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Responsive

Responsive
Formerly RFPIO

Overview

What is Responsive?

Responsive (formerly RFPIO), headquartered in Beaverton, offers their proposal management and automation software, featuring import and export, proposal knowledgebase and answer library, evaluation intake forms, and project management tools (e.g. Gantt chart) associated to proposal tracking.

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Recent Reviews

TrustRadius Insights

RFPIO is a versatile tool that addresses various needs and challenges in the RFP process. Users can easily import questionnaires from …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 13 features
  • Searchable proposal database (16)
    9.8
    98%
  • Proposal content library updates (16)
    9.8
    98%
  • Proposal collaboration & approval (15)
    9.7
    97%
  • RFP management & response (16)
    9.6
    96%
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Pricing

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N/A
Unavailable

What is Responsive?

Responsive (formerly RFPIO), headquartered in Beaverton, offers their proposal management and automation software, featuring import and export, proposal knowledgebase and answer library, evaluation intake forms, and project management tools (e.g. Gantt chart) associated to proposal tracking.

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Alternatives Pricing

What is Proposable?

Proposable is a sales proposal automation software solution offered by Proposable.

What is Nintex DocGen for Salesforce?

Nintex DocGen for Salesforce (formerly Drawloop) helps users generate, download and send company-approved documents to customers to ensure documents are on brand and accurate.

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Product Demos

Finding Company Information from Anywhere with Responsive (formerly RFPIO®) LookUp

YouTube
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Features

Proposal Creation & Organization

Features related to creating new proposals and saving proposals, including re-using portions of prior proposals.

9.5
Avg 8.1

Proposal Collaboration & Workflow

Features related to collaborating on proposals and automating proposal workflows, from creation to editing and approval.

9.1
Avg 8.2

Proposal Delivery

Features related to the distribution of proposals to clients and client interactions with proposals.

9.6
Avg 8.1
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Product Details

What is Responsive?

Responsive (formerly RFPIO) is an RFP response management solution, aiming to simplify responses to RFPs, RFIs, and Security Questionnaires. As an AI-enabled RFP software, Responsive boasts more than 150,000 users to share knowledge, collaborate, and digitally transform their response process.

Responsive aims to help its customers:
  • Improve proposal generation efficiency by an average of 40%
  • Submit more proposals (and win more deals)
  • Centralize answers in one place
  • Gain insight with built-in business analytics
  • Collaborate with unlimited team members at no extra cost

Responsive Video

The Responsive Project Lifecycle

Responsive Competitors

Responsive Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Responsive (formerly RFPIO), headquartered in Beaverton, offers their proposal management and automation software, featuring import and export, proposal knowledgebase and answer library, evaluation intake forms, and project management tools (e.g. Gantt chart) associated to proposal tracking.

Loopio, RFP360, and PandaDoc are common alternatives for Responsive.

Reviewers rate Proposal content library updates and Searchable proposal database highest, with a score of 9.8.

The most common users of Responsive are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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Reviews and Ratings

(36)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

RFPIO is a versatile tool that addresses various needs and challenges in the RFP process. Users can easily import questionnaires from different formats such as excel, word, or PDF, allowing for seamless integration of existing content. This feature has been praised by customers for its convenience and flexibility.

The tool streamlines collaboration among the RFP team, salespeople, and subject matter experts. Questions can be answered and submitted to SMEs for further assistance, ensuring accuracy and expertise in the responses. Salespeople are assigned specific sections for review and approval, facilitating efficient workflow management. RFPIO's ability to engage the sales team and SMEs in the RFP process has proven to be a valuable asset for organizations.

One of the significant benefits of using RFPIO is its impact on time efficiency. The tool significantly reduces the time from RFP request to response, enabling users to meet deadlines effortlessly. Furthermore, by managing a library of technical question and answer pairs, RFPIO reduces the burden on subject matter experts by providing ready-made responses that can be easily customized. This has been highlighted by users as a major time-saving feature.

RFPIO also plays a crucial role in content organization and collaboration across departments and locations. It helps consolidate national resources and facilitates efficient information sharing between teams. The tool ensures quality control, consistency, and language standardization across various departments. With its robust search capabilities, users can quickly find relevant answers from the library and easily add them to questions.

In addition to addressing RFP requirements, RFPIO supports other types of requests such as RFIs, RFQs, and Security Questionnaires. The tool acts as a repository for RFP questions and documents, enabling accurate tracking of project progress. It also serves as a content management system, ensuring that content stays updated through regular reviews and updates assigned to specific owners.

