Overview
What is QuickBooks Desktop Pro?
Quickbooks Desktop Pro is accounting software from Intuit, Inc. It includes core accounting features, plus analytics and exportable reports. It is offered in on-premise and SaaS forms.
QuickBooks Desktop Pro Review
QuickBooks Desktop Pro - A full review
Affordable accounting software for small and medium sized businesses
QuickBooks Pro, a Great Tool for Sales Tracking and Overall Business Processes
QuickBooks ... A Great Accounting Software!
We love QuickBooks!
Quickbooks Pro
QuickBooks Desktop Pro for nonprofit - a great choice
If they hadn't just forced an upgrade on users, doubled prices, and touted bad support as a benefit, they'd be OK.
great for the small business, not great for anyone else
Quickbooks Desktop Pro is top quality
Project Accountant Review
Financial, inventory management all in one. Made easy with QuickBooks.
Not a pro but I use Desktop Pro
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Accounts payable (107)9.797%
- Bank reconciliation (108)9.797%
- Accounts receivable (109)7.575%
- Standard reports (108)7.575%
Reviewer Pros & Cons
Pricing
What is QuickBooks Desktop Pro?
Quickbooks Desktop Pro is accounting software from Intuit, Inc. It includes core accounting features, plus analytics and exportable reports. It is offered in on-premise and SaaS forms.
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
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Alternatives Pricing
What is QuickBooks Online?
QuickBooks Online is a SaaS version of the QuickBooks product. It contains all of the features found in the local version. Higher-priced plans include greater automation, payment management, inventory and time tracking, and analytics features.
What is Sage 100cloud?
Sage 100 (or Sage 100cloud is a business management software offering a broad range of modules designed to meet the many needs of virtually any business. It encompasses financial operations and accounting, payroll, business intelligence, CRM, eBusiness, manufacturing and distribution.
Features
Payroll Management
Provides for pay calculation and benefit plan administration, in addition to managing direct deposit, salary revisions and payroll tracking.
- 9.9Pay calculation(61) Ratings
Pay calculation provides for computation of employee pay with state and federal deductions.
- 9.8Benefit plan administration(35) Ratings
Benefit plan administration is administration of health insurance plans and 401k plans, and other benefits.
- 9.8Direct deposit files(53) Ratings
Direct deposit is the ability to electronically transfer pay to an employee’s personal bank account.
- 9.9Salary revision and increment management(49) Ratings
Salary revision is the ability to modify individual employee pay.
- 7.3Reimbursement management(50) Ratings
Reimbursement management provides cash reimbursement for employee expenses related to business travel or other.
Customization
This addresses a company’s ability to configure the software to fit its specific use case and workflow.
- 8API for custom integration(32) Ratings
An API (application programming interface) provides a standard programming interface for connecting third-party systems to the software for data creation, access, updating and/or deletion.
- 7.8Plug-ins(36) Ratings
A number of third-party plug-ins are available to expand the core functionality of the software.
Security
This component helps a company minimize the security risks by controlling access to the software and its data, and encouraging best practices among users.
- 8.9Single sign-on capability(75) Ratings
The software system supports a centralized authentication mechanism allowing the user to access multiple systems with a single, centrally managed password.
- 8.1Role-based user permissions(88) Ratings
Permissions to perform actions or access or modify data are assigned to roles, which are then assigned to users, reducing complexity of administration.
Reporting & Analytics
Users can report on and analyze usage, performance, ROI, and/or other metrics of success.
- 9.6Dashboards(93) Ratings
Users can create, customize and share dashboards, which provide an overview of the most important metrics.
- 7.5Standard reports(108) Ratings
The software offers pre-built reports with metrics standard to the category.
- 8.2Custom reports(106) Ratings
Users can create custom reports.
General Ledger and Configurable Accounting
Financial management solution, including capabilities for general ledger and configurable accounting
- 9.7Accounts payable(107) Ratings
This includes the automation and tracking of payment to vendors and suppliers, with features such as payment scheduling, check printing, open purchase order alerts, document management, direct ACH bill payment, and vendor records.
- 7.5Accounts receivable(109) Ratings
This includes the management and automation of invoices and collections, with features like statements, invoices, receipts, payment reminders, customer records, auto billing, and refund checks.
- 2.4Cash management(97) Ratings
The software provides a complete picture of a company’s cash flows, streamlines payment processing, and includes cash forecasting.
