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OneNote

OneNote

Overview

What is OneNote?

Microsoft's OneNote is a digital note-taking app, supporting photos, annotating, web page clipping, emailing, and synchronizing notes across devices.

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Recent Reviews

My Software Preferences

4 out of 10
May 05, 2023
Incentivized
We used it for content development within Teams. Separated out different projects in the tabs etc. it was alright, the only thing that was …
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OneNote

9 out of 10
March 07, 2023
OneNote allows us to take digital hand written notes with clients converting notes into the CRM easily and effectively. It allows …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

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Pricing

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Microsoft OneNote

Free

Cloud

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

Onetastic for OneNote

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Demo oneNote

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Office 2010 - OneNote 2010 demo för skola

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Microsoft OneNote 2010 Demo - Organize your Notes

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SharePoint 2010 Create OneNote Documentation Library

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OneNote Demo - Windows 8 RT Surface

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Product Details

What is OneNote?

OneNote Competitors

OneNote Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Microsoft's OneNote is a digital note-taking app, supporting photos, annotating, web page clipping, emailing, and synchronizing notes across devices.

Evernote are common alternatives for OneNote.

Reviewers rate Usability highest, with a score of 9.5.

The most common users of OneNote are from Enterprises (1,001+ employees).
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Comparisons

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Reviews and Ratings

(898)

Attribute Ratings

Reviews

(26-50 of 70)
Companies can't remove reviews or game the system. Here's why
Kaleb-John Loo | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
OneNote is great for taking notes and sharing them within your company. It allows for a lot of customization and has many macros and plugins that make note-taking very efficient. Then, the information can be given to anyone by simply sharing the notebook. OneNote also allows users to access their notebooks from any computer as long as they have access to their account. This means that you can take your notes anywhere and work on them at your leisure. OneNote provides a lot of options and is very easy to use to organize notes.
  • Sharing notebooks with anyone.
  • Sync account on any computer and access notes.
  • Easy to use interface allows for easy organization.
  • Shortcuts for linking.
  • Use of templates.
  • Different versions of OneNote have changes that take getting used to.
  • There is a difference between the OneNote Windows App and the OneNote program that seem restrictive.
  • There are things you can do in Word that it seems like you should be able to do in OneNote.
OneNote is good when you want to keep an ongoing record of notes. It has a standard organizational structure to start off with that will be sufficient for a large majority of note keeping. It is extremely useful when you want to maintain your notes on any device without having to worry about saving separate documents for each note and then having to worry about being able to access the notes from another computer. OneNote, however, does not replace the other products in the Office Suite such as Word or Excel.
Jill Dickert | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We use OneNote throughout the organization for a variety of needs. My department has created product and operation guides using the platform. It is a great collaborative tool as we are all owners of different products and can utilize the workbook feature to create a comprehensive manual that is easily updated and shared to multiple users.
  • Offers collaboration for multiple users to work on a product
  • Excellent tool for taking notes at a conference
  • Keeps documents organized in a searchable manner
  • I really don't see any needed areas of improvement
OneNote is definitely well suited for creating process documents for a manual or other type of guidebook for a large audience. I also personally found it incredibly helpful when attending conferences as I was able to devote a section to each session. OneNote allows the user to easily organize files and update pages. The searchability features are super helpful too.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
OneNote is used by several of the sales agents in my department as a digital file folder. It becomes home to all the important information needed for a sale: web research, budget projections, proposals, important emails from clients, brochures for the client, and anything essential to the travel project we are working on. It is a wonderful way to combine information from different programs into one location. For example, you can easily read emails and a printout of a spreadsheet without leaving the program.
  • Data Gathering - It is extremely easy and efficient to get information into OneNote. Outlook has a button to send emails directly to the program, there are browser add-ons to clip research, and you can print to OneNote from any program. Once in the program, filing the information into the right note/tab is a sinch.
  • It is not complicated. Several of my tech-challenged coworkers, use this program with ease. I even hear comments about how much they like it.
  • The styling and formatting options of the notes are limited.
  • Sizing an embedded spreadsheet is challenging.
  • Table columns auto size unnecessarily.
OneNote is great for projects. It can hold information in notes, notebooks and various tabs. This helps keeps projects organized and the information you need just a click away. It is also easy to share information with teammates. The online, desktop and mobile versions are handy when you need a cross-platform solution for your note taking needs.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
My entire organization adopted OneNote as a part of our shift to using the new suite of Office 365 applications exclusively. OneNote has helped to streamline collaboration across different organizations and business units at my company. It is an excellent tool for housing and organizing large bodies of information that can be shared with different users or be private. It serves as a scalable option to house anything from meeting notes, agendas etc., across the whole organization.
  • OneNote is very easy to navigate and is user-friendly, and Notebooks within the application are convenient to share making it easy to scale to new users who are not familiar with the platform
  • I enjoy being able to house meeting notes, agendas and other collateral content for different projects and programs with both individual stakeholders as well as with different project team using different notebooks and sections.
  • I can use OneNote to share documents, edit files and collaborate with other stakeholders offline.
  • While OneNote is easy to use overall, sharing Notebooks with different stakeholders can be challenging and I often have syncing issues with notebooks that are shared with other users.
OneNote helps improve collaboration for groups who may not all work in the same location which leads to improved business process improvement, agility and outcomes. I use OneNote to organize and collaborate around several projects and programs I manage forward that involve various stakeholders across different organizations and locations to collaborate around shared initiatives.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
OneNote is installed on everyone's workstation, as part of the Office Suite. Individuals can use it as they want, as a personal productivity tool, and also some teams are using it to gather and share knowledge among the team members. In the past, project-based teams also used it as a collaboration tool, to share notes, follow-up tasks etc., but I think this use case is now fulfilled by other products, which are designed for project related collaboration.


