plan cases, and inform clients of case status. In addition, marketing departments utilize OmniFocus to manage content creation, daily tasks, long-term planning, and projects across multiple departments.
Overall, OmniFocus has proven to be an invaluable tool in helping users manage their tasks and projects effectively. Its robust feature set offers a comprehensive way of tracking projects at a granular level. However, it's important to note that while it excels in individual task management, it may not be suitable for team collaboration.
Rich Functionality and Flexibility: Reviewers have consistently praised the product for its rich functionality and flexibility, allowing for rapid and friction-free user adoption. Many users appreciate the wide range of features available, which cater to various needs and preferences. The flexibility of the product has been highlighted as a major advantage by numerous reviewers.
Cross-Device Synchronization: The cross-device synchronization feature is highly valued by users, enabling seamless switching between desktop, laptop, tablet, and smartphone. This ensures real-time access to data from anywhere, providing convenience and enhancing productivity. Several reviewers have commended this feature for its effectiveness in keeping their tasks synchronized across multiple devices.
Effective Task Management Capabilities: Users highly regard the task management capabilities of the product. They find it efficient in syncing tasks to mobile devices and other computers, making it easy to stay organized and on top of their responsibilities. Multiple reviewers have specifically mentioned how this feature has improved their workflow and helped them manage their tasks more effectively.
Incompatibility with Windows: Several users have expressed frustration that the product is only compatible with Apple devices, leaving Windows users unable to use it.
Lack of web interface: Some reviewers have mentioned that the absence of a web interface limits access to the product via a web browser, making it less convenient for those who prefer working on multiple devices or don't own an Apple device.
Missing features and limited functionality: A number of users have reported that certain features available on MacOS are not available in the iOS implementation, resulting in minor inconveniences. This has led some users to feel that the product lacks comprehensive functionality and may not meet all their task management needs.
Users commonly recommend the following:
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Familiarize yourself with the Getting Things Done (GTD) principle before using the software. They suggest reading Getting Things Done to understand how to make the most of the software's features.
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Spend time going through the tutorials, FAQs, and online videos provided by the software. This will help you fully comprehend its unique features and customizations.
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Highly recommend using the software for personal project management and as a personal time management tool. It is excellent for organizing complex sets of tasks and projects, particularly valuable for self-employed individuals who use Mac and iOS devices. However, it may not be the best option for team task management or project management.
Attribute Ratings
Reviews
(1-12 of 12)Companies can't remove reviews or game the system. Here's why
May 14, 2021
OmniFocus Keeps You Focused on What's Important
As a film & TV composer, I often juggle many projects at once. I've used just about every task manager in existence in my 15+ years in the industry, and OmniFocus does the best job at keeping me organized, letting me know when things are due, and what I need to work on next.
February 24, 2020
The best task manager for iOS and Mac users is OmniFocus
OmniFocus is used as a task list and project management tool to help organize all sorts of projects. It is currently in use by our Marketing Department to manage content creation, daily, weekly, and quarterly tasks, as well as long term planning for more comprehensive projects that span multiple departments and business units.
January 17, 2020
Limited use cases, but it's the best if it fits.
OmniFocus is the best individual task manager out there. However, it is NOT suitable for use across teams. It doesn't support multiple users, and it only runs on Apple hardware. While that makes it limited, and a poor choice for teams, it offers a more robust feature set than any other to-do style application.
January 13, 2020
OmniFocus a great tool for GTD followers
I'm the primary user of OmniFocus within my org. I use it daily to keep track of tasks, projects, and overall my time and task management during the day. As someone that read "Time Management for System Administrators" years ago (and reread since) and "Getting Things Done," it's been an enormous boon to my time management during the days/weeks.
December 25, 2019
OmniFocus overview from a small business/personal perspective
As a small business owner, I use OmniFocus for general planning and organizing of projects and ideas for both business and personal. It allows for the organization of various project types and allows you to tie specific contexts to each of them. It also allows you to coordinate projects and tasks in a way that is helpful in terms of if it is a single project or something done in parallel or sequentially.
As an organization, we suggest the use of OmniFocus as an organizational tool for our employees. We offer reimbursement for the purchase of the app. It is not used as an enterprise solution because it only works with iOS, and our computers are PC's, however, we do have Apple mobile devices and believe that it helps to act as a todo list and organizing tool for many of our employees. It certainly helps me to organize my projects and break them down into meaningful task actions. We have found that those team members who use OmniFocus do have slight upticks in productivity, which is why we have started encouraging its use through reimbursement.
March 28, 2019
OmniFocus: single user task manager that will greatly increase your successes at work and home
OmniFocus is an amazing planning tool. In our organization it's used at an individual level as it only recently started getting features that allow you to share tasks with others, so for very small groups and projects that are managed by a single person, it's one of the best we've ever used. OmniFocus solves many issues but for us, it does this: helps you understand all the projects at hand. All the projects that you can actually move forward with the resources available to you at that exact time. Your next step on each project that can be done at that moment.
Allows us to unblock bottlenecks caused by dependencies on others as we can see tasks that are stalled or in 'waiting' status. Our sales cycles are more based on our ability to engineer solutions more than a decision by the client, so in our CRM the to-do list and next step feature isn't helpful so we offload those sales steps into. OmniFocus to keep them moving far more efficiently.
November 15, 2018
A powerful for personal task management
OmniFocus is used by individuals on a personal basis. Since it's not really geared toward team collaboration, it's better suited for individual task management. For me, it helps provide a comprehensive way of tracking projects at a very granular level. By using OmniFocus, I am much less likely to forget a task, whether that's following up on an email or spending time making progress on a creative project.
February 16, 2018
Simply The Best Productivity Application on the Market!
Every employee within the business uses OmniFocus. It is the primary tool for management of projects and activities for each team member. The primary use case is for effective control of current and future work activity; however, given its power and flexibility everyone also uses its for personal task management as well. OmniFocus provides a platform for ubiquitous capture, organisation, scheduling and execution of work (everything from simple chores and tasks through to complex projects).
December 12, 2017
In a class by itself
OmniFocus is the core accountability and planning tool of my legal practice. I use it to keep track of deadlines, to plan cases from start to finish, to keep track of legal or factual issues that pop up, and as a reminder for keeping clients informed as to case status and surprises that inevitably occur.
OmniFocus works along with my calendar and my practice management apps. That said, I use OmniFocus far more than I use either one. OmniFocus is far more powerful for planning and tracking than either my calendar (Fantastical) or my practice management app.
OmniFocus works along with my calendar and my practice management apps. That said, I use OmniFocus far more than I use either one. OmniFocus is far more powerful for planning and tracking than either my calendar (Fantastical) or my practice management app.
December 01, 2017
Forget what you need to do with confidence!
We use OmniFocus as one of the preferred task management applications. We are primarily a Mac organization and OmniFocus is one of the best task management tools for individuals. It helps me and the others who use it organize all their To-Dos in a way that allows them to see what they need to see and nothing else. Tasks that are distractions or lower priorities can be hidden away to avoid "Mind Clutter".
June 02, 2016
Use Omnifocus to get you and your business organised
Omnifocus is a fantastic application for project management. The ability to set up parent / child tasks and roll up into milestones and then individual projects, make it the most user-friendly project management tool. All users are able to access their tasks and (keep updating) via mobile devices (iPhones and iPads) to ensure that everyone has a real-time view of all current projects. It is extremely easy to assign people to tasks and each member can configure their own notifications of tasks that are higher priority and those which which are nearing deadline.