Skip to main content
TrustRadius
QuickBooks Desktop Pro

QuickBooks Desktop Pro

Overview

What is QuickBooks Desktop Pro?

Quickbooks Desktop Pro is accounting software from Intuit, Inc. It includes core accounting features, plus analytics and exportable reports. It is offered in on-premise and SaaS forms.

Read more
Recent Reviews
Read all reviews

Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 44 features
  • Accounts payable (107)
    9.7
    97%
  • Bank reconciliation (108)
    9.7
    97%
  • Accounts receivable (109)
    7.6
    76%
  • Standard reports (108)
    7.6
    76%

Reviewer Pros & Cons

View all pros & cons
Return to navigation

Pricing

View all pricing
N/A
Unavailable

What is QuickBooks Desktop Pro?

Quickbooks Desktop Pro is accounting software from Intuit, Inc. It includes core accounting features, plus analytics and exportable reports. It is offered in on-premise and SaaS forms.

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Would you like us to let the vendor know that you want pricing?

21 people also want pricing

Alternatives Pricing

What is QuickBooks Online?

QuickBooks Online is a SaaS version of the QuickBooks product. It contains all of the features found in the local version. Higher-priced plans include greater automation, payment management, inventory and time tracking, and analytics features.

What is Sage 100cloud?

Sage 100 (or Sage 100cloud is a business management software offering a broad range of modules designed to meet the many needs of virtually any business. It encompasses financial operations and accounting, payroll, business intelligence, CRM, eBusiness, manufacturing and distribution.

Return to navigation

Features

Payroll Management

Provides for pay calculation and benefit plan administration, in addition to managing direct deposit, salary revisions and payroll tracking.

9.3
Avg 7.5

Customization

This addresses a company’s ability to configure the software to fit its specific use case and workflow.

7.9
Avg 7.0

Security

This component helps a company minimize the security risks by controlling access to the software and its data, and encouraging best practices among users.

8.5
Avg 7.9

Reporting & Analytics

Users can report on and analyze usage, performance, ROI, and/or other metrics of success.

8.4
Avg 7.6

General Ledger and Configurable Accounting

Financial management solution, including capabilities for general ledger and configurable accounting

8
Avg 7.4

Inventory Management

The ability to track and manage the flow of goods or materials into and out of an inventory.

6.7
Avg 7.0

Order Management

The ability to process orders, and track them from quote to cash.

7.4
Avg 7.4
Return to navigation

Product Details

What is QuickBooks Desktop Pro?

Quickbooks Desktop Pro is accounting software from Intuit, Inc. It allows a user to create invoices and track sales, enter and pay bills from vendors, and download bank and credit card transactions directly into QuickBooks. It contains analytic features, and its reports can be exported into Excel. Its home page conveys an overview of business activity at a glance, providing insight into business processes. Quickbooks Desktop Pro for Windows Desktop can be obtained presently for a one-time purchase fee of $230, while Quickbooks Desktop Pro Plus is available for $200 annually as a cloud-based service with the support, data backup, and free updating typical of cloud-based services.

QuickBooks Desktop Pro Competitors

QuickBooks Desktop Pro Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Quickbooks Desktop Pro is accounting software from Intuit, Inc. It includes core accounting features, plus analytics and exportable reports. It is offered in on-premise and SaaS forms.

Priority AccountEdge are common alternatives for QuickBooks Desktop Pro.

Reviewers rate Pay calculation and Salary revision and increment management highest, with a score of 9.9.

The most common users of QuickBooks Desktop Pro are from Small Businesses (1-50 employees).
Return to navigation

Comparisons

View all alternatives
Return to navigation

Reviews and Ratings

(953)

Attribute Ratings

Reviews

(1-25 of 65)
Companies can't remove reviews or game the system. Here's why
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We use QuickBooks to track our sales. It is our everyday and digital document place for the entire company. We use it to pay bills, commissions, track banking etc. It helps keep track of our everyday operations and sales.
  • Accounting
  • Sales tracking
  • Bill payments and tracking
  • Document trail for purchases
  • Inventory tracking
  • Tracking jobs per customer without creating additional tabs
  • Search options for ship to or memos
  • Having a space for notes to add on invoices
Overall, if used properly and info is entered properly, QuickBooks is a great tool for any business. We benefit very well of tracking our sales with QuickBooks. It eliminates the hassle of manually writing invoices and other items. It is also a great accounting tools for financial statements. There are several options and ways to track the sales made and to get reports for sales people.
June 03, 2021

We love QuickBooks!