  • Because of its flexibility and ability to hold different types of content (text, images, tables), it is a great tool for collecting content from different resources and organizing it in one place.
  • Technical support analysts are using sections for their support case analysis; they paste pieces of logs, screen-shots, document their steps in troubleshooting etc., all in one section, to get the full picture yet stay organized.
  • The logic of content structure; Notebook>Section>Page>Paragraph, allows you to manage and collect all needed information by the areas of the user's responsibility. For example; each of my projects has its own section, in which each page is a task.
  • Using the search functionality isn't comfortable; the search is run from a small text box at the corner of the window, and results are listed there as a narrow list of pages, without the context of the search-terms (no snippet, in other words). Searching by Tags is also uncomfortable and not intuitive.
  • Lacking integration with Outlook; because many people are using Outlook as their main tool for time management and self-productivity, it would have been great to have more options to export, or even better, export and link paragraphs to Outlook items like the Calendar and Tasks list.
  • Although there is an option to open an Outlook Task linked to a tag in Onenote, that isn't enough. Also, there is no option to tag people from the organization's directory, and that would have been great, especially for teams that are sharing sections.
  • The Draw options are not as far-reaching as in other Microsoft product (e.g. Word). Especially important is the option to group objects together and keep them as one image.
Organizing data and information objects, according to your own logic of structure. For example, organizing all info about the cases you are working on, so each case will have a dedicated section or a page. Collaborating with colleagues who are working together on a project, so they can share a notebook, a section, or a page, and from there share meetings notes, lists of action items, links to other resources, and more.

December 17, 2018

Review: OneNote

Chris Hecox | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
OneNote is a powerful tool for personal note taking and client organization. OneNote makes locating specific notes easy using tags and search functions. I use OneNote personally and know others that use it as well.
  • OneNote has an excellent organizational system. Users can create a multitude of folders and subfolders, then drop whichever notes and files into each that they'd like. It's quick and easy to create notes and begin typing away. You can also draw images or insert pictures and hyperlinks.
  • OneNote has a great mobile app. You will need to wait for it to sync, but once this is done, you are able to take notes on the go, or reference notes taken on your laptop/PC.
  • OneNote makes locating notes/files easy and fast. You can search for keywords and instantly be able to reference any notable files or notes you've taken. Finding specific information is extremely fast, which makes for quickly referencing things in meetings on demand.
  • OneNote's interface is very quick to learn. It is not dissimilar to Office and other software, so the learning curve is short.
  • OneDrive can sync into OneNote, making for fast usability between the two.
  • You can import catalogs of notes from other users, but this process is not an easy one. It messes up some of the functionality of previous notes, and it's not user friendly to import. This is mitigated by sharing your notebook with another user instead of exporting it. This process is simple, but if you want a separate copy of a catalog, it's not easy to do.
  • You are able to click anywhere into a note to begin typing in that location. It's a nice feature because it's more freeflow than other document process programs (Word or Google Docs) but it's a learning curve, honestly. You won't think much of it at first, but if you prefer a more straightforward document style, it's a bit jarring.
OneNote is great for note taking for personal use. It's good for referencing clients as well. I imagine it could be useful in a small business to help take notes on what certain clients are expecting and how to address them when meeting together. This could be useful to share among business partners as they prepare for meetings and for them to be mindful of how best to be respectful and effective.

