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Responsive

Responsive
Formerly RFPIO

Overview

What is Responsive?

Responsive (formerly RFPIO), headquartered in Beaverton, offers their proposal management and automation software, featuring import and export, proposal knowledgebase and answer library, evaluation intake forms, and project management tools (e.g. Gantt chart) associated to proposal tracking.

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Recent Reviews

TrustRadius Insights

RFPIO is a versatile tool that addresses various needs and challenges in the RFP process. Users can easily import questionnaires from …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 13 features
  • Searchable proposal database (16)
    9.8
    98%
  • Proposal content library updates (16)
    9.8
    98%
  • Proposal collaboration & approval (15)
    9.7
    97%
  • RFP management & response (16)
    9.6
    96%
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Pricing

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N/A
Unavailable

What is Responsive?

Responsive (formerly RFPIO), headquartered in Beaverton, offers their proposal management and automation software, featuring import and export, proposal knowledgebase and answer library, evaluation intake forms, and project management tools (e.g. Gantt chart) associated to proposal tracking.

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Alternatives Pricing

What is Proposable?

Proposable is a sales proposal automation software solution offered by Proposable.

What is SalesRabbit?

SalesRabbit, headquartered in Lehi, Utah, is a developer of software services for door-to-door and field sales teams. Their products are designed to enable sales teams to operate at peak performance by helping them motivate their teams, manage their resources effectively, and develop sales mastery.

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Product Demos

Finding Company Information from Anywhere with Responsive (formerly RFPIO®) LookUp

YouTube
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Features

Proposal Creation & Organization

Features related to creating new proposals and saving proposals, including re-using portions of prior proposals.

9.5
Avg 8.1

Proposal Collaboration & Workflow

Features related to collaborating on proposals and automating proposal workflows, from creation to editing and approval.

9.1
Avg 8.2

Proposal Delivery

Features related to the distribution of proposals to clients and client interactions with proposals.

9.6
Avg 8.1
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Product Details

What is Responsive?

Responsive (formerly RFPIO) is an RFP response management solution, aiming to simplify responses to RFPs, RFIs, and Security Questionnaires. As an AI-enabled RFP software, Responsive boasts more than 150,000 users to share knowledge, collaborate, and digitally transform their response process.

Responsive aims to help its customers:
  • Improve proposal generation efficiency by an average of 40%
  • Submit more proposals (and win more deals)
  • Centralize answers in one place
  • Gain insight with built-in business analytics
  • Collaborate with unlimited team members at no extra cost

Responsive Video

The Responsive Project Lifecycle

Responsive Competitors

Responsive Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Responsive (formerly RFPIO), headquartered in Beaverton, offers their proposal management and automation software, featuring import and export, proposal knowledgebase and answer library, evaluation intake forms, and project management tools (e.g. Gantt chart) associated to proposal tracking.

Loopio, RFP360, and PandaDoc are common alternatives for Responsive.

Reviewers rate Proposal content library updates and Searchable proposal database highest, with a score of 9.8.

The most common users of Responsive are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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Reviews and Ratings

(36)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

RFPIO is a versatile tool that addresses various needs and challenges in the RFP process. Users can easily import questionnaires from different formats such as excel, word, or PDF, allowing for seamless integration of existing content. This feature has been praised by customers for its convenience and flexibility.

The tool streamlines collaboration among the RFP team, salespeople, and subject matter experts. Questions can be answered and submitted to SMEs for further assistance, ensuring accuracy and expertise in the responses. Salespeople are assigned specific sections for review and approval, facilitating efficient workflow management. RFPIO's ability to engage the sales team and SMEs in the RFP process has proven to be a valuable asset for organizations.

One of the significant benefits of using RFPIO is its impact on time efficiency. The tool significantly reduces the time from RFP request to response, enabling users to meet deadlines effortlessly. Furthermore, by managing a library of technical question and answer pairs, RFPIO reduces the burden on subject matter experts by providing ready-made responses that can be easily customized. This has been highlighted by users as a major time-saving feature.

