Overview
What is QuickBooks Desktop Pro?
Quickbooks Desktop Pro is accounting software from Intuit, Inc. It includes core accounting features, plus analytics and exportable reports. It is offered in on-premise and SaaS forms.
QuickBooks Desktop Pro Review
QuickBooks Desktop Pro - A full review
Affordable accounting software for small and medium sized businesses
QuickBooks Pro, a Great Tool for Sales Tracking and Overall Business Processes
QuickBooks ... A Great Accounting Software!
We love QuickBooks!
Quickbooks Pro
QuickBooks Desktop Pro for nonprofit - a great choice
If they hadn't just forced an upgrade on users, doubled prices, and touted bad support as a benefit, they'd be OK.
great for the small business, not great for anyone else
Quickbooks Desktop Pro is top quality
Project Accountant Review
Financial, inventory management all in one. Made easy with QuickBooks.
Not a pro but I use Desktop Pro
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Accounts payable (107)9.797%
- Bank reconciliation (108)9.797%
- Accounts receivable (109)7.676%
- Standard reports (108)7.676%
Reviewer Pros & Cons
Pricing
What is QuickBooks Desktop Pro?
Quickbooks Desktop Pro is accounting software from Intuit, Inc. It includes core accounting features, plus analytics and exportable reports. It is offered in on-premise and SaaS forms.
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
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21 people also want pricing
Alternatives Pricing
What is QuickBooks Online?
QuickBooks Online is a SaaS version of the QuickBooks product. It contains all of the features found in the local version. Higher-priced plans include greater automation, payment management, inventory and time tracking, and analytics features.
What is Sage 100cloud?
Sage 100 (or Sage 100cloud is a business management software offering a broad range of modules designed to meet the many needs of virtually any business. It encompasses financial operations and accounting, payroll, business intelligence, CRM, eBusiness, manufacturing and distribution.
Features
Payroll Management
Provides for pay calculation and benefit plan administration, in addition to managing direct deposit, salary revisions and payroll tracking.
- 9.9Pay calculation(61) Ratings
Pay calculation provides for computation of employee pay with state and federal deductions.
- 9.8Benefit plan administration(35) Ratings
Benefit plan administration is administration of health insurance plans and 401k plans, and other benefits.
- 9.8Direct deposit files(53) Ratings
Direct deposit is the ability to electronically transfer pay to an employee’s personal bank account.
- 9.9Salary revision and increment management(49) Ratings
Salary revision is the ability to modify individual employee pay.
- 7.3Reimbursement management(50) Ratings
Reimbursement management provides cash reimbursement for employee expenses related to business travel or other.
Customization
This addresses a company’s ability to configure the software to fit its specific use case and workflow.
- 8API for custom integration(32) Ratings
An API (application programming interface) provides a standard programming interface for connecting third-party systems to the software for data creation, access, updating and/or deletion.
- 7.8Plug-ins(36) Ratings
A number of third-party plug-ins are available to expand the core functionality of the software.
Security
This component helps a company minimize the security risks by controlling access to the software and its data, and encouraging best practices among users.
- 8.9Single sign-on capability(75) Ratings
The software system supports a centralized authentication mechanism allowing the user to access multiple systems with a single, centrally managed password.
- 8.1Role-based user permissions(88) Ratings
Permissions to perform actions or access or modify data are assigned to roles, which are then assigned to users, reducing complexity of administration.
Reporting & Analytics
Users can report on and analyze usage, performance, ROI, and/or other metrics of success.
- 9.5Dashboards(93) Ratings
Users can create, customize and share dashboards, which provide an overview of the most important metrics.
- 7.6Standard reports(108) Ratings
The software offers pre-built reports with metrics standard to the category.
- 8.2Custom reports(106) Ratings
Users can create custom reports.
General Ledger and Configurable Accounting
Financial management solution, including capabilities for general ledger and configurable accounting
- 9.7Accounts payable(107) Ratings
This includes the automation and tracking of payment to vendors and suppliers, with features such as payment scheduling, check printing, open purchase order alerts, document management, direct ACH bill payment, and vendor records.
- 7.6Accounts receivable(109) Ratings
This includes the management and automation of invoices and collections, with features like statements, invoices, receipts, payment reminders, customer records, auto billing, and refund checks.
- 2.6Cash management(97) Ratings
The software provides a complete picture of a company’s cash flows, streamlines payment processing, and includes cash forecasting.
