Overview
What is SAP Business One?
SAP Business One is an integrated enterprise resource planning (ERP) solution for small and medium-sized businesses, The product encompasses functionality around sales, customer relationships, inventory, operations, financials and human resources.
Excellent tool for its ease of use
Great program, Lots to still learn
SAP Business One for our small company is the right choice
SAP Business One, Comprehensive Business Management Solution for Small and Medium Companies
SAP a powerfull system that can create good automations for your warehouse! But it will come with a cost!
SAP Business One is #1
Simplifying operation for SMB with SAP Business One
SAP Business One: Fiscal and financial control with excellent access control
SAP Business One: Implementation and Training are the Key!
My SAP Business One Review
SAP Business One: Good data in = Good data out!
The power of real ERP for small businesses
Make choice/evaluation cautiously
Great product with a great implementation team
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Accounts receivable (40)7.878%
- Accounts payable (41)7.878%
- Inventory tracking (40)6.464%
- Standard reports (40)6.464%
Reviewer Pros & Cons
Pricing
Limited
$99.00
Starter
$110.00
Pro
$132.00
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Demos
SAP Business One Demo
Step 9 - Installing SAP Business One on SQL Server
The SAP Business One WOW demo
SAP Business One Demo
Features
Payroll Management
Provides for pay calculation and benefit plan administration, in addition to managing direct deposit, salary revisions and payroll tracking.
- 10Pay calculation(8) Ratings
Pay calculation provides for computation of employee pay with state and federal deductions.
- 10Benefit plan administration(7) Ratings
Benefit plan administration is administration of health insurance plans and 401k plans, and other benefits.
- 10Direct deposit files(8) Ratings
Direct deposit is the ability to electronically transfer pay to an employee’s personal bank account.
Customization
This addresses a company’s ability to configure the software to fit its specific use case and workflow.
- 4.2API for custom integration(33) Ratings
An API (application programming interface) provides a standard programming interface for connecting third-party systems to the software for data creation, access, updating and/or deletion.
- 6.4Plug-ins(33) Ratings
A number of third-party plug-ins are available to expand the core functionality of the software.
Security
This component helps a company minimize the security risks by controlling access to the software and its data, and encouraging best practices among users.
- 7Single sign-on capability(32) Ratings
The software system supports a centralized authentication mechanism allowing the user to access multiple systems with a single, centrally managed password.
- 7.2Role-based user permissions(39) Ratings
Permissions to perform actions or access or modify data are assigned to roles, which are then assigned to users, reducing complexity of administration.
Reporting & Analytics
Users can report on and analyze usage, performance, ROI, and/or other metrics of success.
- 4.7Dashboards(36) Ratings
Users can create, customize and share dashboards, which provide an overview of the most important metrics.
- 6.4Standard reports(40) Ratings
The software offers pre-built reports with metrics standard to the category.
- 8Custom reports(36) Ratings
Users can create custom reports.
General Ledger and Configurable Accounting
Financial management solution, including capabilities for general ledger and configurable accounting
- 7.8Accounts payable(41) Ratings
This includes the automation and tracking of payment to vendors and suppliers, with features such as payment scheduling, check printing, open purchase order alerts, document management, direct ACH bill payment, and vendor records.
- 7.8Accounts receivable(40) Ratings
This includes the management and automation of invoices and collections, with features like statements, invoices, receipts, payment reminders, customer records, auto billing, and refund checks.
- 7Global Financial Support(26) Ratings
Account using multiple ledgers, multiple currencies, and multiple entities
- 7Primary and Secondary Ledgers(26) Ratings
Record and report across multiple currencies and accounting standards with primary and secondary ledgers
- 6.6Journals and Reconciliations(33) Ratings
Automate and synchronize ledgers and processes
- 6.2Configurable Accounting(31) Ratings
Configure accounting rules and segments for each chart of accounts
- 7Standardized Processes(36) Ratings
Centralize financial management to facilitate standardized financial processes
Inventory Management
The ability to track and manage the flow of goods or materials into and out of an inventory.