- 9.7Bank reconciliation(108) Ratings
The software connects to a company’s financial institutions in order to reconcile accounting records with checking, savings and credit card accounts. Often month and year closing capabilities are included.
- 8.8Expense management(99) Ratings
The software can log and track business expenses and reimbursements, including travel-related expenses, with the ability to tie them to particular projects.
- 8.7Time tracking(47) Ratings
The software can track billable and non-billable employee time by project.
- 6Fixed asset management(64) Ratings
This includes the ability to track fixed assets (e.g., laptops), including location, check-in and check-out, maintenance scheduling, audit history, specialized property tax period reports, cost and depreciation.
- 7.9Multi-currency support(27) Ratings
The software supports transactions across multiple currencies.
- 5.7Multi-division support(52) Ratings
The software is flexible and supports bookkeeping practices along multiple dimensions such as locations, branches or products.
- 7.2Regulations compliance(39) Ratings
The software helps users adhere to typical accounting standards and regulations such as IFRS, GASB, or GAAP.
- 8Electronic tax filing(50) Ratings
The software provides a full electronic interface for the filing of repeatable taxes, such as payroll or sales tax.
- 9.7Self-service portal(38) Ratings
The software provides online portals for certain stakeholders to find information relevant to them, such as employees, vendors and customers.
- 7Global Financial Support(15) Ratings
Account using multiple ledgers, multiple currencies, and multiple entities
- 8.8Primary and Secondary Ledgers(37) Ratings
Record and report across multiple currencies and accounting standards with primary and secondary ledgers
- 7.4Intercompany Accounting(38) Ratings
Automatically balance and reconcile GL for intercompany transactions
- 8.5Localizations(17) Ratings
Meet reporting requirements with country-specific localizations
- 9.6Journals and Reconciliations(65) Ratings
Automate and synchronize ledgers and processes
- 9.7Enterprise Accounting(33) Ratings
Create accounting for disconnected ERP and non-accounting source systems
- 8.1Configurable Accounting(41) Ratings
Configure accounting rules and segments for each chart of accounts
- 7.8Centralized Rules Framework(24) Ratings
Integrate disparate ERP and transactional systems into single ERP instance
- 9.7Standardized Processes(48) Ratings
Centralize financial management to facilitate standardized financial processes
Inventory Management
The ability to track and manage the flow of goods or materials into and out of an inventory.
- 6.5Inventory tracking(53) Ratings
The software syncs orders and stock to maintain a real-time picture of inventory and supports multiple methods such as LIFO and FIFO.
- 6.1Automatic reordering(32) Ratings
The software can be set up to automatically reorder a good when it falls below a certain threshold.
- 6.2Location management(29) Ratings
The software can track multiple goods across multiple locations.
- 8.2Manufacturing module(16) Ratings
The software helps track and manage raw materials, work-in-progress items, and finished goods.
Order Management
The ability to process orders, and track them from quote to cash.
- 6.6Pricing(50) Ratings
Users can set up complex and unique pricing requirements.
- 7.4Order entry(49) Ratings
Users can enter an order once, and the data flows to all the necessary units such as fulfillment and billing.
- 7.1Credit card processing(48) Ratings
The software facilitates credit card processing.
- 9Cost of goods sold(58) Ratings
The software calculates the direct costs attributable to a finished product, such as materials and labor, and includes roll-up pricing.
- 9Order Orchestration(18) Ratings
Define and execute order fulfillment processes for products as well as services on the same order.
- 9End-to-end order visibility(21) Ratings
Get updates on orders, inventory, shipments, planned supply, and invoices, and improve the quality of decisions through in-context analytics
- 3.2Order exception Resolution(16) Ratings
Monitor fulfillment tasks and resolve issues, view and evaluate varios options via what-if analysis and define and enforce change order rules
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is QuickBooks Desktop Pro?
QuickBooks Desktop Pro Integrations
QuickBooks Desktop Pro Competitors
QuickBooks Desktop Pro Technical Details
Operating Systems | Unspecified |
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Mobile Application | No |
Frequently Asked Questions
Comparisons
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Reviews and Ratings
(955)Attribute Ratings
Reviews
(101-124 of 124)- Easy entries
- Readable general ledger and reports
- Good payroll reports
- Entries can be easily made in prior closed periods
- Modifications to reports are difficult
Ease of use
- Easy to use - most users can figure out how to write and record a check.