I find it's most useful for personal note taking and organizing data.
Joel Brache | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
OneNote is used to capture notes throughout the whole organization. Many employees open multiple notebooks in OneNote so that they can share information between departments and so that they can segregate information appropriately. We use OneNote as a tool for capturing meeting notes, project information, account information, and just about anything a user wants to keep track of. With OneNote syncing across all of a user's devices, it opens up the ability for employees to look up information wherever they are and whenever they need it.

Now that we have deployed Office 365, the use of OneNote has increased as has the overall productivity of our employees. Not only are notes now on the cloud and no longer on individual computers, but it is much easier to share notes, restore them, and keep them up to date. I always have multiple notebooks open so that I can separate any personal notes from my business notes. I often find myself looking up information on my phone that I entered on my computer. This is extremely helpful in meetings and when I'm out of the office or on my own personal time.
  • OneNote synchronizes across platforms very quickly. I often find that notes entered, or updated, on my desktop are synchronized to my laptop and smartphone well before I ever open them up to access the information.
  • OneNote has apps for just every major platform available. This includes Windows, iOS, and Android. The web app has plenty of features so you won't feel let down if you have to access your notebooks through a browser.
  • The multimedia features of OneNote are wonderful. I can draw pictures, add sound bites, add videos, add files, and much more. This helps me capture the full context of a note, including any references that I might need, all within the note itself. I don't have to go outside of OneNote to find a video clip, logo, or soundbite.
  • It is not always clear where your OneNote files are kept. I prefer to keep all my OneNote files in the cloud, but the actual location of those files in OneDrive can sometimes be a mystery. If I install OneNote on my home computer, I have to open up my work OneNote in the browser and then sync it to my PC. I'm not able to find and open the file in OneDrive through File Explorer.
  • The ability to find notebooks that are shared with you is getting better, but it can sometimes be difficult to locate the right one. I often see duplicate notebooks and end up opening up the wrong one. Would be great if Microsoft only showed you links to notebooks that were actually available to you.
  • Microsoft is shifting away from OneNote 2016 and moving people on to OneNote that comes native with Windows 10. The interface is different enough that I don't like it. I am staying with OneNote 2016 because of the ease of seeing multiple notebooks open at the same time and being able to get to the exact information I need quickly. If you don't like the native OneNote built into Windows 10, you won't like the future of OneNote.
Because the information is encrypted, I choose to keep account information (user names and passwords) in OneNote. I segregate my corporate and personal account information into separate notebooks so if one Notebook is compromised, I don't compromise all my account information. That segregation is one of the features I like the most since I can have a notebooks open for personal, business, personal business, and a shared family at the same time. I like the ability to segregate information and fine OneNote well suited for managing segregated information.