Overall, RFPIO simplifies the proposal process by centralizing answers and aligning them with common RFP templates. It has been widely adopted by the sales organization to complete RFPs and has received positive feedback for its seamless and efficient user experience. By reducing response time and facilitating collaboration, RFPIO empowers users to deliver high-quality responses while saving valuable time and resources.

Import/Export Feature: Users have found the import and export functionality to be invaluable, saving them a significant amount of time and enabling easy exporting of pre-formatted content. The flexibility of exporting into native formats or customized templates for Word, Excel, and PDF has been highly appreciated.

Auto-Response Feature: The auto-response capability has received high praise from users as it greatly reduces the manual effort required to respond to questionnaires. Reviewers mentioned that the system can automatically generate responses based on past answers, becoming smarter over time and handling a substantial percentage of the responses.

Keyword Field Mapping Functionality: Reviewers have highlighted the value of the keyword field mapping feature. It allows users to seamlessly map fields into their desired export template and responses, resulting in customized responses without additional effort. This functionality has proven particularly useful for mapping salesperson information, client names, and client nicknames.

Duplicate Records Creation: Some users have found that the Answer library in RFPIO can create duplicate records for each Q&A, resulting in unnecessary administrative work to merge duplicates. This issue adds extra burden and time-consuming tasks for the users.

Limited Salesforce Integrations: A number of reviewers have expressed frustration with the lack of Salesforce integrations available for users who are not on SF Enterprise. The absence of these integrations restricts their ability to fully leverage RFPIO's capabilities and integrate seamlessly with their existing Salesforce workflows.

Absence of Custom Roles Settings: Reviewers have mentioned the absence of custom roles settings in RFPIO as a drawback. Being able to define and customize user roles would provide significant value by allowing teams to limit access based on different user roles, enhancing security and control within the software.

Users recommend the following for RFPIO:

  1. Assign dedicated admins and provide thorough training: It is suggested that one or two employees be designated as administrators to efficiently manage RFPIO and train others. Users recommend conducting research and discussing specific needs with RFPIO before transitioning to the platform. Thorough planning and comprehensive training for all team members are advised.

  2. Gather content from subject matter experts (SMEs) and utilize RFPIO for total content management: Prior to onboarding, it is highly recommended to conduct interviews with SMEs to gather relevant content for RFPIO. Users find RFPIO valuable for managing all types of content, including proposals and questionnaires. They mention that it promotes document organization, team coordination, and efficient collaboration.

  3. Carefully plan implementation and involve all stakeholders: Users emphasize the importance of careful planning during the implementation process. They suggest involving key stakeholders from the beginning and arranging a WebEx demonstration to experience how user-friendly RFPIO is. When searching for a proposal management tool, users also recommend evaluating RFPIO alongside other options.

In summary, users advise trying out RFPIO due to its time-saving capabilities, ease of use, and superior features compared to alternative tools. They suggest obtaining executive buy-in, empowering system administrators, and educating collaborators on maximizing the benefits of using RFPIO. It is also highlighted that migrating strong content to RFPIO and gaining buy-in from company leadership are important steps.

Users appreciate the responsive support team, excellent search algorithm, ease of document storage, and repository for responses provided by RFPIO. They encourage obtaining proper training for formatting needs within RFPIO, organizing content in advance, and cleaning up historical data before uploading it to the platform.

