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Qvidian is a powerful tool used by multiple departments within organizations for centralized content management and proposal automation. …
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What is Qvidian RFP & Proposal Automation?
Proposal management and RFP response software
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What is Qvidian RFP & Proposal Automation?
Proposal management and RFP response software
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- Integrations
- Competitors
- Tech Details
- FAQs
What is Qvidian RFP & Proposal Automation?
Create stand out proposals and RFP responses quickly, shorten sales cycles, track results, and score more wins.
Qvidian RFP & Proposal Automation Features
Proposal Creation & Organization Features
- Supported: Proposal branding
- Supported: Proposal templates
- Supported: Proposal content library updates
- Supported: Guided proposal creation
- Supported: Searchable proposal database
Proposal Collaboration & Workflow Features
- Supported: RFP management & response
- Supported: Proposal collaboration & approval
- Supported: User permissions/proposal editing controls
- Supported: Sales proposal workflow
- Supported: Proposal automation user interface
Qvidian RFP & Proposal Automation Screenshots
Qvidian RFP & Proposal Automation Integrations
- Microsoft Office 2016 (discontinued)
- Microsoft 365
- Salesforce
- Microsoft Office 2010
- Open API
- Google Chrome
- Microsoft Edge
- Firefox
Qvidian RFP & Proposal Automation Competitors
Qvidian RFP & Proposal Automation Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | No |
| Supported Languages | English |
Frequently Asked Questions
Proposal management and RFP response software
Loopio, Responsive, and Proposal Management and Production System (PMAPS) are common alternatives for Qvidian RFP & Proposal Automation.
Reviewers rate Proposal templates and Proposal content library updates and Proposal collaboration & approval highest, with a score of 8.
The most common users of Qvidian RFP & Proposal Automation are from Enterprises (1,001+ employees).
Qvidian RFP & Proposal Automation Customer Size Distribution
| Consumers | 0% |
|---|---|
| Small Businesses (1-50 employees) | 0% |
| Mid-Size Companies (51-500 employees) | 30% |
| Enterprises (more than 500 employees) | 70% |
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Reviews and Ratings
(40)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
Qvidian is a powerful tool used by multiple departments within organizations for centralized content management and proposal automation. It is primarily utilized by the Business Development and Marketing departments to streamline the process of responding to customer RFQs, creating business proposals, and answering customer questionnaires. Qvidian provides a centralized location for all proposal content, ensuring the use of the most relevant information and easy management. With its Proposal Automation feature, users can generate semi-custom proposals in less than thirty minutes, saving valuable time. The software also offers easy and fast searching capabilities to find content and answers for tender questions. Qvidian is also used by the legal/compliance team for content organization, maintaining consistency in responses, and periodic review and updates by the legal team. Overall, Qvidian serves as a comprehensive solution to effectively manage and automate the proposal response process companywide, ensuring consistency, efficiency, and streamlined collaboration across departments.
Range of Features: Many users have stated that Qvidian offers a wide range of features that enhance content management, proposal automation, and RFP management. The availability of various features allows users to effectively manage their content, automate the proposal process, and streamline RFP management.
Efficient Searching Capability: Several reviewers have praised the easy and efficient searching capability in Qvidian. The system uses a Google-like approach for quick access to information. This feature enables users to locate specific content quickly, saving time and improving productivity.
Integration with Microsoft Word: Numerous customers highly regard Qvidian's integration with Microsoft Word. This integration allows for seamless editing of records and corresponding metadata within the familiar Word interface. Users appreciate the convenience of editing multiple records in one document, enhancing efficiency in managing their content.
Confusing User Interface: Users have found the user interface of Qvidian to be confusing, particularly in terms of editing records from the library. The overall layout could also have better flow, and navigating the drop-down menus has been challenging for some reviewers.
Performance Issues: Some users have experienced performance issues with Qvidian, including slow editing processes and occasional search failures. Additionally, Qvidian's servers are not always equipped to handle multiple large proposals simultaneously.
Difficult Content Management: Reviewers have mentioned that getting content into Qvidian is laborious and time-consuming. They have also found it difficult to move content within Qvidian after the drag and drop feature was removed.
Attribute Ratings
Reviews
(1-25 of 28)Companies can't remove reviews or game the system. Here's why
January 05, 2022
Professionnel Service
Helps users build quality documents quickly.