If you are not using the cloud to synchronize your OneNote notebooks, I think OneNote becomes less useful. Being able to access your information across devices is a particular strength to me. OneNote will let you keep information local only, so if that's how you want to roll, you can do that too.
Daniel Cure-Boulay | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
It is highly recommended that all users utilize OneNote to outline, track, and share all notes/meeting minutes company-wide. This tool makes it easy to maintain all your notes so you never have to go looking.
  • Works seamlessly with Outlook so creating and sending out your meeting notes is as simple as selecting OneNote. It creates the meeting template for the meeting notes (including participants) and once you have completed the meeting, it's as simple as selecting 'share' and it sends to all participants.
  • Tracking all your meeting notes is made easy through a simple interface/structure which can be customized to your liking.
  • Can get to your meeting notes through all devices remotely.
  • There are times that formating can be difficult, especially if you're copying from other sources.
I find this tp be the perfect tool for managing meetings, taking notes, tracking, sharing and also as a high level task tracker.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
In my current organization, OneNote is installed as part of the Office suite but not promoted or encouraged to use. At my previous company, as an organization, we used it for notetaking, storing documents, and team collaboration.
  • It is a very easy notetaking platform. It allows the user to create their own electronic notebook, organizing it in sections and pages. It autosaves as well.
  • It integrates with Microsoft Office suite very well, especially Outlook. Content can be initiated from other Office applications and sent to OneNote. I particularly liked bringing scheduled meeting information in Outlook directly into OneNote before taking meeting minutes or personal notes.
  • If your organization uses SharePoint, then it can be a great collaboration tool. Notebooks can be shared among teams to collaborate and share notes, ideas, and documents.
  • I would like to see some sort of validated version where notebook entries could be published in some kind of locked-down fashion inside an enterprise version, and have digital signatures built in for legal purposes. For example in a research laboratory environment.
  • Easier video and audio recording capture right into the notebook.
  • Ability to play a video file that is stored in a OneNote page.
OneNote is definitely well suited to take notes, as if you were taking notes in a spiral notebook or a composition notebook. What makes it much more powerful is that it can be edited at any time, and it is searchable.

It is less appropriate if used as a document storage library. I have seen teams store files directly in OneNote notebooks to share files, but this might cause storage issues as the OneNote notebook file itself will grow very large.
Brian Hopper | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We are largely a Google G- Suite company, but we use Office 365 for our Office licensing. I use OneNote for all of my daily note taking when talking to customers, prospects, leads, internal employees, and everything else. It's great because it is designed for note taking and syncs across all my devices.
  • Organizes notes logically into NoteBooks. This way I can keep certain topics separate from others but still only be a few short clicks away.
  • Syncs across all my devices seamlessly
  • Has rich formatting options, which is extremely helpful
  • The mobile app can sometimes feel clunky to use
  • The Mac OS integration is lacking compared to the Windows functionality, especially regarding shortcuts.
  • Having multiple accounts (e.g. personal and business) on one platform has caused issues in the past.
It works really well for taking longer form notes, especially compared to Google. Google Keep seems to geared more towards "sticky notes" and Google Docs isn't flexible enough for a "notebook."