- 9.7Bank reconciliation(108) Ratings
The software connects to a company’s financial institutions in order to reconcile accounting records with checking, savings and credit card accounts. Often month and year closing capabilities are included.
- 8.8Expense management(99) Ratings
The software can log and track business expenses and reimbursements, including travel-related expenses, with the ability to tie them to particular projects.
- 8.7Time tracking(47) Ratings
The software can track billable and non-billable employee time by project.
- 6Fixed asset management(64) Ratings
This includes the ability to track fixed assets (e.g., laptops), including location, check-in and check-out, maintenance scheduling, audit history, specialized property tax period reports, cost and depreciation.
- 7.9Multi-currency support(27) Ratings
The software supports transactions across multiple currencies.
- 5.7Multi-division support(52) Ratings
The software is flexible and supports bookkeeping practices along multiple dimensions such as locations, branches or products.
- 7.2Regulations compliance(39) Ratings
The software helps users adhere to typical accounting standards and regulations such as IFRS, GASB, or GAAP.
- 8Electronic tax filing(50) Ratings
The software provides a full electronic interface for the filing of repeatable taxes, such as payroll or sales tax.
- 9.7Self-service portal(38) Ratings
The software provides online portals for certain stakeholders to find information relevant to them, such as employees, vendors and customers.
- 7Global Financial Support(15) Ratings
Account using multiple ledgers, multiple currencies, and multiple entities
- 8.8Primary and Secondary Ledgers(37) Ratings
Record and report across multiple currencies and accounting standards with primary and secondary ledgers
- 7.4Intercompany Accounting(38) Ratings
Automatically balance and reconcile GL for intercompany transactions
- 8.5Localizations(17) Ratings
Meet reporting requirements with country-specific localizations
- 9.6Journals and Reconciliations(65) Ratings
Automate and synchronize ledgers and processes
- 9.7Enterprise Accounting(33) Ratings
Create accounting for disconnected ERP and non-accounting source systems
- 8.1Configurable Accounting(41) Ratings
Configure accounting rules and segments for each chart of accounts
- 7.8Centralized Rules Framework(24) Ratings
Integrate disparate ERP and transactional systems into single ERP instance
- 9.7Standardized Processes(48) Ratings
Centralize financial management to facilitate standardized financial processes
Inventory Management
The ability to track and manage the flow of goods or materials into and out of an inventory.
- 6.5Inventory tracking(53) Ratings
The software syncs orders and stock to maintain a real-time picture of inventory and supports multiple methods such as LIFO and FIFO.
- 6.1Automatic reordering(32) Ratings
The software can be set up to automatically reorder a good when it falls below a certain threshold.
- 6.2Location management(29) Ratings
The software can track multiple goods across multiple locations.
- 8.2Manufacturing module(16) Ratings
The software helps track and manage raw materials, work-in-progress items, and finished goods.
Order Management
The ability to process orders, and track them from quote to cash.
- 6.7Pricing(50) Ratings
Users can set up complex and unique pricing requirements.
- 7.5Order entry(49) Ratings
Users can enter an order once, and the data flows to all the necessary units such as fulfillment and billing.
- 7.1Credit card processing(48) Ratings
The software facilitates credit card processing.
- 9Cost of goods sold(58) Ratings
The software calculates the direct costs attributable to a finished product, such as materials and labor, and includes roll-up pricing.
- 9Order Orchestration(18) Ratings
Define and execute order fulfillment processes for products as well as services on the same order.
- 9End-to-end order visibility(21) Ratings
Get updates on orders, inventory, shipments, planned supply, and invoices, and improve the quality of decisions through in-context analytics
- 3.2Order exception Resolution(16) Ratings
Monitor fulfillment tasks and resolve issues, view and evaluate varios options via what-if analysis and define and enforce change order rules
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is QuickBooks Desktop Pro?
QuickBooks Desktop Pro Integrations
QuickBooks Desktop Pro Competitors
QuickBooks Desktop Pro Technical Details
Operating Systems | Unspecified |
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Mobile Application | No |
Frequently Asked Questions
Comparisons
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Reviews and Ratings
(953)Attribute Ratings
Reviews
(51-75 of 124)Small Business essential software
- The dashboard makes it easy to navigate.
- Lots of modules which includes Record Time, Purchase Orders, Create Invoices, Create Estimates.