Randi Mortensen | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We use QuickBooks for all of our accounting functions, accounts payable and receivables, as well as payroll.
  • Easy to Use
  • Help available via web or QB's help center
  • Accurate reporting
  • Tax's seem to always be correct
  • Job Costing
  • Unbilled / Billed Hours
  • Creating Reports
QuickBooks is very user friendly, and easy to train people on. There is a lot of information on the web if you need something you cant find an answer to.
Miriam Lasar, MBA, CAE | TrustRadius Reviewer
Score 6 out of 10
Vetted Review
Verified User
Incentivized
QuickBooks Desktop Pro is being used by a nonprofit 501c6 as well as a PAC. It is sufficient for an organization that does not have many entities and less than $10 MM in my opinion. It has some limited reporting functions and to use it best, we use a third party software that easily imports/exports Excel data to/from QuickBooks. It is affordable, but customer service is abysmal. For the small business that does not want to spend a lot of money on accounting software, this is probably your best bet, as you can find answers in many online QB forums, but if you are anything complicated, I would look elsewhere.
  • Affordable.
  • Canned reporting for financial statements.
  • Multi user access.
  • Inter-entity reporting/transactions is a pain.
  • Bad customer service.
  • Not in the cloud.
It really depends on the size and complexity of the organization in question. A budget conscious small business would probably be just fine with using QuickBooks Desktop Pro; however, a bigger place that has multiple entities and wants real time customer service is probably going to be happier using something more robust and something in the cloud.
Amy Love | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We use QuickBooks Desktop Pro for Human Resources, Payroll, Inventory, Billing, Accounting, Collections, Taxes oh so much. It is being used company-wide amongst the entire organization. All personnel in all departments are trained in quick books. It covers all issues from employees to customers to collections to contacts. It is an amazing tool for any business big or small.
  • Accounting made [it] easy you enter in amounts due-amounts paid then done.
  • Collection letters [are] so easy. Made my life so much better.
  • My AR team rocks with QuickBooks Desktop Pro.
  • Oh goodness[,] I am sure there is something but seriously no complaints here - 8 years and nothing to complain about yet.
I have never worked for a really large company. So I can not speak for how it would maintain a large volume of employees and/or customer base. I would imagine it would fair well just a larger volume is all. It is just so user-friendly and the support staff is so readily available to [assist] with any issues big or small. We maintain equipment and QuickBooks Desktop Pro can handle our inventory it does not have the ability [...] to use our GPS to track our equipment or to "shut it down" one day though...
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We use QuickBooks Desktop Pro as our main bookkeeping software for our small cash-based business. We do not create and send many invoices out of QuickBooks Desktop Pro as we have automated that through another program, but QuickBooks Desktop Pro is our main financial record for all transactions.
  • Bookkeeping
  • Accrual and Cash Based accounting modes
  • Integration with other softwares
  • With cloud-based software on the rise, QB Desktop Pro has become "clunky"
  • Some screens are slow to load (Customer Edit for example)
  • Small bugs in opening multiple company files
QuickBooks Desktop Pro is well suited for small businesses, especially if they are a cash-based business. We love being able to flip from cash-based to accrual-based view when we need certain reporting metrics, and most of the new finance software is geared towards accrual-based businesses (for obvious reasons). Unfortunately, as companies grow they inevitably outgrow QuickBooks and need to move onto a larger cloud-based software for accounting needs which is a major downside. It can be a bit slow [on] some screens just due to the nature of it being [...] physical software, but it is great for companies doing [simply] to mid-level complexity accounting and bookkeeping.
tony Lamm | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Dearborn YMCA uses QuickBooks Desktop Pro for [its] accounting purposes. It is used to process deposits, payroll, and run financial reports. The majority of the work is completed by few users and the reporting function is easy enough that department managers can run reports on demand. The users are secure with strong passwords.
  • QuickBooks Desktop Pro is very good at providing an audit copy while allowing continued use[.]
  • Quickbooks Desktop Pro has very good customer service if there is ever an issue.
  • Quickbooks Desktop Pro is very easy to learn and is easy to support.
  • QuickBooks Desktop Pro has been around for a few years and after an update[,] they force you to look at the changes/updates before you can use [them] after updating.
  • QuickBooks Desktop Pro does not have 2FA.
  • QuickBooks Desktop Pro should offer a way to store backups to a personal cloud without having to map a local network drive.
QuickBooks Desktop Pro is very well suited to small and [medium-sized] businesses. These include many non-profits as well as for-profit companies. Most large companies may find that QuickBooks Desktop Pro does not have drill-down type interfaces for reporting that may hinder the reporting necessary for larger organizations.
May 02, 2021