Where I think Google Keep has the advantage is the sticky note type of notes, especially how you can pin them in Chrome.
Kate Bowling | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
OneNote was implemented last year as part of our company's migration to the Microsoft Office/Professional Suite. My manager helped roll out the tool from an end-user perspective. Our team provides training, both on-demand and live, for our Microsoft products, including OneNote. We are champions of the tool and try to influence other employees to use it. The ability to share notes from OneNote, edit them with team members, have notes archived and the other integrations with Microsoft tools has really enabled us to work more collaboratively. User adoption continues to grow and as people learn its capabilities, they get excited about the product. I have also purchased products (specifically a Rocketbook notebook) that is a smart notebook and using an app, can send my handwritten notes to OneNote. These types of products and tools that fully enable to work smarter plays a huge role in adoption. I really like OneNote and it's popularity continues to rise at my company.
  • Organization
  • Collaborating with colleagues
  • Easy to search within your notebook
  • OneNote app is very useful when I'm not able to use my laptop
  • I would love to have more visual organization options (borders around text boxes to distinguish notes from each other when they are all on one page).
Well suited:
  1. Team notebooks which can be shared with the team
  2. Personal notes/ideas
  3. Creating lists or tasks
Less appropriate:
  1. Ongoing team project work
  2. File storage
Score 9 out of 10
Vetted Review
Verified User
Incentivized
I utilize OneNote to make notes, take meeting minutes, document changes, etc. It allows me to keep everything in one place between my devices. It helps solve the problem of being organized and being able to look back to see what was agreed upon or the direction.
  • It does well for note-taking and organization. It allows me to label and color code everything--making information easy to find
  • It does well with synchronization across devices. I am able to take notes on my computer or phone and always have them with me in one centralized place.
  • It does well with ease of use. It is a very simple software with little to no learning curve.
  • OneNote could improve by allowing users to create a customized note template.
  • It can improve by allowing graphic design orientation features like guidelines and snap lines.
  • It can be improved by letting users import document links into the notes window so it is easy to track a topic.
OneNote is well suited for meeting minutes and general note taking. It is not well suited for anything that will need to be printed or presented.
Gagan Kanwar | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
OneNote is being used by a mix of people across teams and departments. It's not being used universally by all teams and functions. OneNote is great for making and organizing meeting notes. It also has a nice iOS app, which makes your notes accessible across devices. Lastly, because it's backed by Microsoft, I feel that my information is a lot safer than it might be with a smaller company that doesn't have Microsoft's resources.
  • It makes it really easy to capture notes in different formats - text, pictures, copy & paste, videos, etc.
  • It makes it really easy to organize notes by using the concept of notebooks - which are thematic ways to organize your notes
  • The mobile app is easy to use and navigate, which means I can always have my notes with me, even if I'm not in front of my computer
  • OneNote should integrate with meeting management tools (e.g. Zoom) and automatically transcribe meetings and provide all attendees with notes
  • OneNote should integrate with workflow processing tools so that any deliverables or goals coming out of a meeting can be captured and tracked against resources & timelines
  • At a corporate level, OneNote should help companies find which employees are SME's in particular areas by analyzing their data and content
OneNote is great for making it really easy to take, organize and access your notes across devices. It's not great for collaboration (which is probably by design). Also, sometimes the interface can be a little slow to work with.
Steve Vogt | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
OneNote is an all-in-one notepad/project planning tool that almost everyone in our company uses to capture critical notes from client calls and design sessions. The tool makes it easy to log many project notes to one application through its easy tab structure.
  • Easy to use tab structure to separate note topics.
  • Ability to create new notebooks for different projects/clients.
  • Great at attaching other files to the notebook like pictures, powerpoints, etc.
  • The tree structure on the right side could be better at allowing adding/subtracting child sub-sections
  • Opening new notebooks forces you to select who you are sharing the contents with - no need for this to appear by default
Dealing with a new client every few weeks allows me a clean interface to group project notes for current projects and hide notes from projects that took place years ago. Sharing notebooks is also great for team collaboration as OneNote makes it easy to view multiple team members notes.
Matt Smedley | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
I primarily use OneNote as it is part of our Microsoft Office 365 Suite. We typically use it as a form of Wiki - where we might share information on certain products that we sell or support. We use it to take notes in meetings and share with the team or to collaborate on a variety of projects and initiatives.