- It prompts for accurate reconciliation of bank accounts.
- It has a useful credit card expenditure tracking system.
- The ability to easily change cash transactions after reconciliation is a problem.
- The ability to enter an incorrect date w/o notice or prompting that the date is outside the accounting period.
- Ability to add vendors wtihout proper 1099 set up.
QuickBooks Pro is reliable for our firm and clients
- Keeping transactions organized. We use it for multiple bank and credit card accounts to create organized financial statements.
- Payroll.
- Time tracking. All of our employee's time is entered into QuickBooks and invoiced directly from that what was entered.
- Detailed billable/billed time reports with total amounts adjusting for different billable rates for different employees.
Why we recommend QuickBooks for our clients.
- Tracking the detail of client invoicing and receivables.
- It simplifies the payroll process of our clients as, once set up, most of what is needed, is automatically provided.
- The reporting function is very flexible and can be tailored to the individual client's needs. It is intuitive to use.
- It is a relatively simple system to learn and use.
- One of our biggest issues is that when an entry such as an invoice is changed, it can impact a prior period without the knowledge of the user. We would like to see this strengthened.
- We would like to see the online payment process improved when receiving payments from customers. There are limits to the amount of invoices that can be paid simultaneously/. We often see a client pay for the invoices of a related party and they have to have a separate account for each client on pay the bill through the system.
- We would like to have our clients be able to print the adjusting entries we send to them before they are accepted so they can review them first.
QB's used by CPA firms
- Very flexible reporting.
- Drill down to detail.
- Good historical reporting.
- Alerting clients when they are changing something in a prior period. For example, if they void an old check, it changes their financials since the date they issued the original check.
- Make the use of credit card entries easier. Most clients don't understand how to use it.
- Better options on class reporting.
QUICKBOOKS IS THE cpa'S BEST FRIEND !
- We recommend small business to use this system since it is so easy to use. We can also obtain copies of data and be able to analze the year to year data and quickly find errors or be able to raise questions. Clients are comfortable using this system.
- Medium sized companes find it easy to use, especially the ability to track billings, cash receipts and give them quick month to month pictures of their financial status.
- Contractors use it to kept track of jobs. We have shown them how to segregate jobs and track profitability by job and then they can quickly see if ther are cost over-runs.
- Payroll processing seems expensive to many clients and they decide to move that function to outside providers.
KPI work
- AR
- AP
- GL Reports
- Reports and its functional summarry
- Dashboard reports
- Budgeting and forecasting
QB review
- Bank downloads
- Memorizing transactions
- Creating different classes
- The ability to share information
What a breeze to use!!
- Almost too easy to use.
- Inputting vendor invoices and printing checks is seamless.
- Changing information once saved is a breeze.
- Canned reports could be more flexible to use.
- QuickBooks could make preparing reports easier.
Still a viable option for small business
- Generating Invoices - QuickBooks Pro makes this process very easy.
- Client Contact Information - This allows you to have one place where you can access all of your clients' information.
- Unpaid Invoices - Looking through the Customer Center listings, you can see which invoices haven't been paid yet and how many days late they are.
- Vendors - You can easily keep track of your vendors and what you have paid them.
- Company Snapshot - Provides useful revenue/expense numbers and a list of who owes you payments.
- Ads - My goodness, they really want you to upgrade and aren't shy about showing ads. Gets annoying very quickly. Same for their payment processing solution.
- Keyboard Shortcuts - I often find some standard keyboard shortcuts (like CTRL-A) behave differently in QuickBooks Pro and make certain tasks more of a pain.
- Performance - Sometimes, even on a relatively fast computer, the software runs a bit on the slow side.
Quickboooks Enterprise for Midsized Business
- Banking, bank reconciliations and Credit Card Reconciliations. Quickbooks allows for detailed breakdowns of all expenses and types and a very flexible bank/credit card programming that allows me to manage all my accounts in the least amount of time.
- General Ledger data entry and analysis is easy to do with unlimited GL entry forms and other customizations possible using the GL entry screens and tracking.
- Quickbooks also has a background audit trail function that allows you to review any changes made to the data in any amount of time and to also recover data on deleted transactions.