Piece of Mind

Score 10 out of 10
Vetted Review
Verified User
Incentivized
The product is currently being used by our accounting department. It handles our billing, invoices, payroll and tracks our financial data. We have more than a few people using it and it does a great job providing everything we need easy to use. It is a great tool for every company.
  • Robust
  • Accounts Payable
  • Accounts Receivable
  • Payroll
  • Expensive Management
QuickBooks Desktop Pro is very robust and easy to use. It provides many [functionalities] a click of a button away. Our accounting department enjoys working with it as it makes their job easier mostly because all the info is stored in one place. No need to go to multiple software programs. The program would not be suitable for someone who is on a budget as it is a bit expensive.
Randi Yeaman | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Incentivized
The full organization uses QuickBooks Desktop Pro. We use QuickBooks Desktop Pro to cut [Purchase Orders]/Checks/Invoices. Everything we order we must run through QuickBooks Desktop Pro.
  • Associates [can easliy] correct Customer/Supplier
  • Cuts Checks
  • Creates [Puchase Orders]
  • Invoicing
  • Single Mode vs. Group
  • Quickly & easily tag stuff for associated records
  • Re-runs payroll if needed when an issue arises (we had no taxes taken out 1 time)
Cutting POs/Invoices/Checks for organizations or people already associated [with] the file.

When cutting POs, check[s,] or invoices [is an] one-time-only circumstance.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Within the nonprofit organization I currently manage, it is used systemwide. I've also used it with a real estate and land development company where there were multiple LLCs under the umbrella. QuickBooks Desktop Pro was the software of choice.

For the nonprofit sector, it provides an affordable way to handle grant management and various projects. For the real estate company, it could be so granular to track from land acquisition to end-customer sales.
  • Managing complex project accounting
  • Grant accounting and reporting
  • Payroll--especially with multi-project accounting
  • The limited number of simultaneous users--licenses can be cost prohibitive
  • Was too firewalled, requiring a VPN to use (may have been our IT)
  • Cost. Cost. Cost.
  • While they say nonprofit, it isn't really well designed (just branded) for nonprofits
QuickBooks Desktop Pro client is incredible for running multiple cost centers, companies, or projects. It can be as complex as your accounting needs to be. Where I saw its massive goodness was while auditing a development firm that builds apartments, homes, and commercial buildings. The company was able to track from land acquisition to end-buyer (individuals as well as corporate) with all the complex costs, fees, and reporting needed for construction and sales. It is a beast for this kind of use.
December 04, 2020

Quickbooks Pro <3

NAKIA EPLEY | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
I always recommend and instruct my bookkeeping clients to start with Quickbooks Desktop Pro. This program does EVERYTHING. They can take credit card payments, with very competitive fee rates. It does payroll for any amount of employees. It simplifies the sales tax collection process, it records inventory, vendors, customers, etc. This is a VERY user-friendly program as well and makes it very easy to get the user involved in their books.
  • Customer & Vendor Files/Records
  • Payroll & Taxes
  • Some are scared by the price tag
For all the small companies I have taken over books for, they all gravitate, and like the QB integration, I bring to them. We love that it keeps EVERYTHING all in one spot. They can scan or snap a pic of receipts and maintain a digital copy in their software, taking out all the paper clutter, which I am finding is becoming an increasing concern for people as they never know when the "appropriate" time is to throw these things away.
Score 7 out of 10
Vetted Review
ResellerIncentivized
Quickbooks is used by the Accounting Department and myself only. Mainly used for tracking purchases, register balances, payroll, taxes, and vendor/customer history. We do not use the invoice feature due to the limited abilities offered by the program. We have a 3 user license so 3 out of the 4 people who regularly use it can be logged in at the same time.
  • Easily lookup vendor information.
  • Easily lookup customer information.
  • Invoicing feature is lacking & difficult to use.
  • Software crashes randomly occasionally.
Perfect for any type of accounting needs with small businesses. Easy to use. Quickbooks allows us to track purchases, monitor bank accounts & credit cards, lookup customer or vendor information, track all deposits, and manage all aspects of the financial side of the business (for the most part).
Gary Gray | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
I use QBDP to manage all the accounting for my business. From processing payroll, to generating invoices, to tracking expenses, QBDP is the foundation of the financial management of my entire business. On the expense side, I track checking and savings accounts, Venmo and PayPal accounts, and numerous credit cards. The credit card data can be automatically imported into QuickBooks, and I suppose the banking could too - but Wells Fargo wants to charge me for that, so that's not happening.

