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Paypro Workforce Management

Paypro Workforce Management


What is Paypro Workforce Management?

Paypro powered by UKG Ready is offered as an all-in-one HR solution that makes the day-to-day better for a company's people. Paypro support teams average 5+ years at Paypro and 10+ years in the industry creating an industry-leading service experience…

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Workforce One is a versatile solution that allows users to track incidents, accidents, and OSHA recordables, providing a comprehensive …
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What is Paypro Workforce Management?

Paypro powered by UKG Ready is offered as an all-in-one HR solution that makes the day-to-day better for a company's people. Paypro support teams average 5+ years at Paypro and 10+ years in the industry creating an industry-leading service experience that has led to a 95% client retention rate and…

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  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Product Details

What is Paypro Workforce Management?

Paypro powered by UKG Ready is offered as an all-in-one HR solution that makes the day-to-day better for a company's people. Paypro support teams average 5+ years at Paypro and 10+ years in the industry creating an industry-leading service experience that has led to a 95% client retention rate and an unheard of average customer relationship approaching a decade.

• Paypro aims to help organizations become a great place to work by building people-centric, life-work technology that meets every employee where they are on their journey.
•Provides a unique white-glove service model centered around the specific needs of the user's business.
•Delivers a proven fortune 500 level cloud solution that receives $60m in R&D annually.
•Includes data driven guidance to help with implementation and advancement.
•Creates custom automated data flows to help managers avoid mistakes, reduce risk, and improve efficiency.
•100% US-based dedicated teams of industry experts directly available to customers.
•An expert organization at implementing and supporting the software product that acts an extension of the customer's own team.

Paypro Workforce Management Features

  • Supported: One database for all employee records
  • Supported: API integrations and customization
  • Supported: Dedicated U.S.-based service teams
  • Supported: Expert implementation coaches
  • Supported: Enhanced payroll data review

Paypro Workforce Management Competitors

Paypro Workforce Management Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web
Supported LanguagesEnglish, Spanish

Frequently Asked Questions

ADP Workforce Now, Paylocity, and Paycom are common alternatives for Paypro Workforce Management.

Reviewers rate Usability highest, with a score of 9.

The most common users of Paypro Workforce Management are from Mid-sized Companies (51-1,000 employees).
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Reviews and Ratings


Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Workforce One is a versatile solution that allows users to track incidents, accidents, and OSHA recordables, providing a comprehensive view of safety-related data. Users can easily generate OSHA 300 and 300A documents, streamlining compliance reporting. Additionally, Workforce One serves as a centralized resource for managing employee credentials such as driver licenses and professional certifications. This ensures that important qualifications are up-to-date and easily accessible. The software extends its functionality beyond employee management by allowing companies to track assets like cell phones, tablets, and EZPasses. With Workforce One, businesses can efficiently monitor their resources and ensure accountability. Overall, Workforce One is an invaluable tool for maintaining safety standards, managing employee information, and tracking company assets.

Paypro Workforce Management provides a comprehensive suite of tools for Human Resources, Payroll, and Time Management. With its seamless integration with the payroll system, Paypro simplifies the payroll process by handling all aspects from time entry to tax filing. Managers benefit from features such as employee time tracking, attendance management, and the ability to manage time off requests effortlessly. The platform also offers self-service capabilities for employees who can access their pay statements, W2s, benefits days, and even enroll in benefits directly through the system. Paypro's intuitive interface empowers both HR professionals and employees to easily navigate through tasks such as onboarding new hires, administering benefits, generating key reports, and tracking important metrics. Moreover, Paypro's exemplary customer service ensures that users receive prompt assistance when needed. Whether it's enhancing efficiency in time management or streamlining payroll processes across the entire organization, Paypro is a trusted solution for businesses seeking a reliable Workforce Management tool.