RFPIO also plays a crucial role in content organization and collaboration across departments and locations. It helps consolidate national resources and facilitates efficient information sharing between teams. The tool ensures quality control, consistency, and language standardization across various departments. With its robust search capabilities, users can quickly find relevant answers from the library and easily add them to questions.

In addition to addressing RFP requirements, RFPIO supports other types of requests such as RFIs, RFQs, and Security Questionnaires. The tool acts as a repository for RFP questions and documents, enabling accurate tracking of project progress. It also serves as a content management system, ensuring that content stays updated through regular reviews and updates assigned to specific owners.

Overall, RFPIO simplifies the proposal process by centralizing answers and aligning them with common RFP templates. It has been widely adopted by the sales organization to complete RFPs and has received positive feedback for its seamless and efficient user experience. By reducing response time and facilitating collaboration, RFPIO empowers users to deliver high-quality responses while saving valuable time and resources.

Import/Export Feature: Users have found the import and export functionality to be invaluable, saving them a significant amount of time and enabling easy exporting of pre-formatted content. The flexibility of exporting into native formats or customized templates for Word, Excel, and PDF has been highly appreciated.

Auto-Response Feature: The auto-response capability has received high praise from users as it greatly reduces the manual effort required to respond to questionnaires. Reviewers mentioned that the system can automatically generate responses based on past answers, becoming smarter over time and handling a substantial percentage of the responses.

Keyword Field Mapping Functionality: Reviewers have highlighted the value of the keyword field mapping feature. It allows users to seamlessly map fields into their desired export template and responses, resulting in customized responses without additional effort. This functionality has proven particularly useful for mapping salesperson information, client names, and client nicknames.

Duplicate Records Creation: Some users have found that the Answer library in RFPIO can create duplicate records for each Q&A, resulting in unnecessary administrative work to merge duplicates. This issue adds extra burden and time-consuming tasks for the users.

Limited Salesforce Integrations: A number of reviewers have expressed frustration with the lack of Salesforce integrations available for users who are not on SF Enterprise. The absence of these integrations restricts their ability to fully leverage RFPIO's capabilities and integrate seamlessly with their existing Salesforce workflows.

Absence of Custom Roles Settings: Reviewers have mentioned the absence of custom roles settings in RFPIO as a drawback. Being able to define and customize user roles would provide significant value by allowing teams to limit access based on different user roles, enhancing security and control within the software.

Users recommend the following for RFPIO:

  1. Assign dedicated admins and provide thorough training: It is suggested that one or two employees be designated as administrators to efficiently manage RFPIO and train others. Users recommend conducting research and discussing specific needs with RFPIO before transitioning to the platform. Thorough planning and comprehensive training for all team members are advised.

  2. Gather content from subject matter experts (SMEs) and utilize RFPIO for total content management: Prior to onboarding, it is highly recommended to conduct interviews with SMEs to gather relevant content for RFPIO. Users find RFPIO valuable for managing all types of content, including proposals and questionnaires. They mention that it promotes document organization, team coordination, and efficient collaboration.

  3. Carefully plan implementation and involve all stakeholders: Users emphasize the importance of careful planning during the implementation process. They suggest involving key stakeholders from the beginning and arranging a WebEx demonstration to experience how user-friendly RFPIO is. When searching for a proposal management tool, users also recommend evaluating RFPIO alongside other options.

In summary, users advise trying out RFPIO due to its time-saving capabilities, ease of use, and superior features compared to alternative tools. They suggest obtaining executive buy-in, empowering system administrators, and educating collaborators on maximizing the benefits of using RFPIO. It is also highlighted that migrating strong content to RFPIO and gaining buy-in from company leadership are important steps.

Users appreciate the responsive support team, excellent search algorithm, ease of document storage, and repository for responses provided by RFPIO. They encourage obtaining proper training for formatting needs within RFPIO, organizing content in advance, and cleaning up historical data before uploading it to the platform.

