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OmniFocus

OmniFocus

Overview

What is OmniFocus?

OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.

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Recent Reviews

TrustRadius Insights

OmniFocus is a versatile project and task management tool that is widely used by businesses and individuals alike. With its comprehensive …
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Popular Features

View all 18 features
  • Task Management (12)
    10.0
    100%
  • Mobile Access (12)
    10.0
    100%
  • Scheduling (10)
    9.9
    99%
  • Resource Management (7)
    7.0
    70%
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Pricing

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Web Add-On Subscription

$4.99

Cloud
per month

Cross-Platform Subscription

$9.99

Cloud
per month

OmniFocus 3 Standalone (Mac only)

$49.99

Cloud
per month

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

OmniFocus to DEVONThink task migration demo

YouTube

Demo: Keyboard Maestro + OmniFocus - Creating a Dashboard Layout

YouTube

Demo - Keyboard Maestro + OmniFocus: Toggling between detailed view to simplified view

YouTube

Demo: Creating Today's Task List -Copy selected OmniFocus tasks to an Apple Note.

YouTube
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

7.9
Avg 7.5

Professional Services Automation

Features that support professional services organizations

2.7
Avg 7.4
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Product Details

What is OmniFocus?

OmniFocus Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android

Frequently Asked Questions

OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.

Reviewers rate Task Management and Support for Agile Methodology and Mobile Access highest, with a score of 10.

The most common users of OmniFocus are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(31)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

OmniFocus is a versatile project and task management tool that is widely used by businesses and individuals alike. With its comprehensive features and intuitive interface, it allows users to effectively control their current and future work activities. Users have found OmniFocus to be the best task manager for keeping them organized, tracking deadlines, and prioritizing work. It is particularly useful for small business owners who rely on it for general planning and organizing of projects and ideas, both for business and personal use.

OmniFocus caters to different project types and facilitates coordination of tasks, whether they need to be done in parallel or sequentially. Its ability to capture, organize, schedule, and execute work seamlessly makes it an excellent planning tool for individual use and is particularly valuable for small groups or projects managed by a single person. Moreover, organizations recognize its effectiveness as an organizational tool and often suggest using OmniFocus to employees, sometimes even offering reimbursement for its purchase.

Legal practices also benefit from the core accountability and planning features of OmniFocus. It helps keep track of deadlines, plan cases, and inform clients of case status. In addition, marketing departments utilize OmniFocus to manage content creation, daily tasks, long-term planning, and projects across multiple departments.

Overall, OmniFocus has proven to be an invaluable tool in helping users manage their tasks and projects effectively. Its robust feature set offers a comprehensive way of tracking projects at a granular level. However, it's important to note that while it excels in individual task management, it may not be suitable for team collaboration.

Rich Functionality and Flexibility: Reviewers have consistently praised the product for its rich functionality and flexibility, allowing for rapid and friction-free user adoption. Many users appreciate the wide range of features available, which cater to various needs and preferences. The flexibility of the product has been highlighted as a major advantage by numerous reviewers.

Cross-Device Synchronization: The cross-device synchronization feature is highly valued by users, enabling seamless switching between desktop, laptop, tablet, and smartphone. This ensures real-time access to data from anywhere, providing convenience and enhancing productivity. Several reviewers have commended this feature for its effectiveness in keeping their tasks synchronized across multiple devices.

Effective Task Management Capabilities: Users highly regard the task management capabilities of the product. They find it efficient in syncing tasks to mobile devices and other computers, making it easy to stay organized and on top of their responsibilities. Multiple reviewers have specifically mentioned how this feature has improved their workflow and helped them manage their tasks more effectively.

Incompatibility with Windows: Several users have expressed frustration that the product is only compatible with Apple devices, leaving Windows users unable to use it.

Lack of web interface: Some reviewers have mentioned that the absence of a web interface limits access to the product via a web browser, making it less convenient for those who prefer working on multiple devices or don't own an Apple device.

Missing features and limited functionality: A number of users have reported that certain features available on MacOS are not available in the iOS implementation, resulting in minor inconveniences. This has led some users to feel that the product lacks comprehensive functionality and may not meet all their task management needs.

Users commonly recommend the following:

  1. Familiarize yourself with the Getting Things Done (GTD) principle before using the software. They suggest reading Getting Things Done to understand how to make the most of the software's features.

  2. Spend time going through the tutorials, FAQs, and online videos provided by the software. This will help you fully comprehend its unique features and customizations.

  3. Highly recommend using the software for personal project management and as a personal time management tool. It is excellent for organizing complex sets of tasks and projects, particularly valuable for self-employed individuals who use Mac and iOS devices. However, it may not be the best option for team task management or project management.