- Quickbooks data base grows and grows. Our data file is now 2 Gig. I have tried to shrink it many times but the program is cumbersome and so far I have had little success. My only real complaint.
Excellent Application with lots of extras!
- When creating purchase orders QuickBooks allows you to fill in as much or as little vendor information that you would like. You can add as many columns as you would like, and it automatically gives you a grand total without having to enter any formulas. It saves time.
- The reporting tool allows you to track jobs, cost, vendors and everything related to them. You can generate a detailed report or a summary report. You can click on an item on the report and it will show you everything related to that. Maneuvering is very easy.
- There were a few instances where an invoice and credit memo had to be created and it was easy as pie to do. It was really simple to connect it to the original invoice. It helps immensely when tracking finances.
- More functionality with the reporting would make generating reports in certain instances a lot easier.
- Job, PO and finance linking needs to be tweaked. It took a few unneeded steps to get to where we needed it to be.
- Editing new job entry, errors and job tree needs to be less complicated.
Good but not if you're growing
- Organize expenses.
- Pay vendors.
- Create Financial Statements.
- Easy to reconcile bank statements.
- Inventory!
- Need capability to input sales orders.
- Customer service.
Works as a bookkeeping tool for a mom & pop business. Confusing for a trained accountant.
- The ability to attach documents and files to transaction is great. IT is nice to have all of the relevant documentation in one place. This eases subsequent review, such as in an audit.
- The ability to easily download reports into excel, either new or existing files is simple and effective. It facilitates having information is more than one place, which goes against the goal of having everything resident within QuickBooks, but I may be overthinking the situation.
- I had used QuickBooks about 7 years ago when I was accounting for the wind-down of multi-million dollar corporation after a merger, and it easily met all of the ledger and reporting needs in that case. I'm an accountant by training, and am experienced setting up closing routines, schedules, entries etc. The ability to initiate, track, summarize and report on recurring and adjusting journal entries in QuickBooks Pro is confusing at best. I didn't have this issue with the previous version.
- The downloading and updating of bank data especially, I use the free version of interface with PNC, is more confusing than seems necessary. I have used Quicken since it was introduced in the late 90's and the ability to load transaction data from banks/credit card systems is critical, and Quicken's interface is much more straightforward.
- It is more of a bookkeeping product than an accounting product. Maybe that is all I really need, but its flows are not intuitive to me.
QuickBooks Pro is a Good Choice When You Need Job Costing
- Job Costing - The job costing in QuickBooks Pro is robust. Especially if you use one of the QuickBooks payroll service offerings that work within the program.
- Reports - You have the ability to customize reports in QuickBooks Pro. You can get a report for almost anything you may need.
- Find - I tell clients that the Find Feature (Ctrl-F) can be their best friend in QuickBooks Pro. You can search with whatever criteria you choose.
- User Roles - There are a handful of options when setting up a new user role. It would be nice if you could limit a user within an area in QuickBooks so that they could see specific bank accounts, for example.
- Most of our QuickBooks Pro users are using the program on a hosted server. Oftentimes a client will be working in QuickBooks Pro in single-user mode and we cannot log in. It would be nice if we could have the ability to log them out.
- It is a desktop software program. This ties the data to a specific computer or server.
Thinking Out of The Box
- Expense Tracking
- Report Customization
- Multi-level budget
- Report customization is an awesome feature, however it is very cumbersome to use at times.
- Entering data into the budget is not the smoothest. It takes some time to learn how to navigate the entering functionality.
QB Reflections - can it be more that it is? YES IT CAN!
- Scalability to grow with a business
- Multi-User capability
- Revised regularly to keep it fresh and add new features
- Videos links for how to per screen/topic
- Easier to find links within QB
- Maybe even a visual walk-through by taking over the mouse and show where to go
- Do automatic updates and payroll updates, so we don't have to do it manually
Great for Small to Mid-Size Businesses
- Online banking
- Project Management options
- Financial Reports
- I would like to see more apps which could connect to the program (such as the clock-in/timesheet app that people out on the field could use to clock in when they are not at the computer).
QuickBooks Pro Review
- Automated invoicing - being able to import our transactions to generate invoices saves us days of work each month.
- Importing bank transactions - greatly helps with bank reconciliation each month.
- Very user friendly interface - it is a very intuitive product, training coworkers that have not used it before is very straightforward.
- Reports - I found the reports very comprehensive and customizable.