- 6.4Inventory tracking(40) Ratings
The software syncs orders and stock to maintain a real-time picture of inventory and supports multiple methods such as LIFO and FIFO.
- 8Automatic reordering(28) Ratings
The software can be set up to automatically reorder a good when it falls below a certain threshold.
- 7.2Location management(37) Ratings
The software can track multiple goods across multiple locations.
Order Management
The ability to process orders, and track them from quote to cash.
- 7.2Pricing(37) Ratings
Users can set up complex and unique pricing requirements.
- 7.2Order entry(38) Ratings
Users can enter an order once, and the data flows to all the necessary units such as fulfillment and billing.
- 8.5Credit card processing(22) Ratings
The software facilitates credit card processing.
- 7.2Cost of goods sold(38) Ratings
The software calculates the direct costs attributable to a finished product, such as materials and labor, and includes roll-up pricing.
- 7Order Orchestration(30) Ratings
Define and execute order fulfillment processes for products as well as services on the same order.
Subledger and Financial Process
Revenue management solution including capabilities for subledgers and financial processes
- 6.1Billing Management(29) Ratings
Access role-based billing work area, perform discrete and recurring billing
- 3.2Cash and Asset Management(26) Ratings
Manage liquidity and cash requirements, asset transfers, disposals, reclassifications, and financial adjustments
- 8.8Travel & Expense Management(21) Ratings
Enter expenses from mobile devices, integrate credit card and travel booking, configure policy enforcement
- 2.2Budgetary Control & Encumbrance Accounting(25) Ratings
Control spending at any budget level or time interval
- 8Period Close(31) Ratings
Sustain fast close with integrated subledgers, intuitive dashboards, embedded collaboration
Project Financial Management
Project financial management solution including capabilities for project budgeting, cost control, billing and contract management.
- 7Budgeting and Forecasting(17) Ratings
Establish project budgets and forecast future project financials
- 7Project Costing(16) Ratings
Standardize, track, and control costs at all project phases
- 7Cost Capture(16) Ratings
Capture costs including those for procurement, financials or time and labor, including from external systems
- 7Capital Project Management(11) Ratings
Track and manage capital asset costs
- 7Customer Contract Compliance(14) Ratings
Associate projects or tasks with customer contracts, and lines within contracts, to meet billing terms
- 6.1Project Revenue Recognition(16) Ratings
Recognize project contract revenue in line with accounting policies and regulations
Project Execution Management
Project execution management solution including capabilities for project scheduling, resource management, and team member task management.
- 7Project Planning and Scheduling(14) Ratings
Interactive Gantt chart for establishing tasks, durations, and delivery schedule
- 10Task Insight for Project Managers(11) Ratings
Project manager visibility into task progress of team members
- 10Project Mobile Functionality(10) Ratings
Capabilities for project functions such as updating and monitoring task progress and timecards from mobile devices
- 10Definable Resource Pools(8) Ratings
Definable and hierarchical resource pools of potential project resources
Grants Management
Grants management solution for higher education, public sector, or non-profits with capabilities for managing financial awards for program and project funding
- 7Award Lifecycle Management(9) Ratings
Manage the life of program funding awards from initial funding to close-out
Procurement
Procurement management solution with capabilities for sourcing, contracting, procure-to-pay and supplier management
- 9.3Bids Analyzed and Compared(10) Ratings
Evaluate, compare and recommend across multiple bids in real-time using diverse user selected criteria and graphical analytics
- 7.5Contract Authoring(11) Ratings
Document authoring with guided navigation, negotiation templates and productivity tools for reviews and collaboration
- 8.6Contract Repository(9) Ratings
Secure and searchable contract repository leveraging standard company language components, structures and formats
- 8.2Requisitions-to-Purchase Orders Integrated(13) Ratings
Create touchless purchases using purchase orders generated automatically per rules from approved requisitions
- 7Supplier Management(12) Ratings
Broadly manage and report comprehensive supplier profiles, capabilities and performance; identify bottlenecks; balance allocations, workloads
Risk Management
Risk management solution with capabilities for managing controls, assessing control effectiveness, certifying controls, and addressing deficiencies
- 8.3Risk Repository(6) Ratings
Idenity, document, and manage business risks in a unified repository
- 8.9Control Management(7) Ratings
Establish and update risk and controls matrix, control test plans, and instructions
- 7.7Control Efficiency Assessments(6) Ratings
Assess control effectiveness on criteria such as geography, business unit, compliance requirements, etc
- 8.3Issue Detection(7) Ratings
Detect and create issues as part of the assessment flow
- 7.7Remediation and Certification(6) Ratings
Create and update remediation plans and certify controls
Logistics
Logistics solution with capabilities for transportation planning, transportation execution, trade compliance, customs management, warehouse management and warehouse workforce management.