May 04, 2021
Say goodbye to troublesome RFPs
- Microsoft 365 (formerly Office 365)
Qvidian RFP & Proposal Automation is able to store our previously used RFP responses and questionnaires. Historically, we were forced to go back to previously submitted RFPs and have to manually Control+F search within Word documents to find similar phrases and verbiage when looking for RFP responses. With Qvidian RFP & Proposal Automation, all of our previously submitted answers are stored and readily available via a centralized search function and library, making it extremely easy to find the appropriate response to the RFP/RFI/RFQ.
June 14, 2018
Qvidian - it's not just for document management
I was not part of the selection process. But I think it measures up to others that I have seen demoed. I feel like they listen to their customers/partners and always bring new tools out each year that have proven valuable. It integrates with Salesforce as well for document creation.
October 01, 2015
Qvidian Enables Sales Success!
Score 10 out of 10
Vetted Review
Verified User
- SAVO,XaitPorter,Qorus,propLIBRARY.com
Of the competitive vendor demos I have reviewed over the years, each may have its own strength. Some may be set up to drive compelling differentiators or solutions (E.g., propLIBRARY.com). Some may be built on existing CRMs (E.g., Qorus). Some may have tablet-friendly interfaces (E.g., SAVO). Others focus on collaboration (E.g., XaitPorter). There is nothing wrong with any of these models. You will just have to perform your own gap analysis and see what best addresses your needs.
For Blackboard Inc., none of the aforementioned competition offered a holistic and robust replacement for our current PA tool. We have senior writers to craft compelling differentiators. We use SFDC, not SharePoint as our EA CRM. While our strategic writing and architectural needs outweigh having the slickest tablet-friendly user interface, we still have an interface and user experience that is geared toward usability and performance while being cognizant of adoption.
New collaborative tools are a big draw, especially when responding to private sector proposals with a 10-to-20 day turnaround. However, not only has this not been a pain point for us (we currently have a versioning process in place) but the conversion and adoption hurdles just for one feature where there is already a workaround in place does not justify the migration.
For Blackboard Inc., none of the aforementioned competition offered a holistic and robust replacement for our current PA tool. We have senior writers to craft compelling differentiators. We use SFDC, not SharePoint as our EA CRM. While our strategic writing and architectural needs outweigh having the slickest tablet-friendly user interface, we still have an interface and user experience that is geared toward usability and performance while being cognizant of adoption.
New collaborative tools are a big draw, especially when responding to private sector proposals with a 10-to-20 day turnaround. However, not only has this not been a pain point for us (we currently have a versioning process in place) but the conversion and adoption hurdles just for one feature where there is already a workaround in place does not justify the migration.
July 09, 2015
Review of Qvidian
Score 8 out of 10
Vetted Review
Verified User
June 03, 2015
Really Happy With Qvidian
Score 10 out of 10
Vetted Review
Verified User
I liked how support was included in Qvidian's total price.
April 08, 2015
Qvidian - A great Content Management Tool
Score 8 out of 10
Vetted Review
Verified User
Although we looked at Xinnovation over the summer, it wasn't immediately obvious what advantages there would be to switching software providers.
March 13, 2015
I propose Qvidian
Score 9 out of 10
Vetted Review
Verified User
Qvidian was the most cost effective and easy to use automation software we came across while looking to purchase a proposal automation software package. The support team and training also was head and shoulders above the competition.
February 25, 2015
Makes my job easier!
Score 9 out of 10
Vetted Review
Verified User
- Compass
We have been using Qvidian for years, when Compass was introduced in our company. Having spent over a year using Compass, I would not recommend it for writing proposals. In all fairness, that is not Compass' strength.
Compass is ok for general document sharing for informational purposes. It does have a Presentation Builder function for creating PowerPoint presentations, but it is cumbersome and not very flexible. Specifically, the linkage is awkward and files may have to be re-linked when they are updated. In addition, the architecture only allows you to create a couple of levels of content. The search function is very limited. Compass is a newer project and has not fully matured.
Compass is ok for general document sharing for informational purposes. It does have a Presentation Builder function for creating PowerPoint presentations, but it is cumbersome and not very flexible. Specifically, the linkage is awkward and files may have to be re-linked when they are updated. In addition, the architecture only allows you to create a couple of levels of content. The search function is very limited. Compass is a newer project and has not fully matured.
December 15, 2014
A great tool to increase productivity and end-product quality!
Score 10 out of 10
Vetted Review
Verified User
In the past, we have utilized our internal server and Qvidian's predecessor, Kadient. The server stores information, but does not allow automated project building, so no time is saved. Additionally, merge codes are none existent, thereby increasing time spent on documents in order to research current data points. Kadient was not as intuitive or functional as Qvidian.