- Ability to set reminders.
- Lots of customizable report templates.
- It didn't let me customize decimal places in invoices and estimates.
- It takes a long time to load.
- The maximum number of simultaneous users for QuickBooks Pro is three users.
QuickBooks is THE accounting software for business
- A/R-A/P Particularly with forecasting, budgeting and tracking
- Vendor tracking - Utilizing as a vendor information database with contact information and tax information is helpful.
- Customer tracking - Utilizing the Customer portal to track payments for all tuition for school and also billing/invoicing.
- Reports can manipulated for month end and quarterly reporting.
- Multi-user -with different access points for vendor, employee and audit firm usage.
- Design layout - graphics are a bit dated
- Color schemes - would be nice to customize
- Multi/single user notification - It would be helpful to know what mode it is when logging in in case you need it changed offsite with other users using the system remotely.
Accounting for the future, with a few minor improvements
- Bank reconciliation and outstanding payments tracking
- Custom reporting and analysis tools to look at long-term budget expenditure (not possible in traditional excel, or file is way too large)
- Payroll and ability t audit your own payroll
- Crossover with other payroll software, easy to share data between them for uploading purposes
- Price is high even for a large company
- If you don't save..... it's all gone. Would be nice to have an auto-save feature as with Cloud services
- Inability to cross reference by country in terms of taxes and payroll reporting. Big hit for us
After 16 years in business I still use QuickBooks Pro
- Inventory management with low stock indicators has made it easy to ensure I have the necessary parts and supplies I need for my jobs.
- Time tracking and being able to invoice on that time makes it simple to bill clients for work I have performed. Prior to QuickBooks I had time that I wasn't getting paid for because I would forget to invoice for it.
- The extensive number of reports available as well as customizations allows me to see how my sales are doing on a regular basis in different areas of the market.
- The lack of a mobile app, and the lack of features in the former version, made it difficult to function while away from the desktop. However, I have found several third-party apps that fulfill these needs and often contain more features.
- The server/multi-user access can have problems occasionally which requires some finessing of the services to keep it running. Problems that were once resolved seem to reappear in future upgrades. Standalone and peer-to-peer multi-user installations don't seem to have these issues.
Meh
- Visuals - Appealing to the eye and the design is makes it easy to process information.
- Navigation - The user experience is incredible. Low learning curve.
- Support - the 24/7 live rep and the online support helps for anything you can't figure out on your own.
- Glitch heavy - the program is great when it works.
- Tax management - we wish it had a tax capability.
- Purchase order creation leaves much to be desired.
Small Business Accounting is a Cinch with QuickBooks Pro!
- Processing payroll is easy and reporting is even easier. If you take the time to set up the accounts correctly- your life will be a piece of cake!
- Reconciling accounts is so simple and streamlined. I look forward to it every month!
- Financial reporting made simple with a click of a button. If you need to see what totals make up an amount, you double click to get its history.
- Coordinating vendor purchase orders and their implications on forecasting is either not a function or I haven't figured it out yet.
QuickBooks for Small Businesses
- QuickBooks Pro does invoicing well; I am able to customize my invoices to my company's specifications. The templates allow options for the design to be personalized to the needs of my company, including guides for making it easy to use windowed envelopes.
- It gives me a quick snapshot of where my financials are. I always have an idea of the financial in's and out's with just a click or two of my mouse.
- QuickBook Pro reminds me when bills are due, and records easily when payments are made. I never have to worry about missing a payment because of the flag reminders.
- It is software on my desktop computer at work, therefore, I cannot access it away from my office. This has been somewhat inconvenient, but I am aware that there are online options with QuickBooks that we are strongly considering for the future.
- Sometimes it is difficult to edit a list item. There is some inconvenience of not being able to right click and permanently edit a list item within an invoice. Instead you have to go to a menu item, look it up and then edit the item instead of being able to edit the original item within an invoice. You can, however, change the information within the invoice, you just aren't able to make permanent changes to the line item without going into the line item menu.
- When I am paying bills, I am not able to attach a receipt or list a notation about a payment confirmation number. That usually has to be done in the invoice itself, instead of in the 'pay bills' screen, which, at times, can be a hassle.
Good for smaller companies.
- Payroll - fairly easy process to learn and repeat accurately.
- General ledger easy to set up and understand.
- Building custom reports for financials, payroll, and employee info is not difficult.