Attribute Ratings

Reviews

(1-17 of 17)
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Brian Zielinski, MBA | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
RFPIO is used to respond to RFIs, RFPs, questionnaires, and due diligence requests. The tool supports the sales leg of our organization, both with new sales and addressing requests from current customers. RFPIO makes it easy to manage a vast library of technical question and answer pairs and greatly reduces the time it takes for subject matter experts to answer technical questions on RFPs or similar tasks.
Anne-Stuart Huffman | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
RFPIO allows our organization to manage multiple RFPs and Security Questionnaires at one time with a lean workforce. It streamlines our content and allows us to organize by product, user type, and specific use cases from our clients. As a company with several different products, and versions of our products, RFPIO enables us to quickly find the right content for the right product, and quickly return questionnaires to the requester. Our content stays updated because RFPIO allows me to assign owners to each question and answer pair, and it automatically requests a review and updates at our specified frequency.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We are currently using RFPIO primarily as a content library. While I managed RFPIO initially, we've recently transitioned to using a Content Manager who oversees our library and who is working to include Process Management as part of our leveraging the tool. With encouragement our users are beginning to use RFPIO more comprehensively, and I am confident the tool will help us with efficiency and simplification as we respond to RFPs. I've been fully immersed in RFPIO processes and functionalities, collaborating with other company-users, and the tool is absolutely phenomenal!
Score 10 out of 10
Vetted Review
Verified User
Incentivized
No RFP that we respond to is the same! Just like snowflakes! RFPIO has made our proposal process seamless! We are able to put out twice as many proposals in half the time that it used to take us! We love RFPIO and we love the support of their team! Our favorite tool is the resource library!
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We use RFPIO as our internal Bible for Q&A when filling out RFI, RFP, RFQ, Security Questionnaires, etc. It is managed by our Sales Engineering team and all of sales has access to use it, flag dated or questionable answers, etc. I really like how we've organized our questions/answers to align with a llmany of the common RFP templates we come across, cutting down the time spent significantly.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Our entire US sales organization uses RFPIO to help us complete RFPs. It had robust search functionality to empower the users to find the right answer to standard RFP questions, curated and maintained by our internal RFP team. (It may be used internationally, as well, but I don't have that visibility).
Lauren Daitz, CF APMP | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
RFPIO is our primary response management tool for multiple divisions. We use it for both project management and content management. RFPIO allows us to respond to RFPs, RFIs, and security questionnaires, collaborate across departments, and accurately track project progress. RFPIO's content management capabilities allow us to split our content and only see things that are relevant to the division we work in, as well as manage a set of content applicable to all users.
RFPIO saves time on multiple fronts, and routinely allows additional internal and external resources to jump into a project without extensive training for collaboration and additional support.
J. Brent Donelan | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
RFPIO is used as a collaborative solution to allow cross department and cross-functional teams to support and contribute to the responses in an RFP. A couple of the key features I enjoy the most are the ability to search a library of answers and simply click to add the response I like to the question. If need be, you can modify the provided answer to fit your situation, but you don't have to start from scratch and write a response to each question. I also like the dashboard capabilities to show me what sections/questions I am responsible for and the amount of progress that has been made. Using RFPIO is quick and convenient and significantly reduces the amount of time it takes to compile your answers.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Our proposal team is using the Answer Library extensively to find answers to proposal questions. Other departments do not use it. RFPIO addresses the business problem of finding information efficiently and accurately. We have done extensive work in the Answer and Documents libraries to organize and sort the information. RFPIO customer support personnel have pitched in and provided hours of assistance as we socialized the tool.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We use RFPIO to respond to RFP's. It is being used primarily by the Sales Engineering team but also Compliance comes in to assist on some of the questions. RFPIO acts primarily as a question and document repository for RFP's. You load in the RFP and then can quickly align answers/documents to recurring questions that have been saved to the library.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
It is being used as an intermediary portal to help answer lengthy security questionnaires from our clients. It is being used across our entire organization in all departments, but mostly in the sales, customer success, and customer service departments. The problem it solves is answering SIG Security questionnaires mostly to ensure the security and compliance needs of our customers are being met by our products and services.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
RFPIO has been very useful for our Global Presales Organization because it can help centralize answers for a high number of RFP requirements coming from different types of customer mainly from Public Sector. Usually RFx processes are very critical in time and RFPIO has helped us to reduce response time for our Solutions Engineers.
Hope Henderson | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
RFPIO is currently a product that we use throughout different departments, roles and functions throughout our organization. It is leveraged most heavily by both our sales and marketing teams across the nation.

The problems that it continues to solve for us as a rapidly growing company are the consolidation of our national resources and the ability to efficiently collaborate and share information/resources with other teammates. This tool has revolutionized our entire RFP response process and given us the ability to be more strategic, efficient and effective.
Brendan Blok | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
RFPIO is being utilized across our sales organization for incoming RFP's. There are many departments involved, such as; Sales, Presales, Marketing, Customer Services, Business Alliances, etc...RFPIO helped us solve quality, consistency and language issues across the globe.
November 22, 2019

I love RFPIO!

Carah Counts | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
We use RFPIO to manage our RFP questionnaire responses. We have a large, geographically dispersed sales organization with centralized support. Additionally, we have several Subject Matter Experts (SMEs) to assist in responses.

Initially, we import each questionnaire from excel, word, or PDF. From there, our RFP team answers each question and/or submits to a SME for further assistance. As sections are ready to be reviewed, they are assigned to the sales person for the account. Once everything is approved, it is exported from the system and formatted for submission to the prospective client.

RFPIO has reduced the time from RFP request to response significantly. It has also helped us to better engage our sales team and SMEs in the RFP process. Overall, we are extremely happy with our decision to purchase RFPIO.
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