Attribute Ratings


(1-15 of 15)
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Score 9 out of 10
Vetted Review
Verified User
Paypro Workforce Management was used as our payroll company for seven years and used only by our payroll department.
  • Reports, building/adding to reports, and exporting to Excel was a plus
  • The search bar was always on the screen to search any employee--very accessible
  • Viewing employee information and pay history was very accessible and can be customized
  • Entering payroll was very user friendly, easy, and had warnings--different reports to view before sending
  • Before we stopped using Paypro Workforce Management, they changed the view/setup on the site. The way it was before seemed easier to navigate
Paypro Workforce Management has been great in customer service, especially getting someone on the phone (as opposed to other companies where you send an email and wait for a response or getting passed around on the phone).
Score 7 out of 10
Vetted Review
Verified User
Paypro Workforce Management is used as our HR and payroll system across the entire organization. The system is our only HR admin system and all information is electronically stored here.
  • Reports
  • Phone app for employees and admins
  • Employee portal
  • Complicated onboarding
  • Workflows are complicated
  • Ease of use
Paypro Workforce Management has custom report building that is easy to use and manipulate for data you need to pull. The onboarding system is overly complicated and not user friendly. Workflows are overly complicated and a workflow for PAFs is non-existent, causing our company to have to use paper PAF forms.
Score 8 out of 10
Vetted Review
Verified User
We use Paypro Workforce Management across [the] entire organization.
  • Good customer service.
  • Comprehensive product.
  • Flexible options for different payroll needs.
  • Some features are hidden deep in menus.
  • Sometimes changes are made to the screen view and you don't know about it.
Good for multi-EIN corporations.
Score 8 out of 10
Vetted Review
Verified User
We started using Paypro primarily for payroll. We have challenges with being a small company but having employees in many states. PayPro has helped us with payroll taxes in both new states and when we no longer have employees in a given state. Last year we expanded our services with PayPro to include the HR services. We now onboard new employees in PayPro Workforce. Our employees are able to enroll in benefits and annual enrollment right through PayPro which flows directly into payroll.
  • Payroll Taxes
  • Payroll General Ledger Support
  • Reporting
  • Ability for administrators to run more reports without needing to go through PayPro
  • Admin functionality can be difficult and not intuitive - ex. setting up 401K
  • Their system is missing some basic checks such as not allowing 401K deductions to exceed the IRS guidelines. There should be more IRS guidelines built into their systems that flag any discrepancies that aren't unique to the individual client.
  • When an employee moves, it needs to automate their taxes and flag a need for new forms (if needed). We had issues with employees updating their address and the taxes not updating. Apparently this is not automatic and there isn't a flag. Also they don't have a report to audit if everyone is receiving their correct taxes based on location.
  • HR onboarding needs to be more user friendly and intuitive.
Paypro is responsive to any issues. Their tax department and General Ledger support are outstanding. They need to continue to build their platform to make it more intuitive and user friendly. We moved from a very large payroll company and love that PayPro is smaller and responsive.
November 04, 2020

Content. Worth the money.

Score 9 out of 10
Vetted Review
Verified User
We use Paypro Workforce Management in payroll and time clock [for] all employees. It is being used by the whole organization. All manager[s] can see the in and out of employees, can manage their request, [and] can see the benefits days they are entitle[d to]. All employees, if able, can see and look at their benefits days.
Time and attendance help monitor employees time in the bldg. Payroll help[s] me process their pay check, help create all needed report[s] in regards to each employees pay [and] personal information. Easy to produce report like the EEO and many more report that save me time in creating.
  • Managing the clock of employees.
  • Processing the reports, specifically for union Local 6 report on a monthly basis.
  • Positive pay can be downloaded quickly.
  • Easy access to all employees info.
  • Employees request for their updates on their benefits.
  • Customer representative - Shirley Corcoran.
  • Creating any report needed by higher management executive.
  • Paypro's department that handles unemployment - communication, reporting needed to be improved.
We have tried other product like paychex but come back to Paypro Workforce Management - [it] is better in every aspect that the company need like payroll & time and attendance.
It's easy to work, learn and manage the workforce. Every manager uses it well. We run a simple straight-forward payroll, a little complicated rules in time and attendance, and Workforce suit well in all aspect. And most important, they charge less than the other company.
Score 9 out of 10
Vetted Review
Verified User
Occupational Training Center uses Paypro Workforce Management for Human Resources, Payroll, and Time Management. We also have our payroll uploaded directly to our General Ledger. Workforce Management has been an excellent product for our company to use. We have a very complex payroll and GL Paypro has been able to meet all of our needs over the years.