- 6.2Transportation Planning and Optimization(13) Ratings
Plan shipments across all modes of transportation via lowest costs/highest service
- 6.2Transportation Execution Management(11) Ratings
Execute and track shipping orders
- 7Trade and Customs Management(11) Ratings
Manage duties, tax rates, customs documents, and other data required for products shipped in and to specified countries
- 6.8Fulfillment Management(16) Ratings
Support for multi-channel demand and execution fulfillment processes
- 6.2Warehouse Workforce Management(13) Ratings
Set goals, measure actuals, and analyze productivity for warehousing tasks and activities
Manufacturing
Manufacturing solution for managing manufacturing processes and costs.
- 8.2Production Process Design(17) Ratings
Define data for plant hierarchy, process standards, work areas, calendars and standard operations
- 8.2Production Management(18) Ratings
Centralized critical status information for production supervisors
- 7.6Configuration Management(13) Ratings
Capture and process customer configuration orders
- 8.2Work Execution(15) Ratings
Monitor procution status, manage work orders for standard and non-standard production, enforce tight controls on serialized products
- 8.2Manufacturing Costs(15) Ratings
Estimate, plan and monitor costs and variances by plant. Capture resource costs using standard, actual, LIFO, FIFO or multiple costing methods.
Supply Chain
Supply Chain Planning solution with capabilities for planning, performance monitoring, change responses and execution.
- 6.2Forecasting(22) Ratings
Statistically forecast based on historical patterns and sales input, monitor accuracy and estimate new demand
- 6.2Inventory Planning(23) Ratings
Establish projected inventory levels, monitor actual levels and compare with projected levels
- 6Performance Monitoring(17) Ratings
Analyze business metrics and compare actual performance to plans, identify issues, prioritize demands and respond to changes
Product Lifecycle Management
Product Lifecycle Management solution with capabilities for innovation management, product development
- 6Proposal Management(12) Ratings
Capture budget, resource, and benefit expectations for proposals
- 7Product Master Data Management(13) Ratings
Create, classify, and manage product items, BOMs and product changes
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is SAP Business One?
SAP Business One Integrations
SAP Business One Competitors
SAP Business One Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Unspecified |
Mobile Application | No |
Frequently Asked Questions
Comparisons
Compare with
Reviews and Ratings
(220)Attribute Ratings
- 4.6Likelihood to Renew9 ratings
- 9Availability3 ratings
- 8Performance1 rating
- 7.1Usability11 ratings
- 9Support Rating11 ratings
- 4.5Online Training2 ratings
- 7.7In-Person Training2 ratings
- 2.9Implementation Rating24 ratings
- 9Product Scalability2 ratings
- 9Ease of integration1 rating
- 8Vendor pre-sale1 rating
- 8Vendor post-sale1 rating
Reviews
(1-22 of 22)Great program, Lots to still learn
- Relationship Maps - showing us the process from start to finish in one screen is helpful
- Holding people accountable as their name is attached to each process they do
- Easy to Bill and Pay our customers and vendors
- Reporting is very clearly designed for maximum clarity
- Not easy enough to customize other reports that come up as being needed
- Training myself and my staff at time of implementation
- Setting up macros automatically would be nice
- Having more included instead of having all the extra pieces being extra money especially for upgrades
- SAP Business One is more suitable for small and medium scale enterprises
- SAP Business One is : analytics, mobile technologies, cloud technologies
- SAP Business One has exceptional performance in handling business functions such as purchasing and operations and customer relationship management
- An important key features of SAP Business One is Reporting and Analytics.