I can process credit cards through QBDP as well as generate a Pay Online link on an invoice to accept both credit card and ACH payments on the web. When I'm running payroll, which happens now and then, QuickBooks is all I need to generate checks and do the necessary government payments.
  • Ease of use.
  • Robust expense management.
  • UI tweaks for style and function.
  • Better invoice design tools.
I already recommend QBDP to friends and clients. It's easy to learn, and powerful enough to run most businesses without causing a financial strain. Its integration with countless banks enable ease of downloading transactions and reconciling accounts. If you need payroll services it's built right into QBDP, and it'll generate the checks, track fees and withholding payments with ease.
Adam Montgomery | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We are a small to medium sized business that uses QuickBooks Desktop Pro for all of our accounting and bookkeeping needs. Our finance department is the main user of the program, but everyone in the management team accesses it for reports and tracking of financial metrics. The program has helped us keep our books and financial records in order.
  • It is super easy to integrate with our business bank accounts.
  • Our management teams loves the ability to access it from any device, at any time.
  • In the past, we have felt that their customer service team should be more familiar with their own product. They weren't really able to see the product through the eyes of a user.
  • Switching from the online version to the desktop version was not seamless. It took a little more effort than expected.
QuickBooks Desktop Pro really does have it all when it comes to managing your books. If you are looking for that all encompassing product to handle all of your accounting needs, is easy to use, and affordable, then QuickBooks Desktop Pro is your best option. The fact that it's so universally known has also really helped with hiring. It is very easy to find candidates that are familiar with the product and can jump right into it from day one.
Gary Slebrch | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
It is being used for specific customers who can not afford enterprise accounting systems like SAP and CostPoint. It also is used for small to midsize companies with limited accounting skills.
  • End-user experience is exceptional.
  • Intuitive user interface and guides allows for quicker adoption by users.
  • The desktop version would benefit from less dependency on compute requirements.
  • Mobility for end user review and approvals.
QuickBooks Desktop Pro is exceptional for these scenarios:
  • Small to midsize companies.
  • Moderate to complex accounting requirements.
  • Quick adoption for end-users.
December 13, 2019

Great accounting software

Score 10 out of 10
Vetted Review
Verified User
Incentivized
We're using QuickBooks for our office accounting. All the finances are kept through QuickBooks desktop (purchases, invoices, etc). We also use QuickBooks Desktop to keep track of some of our product inventory.
  • It is very easy to set-up and implement.
  • It is very user-friendly and easy to manage.
  • It works just fine for SMB's.
  • Fix network connectivity issues. There's a very common error that displays if you don't open the companies for a while - nothing a quick service restart won't help.
I believe QuickBooks Desktop is a good solution for accounting for small and medium companies, even if you want to keep track of your own business expenses, QuickBooks Desktop is a good solution to go for.
Alexander Cooper | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
QuickBooks Desktop Pro was used in a proof-of-concept to demonstrate how the tool can be used in conjunction with RPA. The front-end was automated to a certain degree as identified by the Process Design Document. QuickBooks allows for fast and easy accounting solutions, primarily marketing to small- and medium-sized businesses. This provided an excellent use-case for RPA.
  • Incredibly easy to use compared to managing your own company's finances.
  • Considering the cost-to-time savings ratio, return on investment is well worth the cost
  • Due to it being a client-based software, it doesn't have the benefits of cloud-based solutions, however this is unavoidable and QuickBooks does offer a cloud solution
  • No-one has a CD/DVD drive anymore, so installation must be done over the internet
For small business users, with 2 to 100 employees, this tool is perfect for those who don't have the time for doing all their accounting by hand, and for those who don't trust the cloud. However, most who have faith that QuickBooks won't be hacked, will be better suited to the cloud-based solution as it is available on almost any device.
December 12, 2019

