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Podio

Podio

Overview

What is Podio?

Podio is a cloud-based platform for organizing team communication, business processes, and reporting in project management workspaces; also it may be used as a light CRM platform. It enables workflow automation and integrations. It includes a free version and paid…

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Recent Reviews
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Popular Features

View all 18 features
  • Task Management (24)
    3.1
    31%
  • Team Collaboration (26)
    3.1
    31%
  • Workflow Automation (25)
    1.2
    12%
  • Document Management (22)
    1.1
    11%
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Pricing

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Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://www.podio.com/site/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9 per month
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

5.3
Avg 7.5

Professional Services Automation

Features that support professional services organizations

6.7
Avg 7.4
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Product Details

What is Podio?

Podio is a cloud-based collaboration service that was founded in 2009 and acquired by Citrix in 2012. Podio supplies a web-based platform for organizing team communication, business processes, data and content in project management workspaces; also it may be used as a social intranet or as a light CRM platform. Its reporting features allow a user to observe sales pipelines and manage budgets and time. Its task management interface is meant to be lively and dynamic as a social networking site's to facilitate sharing and task delegations, and supports document uploading. Workflows can be improved via automation of various triggered tasks. It integrates email and many familiar programs and applications (e.g. Dropbox, Gmail and Google Apps, Gotomeeting, Excel) to expand functionality, and it is mobile accessible. Podio began as a free service and a free option still remains, though three tiers of paid plans (Basic, Plus, and Premium) are now offered which expand support options from implementation only to a priority lifetime user able to gain support at any time (Premium), and limited access to shared projects for subordinate team members. However core features are supported across the tiers.

Podio Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Podio is a cloud-based platform for organizing team communication, business processes, and reporting in project management workspaces; also it may be used as a light CRM platform. It enables workflow automation and integrations. It includes a free version and paid packages with additional features.

Podio starts at $9.

Asana, Jira Software, and Basecamp are common alternatives for Podio.

Reviewers rate Support for Waterfall Methodology highest, with a score of 9.4.

The most common users of Podio are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(131)

Attribute Ratings

Reviews

(1-2 of 2)
Companies can't remove reviews or game the system. Here's why
Stephanie Simon | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Podio is used company wide by all employees at all levels, our business partners and even our clients. Podio allows us 24/7 real-time sharing of information and communication. Everyone receives updates at the same time, and tasks are assigned automatically when actions are taken, making the work flow much more efficient. It allows for transparency and monitoring as well.
  • Incredibly easy customization of applications.
  • Powerful communication platform.
  • Great integration with 3rd party application allowing for additional features in Podio.
  • Strong automated task assignments.
  • Calendar functionality is very limited to a point that it is a feature we cannot use.
  • Printing format of reports could have a better design.
  • It would be great if we could hide archived workspaces.
Podio is great for project management, but not so great for calendaring.
Project Management (14)
60.71428571428571%
6.1
Task Management
100%
10.0
Resource Management
100%
10.0
Gantt Charts
N/A
N/A
Scheduling
N/A
N/A
Workflow Automation
100%
10.0
Team Collaboration
100%
10.0
Support for Agile Methodology
N/A
N/A
Support for Waterfall Methodology
N/A
N/A
Document Management
100%
10.0
Email integration
50%
5.0
Mobile Access
100%
10.0
Timesheet Tracking
N/A
N/A
Change request and Case Management
100%
10.0
Budget and Expense Management
100%
10.0
Professional Services Automation
N/A
N/A
  • Helps post purchase reinforcement from our customer point of view when using Podio as a daily tool.
  • Improved processes efficiency
  • Improved tremendously accessibility to all that is work related from any location.
Podio's easy app customization is the strongest asset of this software. It is user friendly; thus reducing training time for all employees.
2
  • Implemented in-house
Score 9 out of 10
Vetted Review
Verified User
Podio is the core cloud based tool used by Think to Act. All workflows and communication is in Podio and we link to other cloud based tools for specific actions eg Google Apps for Business for gmail, calendar, contacts, google documents etc and specific cloud based tools like Lucidchart.
  • Provides clients the ability to take a workflow in email, excel or paper and make it easy to use and modify
  • Makes it easy to delegate tasks and track progress
  • Reduces the need to have WIP meetings and action and communication is immediate
  • Allows for collaborating in multiple locations and supports flexible work practises
  • Ease of working with clients and suppliers on a common platform
  • Greater sales visibility and facts to follow up on outstanding leads. You can track actual compared to target sales
  • Cross functional application. Some CRM's have a narrow focus on one or two functions. Other project management tools are very IT or technically focused. Podio can apply across multiple functions and roles
  • Podio is customised for the way you work as opposed to changing your behaviours to fit a system
  • Integration with Citrix GotToMeeting, video, audio and chat makes it easy to work in one place
  • Use of web forms for collecting information pre and post meetings
  • Lack of automation of workflows. There is a 3rd party solution called Globiflow and Podio have launched a basic workflow tool.
  • GoToMeeting integration is good however expensive compared to other solutions
  • Podio can be complex to learn and requires training
  • Podio architecture is best to be set-up before you build too many apps as it can become confusing
  • The search features could be improved
  • Not able to clone workspaces, only apps
  • Keeping on top of notifications and learning how to unfollow notifications
Podio is good for people wanting to systemise their business and has the ability to integrate with other software through API links and third party connectors like Zapier. It can take some time to construct your current way of working with tools like microsoft office, to a new way.