Attribute Ratings

Reviews

(1-3 of 3)
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Score 10 out of 10
Vetted Review
Verified User
Incentivized
OmniFocus is the best individual task manager out there. However, it is NOT suitable for use across teams. It doesn't support multiple users, and it only runs on Apple hardware. While that makes it limited, and a poor choice for teams, it offers a more robust feature set than any other to-do style application.
  • It doesn't get bogged down or confusing, even with hundreds or thousands of tasks.
  • Custom perspectives are superior to competitors' "saved searches."
  • The mobile app is just OK, but there are several missing features, and some things require a lot of taps.
  • There's no support for teams.
If someone is in the Apple ecosystem, it's the best choice. Far beyond a simple task manager, OmniFocus is the only software I've found that can reliably track every aspect of one's life. If I want anything in my life to be different than it currently is, there's a place for it in OmniFocus.
Project Management (9)
36.666666666666664%
3.7
Task Management
100%
10.0
Gantt Charts
N/A
N/A
Scheduling
50%
5.0
Workflow Automation
40%
4.0
Support for Agile Methodology
N/A
N/A
Support for Waterfall Methodology
N/A
N/A
Document Management
20%
2.0
Email integration
50%
5.0
Mobile Access
70%
7.0
Professional Services Automation
N/A
N/A
  • The value is inestimable. I couldn't live without it.
  • OmniFocus is the only system that I can 100% trust, so it gives me peace of mind.
OmniFocus is the most robust. Some criticize OmniFocus for focusing too much on task organization and not enough on task execution, and that may be valid depending on one's use-case. However, if you ever find things slipping through the cracks and unable to trust your system, give OmniFocus a try. Keep in mind there's a learning curve.
OmniFocus has excellent user forums. They're active as well as mature, since the product has been around for years. I've never needed to actually contact customer support because OmniFocus is popular enough that I've always been able to find an answer in the forums, or in an article, or in a YouTube video.
Ryan Stasel | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
I'm the primary user of OmniFocus within my org. I use it daily to keep track of tasks, projects, and overall my time and task management during the day. As someone that read "Time Management for System Administrators" years ago (and reread since) and "Getting Things Done," it's been an enormous boon to my time management during the days/weeks.
  • Task management
  • Syncing to mobile and other computers
  • Learning curve is a little higher than some basic task tools.
  • Cost is a little high given some "free" tools that are available (Microsoft Tasks is looking more and more appealing).
For those that are Mac users and iOS users, I recommend OmniFocus regularly if they have the budget to cover it. It's a great tool, and I use it daily. The biggest hurdle isn't the software, but getting in the habit of using it. This is true for ANY task/time management, even on paper.
Project Management (14)
23.571428571428573%
2.4
Task Management
90%
9.0
Resource Management
90%
9.0
Gantt Charts
N/A
N/A
Scheduling
70%
7.0
Workflow Automation
N/A
N/A
Team Collaboration
N/A
N/A
Support for Agile Methodology
N/A
N/A
Support for Waterfall Methodology
N/A
N/A
Document Management
N/A
N/A
Email integration
N/A
N/A
Mobile Access
80%
8.0
Timesheet Tracking
N/A
N/A
Change request and Case Management
N/A
N/A
Budget and Expense Management
N/A
N/A
Professional Services Automation (1)
N/A
N/A
Integration with accounting software
N/A
N/A
  • For me, it's been a great ROI. I get more done and spend less time every morning wondering, "what was I going to do today?"
Part of O365 is the Tasks application, which is "free" with O365 and does a lot of essential task management. Yes, it's very basic. Yes, it's basically "To-do," but it works quite well. Omnigraffle does everything better, and more thoroughly, but at a higher initial cost. If your workplace provides O365 for "free," however, I would suggest starting with Tasks and moving to OmniFocus if/when you need more functionality.
OmniFocus has great support. They're fast to respond, and make excellent products. I am not sure I've ever had to ask them for support for OmniFocus, I don't believe, so I can't speak to support around it specifically.
Brian Bliss | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
As a small business owner, I use OmniFocus for general planning and organizing of projects and ideas for both business and personal. It allows for the organization of various project types and allows you to tie specific contexts to each of them. It also allows you to coordinate projects and tasks in a way that is helpful in terms of if it is a single project or something done in parallel or sequentially.
  • Brainstorming
  • Project planning
  • The initial setup can be a little cumbersome.
  • Mobile integration is lacking.
I think OmniFocus does a nice job in the area of brainstorming and getting projects and ideas out of your head and into a usable form. Depending on the extent of your project, OmniFocus could be a good help for some initial organization of your thoughts and ideas. For some, it might be overkill and something more straightforward like Todoist or Drafts might do the trick.
Project Management (14)
26.428571428571427%
2.6
Task Management
100%
10.0
Resource Management
80%
8.0
Gantt Charts
N/A
N/A
Scheduling
70%
7.0
Workflow Automation
N/A
N/A
Team Collaboration
N/A
N/A
Support for Agile Methodology
N/A
N/A
Support for Waterfall Methodology
N/A
N/A
Document Management
N/A
N/A
Email integration
N/A
N/A
Mobile Access
70%
7.0
Timesheet Tracking
N/A
N/A
Change request and Case Management
N/A
N/A
Budget and Expense Management
50%
5.0
Professional Services Automation (4)
N/A
N/A
Quotes/estimates
N/A
N/A
Invoicing
N/A
N/A
Project & financial reporting
N/A
N/A
Integration with accounting software
N/A
N/A
  • It has been a good tool for my intended purpose (capturing ideas and project roadmaps).
I initially liked how OmniFocus was set up, but over time have gone back to a combination of Evernote and Todoist/Drafts for my daily organizing. This has been strictly from an ease of use and functionality perspective.
I have not had to call support for this product, so I don't really have any specific experience in that regard. I guess the good news is that the product has worked as advertised, so I haven't needed the support!
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