We have always had excellent customer service--they will work with you until a problem is resolved. I highly recommend this product!
  • Customer service
  • General ledger upload
  • All of the payroll functionalities
  • At times I am not able to get everything I need in one report
We have a very complex payroll and general ledger, but Paypro has gone above and beyond to meet our needs.
Score 9 out of 10
Vetted Review
Verified User
We use Paypro for our payroll as well as our medical/dental. We use the system across the entire organization. The associates at Paypro make the payroll process a pleasure.
  • Customer service is exceptional
  • The flow of the software is flawless
  • Payroll and benefits in the same package
  • Kronos changed and many of the options for use were moved around. Have to learn to navigate the new platform.
Paypro made payroll so much easier. We were using a different company when I started doing the payroll and it used to take me over an hour or more to process. With Paypro - it takes me 20 minutes. There are times when it might take a bit longer if it is a week with many changes. Paypro is a pleasure from hiring to terminating.
Score 10 out of 10
Vetted Review
Verified User
Our entire company uses Workforce One to manage our payroll and HR. We track incidents and accidents with it, including OSHA recordables, and we use it for OSHA 300 and 300A documents. We track employee credentials, such as driver licenses and professional certifications, and we also track company assets, such as cell phones, tablets, and EZPasses. Workforce One is our resource for all employee information, including a reference for various labor reports when we need to report labor-related information to other parties.
  • Setting up new employees is very easy and only takes a couple of minutes.
  • We have union and non-union employees, and we have both salaried and hourly employees. Workforce One lets us set up rules based on the union CBA, our office holiday schedule, etc., so we don't have to make many adjustments to timesheets when we have situations that deviate from the norm. The rules kick in and handle the situation for us.
  • Given that Workforce One is a very complicated system, I believe that Paypro did a very good job making it customizable, where possible, and with simplifying each process. The on-boarding was very thorough and we were even provided with step-by-step direction, complete with screenshots. I can't think of anything specific where I am unhappy with the functionality.
Workforce has helped us to better track injuries (including OSHA data and Workers Comp situations), motor vehicle accidents, and other disciplinary incidents. For us, keeping track of these situations pre-Workforce was done using paper/folders, and sometimes creating individual folders to store documents on someone's computer. This system has helped us take better control of several HR-related issues that used to be very cumbersome to handle.
Score 10 out of 10
Vetted Review
Verified User
Paypro is being used across the entire organization as our Workforce Management solution on top of our payroll system. Previously, we had to manually manage all of this information across the entire team, and even as a small team we found it to be incredibly difficult to keep up with everything. Paypro came in and provided a high-level of service, taking a lot of the guesswork out of the equation, and walked us through everything in layman's terms. Since then, it has been much smoother and we have an efficient process to follow.
  • Service - hands down, their team makes a massive difference across the board.
  • Benefits management. With Paypro, this is one less thing to worry about for us, and our team benefits greatly as it helps us attract/retain talent.
  • I think overall it took me a bit of time to full understand their breadth of their solution, so simplifying parts of the implementation process (but, it's tough, since they do quite a bit)
I think it fits well for both small businesses and mid-sized companies from what I can tell. However, it appears they have a healthy mix of clients regardless of size.
Score 10 out of 10
Vetted Review
Verified User
We use it across the board. The program has saved time, provides on-line reporting for both management and employees.
  • Paypro offers great service.
  • It's an excellent product, at an affordable price.
  • Easier on-the-fly reporting abilities. The current reporting is a bit tedious, even for those less IT-oriented managers.
Well suited for small to mid-size companies.
December 10, 2019