- The online backup of the company file has not been successful for us. This is in my experience a very important function and should work well. I had been in touch with customer service on that issue and they consistently said it 'should' be working, but it wasn't.
This Pro Couldn't Live Without QuickBooks Pro
- QuickBooks Pro makes payroll and tax liabilities payments painless. The key lies in proper set up. Once the software is set up according to your business needs and rules, payroll and tax payments are as simple as a few clicks.
- Tracking and invoicing time and materials based jobs is completely painless with QuickBooks Pro. Associate purchases with jobs and pass the marked-up costs along to your customers. Record time spent on jobs and use the data for invoicing your customers as well as paying your employees.
- QuickBooks Pro's ability to tie all transactions together makes a business owner's life easy. Create estimates, turn it into an invoice for the customer, track job costs and time and in the end, check if the job was profitable or not.
- The only thing that could be improved is the version for Mac computers. I am a Windows based computer user but have clients who are on Macs, which I perform bookkeeping services for. I've noticed the functionality for the Mac version is lacking a little bit.
Skip the Pro and Pony up for Premier or Accountant
- Connecting to Banks for Easy Download of Transaction Detail. QB is the leader in bank integration, and the "DIRECT CONNECT" feature is worth every penny that your bank will charge you (Typically $10/month).
- Connecting to other Apps from Intuit and 3rd Parties. Intuit leads the way in getting 3rd party software companies to write apps that integrate into and/or synch with QBooks.
- Eliminating Stupid Mistakes. QB Pro has built-in intelligence that can save you hours of heart-ache. Because it is a full-featured accounting software package, you can do nearly all accounting functions with it -- which also presents the opportunities for mistakes. But QB does a pretty good job of not letting you screw up some of the most important tasks.
- Inventory -- no inventory functions are offered on PRO... you'll need PREMIER
- Multi-currency -- again, not available
- More than 3 simultaneous users -- not possible, sorry!
- No Sales Orders, Estimates, Job Costing, Progress Invoices, or Change Orders
QuickBooks Pro - The Good, The Bad...
- You do not have to be an accountant to use this software, although a basic understanding of the principles of accounting will keep you from making some mistakes, the software does a very good job of notifying you when you do something non standard or wrong. Just about anything you do can be undone fairly easily.
- Intuit has done an amazing job of opening the software up for third party developers, there are few accounting packages that have anywhere near the number of addons that can tailor the software the way you want.
- A properly setup and used system will make it very easy to and less costly to do taxes. In some cases you may not need a tax accountant to do your taxes, although I prefer it as a check and balance to my work.
- The ability to send notices such as Invoices, Statements, etc and also integrate with Microsoft Office make it easier to handle collections and stay on top of maintaining cash flow.
- The attachment of scanned or other documents types makes it easy to check the work of others and puts everything in one place so you don't have to go searching through mounds of paper for that odd invoice you need to pay.
- Out of the box some vertical applications such as Construction accounting are lacking. Some of the Job Cost Reports are not in a format that will work for a larger construction company. Third party applications though quickly make up for this discrepancy, but you may find yourself paying more for the application than the original QuickBooks.
- You must implement workarounds for collection and reporting of "Usage Tax" (required in my state - North Carolina, for purchase of products bought online).
- Handling of a bounced check has always been cumbersome and confusing in QuickBooks but it was fixed in the 2013 version.
- I have run into many clients that do not understand how to clear some of the batch printing of forms such as Invoices and Statements and as a result they can build up hundreds of pending documents. It would be nice if Intuit provided an easy one step process to clear such problems.
A great one-stop-shop program for small businesses
- One stop shop for all a business's logistical and financial needs.
- Supports multi-users, with individually configured access and internal chat-client.
- Supports a central server database.
- Can print checks, invoices, quotes, returns.
- Handles inventory, vendors, and credit cards.
- Complete Point-Of-Sale platform.
- Full list of features and functionality can be overwhelming to the uninitated.
- Somewhat steep learning curve to figure out where everything is.
- Could have better template customization for forms and emails.
Product fully embedded in our business.
- Provides all accounting needs, including revenues (donations and fees) and expenses tracking, financial reporting, scheduled project donation tracking, and interfaces to support functions, such as Simpleport which interfaces Paypal (donations) to Quickbooks.
- Set up could be easier, especially for non-financial folks. Report views could also be more intuitive.