Great for SMB

Score 8 out of 10
Vetted Review
Verified User
Incentivized
We use it for most major accounting functions. Another software is used to generate invoices, but we track payments for AR, and our AP all in QuickBooks. The number of programs it ties into is a definite bonus for us as we can also have it connect to our bank to accept ACH payments.
  • Integrates with Bill.com
  • Integrates with ConnectWise
  • Should be harder to change older entries
  • Would love to be able to create an access level for sales that allows them to see if their customers have been paid and nothing else
Well suited for smaller businesses. It is used both where I work and the two small non-profits that I am on the board of.
David J. Reali, CPA | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
QuickBooks Pro is being used for all business accounting for our business clients. We have over 100 business clients, and of these, less than 10% keep their own books on a regular basis. We provide client write-up and bookkeeping services for the remaining clients, and all of these are set up in QuickBooks Pro.
  • Solid report formatting.
  • Excellent data recall ability.
  • Tremendous ease for adding transactions -- it's very intuitive.
  • Connectivity to some banking is a little slow/sluggish. It does not always import transactions as they occur.
QuickBooks Pro is excellent for a small business. QuickBooks Desktop is easy to learn and makes sharing with an accountant a breeze through "Accountant's Copy".
Score 10 out of 10
Vetted Review
Verified User
Incentivized
I use it for A/P, A/R, invoices, payroll, customer and project management and it works with our TSheets for managing employee timecards.
  • Integrated with TSheets.
  • Easy and intuitive to use.
  • One program does everything I need.
  • QuickBooks customer service needs to be more like TSheets customer service, they are hands down the best customer service I have ever dealt with
Quickbooks Desktop Pro is well suited for any business, large or small to be organized and have one program do everything. I am not sure where it is less appropriate, even the smallest of businesses would benefit from using this.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We currently use QuickBooks Desktop Pro for the accounts management of our entire organization. It helps us manage the bank accounts of multiple group homes that we operate, our day service, and our primary bank account. It helps us to keep an eye on our budget from a monthly and annual perspective.
  • It is quick and easy to enter and print checks, and they post automatically to the QB bank register.
  • It makes it easy to enter and track client invoices.
  • It makes it easy to enter and track vendor bills.
  • When you post payments from clients it makes it easy to create a bank deposit summary sheet.
  • If you make an entry directly onto the register in the incorrect debit/credit column, you cannot simply reverse the error.
  • If you make a deposit entry error, it is difficult to get removed from your "Record Deposits."
  • You cannot print a check to "John Doe" if he is listed in your vendor list as "Doe, John."
  • There is not a quick access icon on the Home Screen for transfers between accounts.
QuickBooks Desktop Pro is better suited for at minimum small companies with multiple expense and revenue accounts needing to be tracked. It is much less suited for smaller companies that do not need such tracking. For example, I am also a partner in a behavioral health company. We only need to track our client income and business expenses. We do not have multiple revenue and expense account categories to track, so QB Desktop Pro would be way more complex then we need.
Heath Achatz | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
QuickBooks is used to set up invoices for customers, send out bills, and to keep a record of monies collected with bank reconciliation. It is also used to keep a database on customers. Using QuickBooks has been helpful to see who pays fast and who doesn't pay; to see who is giving the most business and who is only a casual customer. It is great at keeping track of payment and nonpayment and customer frequency.
  • QuickBooks does a great job of easily creating invoices and bills and sending them out internally either by email or fax. It does provide the option to print as well for customers who cant be reached otherwise.
  • QuickBooks creates detailed charts that let you see your business from a distance. You are able to see a week, month or even a year at a time. charts include income, payments not received, and most frequent customers.
  • QuickBooks makes complex task easy by having built in formats for invoices, estimates, bills, payment receipts.
  • QuickBooks also has easy bank intergration.
  • QuickBooks largest setback is the UI. It is a bit cumbersome and not entirely intuitive if you have never used QuickBooks before.
  • Occasionally QuickBooks has a hard time communicating with your bank, but it is usually fixed after a couple attempts.
  • QuickBooks does need to be bought each year to stay up to date.
QuickBooks is well suited for any business where invoices, bills, and payments are used. Especially where customers have time to pay, it helps keep track of who is paying and how timely they are paying. I would guess it might be cumbersome to use if the customer base was over 500, but maybe with several users that would work.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Quickbooks is being used to manage the accounting of the entire business. The Quickbooks software enables be to manage all financial aspects of my business including accounts payable, accounts receivable, inventory all with just one piece of software. I'm also able to manage payroll by syncing the software to Intuit online payroll.