- Tracking employee changes, like pay rates, benefits, etc. This is a 100% manual process and there is no audit trail.
- Inability to access the system and make changes when another user is logged in.
QuickBooks Pro
- Immediate updates to reporting
- Able to manage multiple entities
- Vendor tracking and 1099 organization
- Multi user mode has glitches, often we cannot have multiple users in the same entity.
- QuickBooks Pro is expensive and the support for the versions expires if you don't upgrade. This is discouraging, especially for small companies like mine.
- It would be great if we could import info into journal entries via excel rather than enter each line individually.
QuickBooks Pro - divided whether to "love it" or "list it"!
- Bank reconciliations: good tool to quickly reconcile bank statements to bank register.
- Chart of accounts: generally easy to set-up and manage.
- Bank load: accurately load bank and credit card transactions.
- Limited non-profit functionality (fund accounting).
- Limited number of dimensions.
- Reporting tool is difficult to make custom reports.
It is not suited for those with complex organizations that would need multiple dimensions such as project and region.
Incremental improvements, but fundamentally the same for 20 years
- Handling all accounting needs from A to Z
- Providing the ability for multiple users to access only the parts of the system that they need
- Recent updates to fix long-standing glitches
- The graphical interface hasn't changed in nearly two decades
- The program itself is clunky and inefficient in terms of its programming
- Very few substantial changes across the yearly updates
Quick Books Pro
- Very user friendly interface.
- Logical layout and easy to navigate.
- Ability to drill down in most fields to provide additional details and information.
- We have experienced some issues when using the product with Adobe Acrobat and lost the ability to save PDFs. This ability has been restored but was a concerning nuisance at the time.
- No other issues.
QuickBook Pro a Tool for Small Businesses
- Handles purchase orders and purchase order processing
- Allows tracking of expense categories
- Writing checks
- Automated payment processing
- Banking reconciliations
- Built-in help file should be updated and made a bit more intuitive with enhanced searching capabilities
Excellent time-saving product
- Invoicing - time and purchases are easily entered and transferred to invoices that can be printed or emailed with little effort.
- Integration with merchant services to receive payments is smooth and requires just a few clicks.
- Estimates do not flow well. Seems it should create invoices much easier.
- Inventory is a nightmare and convoluted.
If you need to keep track of your financial data for taxes.
Solid basic choice
- Reports are robust and easily customized
- Uploading data to CPA a breeze
- Multiple locations are easy to manage
- A simple integration with a timeclock system would be nice
- A call to customer service requires several hours of dedicated time
- "Glitchy"
I deal for the professional or new users
- Expenses and accounts payable - QuickBooks Pro allows users to input bills, write checks, and post debit transactions easily. The Write Checks function helps new or inexperienced users by offering a familiar interface to input the transaction, while more experienced users have other options that allow faster entry, while still capturing the necessary information.
- Bank reconciliations - The software makes reconciling bank and credit card statements easy
- Customizable Chart of Accounts and classes - Users and take advantage of the highly customizable Chart of Accounts and Class feature to categorize income and expenditures and produce reports that are valuable to them. You are only really limited by how much detail you want to input to the transactions.
- Preparing 1099s - It would be great if it were possible to exclude a particular expense from 1099 reporting. Sometimes a non-reportable expense (such as a reimbursement) is posted to a expense account that would normally be reportable. I would like not to have to create a sub-account, or manually exclude it at the end of the year. It would also be nice if there was a way to indicate the type of entity for a vendor. Sometimes, the name does not make it clear and I would like to be able to tell at a glance why it has been excluded.
- Payroll - allow more than one salary item on a single payroll check. Occasionally, a pay rate will change mid-period and it is necessary to have two salary rates in one check. Right now, we have to fake it out using a calculated hourly rate.
- Improve the downloaded transactions function. This is one of the only things that QuickBooks Online does better than the desktop version. Currently, the bank feeds function is awkward and unnecessarily complicated to use.