- The Firefox web browser is currently the only web browser supported.
- Multi-currency capabilities- SAP Business One only does the real-time conversion at a period closing, but can simulate an approximation of the conversion for mid-period reports.
- Ancillary system applications such as HR have pared-down feature sets
SAP a powerfull system that can create good automations for your warehouse! But it will come with a cost!
So for complex rules, and bigger companies this is a great tool to implement because of the freedom you have. Or does it?
- Inventory management
- Automations with other systems
- Reporting (i mean you can report everything)
- Price... For us it's more a enterprise solutions modules, users etc ramp up the price FAST
- Learning curve, prepare to train your people!
- Report building is simple, and needs a upgrade (still it's flexible!)
But with this it will cost you for implementing and get it to run, next to the training of people to use the system. So again for big companies i would suggest SAP [Business One], but for smaller ones and even mid... There might be better and cheaper options for your needs!
SAP Business One is #1
- Offers reports for various analysis
- Provides inventory and restock alerts
- Has a user friendly interface
- Provide more security features
- Offer a quicker load up process for the system
- Less confusing licensing process
Simplifying operation for SMB with SAP Business One
It covers the whole cycle from e-accounting to billing which can be tricky in Mexico, provide us with the required information on time and it is specially useful since our accounting is outsourced.
- Billing.
- Account harmonization in Mexico.
- Accounting (FICO).
- Reporting.
- Diary Document edition.
- Integrating documents to billing.
- Tracking goods, from entry to application
- Billing control and recurrence for customers
- We have difficulties finding local support. We always have to bring it from another state.
- The price of licenses is very high.
SAP Business One: Implementation and Training are the Key!
- I like the feature of pulling data out of a report. I can right-click and copy table and it pastes right into Excel.
- I like the theory of the MRP process while we have not yet been able to utilize it. We are pushing to get it working.
- Reporting! I don't like needing to be a wiz with SQL in order to create a report.
- I am sure most of my issues revolve around not being trained. It is very hard to find courses or seminars for SAP Business One. Most of my training resource is Youtube.
Great product with a great implementation team
- The user interface is easy to navigate.
- Reports are easily created in order to analyze data.
- Inventory is tracked in an efficient manner.
- SAP doesn't allow for there to be updates to inventory items once they have been created. It would be ideal if updates to items could be made.
SAP Business One Review
SAP has given us the ability to mainstream our processes and have one source of truth. Our legacy systems were comprised of two systems and now have the ability to manage all processes in one. This system also allows in house customization needed to process data specific to our needs.
- SAP offers the Relationship Map tool which shows users all linked documents visually which allows users to quickly see where the order is at in the order fulfillment process.
- SAP offers Internal Reconciliation for prepaid and accrual accounts on the balance sheet which allows us to quickly identify unresolved items.
- SAP offers a global search which has not been available in our legacy systems. This is a great feature as it reduces search times and gives users the ability to quickly find documents.
- Other features such as Drag & Relate, as well as, the standard 'Find' tool for most fields on Marketing Documents have proven to be invaluable. These features allow users to find an array of information/documents rather easily.
- Inventory Management / Reporting inefficiencies. Lacking reports to provide historical inventory data to see a snapshot of inventory for any given period of time. Lacking reports of aging inventory for non-serialized products. Limited inventory cycle count functionality.
- Inability to reopen closed documents more than once. (returns and replacements).
- Under financial Reports, Trial Balance (TB): Updating the functions to reflect G/L Accounts, must include opening balance for a period with "OB from the start of company activity" to have any current data. The Profit and Loss section of a TB does not have an opening balance of $0, and Retained earnings to not reflect up to date balance regardless of time frame requested for posting dates.
- Move some of the general authorizations into the specific modules. For instance, would like to give users access to post a draft Sales Orders from a previous month without having to give them authorizations to back post any documents they have authorizations for.