  • Inventory Management
  • Customer Management
  • Vendor Management
  • Generating financial reports (P&L, Balance Sheet etc)
  • Support should be US based, communication with support can be difficult at times.
  • Too many updates. I don't think it's necessary to launch a new update every year.
  • I don't think I should have to pay for a higher level of service to email a document as PDF.
Quickbooks is well suited for any business. The ease of use and the fact that most accounting professionals are very familiar with it, make it a very good fit for all businesses. There is also a very large network of support professionals and consultants that can help with setup and any issues that may arise. If the business is very small the owner wouldn't need to start with the pro version of Quickbooks.
Debra Johnson | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
I do accounting consultant work for several small businesses. I use QuickBooks because of the flexibility and ease of use that it gives me. I use QuickBooks to generate financial reports for my clients for their banking and tax needs. When my clients first came to me they didn't understand the importance of these financial reports until they starting seeking financial backing.
  • The ease to make changes. This is important because if you see an error, you can double click on it and change it instead of having to make an adjusting entry to fix it.
  • The ability to pull up detail quickly. If you run a summary report and you notice an account amount doesn't look correct; then you can double click on it to bring up the details without having to run another report.
  • Ability to change the format of a report. When you run a report, you can go into the custom option and change the report criteria (time period, what accounts you want to show, reporting base (cash or accrual), etc.).
  • When my cursor is on an entry in the bank register and I want to open the other bank account, instead of it opening my other bank account register it opens the register for the vendor that my cursor is on at the time.
  • I have clients that operate on a cash basis so instead of saving this criteria when I run reports I have to keep going to the custom to change it from accrual to cash.
  • I would like more options for my vendor and customer reports.
QuickBooks is a great software for someone that is new to an accounting software because it gives you the flexibility to fix any mistakes that you make without a lot of fuss. In my full time, I work for an organization with over 10,000 people and I don't feel that QuickBooks would be well received because of the ability for people to make changes without approval. The accounting software that I use on my full time job has more restriction than QuickBooks but that is fine for my full time job. My side work doesn't require that much restriction so QuickBooks is perfect for me.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Daily bookkeeping, A/R, A/P, reporting, reconciliations, budgeting and forecasting. The accounting department is outsourced to a contractor with the President & CEO having oversight. However, all have access and utilize QB on a daily basis for all financials within the organization.
  • A/R-A/P Particularly with forecasting, budgeting and tracking
  • Vendor tracking - Utilizing as a vendor information database with contact information and tax information is helpful.
  • Customer tracking - Utilizing the Customer portal to track payments for all tuition for school and also billing/invoicing.
  • Reports can manipulated for month end and quarterly reporting.
  • Multi-user -with different access points for vendor, employee and audit firm usage.
  • Design layout - graphics are a bit dated
  • Color schemes - would be nice to customize
  • Multi/single user notification - It would be helpful to know what mode it is when logging in in case you need it changed offsite with other users using the system remotely.
QuickBooks Pro is well suited for daily financial tracking and reporting. QuickBooks Pro can sometimes not be as useful with non-profit accounting in a sense of forecasting due to the fluctuating programming and inability to budget in this way.
Ariel Dunay | TrustRadius Reviewer
Score 6 out of 10
Vetted Review
Verified User
Incentivized
We used QuickBooks as an alternative to traditional spreadsheet accounting. It handled all accounting functions across HR, payroll, and operational departments. We also had administrative staff inputting basic data.
  • Bank reconciliation and outstanding payments tracking
  • Custom reporting and analysis tools to look at long-term budget expenditure (not possible in traditional excel, or file is way too large)
  • Payroll and ability t audit your own payroll
  • Crossover with other payroll software, easy to share data between them for uploading purposes
  • Price is high even for a large company
  • If you don't save..... it's all gone. Would be nice to have an auto-save feature as with Cloud services
  • Inability to cross reference by country in terms of taxes and payroll reporting. Big hit for us
It is well suited for a smaller organization where maybe 1-5 people are inputting data and tracking large level invoices. That data should be reviewed by people who have compliance experience or can link that data with relevant software. It is also well-suited for the international development industry because almost everyone uses it, so the skills will transfer from company to company for those who become proficient.
Return to navigation