QuickBooks Pro was wonderful after the learning curve
- Allows for good itemized management for a rental/sales role
- Easy to allow multiple users to have varying levels of accessibility
- Ability for multiple people to be working in the same database at the same time was very useful
- If there were the possibility on QuickBooks for multiple users to edit the same page at the same time (like google sheets) it would be extremely useful
- The learning database provided by quickbooks could've been a little simpler
- It would be nice for QuickBooks to be able to integrate a mail server like a MailChimp
Quickbooks - Begrudgingly Necessary For Today's Business
- Check Register and Check-Writing is top-notch and intuitive
- Reminders for tax payments, liability payments, bill payments, invoices are easy to find
- reconciliations are laid out in a clear manner
- Tech support transparency: most problems we come across were fixed with a company recovery from a previous backup file. When we first had issues, calling tech support had involved remote access, cursor moving around to random menu items, then telling me that it would require them to repair the file in-house and that we would be charged for the repair.
- Tech support in general: the times we had called for tech support, we were greeted by either a script reader or a tech rep who threw technobabble in such a way that it made me, someone who has an IT background, a little leery of calling them again.
- Resource management: Quickbooks is a RAM eater. Quickbooks is best as one of one or two foreground programmes running; any more, especially with a graphics programme, and even our RAM-heavy design computer slows down.
- Allow a choice of integrated browsers rather than using Internet Explorer.
- Forced to update every three years to maintain services.
QuickBooks Pro for even your least Tech Savvy business owner!
- Invoice templates make setting up invoicing a breeze
- Categorizing transactions so they are billed to the right departments or cost centers
- Layout is extremely easy to navigate for even the least tech-savvy user
- Reporting functions have great flexibiltily to create custom reports as well as already having the basic reports built in
- Sharing with the accountant couldn't be any easier!
- Depending on the financial institution used connecting to automatically download transaction is tricky
- Renaming rules in the online version is not user-friendly and defaults on its own lumping most transactions together (IE: everything that comes in as a check # becomes renamed to the last vendor a check was written to & recorded)
- Desktop version is much more user friendly in general than the online version
QuickBooks Pro
- Ability to set reminders
- Easily search through software
- Customize your chart of accounts
- Training could be better to use software
- Too flexible once implemented, some things should be locked as to not get changed
The pros of QuickBooks Pro
- QuickBooks does a good job of invoicing out customers. I particularly like that I can tell if an invoice has been emailed out to a client or not.
- QuickBooks also does a good job of keeping track of what Purchase Orders have been closed or are still open. This helps in knowing if everything on an order was received.
- I think the reporting could be improved, particularly filtering.
QuickBooks Pro - Solid accounting software
- Aggregation of employee time sheets
- Granular control over invoicing
- Emailing functionality leaves a lot to be desired
- Invoice reporting functionality is very clunky. There is no reason why their reporting engine is so rudimentary - this technology has been around for decades to improve on the built-in reporting/invoicing templates.
- Support for all kinds of font formats (only TTF are truly supported, OTF are not)
- Support for vector formatted images in reports/invoices. Don't see why eps or svg files (open format) are not able to be used.
Experienced QuickBooks Certified User's Review
- Accounts Payable - pay bills and print checks
- Accounts Receivable - create professional invoices to print or email them
- Bank Reconciliation - easily check mark which ones appear in your bank statement
- Payroll - not able to customize for accrued vacation/sick time not to include holiday hours
My take on QuickBooks - the accounting standard for SMBs
- Quickbooks is the standard and it does well to run reports and export them over various time periods and so on.
- Sharing information with others and working with others is easy because of its ubiquity and people's familiarity with it.
- Importing information from bank accounts is simple with banks that support file downloads in the supported format.
- It would be better if Quickbooks integration with bank accounts was seamless
- Quickbooks does not have features like ratio analysis built into the software
An Accounting persons best friend !
- Inventory Control - we are able to easily control what inventory comes in and goes out through our use of this feature.
- Invoicing - we are able to easily invoice clients without the hassle of hand written (and sometimes illegible) invoices. Printing, emailing and saving invoices to a PDF make getting the invoices out seamless and allows cash flow to continue uninterrupted.
- Billing - we use this feature in an unconventional way that allows us to see what we are paying out for services rendered by contract employees. Again super easy and seamless processing of outgoing funds.
- The new updates coming in 2018 edition are covering some of my basic concerns and desires, for instance, the ability to stamp invoices PAST DUE within QuickBooks is going to be very useful for us.
- I would like very much for the Bank Feeds center to work a bit less complicated perhaps direct linking to the bank as opposed to pulling the bank web address to access.
- I work on three monitors, my current version will not allow me to utilize all three monitors. I understand the upgrade is going to fix that. I am very excited for this.