Personally, I use Evernote for capturing day to day notes and have for many years, but OneNote is getting more use by me because it is easy to capture and share content with colleagues on a Corporate approved solution.
  • Collaboration with colleagues - edit the same doc in real-time - leverage as a repository for knowledge sharing
  • With iPad app and Apple Pencil, you can take handwritten notes and quickly organize them
  • Syncs seamlessly with OneDrive
  • I find the organization of the notebooks, sections and pages a little clunky compared to Evernote.
  • Not quite as intuitive as Evernote for me
OneNote is well suited to group collaboration and sharing content and notes related to projects, initiatives and the like. Can also be used similarly to a wiki, where people can create a page, list FAQs, and other general knowledge sharing. I would think of it primarily as an "internal" tool rather than an external one.
Brad Bratcher | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Currently, my team and I use OneNote in the O365 version. We use it so that we can update our product and procedure notes and illustrations in real time. Moreover, when giving customer presentations, I have found that this is more organic and less formal than presenting a Powerpoint deck. It enables much flexibility to show the flow of the recommended solution and allow the customer and I to come closer together in understanding what we are looking to solve. The OneNote search feature enables the 'jumping around' rather than the stilted flipping through slides looking for the right thing.
  • Tabs-Enabling quick look up even without using the search feature. Also, because of the sub-tabs, items can be updated quickly and neatly.
  • Search-As the content grows, this is without a doubt one of the more used features and it does not disappoint.
  • Multi-Format and document linking. If there is something that is customer facing, I put these things into the short version when I am giving my presentations.
  • Writing - With the growth of tablets, this seems to be a no-brainer. However, I use it to overwrite illustrations. Again as with the advantage of presenting in a more natural flow, using the pen/highlighting tools to draw attention is invaluable.
  • The phone app is too 'heavy.' A large download.
  • Lists - I still keep the ToDo's on Evernote but hope that OneNote updates this to something a bit more friendly and maybe even something that can be written at the desk and then deployed to the phone.
  • The cells on top of cells sometimes are frustrating when you are copying and pasting from one document to OneNote.
Well Suited: Portfolio 'Bibles' - Just like the old 3 ring binder notebooks that salespeople used to haul around, OneNote is the digital equivalent but much more tidy and less bulky.
Less Appropriate: Generating new content. Because of its amorphous [for want of a better term] nature, it is easier to go to another application in the office suite and drag/copy over to OneNote rather than starting and finishing within OneNote.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
OneNote is being used to keep track of brief activities that occur within my department. All meeting notes, to-do lists, and activities' key notes that come out of them are stored in there and then shared among all the employees that are related to each one of them. It is the easiest thing to use and share with others. This helps a lot in having things done quicker. Transmitting the message across the department is much faster without the need to personally meet the employee and discuss any changes in the activities or projects.
  • Create pages that can contain a vast amount of information in there.
  • Provides the option to share any page that you like with someone else.
  • Can create tables.
  • Can insert images.
  • Syncs perfectly with OneDrive (for those that want all their work to be on the cloud and across devices).
  • The current features are more than enough for my work, so currently there is nothing else that I would want in there. Adding more features to this application might just make it complicated and would lose its simplicity that it has currently.
OneNote is a very usable application for any kind of organization that does give brief tasks, to-do lists, or quick changes to activities of their projects and transmits them to specific employers. Since you have the majority of the Word functions in OneNote you can easily work in there as you are working on a document, and what's more positive about it is that you can share that whole page with all relevant actors that need to see the content.
Tiago Martines | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
OneNote was used individually by me in order to take notes during classes and meetings.
  • Easy to create a note/notebook any time, from any device.
  • NoteS are saved on the cloud and synced frequently.
  • More flexible than Word or another text editor to quickly create documents of different formats/media types.
  • It tries too hard to be used every time. Taskbar icon begs to be used. Sometimes I don't need OneNote.
  • Pen recognition is not as quick for handwriting as other alternatives (e.g. S-Note from Samsung on Android devices)
  • OneNote relies on OneDrive, which is does not do as great as other cloud storage providers in terms of reliability/speed
If you own a Microsoft portable device (e.g. Surface Pro) you will definitely be using OneNote all the time :)
July 19, 2016

OneNote Reviewed

Brad Daugherty | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
This is being used across our organization for note taking in meetings. It allows us to link these meeting notes across devices and across platforms. People were using a wide variety of tools to accomplish this and to be able to standardize on one tool has been invaluable to our organization.
  • Taking notes during meetings
  • Attaching pictures to your notes to allow for more detailed notes.
  • Creating different workbooks for different projects that you are working on.
  • The ability to either type or use a stylus for your notes.
  • Should allow your notes to be stored in more 3rd party cloud providers instead of Microsoft OneDrive.
  • Should be able to link your notebooks to multiple accounts. This would allow you to see notebooks from your personal and work for example.
  • Should be able to secure and manage more features with MDM products.
It is well suited as a note taking app that can be used on multiple platforms and keep users notebooks up to date across these platforms.
June 24, 2016

Best Note App Ever!