Score 7 out of 10
Vetted Review
Verified User
Back in 2012 when we were evaluating new software, the only other choice we looked at was PMAPS. At the time, it had a very dated user interface and its functionality was far behind what Qvidian was currently offering. I can't speak for how PMAPS has evolved today, because I've had no reason to look into it further since we got Qvidian. At the time, though, there was really no question in my opinion as to which software was better suited for my department's needs.
December 09, 2014
Qvidian offers best-in-class proposal support
Score 10 out of 10
Vetted Review
Verified User
While the market for proposal automation tools has changed greatly over the last five years, Qvidian has been at the forefront of innovation and responding to customer needs. Part of this has been through acquisitions, which enables them to feature the best functionalities of their (former) competitors. In my experience, other tools are far less advanced than Qvidian's and are not as innovative in their functionality.
November 26, 2014
Why you'll never use anything else.
Score 10 out of 10
Vetted Review
Verified User
Qvidian's customer service versus that of AccountEdge is like night and day. I was on the phone for hours with AccountEdge only to have my issue left unresolved and me disgruntled. Qvidian has always promptly responded to any issues I may have throughout the day and stayed with me until my concerns were remedied. To top it off, my account executive, and every other individual involved with my particular account, has always made me feel like I am the only customer they have. The personal level really makes a difference.
March 01, 2014
Former Qvidian User
Score 8 out of 10
Vetted Review
Verified User
We did evaluate other systems. The names currently escape me. We thought for the money and product, Qvidian was the best choice.
February 26, 2014
Qvidian Works Well for Simple Proposals and RFPs
Score 7 out of 10
Vetted Review
Verified User
PMAPS is much more intuitive and search is more configurable, but in the end Qvidian is cheaper, and has an auto-build feature that while it's not useful to me, it can be useful to others creating simple proposals. For more complicated proposals, I would use another software, but for relatively simple proposals, Qvidian does well.
February 24, 2014
Qvidian Is Awesome!
Score 9 out of 10
Vetted Review
Verified User
I have only used Qvidian.
February 23, 2014
Solid product
Score 5 out of 10
Vetted Review
Verified User
The choice was made at corporate and pushed to the divisions
February 22, 2014
Qvidian for generating RFP's
Score 7 out of 10
Vetted Review
Verified User
We have not used other products. Previous products we used were bought out and replaced by Qvidian.
February 22, 2014
Could be better with some tweaks!
Score 4 out of 10
Vetted Review
Verified User
- Pragmatech
We had to get rid of Pragmatech because it was no longer supported, and when all of our computers got upgraded, we could no longer use it. Pragmatech made it easier to search for, edit, and add new records to the database.
February 22, 2014
Good Content Repository
Score 8 out of 10
Vetted Review
Verified User
It's harder to get content into Qvidian, but it's much, much easier to retrieve content.
February 22, 2014
Qvidian review within an RFP Desk
Score 10 out of 10
Vetted Review
Verified User
Proposal Software.com (PMAPS) - slightly high in prce than qvidian. It is virtually the same concept of Qvidian, just had more knowledge of Qvidian
RFP Monkey - this software has only library capabilities and limited customer support, no document production, no user and/or role management, no included bulk load
Xinnovator - did not evaluate
Symvoli - did not evaluate
RFP Monkey - this software has only library capabilities and limited customer support, no document production, no user and/or role management, no included bulk load
Xinnovator - did not evaluate
Symvoli - did not evaluate
February 22, 2014
Solid Program, Though Not Entirely Without Flaw
Score 7 out of 10
Vetted Review
Verified User
N/A. As mentioned before, I was not included in the selection process so I cannot speak to this.
February 21, 2014
Qvidian for one...not a good deal.
Score 4 out of 10
Vetted Review
Verified User
February 20, 2014
Thanks Goodness for the 'Q'
Score 10 out of 10
Vetted Review
Verified User
The 'Q' has been in place since I joined the company and this is the only proposal automation software I have used. While I have not used any of the competitions products I would assume that they need to be at the very least close to the services that the 'Q' provides. Other wise they are lacking and have a lot of work to do.
Score 9 out of 10
Vetted Review
Verified User
- SANT,pragmatech
Qvidian is actually a combination of both SANT and Pragmatech, which were the leaders in the industry - now you have the best of both.