- Ability to customize out of box reporting. We have a UDF which is reported on frequently and is not hitting the P&L, however, we cannot add this to the Sales Analysis (and other) reports which have everything else needed baked in.
- Inability to link documents when Freight and Sales Tax only are credited. Would like to see these linked without the use of referenced documents as the copy to / copy from feature was utilized. The link should tie to the header, not just the line item level.
- Would like the ability to create a production schedule within the system utilizing production order dates.
Excellent budget ERP for Medium and Small Businesses
- All the modules are connected. A document you post on the sales or purchase modules gets an immediate journal entry on the finance module.
- The system is very customizable. You can add extra fields to almost every document in the system.
- The reporting is very good. You can create your own report via the Query Manager and then even add some layouts to the reports.
- The Software Development Kit (SDK) has some errors that haven't been solved from previous versions of the system.
- The Print Layout Designer (PLD) is somewhat tricky to work with.
- The cost of each user license could be pretty expensive for some companies.
SAP B1 for the win
- Reporting: out of the box reporting was good, it helped us manage at a high level and see what we needed to see.
- Financials: financial reports were easy to pull and review. They allowed us to quickly see any areas of concern.
- Search option: the search capability within the system was great; if you weren't able to find something the search would always be the way to go.
- In order to have the system do everything we needed, we had to pay for more third-party solutions. Out of the box, it did not solve all of our needs.
- Support: until we switched support companies, support was greatly lacking from our partner because they were too large.
- There were glitches that were never fixed from version to version such as pulling reports showing different years in the same report.
Small Company Implements SAP Business One
- Flexibility in reporting and form development
- Easy adaptability to third party applications
- For a small company it has been easy to manage technically
- Following a bench mark process - this seems contradicting to flexibility however we have wished we could follow more of an industry benchmark. Our challenge as a small company has been knowing how to properly use the system. We have discovered that we have set up the system wrong based and are using it improperly which has cause a lot work to correct.
- Better live reporting options - current we are on prem SQL. Yes SAP is moving to HANA however smaller companies like ourselves are not ready for that. We need to be able to maintain our existing SQL DB. We also have a demand for live BI Reporting. It has been difficult to do this with our current set up.
- Error handling - have found it very difficult to troubleshoot. Errors are not always clear and answers are hard to find.
Tops on inventory management
- Inventory Management
- Pulling data into Excel
- Add-on flexibility
- Reporting capabilities
- Web access
Review of SAP B1 Consultant
- SAP Business One version for Hana provides analytical reporting for management.
- With SAP Business One Mobile application you can monitor your business on your fingertips such as you can manage your approvals on mobile device.
- Controlling can be made more effective in SAP B1. You can configure authorisation for all the users. Also you can put up approvals on the document which are critical for the business aspect.
- The production module is still a section where it is improving. Recently Routing have been introduced but there is still some more place for improvement.
- Remote support platform of SAP B1 need some improvement. Specially when backup are configured we need to make sure that RSP service doesn't get to stop automatically.
- Financial report such as VAT needs to be uploaded by the system itself which SAP is supposed to introduce in upcoming patch level.
It is ideal for small and medium businesses, since it is a complete application, with a good technical service, and with accessible costs for the benefits received.
- It allows making a real follow-up of the state of the company, without the need to wait for periodic reports. This provides a corrective tool for situations that deviate from the standard.
- It prevents the business areas from working separately so the information is not duplicated and is managed effectively by all involved. thus avoiding conflicts and optimizing resources.
- It allows the proper management of the client portfolio, accurately projecting the inputs and outputs of resources, products, orders, and invoices. Therefore, the inventory and cash flow are properly managed.
- By correctly managing cash inflows and customer requirements, a real plan of goals can be established that is adjusted to the company's capabilities.
- It is a standardized program in its use, with a parent company with decades in the market and renowned, which provides adequate user support to the tool.
- The learning curve is greater than other programs of its type. You need staff who previously worked with the tool. The learning time is going to be high. Being a more developed tool, the user requirements are high compared to other similar ones.