Score 10 out of 10
Vetted Review
Verified User
Incentivized
I use OneNote for personal note taking for classes or just general things I need to write down during the day. I am constantly making and editing to-do lists and OneNote makes it really easy to do so on the go. I always have my phone on me at the very least so taking notes across different platforms is really convenient.
  • The mobile version is wonderful.
  • Love being able to use a stylus.
  • Android has a floating badge that stays on screen to allow quick access to notes anytime.
  • Updates can cause more problems than they solve sometimes.
OneNote is a great note taking app for everyone, students specifically. Sharing your notes is a breeze, which is helpful for collaborating or even just helping out a friend. Sometimes I even use it to make a grocery list to send to my boyfriend.
Babin Saha | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We used OneNote while developing a health care exchange application, and to have the business requirements in agile scrum. It was easy for business analysts, developers and QAs to have a single place to write, review, and update the user story and include a date modified and history etc.
  • Note updating and taking.
  • Office OneNote does really well in history and comparison of notes. This helped us to know when the Business Analyst or Product Team updated what.
  • The recently available OneNote Online, is also an addition.
  • OneNote and OneDrive should have some kind of link. If they bring that it would be excellent.
  • In Windows 10, the OneNote App needs some improvement from a UI perspective.
OneNote is well suited for business requirement gathering as per my experience. Students can also use it to have their notes from a lecture/class in a date wise manner.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
I employ OneNote across my Windows 10 desktop, my Linux laptop (OneNote online), and on my Windows 10 Mobile device. The seamless and rapid syncing of note content across my devices is very useful and makes OneNote a great productivity tool.

One of the biggest advantages to OneNote when used stand-alone (not in the context of Office 365 or Enterprise use with Lync/etc) is the rich data that can be imported, captured, or recorded with & in OneNote. If you can see it, hear it, or think it, you can put it in OneNote with ease.
  • Cross-device syncing (I can get my notes nearly anywhere). Windows, Mac, Android, iOS, and the web. Linux is a notable omission, but the OneNote webclient is acceptable for now.
  • Rich data capabilities. Photos, videos, drawings, voice recordings, files, tables, etc.
  • Ease of use is quite high. The mobile app is very smartly designed with a UI that morphs based upon orientation and screen resolution, exposing finer controls when needed.
  • Quick start-up time, especially with more recent builds of the mobile app
  • Linux support with a native program. Office for Linux wouldn't hurt, either.
  • Ability to log more rich data from various attached sensors on devices: Geolocation, temp, humidity, RSSI, etc. Anything that Windows can access.
  • Improve first-use sync/download time and experience. Toggling an option to enable background downloads of all content is not intuitive, and waiting to retrieve content when you view a note is not pleasant.
  • Better Share To OneNote functionality from Windows 10.
Any situation that calls for a centralized way to store notes and other data, OneNote is easily the best tool that I can think of. Previously, I toyed with Evernote but I found that OneNote offered me a much more pleasant experience and supported my devices better.
Alan Matson, CCNA:S, MCP | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We currently use OneNote to share and sync our important client details for job visits, etc. Instead of having to publish a full suite CRM to manage customer calls we have templates created in OneNote that include the job details and blanks for the consultants to add notes for the work done and any recommendations. These pages can then be formatted and printed to PDF to provide to customer with the fixes and recommendations from the visit. Since all data is synced anyone can pull it up and there is always a backup copy on the cloud.
  • Note sync
  • Easy collaboration
  • Cloud backup of notes
  • Ability to make templates that are shared
  • Better layout
  • Make templates easier
  • More sharing options
I think it is best suited for collaboration of project ideas. Where it would be less suited would be for someone looking for a replacement for a full fledged collaboration suite.
April 21, 2016

My OneNote Reviews

Score 8 out of 10
Vetted Review
Verified User
Incentivized
I use OneNote as my personal knowledge management tool.
  • My Outlook tasks can be synchronized between Outlook and OneNote.
  • Clip web articles from webpages into OneNote.
  • Easy to organize my collection and notes.
  • The webpages clip results aren't as good as Evernote.
  • Android app sync speed is slow.
OneNote is the perfect organizing tool not only for your notes but also for writing and knowledge management.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
OneNote is part of the Microsoft Office suite so many of us use across the organization. It helps to keep related items and notes together for projects and committees.
  • Organizing items so I can go to one place rather than having to fish through my folders to find the related items.
  • Easy way to set agendas and keep minutes for meetings and have the team review the info when it's shared.
  • I can clip and paste items that I want to save that are related to the project -- easy to find so I don't have to have a lot of notes.
  • I haven't really found anything particularly difficult other than when my company installed Office 365 to my laptop before I had an ID, I had difficulty saving and sharing.
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