Paypro Review

Score 10 out of 10
Vetted Review
Verified User
We currently use Paypro Workforce Management for human resource management, timekeeping, and payroll services throughout the entire organization.
  • Timekeeping.
  • Accruals.
  • Report builder could be easier to use.
  • Rules set up could be less cumbersome.
I am very happy with the system as a whole. The timekeeper system, payroll processing, time-off requests, and approvals all function well and are easy to use.
Score 10 out of 10
Vetted Review
Verified User
Currently use it for employee time tracking, employee attendance tracking, and benefit tracking.
  • Amazing Costumer Service representatives
  • Very fast turn around to fix any issues and/or to come up with better and more efficient ways to get work done
  • System is very user friendly.
  • Paypro is constantly asking for feedback so they can continue to better the service and program. I have no complaints at all.
Work Force One is right there with the current Payroll and Human Services needs. I love the app where all employees have access to their schedules and pay information.
November 20, 2019


Score 8 out of 10
Vetted Review
Verified User
We are using it across our organization for time and attendance, payroll processing, onboarding, tax filing and as an employee self-service tool.
  • Great customer service and support.
  • Timely and accurate payroll processing and tax filing.
  • Seamless reporting.
  • System login issues/accounts locking.
PayPro has been great at helping us address the complex needs of our customers and consultants. Whether it is a client needing historical access to timecards or enabling us to pay an employee a daily rate they were able to customize their system to meet our needs. That said, it has it's negative challenges as well. Since we have a lot of customization we have found that by making additional changes it sometimes affects the current set up of our system. Recently, we had an issue with paying overtime because we had requested a change to some company-level information that impacted other custom settings that resulted in overtime payments being paid incorrectly.
November 20, 2019

Amazing customer service.

Score 5 out of 10
Vetted Review
Verified User
Workforce is being used by all non-union staff as a self portal. Staff are able to use it to request time off, benefit open enrollment and change personal information. Human Resources uses Workforce for reports, timekeeping (Kronos) and payroll. Significantly reduced the time managing time and payroll.
  • Customer Service: by far the best customer service I've ever received. Very knowledgeable and responsive.
  • Payroll: reduced our payroll processing by a full day.
  • Timekeeping: the cohesiveness with Kronos and Workforce is very good.
  • Report Writing: Canned reports are antiquated like a dinosaur. Users should be able to design their own reports like all other systems. Click and it's there. Currently, it's not at all what it can be.
  • Very rigid with contract: meaning when a rule change and/or policy has changed the company is charged in order to make the change.
  • Integration within the system. There are times when you change the information in the system then it randomly changes another section.
Workforce isn't as user-friendly as the previous HR systems I've worked with. I wasn't here for the entire implementation but it was passed down that it was not a great experience. Workforce is well suited for a company our size (122ees) and it does assist with a lot of functions.
Score 9 out of 10
Vetted Review
Verified User
We use Paypro for many important functions in our organization. All employees use the system to enter time, request time off, request profile changes, view pay statements, view W2s, access company documents, and even for employees to self-enroll during open enrollment. On the HR side, we use Paypro for onboarding, benefits administration, payroll, and almost all important types of reporting and tracking.
  • All-in-one: I feel like Paypro is capable of doing almost anything you'd like.
  • Customer Service: They ease you into using the product in digestible phases, and are such a helpful team every time I call.
  • Customizable Reports: For me, I use it often because I can quickly manipulate employee lists, add or narrow down data, and get a list that helps me with whatever project I'm working on.
  • EDI feeds for benefits: It's wonderful that just by adding a benefit to an employee's profile in Paypro, the insurance company then adds the employee. It's a great time saver.
  • EE0-1 Reporting: Though useful, there were a lot of glitches that forced me to do a lot of arduous manual work.
  • Requesting time off for the following year, at least for our company, is not possible.
  • If you have different kinds of rules for how PTO is accrued, it's not always possible to make it work. You may have to really keep auditing how much time off an employee had in Paypro versus what they ought to have.
Paypro is well-suited for employee self-enrollment of benefits, online onboarding, and timekeeping. Employees can go in and request changes, such as to their address, and it will alert the proper person. It's very helpful for reporting. It's great for making sure benefits are properly added. Even tracking employee credentials and assets is a wonderful feature.
Paypro is not as useful for EEO reporting or state-specific reporting if you have a company that has unusual rules when it comes to how PTO is accrued or other functions that are out of the norm.
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