- Visually, it is a sober program. I believe that the presentation could be improved by adjusting it to the user level with which it is worked. In order to make it more user-friendly, we must not forget that a tool such as an ERP will be used by all areas of the company, which includes inexperienced personnel up to senior levels.
- They should improve the integration with other tools that do not belong to the SAP family. In today's world, emphasis should be placed on emails, social networks, mobile applications, applications of calls and messaging, as well as providing adequate storage access on the cloud.
- The implementation of the tool is in accordance with the type of program, however, for people who have not worked with programs of the SAP family, it will require more implementation time, as well as intensive user training courses.
- Manages items through BOM, tracking serialized components and batch/lot traceability
- Manages many aspects of the business; manufacturing, inventory, sales, distribution, service, etc
- Audit trails, detailed logs of all system activity by the user. Sox compliant.
- At times, the on-premise deployment can be a tad slow
- Not the cheapest price option
- Maybe too much software for true small business
SAP Business One - All in One
- Cost Effective: even with add-ons from a third party, SAP Business One still wins in terms of cost compared to larger ERP providers such SAP All in One.
- Stable Accounting module. Financial accounting is no stranger to users who use any other ERP systems, it provides standard reports and operations. The core financial accounting function is stable and accurate.
- Flexibility to Customize. Users can customize by creating user defined fields, alerts, approvals to define thier own workflow. The UI form can be edited by hiding or moving field. The Query Generator is easy to use, even by a user who is not familiar with SQL. Users can create a customized report.
- Strong Support. Strong SAP support, a wealth of training materials that are easy to obtain. SAP continuously improves on new functionality. Recently SAP added new functionality such as allowing users to define the bin location for inventory items, define dimensions in cost accounting, add resources in production module etc.
- Availability of in depth solution via Integration with third party add-on. Add-ons are available in various areas including WMS, project management, POS, and web portals.
- Improvement in Human Resource module. The employee master data in the Human Resource module can be linked with other modules such as Production in order to directly record time to calculate salary.
- Improvement on technology infrastructure. The B1 Mobile and Dashboard has been causing a lot of issues at the time it is installed and during use afterwards. A user needs a technology background or help from a consultant to set it up. However after setup, the program tends to error out for any network or technology reason. The same problem happens with inter-company add-ons.
- Integration with a third party add-on adds more problems from a support point of view, since some issues need knowledge from both sides to troubleshoot, which puts higher requirement on support.
SAP Business One - from a 12 year veteran implementer
While these companies have different specific needs, the individual SAP B1 implementation is tailored (using SAP tools) to their individual needs.
- SAP B1's technology is superb. SAP provides user tools to quickly add fields to a screen, re-arrange fields on a screen for optimal user interface, and create SQL queries to verify data as it is entered.
- SAP B1 is tightly integrated. This is a product developed for this millennium - all of the modules are tightly integrated and the flow from one module to another. Even third party add-on products use the same technology platform for development -- making it seamless integration.
- SAP B1 has integration to phone technology as an integral part of the software, allowing user's access to their data not just from their office but from anywhere they have network access.
- The look and feel of the software is the same no matter what module you are using. Training is simplified - if you are trained on the sales order --> shipper --> invoice process, the same user could easily manage the purchase order --> PO receipt --> A/P invoice process because the screens are so similar.
- SAP's education is superb. They have literally hundreds of hours of on-line training available for their customers. If you need to brush up on a process or train a new employee, you simply direct them to the appropriate video and they can learn at their own pace.
- The software is robust. There are many 'wizards' included in the software. For instance their is an A/P payment wizard that leads you through the payment process.
- SAP includes approval processes as an integral part of their software. For instance, if purchasing requests could be entered by any user but all (or some) could require approval by the head of purchasing.
- There are alerts for out of condition processes. For instance, you can define an alert for the sale of any item below 10% margin, or an alert whenever a major client shipment is near to missing on time delivery. The alerts are all SQL queries that look for conditions that you define as requiring an alert.
- No payroll module.