Attribute Ratings

Reviews

(1-17 of 17)
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Brian Zielinski, MBA | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Excellent tools for companies who regularly respond to RFPs/RFIs and who do not have any RFP-response software in place. This tool will save hundreds of person-hours each month in developing RFP responses, increase your capacity to respond to a higher volume of RFPs, and will pay for itself. Its strengths over competitive programs/software include a straightforward, user-friendly UI and free, direct access to the local RFPIO office in Portland, OR for quick, responsive customer support.
Anne-Stuart Huffman | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
RFPIO is an asset for organizations of any size. It makes our lives easier and enables us to focus on winning RFPs because we know RFPIO will assist in responding, and we will have updated content when needed.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
I have been an RFPIO user for over 4 years and continue to be impressed by its ever-evolving functionalities and ease-of-use. The team behind the product is extraordinary! They are responsive in ways that are rare these days, replying to inquiries quickly and positively. We've asked them to do some really difficult things for us, and they've come through with aplomb! I have not been disappointed once. That's amazing! The product and the team are simply the best.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Any organization who has to do formal responses/requests would greatly benefit from having an easily referenced source of truth. The amount of time it has shaved off of my own work on these has cut it down to 1/3 of the time.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
For my role as an end user who searches RFPIO for RFP response content, the most critical factor of an RFP tool is the ease of search and the accuracy of results. From this lens, RFPIO is an excellent tool. It yields results for the question I'm seeking to ask more often than not. Considering that sometimes RFP questions can be written quite vaguely, I consider it impressive that RFPIO more often than not brings me accurate, relevant results on the first try.
Lauren Daitz, CF APMP | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
RFPIO is the easiest to use, most robust, flexible, and best response management software out there, period. If you have any sort of need for a reusable content library, if you answer any type of questionnaire, or even for customer service or SOWs, RFPIO will definitely help you save time and maintain your sanity in today's busy environment.
J. Brent Donelan | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Well suited for medium to large scale RFP's that have a significant amount of questions and required information surrounding corporate standards, governance, security and the like.
Where it needs some improvement in how to handle small scale RFP's. Some time the loading of the RFP, assignments, etc is as much effort as just answering the questions.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
1. RFPIO is perfect for searching for specific information when you are responding to an RFP. Search engine is powerful. We narrow our search using several customized filters and know we are getting a thorough search.
2. Excel responses work very well in RFPIO.
3. Typical RFPs that are formatted in Word are challenging to run via RFPIO. We struggle with this.
4. We have yet to master the template.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
RFPIO is well suited for lengthy questionnaires or forms that need to be completed in a timely manner. The system allows for cross collaboration amongst other individuals in your organization regardless of department or team. RFPIO would be less appropriate for short forms that need to be filled out. It would probably take more time using RFPIO to complete a short form than just doing it outside the system, unless it requires input from multiple people across the organization that cannot be resolved by another quick outlet.
June 21, 2021

RFPIO Great Tool

Score 9 out of 10
Vetted Review
Verified User
Incentivized
Very good to look up information and to also input new questions and answers. As stated before it is sometimes easier to work outside of RFPIO depending on the complexity of how the project is designed. It is a great collaborative tool when we need multiple people to work on various questions in RFPs.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
RFPIO is well suited for software companies with multiple products requires to address multiple technical capabilities with customer inquiries. RFPIO reduces dramatically response times for users that need to respond not less than 50 different requirements. RFP for Public Sector is our principal scenario where RFPIO helped to find correct answers in a timely manner.
Hope Henderson | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
RFPIO is suited for many scenarios. You can use it to arm your sales team with content and answers, you can use it for proposals and you can use it as a content management system. The uses of the system are truly endless! Think outside of the box because you can creatively leverage the system to serve the needs of many teams within your organization.
Brendan Blok | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
If you have a game plan mapped out how you want your data structured, tagged and reviewed and you have multiple stakeholders involved to do this, RFPIO is the one for you. If you can't get the right stakeholders involved to review the content, it takes some getting use to, in understanding the reviews, frequency and the flows.
November 22, 2019

I love RFPIO!

Carah Counts | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
RFPIO has helped us take our RFP response process to the next level. Our first level of RFP management was a searchable Google doc, then we migrated to an online RFP response tool. After three great years, we inevitably outgrew that tool and migrated to RFPIO. It has really been a game-changer for us. I would say RFPIO is appropriate for anyone who writes or reviews RFP responses or security questionnaires.
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