I suggest getting a Podio authorised partner or a user with 3 months+ experience to help set it up. Documenting your current workflows and agreeing on the way to do things first, makes the build in Podio easier. Podio is a little like snow skiing for the first time, you can teach yourself, however it can be more enjoyable if you learn from an expert.

Also don't start too big. Work on one area of the business and test it. People need to get to know the core of tasks, chat, apps etc as they learn customised apps. I suggest not to bite off too much at the start.

Combine heavy and like users in the testing environment to account for different skill levels and ways of learning.

Lead from the top. If the owner/leader is using it this will have a ripple effect.
  • 30%+ reduction in sales cycle for many clients.
  • Productivity gains from new employees on-boarding and trained quicker
  • High life time value of clients due to customer service improvements
  • 25%+ increase in sales for existing clients.
  • Increased new product launches through speed and quality
  • Increase in employee engagement
  • Asana,teamwork PM,Insightly,Basecamp,Trello
  • Ability to get apps of the market place
  • Ability to build customised apps
  • Less than 5 users free
  • $10 per user per month which can be cancelled one month in advance
  • Podio support and help
  • Podio community through Podio workspaces and Linkedin groups
  • Ability to go across multi functions
  • Citrix owned and backed
  • Research and upgrades
  • External users free
I have tried many options and not found a platform that allows you to build your own apps within a secure and user friendly platform. There is a commitment to improve the platform based on user feedback and there are funds available to do it. The Podio community is very helpful and has like minded people in it. It is affordable and external users are not charged to use the system.
9
Sales
Marketing
People
Finance
IT
Client services
Legal
3
User level
Expert level
Basic programming
Advanced programming
  • Sales CRM
  • On-boarding clients and Smart Assistants
  • Marketing
  • Finance and integration with accounting software - Xero
  • Talking into an app which sends a message to a Smart Assistant who enters task into Podio. When complete you get notified. Combine speed of technology and people to take action.
  • Linkedin profiles. When someone looks at my linkedin profile we have a Podio app that tracks a series of actions
  • Writing a book. Did interviews in Podio and then outsourced this to a ghost writer to create ebook
  • Link to google drive
  • Link to Xero accounting software
  • Automated app building
  • Business Plan that can be cloned for clients to use
  • API links to infusion soft
  • Dashboards - graphics and scorecards
  • Back-ups
  • Automation
Yes
TeamworkPM

Templates confusing and cumbersome
Cost per month
UX

Asana
No ability to build apps

Sharepoint

No ability to build apps
  • Price
  • Product Features
  • Product Usability
  • Vendor Reputation
  • Third-party Reviews
Product usability. Could I run my business using one tool across any device and any function. Would my people and clients love using it and find it easy to use. Will there be further R&D and investment on improving the UX
Speak to existing and past users
Read forums
Test more competitors
Use an expert to help set-up
  • Professional services company
100 rails
Yes
Basic for 30 days
Ongoing support. As an authorised partner we are now self sufficient and use other partners for complex programming
Change management was a big part of the implementation and was well-handled
We used brain preference profiling tools to match training to peoples preferences.
We started small with multiple users
We did weekly training
We stopped using other tools and use Podio for everything - especially stopped email and excel
  • How to set up the architecture
  • What worked in paper or excel was different when cloud based or on the phone
  • Getting time in client and supplier diaries to train them
Could of got more help sooner and mapped out structure after the 1st month. Future planning
  • Self-taught
It was hard to learn through self taught and I would not recommend this for others. I would recommend using a Podio authorised partner for training or a Podio user with 3+ months experience. It takes time to get the workflows correct and building of your own apps is not easy. Once you are trained, you then have the confidence to do it yourself.
The key benefit of Podio is the ability to create your own apps. You can configure them the way you want it. The downside is creating your own branding or the ability to use a 'white skin'.
I would recommend you engage a Podio authorised partner or Preferred partner.
Yes - we have customized the interface extensively
The workspace design and configuration, app building and reporting are all customised.
Some - we have added small pieces of custom code
We use Zapier to create links to other cloud computing eg Xero accounting, Dropbox, Google Apps for Business
We are continually working on API links and ways of automating workflows. The next focus will be infusionsoft.
Yes
I use other Podio authorised partners to help with API integrations and complex Podio problems
There when I need them
Assigned a person to me that I can chat to
Great Podio forum and community
I had to find a search solution and they helped me over and above a standard technical solution
  • Chat
  • Task
  • Building apps
  • Workflow
  • Search
  • Editing data fields
Yes
Great. Very simple to use and works exceptionally well. I run my business from it
Ease to use. Modify it yourself to suit your needs
As you business grows, so does Podio. There seems to be no limit to the workspace and apps you can create on the platform.
I have not experienced any down time.
It works all the time and if I have a question, support get back to me ASAP.
  • Xero
  • Google Apps for Business
  • Infusion Soft
Two way sync of contact details with google contacts. Export of data to google docs. Setting up clients in Xero cloud based accounting software. Just starting with campaigns for Infusion soft.
  • Share File
  • Lucidchart
  • Evernote
  • Flipboard
Podio has a very good API pipeline.
  • File import/export
  • API (e.g. SOAP or REST)
You do need some help with Zapier or similar tools.
Seek help from users who have successfully gone where you are heading.
The contacted you and gave basic support when you started. The need for workflow design and tips are more advanced and need a third party to support you.
Support is very good. Quick turn around times. The Podio community is excellent, which is loosely supported by Podio.
One size fits all. Open and fair for all. No negotiation available.
Work with authorised and preferred partners
No
  • Easier user interface
  • Automation
Yes
Number of employees went above 6
No
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