- The initial implementation of the dashboard is overly complicated. Once it is set up it functions well, but it takes more effort than it should to get operational. And it takes lots of computer expertise to get operational.
- Few customers use the Outlook integration with SAP. The ease of use between Outlook and SAP B1 could be improved.
- Few customers use the CRM module heavily. Mostly this is because of the Outlook integration and the discipline it takes to use it properly.
Since I mostly implement distribution and manufacturing systems, let me address those areas. In those companies the accounting functionality of SAP B1 is very complete and there are no holes.
Inventory handling of bins, warehouses and items is superb. The system handles serial controlled items (1:1), batch controlled items (1:many) and normal stock items. The number of SKUs is not an issue - I have one customer with 150,000 SKUs. Hand held devices for data collection are third party add-ons, but there are several options available. The inventory is set up for discrete parts handling. There are few distribution industries where SAP B1 would not be a good fit.
The manufacturing functionality was weak until the latest release of SAP B1 in 2014. Now the BOMs support routers and processes - as they should have. Plants making discrete products that follow specific routing steps are excellent candidates for SAP B1. The MRP functionality is very good and allows for quick creation of POs and production orders from the results. New functionality in SAP 9.1 allows for import of transaction data to most SAP processes - so integration to data collection functions on the floor have been streamlined.
SAP Business One in production environment
- Custom reporting in SAP Business One is particularly easy due to the SQL back end. With SQL experience, and adequate documentation, it is a generally painless process extracting relate-able data and meeting reporting needs.
- Relational documents are easily produced. Utilizing the "relationship map" on any document will show all other related documents. For example, clicking "relationship map" on a sales order will bring up the quote, purchase order, and invoice for that particular sales order.
- Process flow is logical and understandable.
- Forms customization is fairly easy. Utilizing Crystal Reports for many forms allows the end user to modify the forms to meet their particular needs.
- Taxing and tax exemptions are not particularly strong. Luckily, there are 3rd party add-ons that address these deficiencies, but it would be nice to have something out-of-the box that works well.
SAP Business One - The ONE system for your business
- Inventory Management - provides many different entry fields to help keep track of all the inventory essentials, and makes finding a product through enterprise search very easy.
- User Customization - SAP allows users to customize their "cockpit" to fit their specific department, which makes it easy to navigate to your most used operations.
- Business Partners - Keeping track of each individual business partner is now much easier to maintain.
- Posting payments - if trying to post payments for a prior date, it always puts back the actual date of the time you deposit. This makes it much more tedious if posting checks from a previous date.
- Start-up time - start-up time can be very slow if you do not have a large amount of ram in your computer to keep up with SAP's massive size.
- Crashing - depending on how many add-on's you have, SAP can have a tendency to crash. It should be more add-on friendly.
SAP Business One ERP
- Strong database structure: All documents are interconnected which helps navigate from different documents to financial or inventory information. Also it allows you to have more visibility of the complete process from quote to invoice.
- Easy to Use: Modules are very self explanatory and windows based software, as you enter data into documents several information comes up automatically as long as it has been setup in the master data records.
- Ability to customize: SAP Business One has the ability to be customized through add-ons on almost every module.
- Production Module: Allow batches to be reserved for production and expand the functionality more so it is not so basic.
- Reserve items in sales documents, more specifically Batch Number reservation.
- When an invoice is credited, it should open the previous sales order to continue with the process rather than keeping it closed.
2. Amount of Data Entry: this will allow you to know if you need EDI for your orders or not.
3. If there is a production process, are they special items for every customer or standard items? SAP Business One will work well with standard items where there is a bill of materials but it is not very friendly when using special items specifically if they are customized on a per customer basis.
More Cons than Pro's for our type of industry.
- It has extensive functionality for small businesses for financials, customer relations, and basic workflow.
- It can be customized to fit the detailed needs of your business.
- Cost effective and easy to implement as opposed to other softwares
- Has wide range of partners and add-ons to fit business needs.
- P2P process difficult in 8.82 because some of the functionality not there unless you upgrade to a new version.
- Not enough functionality for Field Services for time management.
- No Payroll functionality in B1.